internet tools for lawyers - fiona rae clark

Internet ToolsFor Lawyers

October 26, 2014

Where we are going…• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A

The Status Quo• Mixed Versions of Office Documents (2003, 2007, 2010)• Searching for E-Mails & Documents Slow & Painful• Documents ‘marooned’ on office PC & Laptop• Long delays sending and receiving e-mails with attachments• No Remote Access to Accounting Packages• No Remote Access to Calendar Application• Lost time for Face to Face Meetings• Scheduled IT Downtime• Virus / Malware Concerns• Lack of Mobile Device Integration while in Transit• Security & Backup of data a constant concern

Where we are going…

• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A

A Cry for Help• How can I guarantee the confidentiality, integrity, and reliability of

all of my documents and e-mails?• How can I track my billable time effectively, from anywhere at any

time? Is it possible to not only send my customers invoices, but allow them to pay their invoices online?

• How can I share documents and attachments with my clients, and collaborate effectively with other legal professionals?

• How can I reduce telephone, travel, parking, and other administrative / IT costs?

• Is it possible for me to access all of my documents, e-mails, schedule meetings, and participate in videoconferences while away from my office?

• How can I increase the regional or global visibility of my legal practice or firm?


• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A

The Cloud Based Approach• Traditional IT solutions for E-Mail, Calendaring, and Document

sharing rely on a variety of IT systems owned and managed by individual customers and in-house or outsourced IT staff

• Classic approaches to document management and e-mail for legal professionals often include solutions based on Lotus Notes, Microsoft Exchange, and other proprietary software.

• The reliability, availability, and integrity of internal these internal IT solutions comes at a very high cost, does not scale on demand, and does not provide seamless collaboration tools or advanced remote-access capabilities

• Businesses are often caught in a continuous software upgrade cycle where new features and functionality must be purchased on a regular basis

The Cloud Based Approach

• E-Mail, Documents, Calendars, and Extranets are hosted in highly-reliable, secure, and scalable Internet Data Centres.

• Documents are automatically backed up in real-time the instant you work on them. Documents can be shared, and more than one person can work on any document at any given time.

• Migration of services to the cloud does not need to happen overnight. A hybrid migration approach allows certain applications to exist in the cloud, while others remain on older systems.

Cloud Computing Defined:Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility.


• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A

Google Apps Overview• Google is the de-facto leader in Cloud Computing and

currently has the best record for uptime (99.9% Guarantee)• Google operates more than 60 Internet data centres around

the world, with over one million servers under management• Over 4 Million Businesses, Universities, and Government

Organizations use Google Apps to manage their E-Mail, Documents, Contacts, Calendaring, Video, and other applications.

• Google Apps provides migration tools and migration partners to help businesses migrate from older e-mail systems (e.g. Microsoft Exchange, Lotus Notes) onto Google Apps.

• Yearly subscription rates per user as low as $50/year

What are the Google Apps?

My Google Apps Portal

Google Apps E-Mail Hosting

Google Calendar

Google Docs

Microsoft Office Integration

Google Sites – Customer Portal

CLIO & Apps MarketplaceClio offers web-based practice management for lawyers in small-to-medium-size firms. Completely web-based, Clio makes it easy to manage all aspects of a practice including clients, matters, tasks, calendaring, billing, trust account, document management, client collaboration and online client billing.

FEATURES :* Client and Matter Management * Timesheets/Activity Tracking * Time Reporting * Performance Analysis and Reporting * Calendaring and Reminders * Trust Accounting / Account Management * Clio Connect (Client Extranet) * Client Document Sharing / Collaboration * Online Bill Payment* SSL Encryption & Secured Data Storage * Client Billing and Invoice Generation * Document Management * Mobile Interfaces for iPhone, Android, and Palm Pre

CLIO Demo

CLIO & Apps Marketplace

Video Conferencing & Internet Telephony

•Google Talk• Skype• Skype for Business

Video Conferencing & Internet Telephony

• Free voice and video calling to any Skype or Google Talk user• Dedicated lo

Smartphone & Tablet Integration

• Skype Applications for iPhone & Google Android Smartphones• Skype & Google Talk for iPad Support• 3G/4G/WiFi Mobile Data Support

Remote Access to E-Mail

Remote Access to Calendar

Remote Access to Documents

Remote Access to Google Sites

Online Advertising• Register / Transfer Domain & Build a Internet Web site

http://www.melbourneit.com.au/

• CrowdSourcing (Company Logos & Website Development) http://www.designcrowd.com

• Google AdWords http://www.google.com/adwords

• Google Places http://www.google.com/places




http://www.designcrowd.com/

http://www.google.com/adwords

http://www.google.com/places

Google AdWords• Create an advertising ‘Campaign’ based on Keywords• Keywords Examples might be:• Barrister, Construction Law, Strata Law

• When someone searches for these keywords on Google, or use various Google applications (Gmail, Docs, Etc), your advertisement appears as a “Sponsored Link”

• You can set a daily, monthly, or weekly budget quota. When the advertising budget is exceeded for a specific day your ad will stop running until the following day

• Advertisements can easily be set to run regionally (e.g. NSW), nationally, globally, and on selected Google properties, and on specific times of day.

AdWords Administration

AdWords Campaign Results

Google Apps Migration Partners• In Australia:

• CloudSherpas http://www.cloudsherpas.com

• CloudLogic http://cloudlogic.com

• As your applications move to the cloud you may need to re-examine your Internet connectivity requirements such as bandwidth, reliability, and data plans for your office or mobile devices:

• Thrust Networks http://thrust.com.au

http://www.cloudsherpas.com/

http://cloudlogic.com/

http://cloudlogic.com/

http://thrust.com.au/

http://thrust.com.au/

Questions?

Fiona Rae Clark : [email protected]

mailto:[email protected]