InternationalTabletop Exercise 2013

Concept

Padang, 5 – 8 Februari 2013

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Exercise Back Ground2

Southeast Asia is one of the most prone-to-disaster areas in the world. Since the deadly Indian Ocean tsunami in December 2004 Nias 2005, Yogya 2006, Myanmar 2008, Philippine 2009, Padang 2009, Merapi eruption, Mentawai tsunami, Thailand floods 2010.

Indonesia located on the confluence of three tectonic plates in the world, namely the Indo-Australian, Eurasian and Pacific, which has the potential to geological disasters such as earthquakes and tsunamis. Knowing that this area is vulnerable to earthquake and tsunami, the Government of Indonesia has prepared a Tsunami Disaster Risk Reduction Masterplan, to prepare the country as well as to provide protection for the people living in tsunami-prone areas.

Exercise Back Ground...3

West Sumatra is one of the areas in Indonesia contains a-high risk earthquake and tsunami threat along the coastal of West Sumatra and the Mentawai Island. Variety of natural hazard is widely exposed in the island which put it at a great risk for prevalence of loss of life, economic slump, social, psychological and environmental damages etc.

Understanding the importance of disaster risk reduction measures in anticipation of the real threats faced by the region of West Sumatra, the Indonesian Government sees the urgency to hold a series of exercises to strengthen the local, national and regional capacity toward Megathrust Tsunami because the humanitarian impact of such disaster knows no state boundaries. 

Objective 4

1. At the national level, this exercise aim to enhance the early warning system and emergency command system which also involves the mechanism for receiving international assistance in Indonesia, both civil-military assistance.

2. At the regional level, this exercise aims to enhance the capacity and interoperability of various procedures at the national, regional and international level, as well as to provide recommendation and strategic inputs in disaster management for ASEAN cooperation and its dialogue partners in the region

Aim5

More effective coordination in mobilizing resources from relevant line ministries, agencies and non-government organizations under one natural disaster emergency command system with major impacts

The enhancement of command, control, communication and coordination mechanism, in the civil-military context

The enhancement of natural disaster mechanism that involves multi national actors, from various stakeholder groups (government, community, private sector, etc).

Inputs for Indonesian’s mechanism for receiving international assistance, as well as other relevant regional documents – by referring to results of regional exercises that have been conducted

The resilience of the region against natural disaster

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Urgency of the Exercise6

West Sumatra is one of the areas that have a high risk to the threat of earthquakes with magnitude 8.9 on the Richter Scale which will trigger a tsunami in the coastal areas of West Sumatra and the Mentawai Islands. Various vulnerabilities are owned by the region, thus the regions are at risk for high incidence of loss of life and damage / loss of the economic, social, psychological, environmental, etc.

National interest in this exercise is to strengthen early warning systems and emergency response command system involving stakeholders at the local level (district / city and province), central (national) and international and regional (ASEAN / Asia Pacific).

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Theme of Exercise 7

“Strengthening Collaboration and partnership in disaster response to build a resilient region“

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Methodology of The Exercise 8

Discussion based, facilitated analysis of an emergency Situation

Focuses on roles, plans, coordination, the effect of decisions on other organizations, and similar concerns

Provides a good environment for problem solving

Provides an opportunity for key agencies and stakeholders to become acquainted with one another, their interrelated roles, and their responsibilities

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Methodology of The Exercise...

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Exercise will consists of three main activities : Academic Session Tabletop Exercise After Action Review

The Academic Session will be convened prior to the Exercise with the purpose to provide relevant information to all interested ASEAN and EAS non-ASEAN participating countries on the frameworks and mechanism of disaster management and emergency response of the affected nation, Indonesia, as well as on mechanism for involving assisting international and regional organizations in disaster relief operation. During the Academic Session, series of presentations will be made by Table Top Exercises Organizers, the Government of Indonesia, and also some International and Regional Organizations. References will be available during this session.

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Methodology of The Exercise...

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Throughout the Exercise, facilitators will raise questions and participants can provide the answers and voice their opinions. Facilitators may direct some questions to specific participants but other participants can also add or comments. Facilitators should be able to facilitate further discussion so that better understanding on each matter/issue will be obtained by all participants. On this note, in order to facilitate the discussions, the appointed facilitators will be ready with a list of “framing questions”.

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Methodology of The Exercise...

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TTX will consists of four moves : Move 1 – The first 6 hours after the occurrence

of the 8.9 RS earthquake Move 2 – The first 24 hours of emergency state Move 3 – The first 72 hours of emergency state Move 4 – 3 weeks after the occurence of the

EQ and the emergency situation is phasing out

Exercise will utilize one plenary format for all moves. At the beginning of each Move, a scenario update will be provided by Scenario Manager.

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Methodology of The Exercise...

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After Action Review Session will be convened by the AAR team upon the completion of the Exercise. The AAR team will provide a facilitated After Action Review that address the following minimum items: TTX results in achieving Objectives Major Issues identified by participants during

the TTX Recommendations

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Senior ControllersSenior Controllers

Scenario ManagerScenario Manager

Time-KeeperTime-Keeper

FacilitatorsFacilitators

ParticipantsParticipants

RecorderRecorder

Observers

AAR TeamAAR Team

TTX Tentative Agenda

D-220 Apr

D-121 Apr

D-Day22 Apr

D + 123 Apr

D + 224 Apr

D + 325 Apr

D + 426 Apr

Organizers, Facilitators and AAR team should arrive on or by this day.

Final Prep Meeting:•EXCON withFacilitators &AAR Team

Opening Ceremony

AcademicSession II:• ASEAN•HC•IFRC

EXCON Brief:•Scenario•Game Rules

TTX Move 2:• Day 1 (local & national)

TTX Move 4:•Week III + (after EQ)

DepartingParticipants

Mini-Ex:•EXCON withFacilitators &AAR Team

AcademicSession I:• GOI (TEWS, Emergency Management System, Intl Assistance

TTX Move 1:• First 6/12 hrs after EQ (Tsunami EWS & EOC)

TTX Move 3:• Day 3 (72 hrs after EQ)(national & engagement process of intl assistance)

After Action Review

Closing Ceremony

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Participants

Local District and provincial

level Government, non-

government organizations and communities, private sector

National Line Ministries Non-government

institutions, CSO, private sector, etc

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International Participants

Indonesia Filipina Malaysia Thailand Kamboja Vietnam Myanmar Singapura Laos Brunei

China Australia Amerika Jepang Rusia Korea Selandia Baru India

ASEAN Member States EAS Non-ASEAN Participating Countries

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INTERNATIONAL ORGANIZATION

AHA Center, International Organizations, IFRC, UN agencies, etc.

Excon & Observers

Exercise Controllers Planners of Exercises

(TTX, CPX, FTX) Observers

Representatives from local and national government

Non-government organizations

Representatives from ASEAN member states and EAS Non-ASEAN participating countries

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Venue18

PANGERAN BEACH HotelJalan Ir. H Juanda N0. 79, Padang, West SumateraPhone : +62 751 7051333Fax : +62 751 7054613

Venue19

PANGERAN BEACH HotelJalan Ir. H Juanda N0. 79, Padang, West SumateraPhone : +62 751 7051333Fax : +62 751 7054613

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Administrative Matters20

The Government of Indonesia as the host of the event, in consultation with interested ASEAN and EAS non-ASEAN participating countries through the Initial and Final Planning Conferences, jointly developed the program of activities, relevant materials and other substantive arrangements for the four-day TTX event.

The Government of Indonesia will provide the administrative, documentation and logistic support for the event, including officials who will facilitate on-site logistic, documentation and administrative support.

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Administrative Matters...21

Exercise Senior Controllers, Scenario Manager, Facilitators and AAR team members are expected to arrive in Padang, West Sumatra, on the 20th of April 2013

The Government of Indonesia have booked rooms at the Pangeran Beach Hotel, and Mercure Hotel in Padang for TTX participants ONLY, to ensure the easy access for all participants in attending the activities throughout the Exercise. On this note, it is necessary for all TTX participants to submit confirmed name(s) of participants to Secretariat no later than 25 March 2013

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Administrative Matters...22

All TTX participants are responsible to make their own hotel reservation at the Pangeran Beach or Mercure Hotel Padang, as well as their travel arrangement. In order for you to be picked up by the hotel at the airport please inform your flight information to the hotel directly.

Travel costs and accommodation of TTX participants and observers will be the responsibility of each interested ASEAN and EAS Non-ASEAN participating countries .

PUSAT PENDIDIKAN DAN PELATIHANGraha 55, Jl. Tanah Abang II No. 57 Jakarta Pusat

Telp./Fax. 021-350 3681www. bnpb.go.id

TERIMA KASIH23