international maritime organization e · i:\comsar\7\7a1.doc msd/tf/ss for reasons of economy, this...

$: INTERNATIONAL MARITIME ORGANIZATION E · I:\COMSAR\7\7A1.doc MSD/TF/ss For reasons of economy, this document is printed in a limited number. Delegates are kindly asked to bring their$
I:\COMSAR\7\7A1.doc MSD/TF/ss

For reasons of economy, this document is printed in a limited number. Delegates are kindly asked to bring their copies to meetings and not to request additional copies.

INTERNATIONAL MARITIME ORGANIZATION

IMO

E

SUB-COMMITTEE ON RADIOCOMMUNICATIONS AND SEARCH AND RESCUE 7th session Agenda item 7

COMSAR 7/7/Add.1 11 October 2002 Original: ENGLISH

MATTERS CONCERNING SEARCH AND RESCUE, INCLUDING THOSE RELATED

TO THE 1979 SAR CONFERENCE AND THE INTRODUCTION OF THE GMDSS

Report of the ninth session of the ICAO/IMO Joint Working Group on Harmonization of Aeronautical and Maritime Search and Rescue

Note by the Secretariat

SUMMARY

Executive summary:

Appendices A, B, C, D and H to the report of the ninth meeting of the Joint ICAO/IMO Working Group on Harmonization of Aeronautical and Maritime Search and Rescue (Hong Kong, China, 30 September to 4 October 2002) are annexed herewith for information

Action to be taken:

The Sub-Committee is invited to note the information provided in appendices A, B, C, D and H

Related documents:

COMSAR 7/7

***

COMSAR 7/7/Add.1

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ANNEX

Appendix A - List of Participants AUSTRALIA

Mr. John Young* Manager Operations Australian Search and Rescue (AusSAR) Australian Maritime Safety Authority (AMSA) 25 Constitution Avenue GPO Box 2181 Canberra ACT 2601 Australia E-mail: [email protected] Fax: (02) 6279 5757 Tel: (02) 6279 5710 Mobile: 0417 292 784 Mr. Dave Cole*** Senior Search and Rescue Officer Australian Search and Rescue Australian Maritime Safety Authority (AMSA) Level 3, 25 Constitution Avenue GPO Box 2181 Canberra ACT 2601 Australia E-mail: [email protected] Fax: (02) 6230 6868 Tel: (02) 6279 5720

CANADA

Lieutenant-Colonel Rick Hanna* Directorate Air Force Employment 3 National Defence Headquarters Major-General George R. Pearkes Building, Ottawa, Ontario Canada K1A OK2 E-mail: [email protected] Fax: (613) 995-8687 Tel (613) 996-0738 _______________ * Aeronautical Representative ** Maritime Representative *** Observer

COMSAR 7/7/Add.1 ANNEX Page 2

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CANADA (Cont�d) Mr. B. F. A. (Bryan) Finney** Staff Sergeant Senior Analyst Program Policy and Review National Search and Rescue Secretariat 275, Slater Street, 4th Floor Ottawa, Ontario Canada K1A 0K2 E-mail: [email protected] Fax: (613) 996-3746 Tel: (613) 996-7163

FRANCE

Mr. Francois Escaffre** Prime Minister�s Services, National Maritime SAR Coordinator Secretariat General de la Mer (SECMAR) 16 Blvd. Raspail 75007 Paris, France E-mail: [email protected] Fax: 331 5363 4178 Tel: 331 5363 415 Mr. Yves Thevenot* D. G. A. C. � bureau SAR 93 Boulevard du Montparnasse 75006 Paris, France E-mail: yves.thevenot@aviation_civile.gouv.fr Fax: 33 1 49 54 67 49 Tel: 33 1 49 54 67 69

_______________ * Aeronautical Representative ** Maritime Representative *** Observer

COMSAR 7/7/Add.1 ANNEX

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GREECE

Mr. Nikos V. Katsoulis LT. Commander (HCG) *** Hellenic Ministry of Merchant Marine/Safety of Navigation Division/ International Relations Department 150, Gr. Lambraki Ave 18518 Piraeus Greece

E-mail: [email protected] Fax: 010 41 28 150 Tel: 010 41 91 227

Mr. Pavlos Fotiou*** Hellenic Navy General Staff Stratopedo Papagou, Holargos,15561 Athens Greece E-mail: [email protected] Fax: Tel: 301 672 Ms. Despina Lourbacou *** Counsellor, Ministry of Foreign Affairs 1, Akadimias Street, Athens Greece E-mail: [email protected] Fax: 3681315 Tel: 3681322/3681200 Mr. Marios Katsoulis *** Hellenic Navy General Staff HNGS (Hellenic Navy General Staff) Branch A3-III, 229, Mesogeion Street, P. O. Box 15561, Athens Greece E-mail: [email protected] Fax:

Tel: _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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HONG KONG, CHINA

Capt. Ravi Dewan** Head, Maritime Rescue Co-ordination Centre Search and Rescue Section Marine Department Hong Kong Special Administrative Region 5/F, Outer Island, Macau Ferry Terminal Hong Kong E-mail: [email protected] Fax: (852) 2541 7714 Tel: (852) 2233 7996 Capt. George T.M. Kwok*** Marine Officer, Maritime Rescue Co-ordination Centre Search and Rescue Section Marine Department Hong Kong Special Administrative Region 5/F, Outer Island, Macau Ferry Terminal Hong Kong E-mail: [email protected] Fax: (852) 2541 7714 Tel: (852) 2233 7996 Capt. Shung-leung Hung*** Marine Officer, Maritime Rescue Co-ordination Centre Search and Rescue Section Marine Department Hong Kong Special Administrative Region 5/F, Outer Island, Macau Ferry Terminal Hong Kong E-mail: [email protected] Fax: (852) 2541 7714 Tel: (852) 2233 7996 _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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HONG KONG, CHINA (Cont�d) Capt. Kwok-wai Chan*** Senior Marine Officer Marine Department Hong Kong Special Administrative Region 23/F, Harbour Building 38 Pier Road Hong Kong E-mail: [email protected] Fax: (852) 2545 1535 Tel: (852) 2852 4452 Capt. Summy Chu*** Senior Marine Officer Marine Department Hong Kong Special Administrative Region 30 Hoi Fai Road, Tai Kok Tsui Kowloon, Hong Kong E-mail: [email protected] Fax: (852) 2359 7009 Tel: (852) 2928 6377 Mr. Raymond K.W. Tse*** Senior Operations Officer Air Traffic Management Division Civil Aviation Department Hong Kong Special Administrative Region 4/F Air Traffic Control Complex Hong Kong International Airport Lantau, Hong Kong E-mail: [email protected] Fax: (852) 2910 0186 Tel: (852) 2910 6813 _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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HONG KONG, CHINA (Cont�d) Mr. Ben T.M. Wong*** Air Traffic Services Supervisor Air Traffic Management Division Civil Aviation Department Hong Kong Special Administrative Region 4/F Air Traffic Control Complex Hong Kong International Airport Lantau, Hong Kong E-mail: [email protected] Fax: (852) 2910 1177 Tel: (852) 2910 6821 Mr. Eric M.C. Leung*** Government Flying Services Hong Kong Special Administrative Region 18 South Perimeter Road Hong Kong International Airport Lantau, Hong Kong E-mail: [email protected] Fax: (852) 2910 0186 Tel: (852) 2910 6813 Capt. Karl K.T. Chan*** Pilot (Helicopter) Government Flying Services Hong Kong Special Administrative Region 18 South Perimeter Road Hong Kong International Airport Lantau, Hong Kong E-mail: [email protected] Fax: (852) 2753 9327 Tel: (852) 2305 8308 _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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JAPAN

Lcdr. Masaki Furukawa ** Chief of International SAR Section Search and Rescue Division Guard and Rescue Department Japan Coast Guard 2-1-3, Kasumigaseki, Chiyoda-ku, Tokyo 100-8918, Japan

E-mail: [email protected] Fax: (03) 3581-2828 Tel: (03) 3591-6361 Ext. 535

NEW ZEALAND

Mr. Peter S Williams*** Divisional Manager, Safety Services Maritime Safety Authority of New Zealand Level 8, gen-i Tower, 109 Featherston Street P O Box 27006, Wellington, New Zealand. E-mail: [email protected] Fax: 04 494 8901 Tel: 04 494 1212 Mobile: 021 650 652

PHILIPPINES

Miss Emelie Maza *** Civil Aeronautics Board CAB, Old Mia Road, Pasay City Philippines E-mail: Fax: Tel: Remarks: Representative of A. Manuel San Jose (Executive Director of CAB)



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SINGAPORE

Mr. Seah Keok Heng Raymond* Project Officer (Search & Rescue) Civil Aviation Authority of Singapore Singapore Changi Airport P O Box 1 Singapore 918141 E-mail: [email protected] Fax: (65) 65456252 Tel: (65) 65412665

SWEDEN

Mr. Urban Hallberg** Senior Advisor Planning and Regulations Swedish Maritime Administration SE-601 78 Norrkoping, Sweden E-mail: [email protected] Fax: 4611 123 109 Tel: 4611 191 117 Mrs. Annika Wallengren Lejon* Manager Search and Rescue Services Emergency Planning and Security Swedish Civil Aviation Authority P.O. Box 5159 S-426 05 Vastra Frolunda Sweden E-mail: [email protected] Fax: 4631 698 495 Tel: 4631 648 002



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TURKEY

Mr. Burak Ozugergin *** Head of Department Ministry of Foreign Affairs of the Republic of Turkey Department of Maritime Affairs Turkey E-mail: [email protected] Fax: (+90 312) 285 36 98 Tel: (+90 312) 292 1462 Mr. Durmaz Hakan *** M. R. C. C., Turkey Basbakanlik Denizcilik Must., G. M. K. Bulvari No: 1281A Maltepe Ankara Turkey E-mail: [email protected] Fax: (+90 312) 232 08 23 Tel: (+90 312 ) 231 91 05 Mr. Ozgur Bedrettin *** General Staff, Gnkur. And. D.Bskligi Bakanliklar Ankara Turkey E-mail: [email protected] Fax: (+90 312) 419 20 44 Tel: (+90 312) 402 14 17 _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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UNITED KINGDOM

Mr. Peter Dymond** Head of Search and Rescue Maritime and Coastguard Agency Spring Place,105 Commercial Road, Southampton, SO15 1EG United Kingdom E-mail: [email protected] Fax: +44 (0)23 8032 9488 Tel: +44 (0)23 8032 9419 Mobile: 07710 091655

USA

Mr. Dan Lemon** Us Coast Guard Commandant (G-OPR-2) 2100, 2nd Stree Washington, DC 20593 USA E-mail: [email protected] Fax: 1 202 267 4418 Tel: 1 202 267 1582 Maj. Robin Athey *** PR Staff Advisor Office of The Secretary of Defense/ Defense Pow/Missing Personnel Office (DPMO) OASD(ISA)/DPMO 2400 Defense Pentagon Washington, DC 20301-2400 USA E-mail: [email protected] Fax: (703) 332-4375 Tel: (703) 602-2202 Ext: 213 _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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USA (Cont�d) CDR William R. Doan *** Office of The Secretary of Defense Defense POW/Missing Personnel Office OASD/International Security Affairs 2400 Defense Pentagon Washington, DC 20301-2400 USA E-mail: [email protected] Fax: (703) 602-4375 Tel: (703) 602-2202 Ext: 215 Lt Col Scott P. Morgan * Commander, United States Air Force Rescue Coordination Centre (AFRCC) HQ ACC AOS/AFRCC 30 Elm Street, Suite 116 Langley AFB,VA 23665 USA E-mail: [email protected] Fax: 757-764-8128 Tel: 757-764-8117

INTERNATIONAL HYDROGRAPHIC OFFICE (IHO)

Mr. Guy Beale *** Editor ALRS Volume 5 Admiralty List of Radio Signals United Kingdom Hydrographic Office Admiralty Way, Taunton, Somerset, TA1 2DN United Kingdom E-mail: [email protected] Fax: +44 (0) 1823 334752 Tel: +44 (0) 1823 337900 Ext 3641#



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INTERNATION LIFEBOAT FEDERATION (ILF)

Commander Michael Woodroffe*** ILFs Delegate to IMO International Lifeboat Federation (ILF) c/o Royal National Lifeboat Institution West Quay Road, Poole Dorset BH15 1HZ United Kingdom E-mail: [email protected] Fax: +44 (0) 1202 663399 Tel: +44 (0) 1202 663455 Mobile: 07831 602079

INTERNATIONAL COUNCIL OF CRUISE LINES (ICCL)

Mr. Stanford W. Deno *** Director of Operations International Council of Cruise Lines (ICCL) 2111 Wilson Boulevard, 8th Floor, Arlington, VA 22201 USA E-mail: [email protected] Fax: (703) 522-3811 Tel: (703) 522-8463

INTERNATIONAL SATELLITE SYSTEM FOR SEARCH AND RESCUE (COSPAS-SARSAT)

Mr. Wayne Carney*** Cospas-Sarsat Secretariat International Satellite System for Search and Rescue c/o Inmarsat, 99 City Road, London ECIY 1AX United Kingdom. E-mail: [email protected] Fax: +44 20 7728 1170 Tel: +44 20 7728 1444



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AFRICAN CIVIL AVIATION COMMISSION (AFCAC)

Mr. Gregory Lievre*** AFCAC CAFAC 15 Bd de la Republique BP 2356 Dakar, Senegal E-mail: [email protected] Fax: Tel: _______________ * Aeronautical Representative ** Maritime Representative *** Observer


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SECRETARIAT

INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO) Mr. Brian Day

Technical Officer Bureau Air Traffic Management Section Air Navigation International Civil Aviation Organization 999 University Street Montreal, Quebec, Canada H3C 5H7

E-mail: [email protected] Fax: (514) 954-6759

Tel: (514) 954-8219 ext. 5872

INTERNATIONAL MARITIME ORGANIZATION (IMO)

Mr. T. Fossum Senior Deputy Director Sub-Division for Navigation and Cargoes Maritime Safety Division 4 Albert Embankment London SE1 7SR United Kingdom E-mail: [email protected] Fax: +44 (0) 20 7587 3210 Tel: +44 (0) 20 7587 3110


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Appendix B � Draft Agenda 1 Adoption of the agenda 2 Consideration of terms of reference - future work of the Joint Working Group and

priorities: .1 briefing on the outcome of Assembly 22, COMSAR 6 and MSC 75

.2 briefing on outcome of ICAO activities related to the JWG work 3 Provisions of conventions, plans, manuals and other documents affecting SAR:

.1 status of the Maritime SAR Convention .2 progress report on the possible alignment of the IMO Area SAR Plans, GMDSS

Master Plan and ICAO Regional Air Navigation Plans .3 progress report on the possible alignment of ICAO Annex 12 to the Maritime

SAR Convention .4 further work on the IAMSAR Manual, availability for training � institutions,

priority items for amendments .5 list of references to the IAMSAR Manual

4 SAR operational principles, procedures and techniques:

.1 safety of large passenger ships .2 mass rescue operations .3 medical assistance in SAR services .4 effects of acts of terrorism on SAR services .5 experiences from major disasters which might affect the SAR services .6 media relations .7 aircraft co-ordinator (ACO)


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5 SAR system administration, organization and implementation methods:

.1 SAR database .2 development of minimum standards and guidelines .3 quality/improvement (risk assessment) .4 status report on the �International SAR fund� .5 review of various �Technical co-operation projects� and their impact on

implementing and maintaining SAR services 6 RCC/RSC equipment and facility designations and standards:

.1 use of Internet in RCC/RSC work

.2 status of AIS and related systems in aeronautical and maritime SAR 7 SAR communications:

.1 status of the GMDSS after its full implementation .2 future trends in SAR communications

8 SAR personnel staffing and training:

.1 development of RCC Operators Certificate .2 future development of joint SAR courses based on the IAMSAR Manual

.3 seminars for users of the SAR system 9 Any other business 10 Report to ICAO and the COMSAR Sub-Committee


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Appendix C - Terms of Reference

1. This Joint Working Group (JWG) is established to develop recommendations and information to support the IMO Sub-Committee on Radiocommunications and Search and rescue and/or ICAO, as appropriate, on any matters pertinent to harmonization of international maritime and aeronautical SAR. 2. The JWG will meet as necessary, subject to approval of the IMO Maritime Safety Committee and ICAO, with meetings hosted and supported by IMO and ICAO on an alternating basis. 3. Invitations to participate in the JWG will be submitted to respective Member States by both IMO and ICAO. 4. Language services will not be provided during JWG meetings. 5. JWG meetings will generally take place annually about midway between meetings of the IMO Sub-Committee on Radiocommunications and Search and Rescue. 6. The JWG will provide an active interface between IMO and ICAO for harmonization of maritime and aeronautical SAR plans and procedures in accordance with the 1985 MOU between IMO and ICAO, and with resolution 1 of the 1979 International Conference on Maritime Search and Rescue. 7. The JWG will review and develop proposals relating to harmonization in various matters including:

a) provisions of conventions, plans, manuals and other documents affecting SAR;

b) SAR operational principles, procedures and techniques;

c) SAR system administration, organization and implementation methods;

d) RCC/RSC equipment and facility designations and standards;

e) SAR communications; and

f) SAR personnel staffing and training. 8. Need for JWG continuation will be reviewed by IMO and ICAO on an ongoing basis; the JWG will be discontinued when either organization concludes the work is no longer cost effective, and formally informs the other of its decision to discontinue.


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Appendix D � Progress report on the possible alignment of ICAO Annex 12 to the Maritime SAR Convention

ANNEX 12

INTERNATIONAL STANDARDS

AND RECOMMENDED PRACTICES Note: This Annex is supplemented by the International

Aeronautical and Maritime Search and Rescue Manual Volumes I, II and III, the purpose of which is to assist States in meeting their search and rescue needs and obligations accepted under the Convention on International Civil Aviation. These obligations, as they relate to the provision of SAR services, are specified in this Annex as Standards and Recommended Practices. The three volumes of the IAMSAR Manual provide guidance for a common aviation and maritime approach to organizing and providing SAR services. States are encouraged, by use of the manual, to develop and improve their SAR services and to cooperate with neighbouring States

CHAPTER 1. DEFINITIONS

When the following terms are used in the Standards and Recommended Practices for Search and Rescue they have the following meanings: Alerting post. Any facility intended to serve as an intermediary between a person reporting an emergency and a rescue coordination centre or rescue subcentre. Alert phase. A situation wherein apprehension exists as to the safety of an aircraft and its occupants. Cospas-Sarsat. A satellite system designed to detect distress beacons transmitting on the frequencies of 121.5 MHz and 406 MHz. Distress phase. A situation wherein there is a reasonable certainty that an aircraft and its occupants are threatened by grave and imminent danger and require immediate assistance. Ditching. The forced landing of an aircraft on water. Emergency phase. A generic term meaning, as the case may be, uncertainty phase, alert phase or distress phase. Joint rescue coordination centre. A rescue coordination centre responsible for both aeronautical and maritime search and rescue incidents. Operator. A person, organization or enterprise engaged in or offering to engage in an aircraft operation. Pilot-in-command. The pilot designated by the operator, or in the case of general aviation, the owner, as being in command and charged with the safe conduct the flight.

Rescue. An operation to retrieve persons in distress, provide for their initial medical or other needs, and deliver them to a place of safety. Rescue coordination centre. A unit responsible for promoting efficient organization of search and rescue services and for coordinating the conduct of search and rescue operations within a search and rescue region. Rescue subcentre. A unit subordinate to a rescue coordination centre, established to complement the latter according to particular provisions of the responsible authorities Search. An operation, normally coordinated by a rescue coordination centre or rescue subcentre, using available personnel and facilities to locate persons in distress. Search and rescue aircraft. An aircraft provided with specialized equipment suitable for the efficient conduct of search and rescue missions. Search and rescue facility. Any resource, including designated search and rescue units, used to conduct search and rescue operations. Search and rescue service. The performance of distress monitoring, communication, coordination and search and rescue functions, initial medical assistance or medical evacuation, through the use of public and private resources, including cooperating aircraft, vessels and other craft and installations. Search and rescue mission coordinator. The official temporarily assigned to coordinate response to an actual or apparent distress situation.


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Search and rescue region. An area of defined dimensions, associated with a rescue coordination centre, within which search and rescue services are provided. Search and rescue unit. A unit composed of trained personnel and provided with equipment suitable for the expeditious conduct of search and rescue operations. Search object. A ship, aircraft, or other craft missing or in distress or survivors or related search objects or evidence for which a search is being conducted.

State of registry. The State on whose register the aircraft is entered. Uncertainty Phase. A situation wherein doubt exists as to the safety of an aircraft and its occupants. Vessel. A maritime craft.


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CHAPTER 2. ORGANIZATION

2.1 Search and rescue services

2.1.1 Contracting States shall, individually or in cooperation with other States, arrange for the establishment and prompt provision of search and rescue services within their territories to ensure that assistance is rendered to persons in distress. Such services shall be provided on a 24-hour basis. 2.1.1.1 Those portions of the high seas or areas of undetermined sovereignty for which search and rescue services will be established shall be determined on the basis of regional air navigation agreements. Contracting States having accepted the responsibility to provide search and rescue services in such areas shall thereafter, individually or in cooperation with other States, arrange for the service to be established and provided in accordance with the provisions of this Annex. Note.- The phrase "regional air navigation agreements" refers to the agreement approved by the Council of ICAO normally on the advice of Regional Air Navigation Meetings. 2.1.1.2 Basic elements of search and rescue services shall include a legal framework, a responsible authority, organization of available resources, communication facilities, coordination and operational functions; and processes to improve the services, including planning, domestic and international cooperative relationships and training. 2.1.2 In providing assistance to aircraft in distress and to survivors of aircraft accidents, Contracting States shall do so regardless of the nationality or status of such a person or the circumstances in which that person is found. 2.1.3 Contracting States having accepted responsibility to provide search and rescue services shall use search and rescue units and other available facilities to assist any aircraft or its occupants that are or appear to be in a state of emergency. 2.1.4 Where separate aeronautical and maritime rescue coordination centres serve the same area, States shall ensure the closest practicable coordination between the centres. 2.1.5 Recommendation. Contracting States should promote consistency and facilitate cooperation between their aeronautical and maritime search and rescue services. 2.1.6 Recommendation. Contracting states should establish joint rescue coordination centres to coordinate aviation and maritime incidents where practical.

2.2 Search and rescue regions 2.2.1 Contracting States through regional air navigation agreements shall delineate the search and rescue regions within which they will provide search and rescue services. Such regions shall not overlap and neighbouring regions shall be contiguous.

Note 1.- Search and rescue regions are established to ensure the provision of adequate communication infrastructure, efficient distress alert routing, and proper operational coordination to effectively support search and rescue services. Neighbouring States may cooperate to establish search and rescue services within a single SAR region. Note 2.- The delineation of search and rescue regions is not related to the delineation of any boundaries between States. Note 3 -A Contracting State that does not have an assigned search and rescue region is responsible for providing a local search and rescue service in its territory. Responsibility for providing search and rescue services over a larger area can occur where there are operational benefits and an agreement is held with the applicable rescue coordination centre for this to occur. In this case, the Contracting State accepting the responsibility would establish a rescue subcentre for this purpose. 2.2.1.1 Recommendation. Delineation of aeronautical search and rescue regions should, in so far as practicable, be coincident with the corresponding flight information regions. 2.2.1.2 Recommendation. Delineation of aeronautical search and rescue regions should, in so far as practicable, be coincident with the corresponding maritime search and rescue regions.

2.3 Establishment of rescue coordination centres and rescue subcentres

2.3.1 Contracting States shall establish a rescue coordination centre in each search and rescue region. 2.3.2 Recommendation. Contracting States should establish rescue subcentres whenever this would improve the efficiency of search and rescue services. This may include the establishment of centres by other Contracting States which by agreement have accepted responsibility for a portion of the search and rescue region which is greater than their sovereign airspace. 2.3.3 Each Rescue Coordination Centre and, as appropriate, rescue subcentre shall be staffed 24-hours a day by trained personnel proficient in the use of the English language. 2.3.4 Recommendation. In areas where public telecommunications facilities would not permit persons observing an aircraft in emergency to notify the rescue coordination centre concerned directly and promptly, Contracting States should designate suitable units of public or private services as alerting posts.

2.4 Search and rescue communications

2.4.1 Each rescue coordination centre shall have means of rapid and reliable communication with:


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a) associated air traffic services units; b) associated rescue subcentres; c) appropriate direction-finding and position-

fixing stations;

d) where appropriate, coastal radio stations capable of alerting and communicating with surface vessels in the region.

e) the headquarters of search and rescue units in

the region; f) all maritime coordination centres in the region

and aeronautical, maritime or joint rescue coordination centres in adjacent regions;

g) a designated meteorological office or

meteorological watch office; h) search and rescue units; i) alerting posts; j) the Cospas-Sarsat Mission Control Centre

servicing the search and rescue region.

Note.- Maritime rescue coordination centres are identified in relevant documents of the International Maritime Organization. 2.4.2 In addition to the requirement in 2.4.1 b), each rescue subcentre shall have means of rapid and reliable communication with: a) adjacent rescue subcentres; b) a meteorological office or meteorological

watch office; c) search and rescue units; d) alerting posts. 2.4.3 Recommendation. The means of communication provided in accordance with 2.4.1 and 2.4.2 should be supplemented, as and where necessary.

2.5 Search and rescue units 2.5.1 Contracting States shall designate as search and rescue units elements of public or private services suitably located and equipped for search and rescue operations. Note.- The minimum units and facilities necessary for provision of search and rescue operations within a search and rescue region are determined by regional air navigation agreements and are specified in the appropriate Regional Air Navigation Plan and Facilities and Services Implementation Document publications.

2.5.2 Contracting States shall designate as parts of the search and rescue plan of operation, elements of public or private services that do not qualify as search and rescue units but are nevertheless able to participate in search and rescue operations.

2.6 Search and rescue equipment 2.6.1 Search and rescue units shall be provided with equipment for locating promptly, and for providing adequate assistance at, the scene of an accident. 2.6.2 Recommendation. In addition to the communications required by 2.4.1 h) and 2.4.2 c), each search and rescue unit should have means of rapid and reliable communication with other search and rescue facilities engaged in the same operation. 2.6.3 Each search and rescue aircraft shall be equipped to be able to communicate on the aeronautical distress and on-scene frequencies and on such other frequencies as may be prescribed. 2.6.4 Each search and rescue aircraft shall be equipped with a homing device for homing on distress frequencies. Note.- Specifications for emergency locator transmitter (ELT) are given in Annex 10, Vol. III. 2.6.5 Each search and rescue aircraft, when used for search and rescue over maritime areas, shall be equipped to be able to communicate with vessels. Note.- Many vessels can communicate with aircraft on 2182 kHz, 4125 kHz and 121.5 MHz. However, these frequencies, and in particular 121.5 MHz, may not be monitored by vessels for calling purposes. Therefore, vessels may have to be advised by search and rescue authorities to monitor these frequencies when situations arise in which they need to be called by aircraft. 2.6.6 Each search and rescue aircraft, when used for search and rescue over maritime areas, shall carry a copy of the Search and Rescue Signals to enable it to overcome language difficulties that may be experienced in communicating with vessels. 2.6.7 Recommendation. Unless it is known that there is no need to provide supplies to survivors by air, at least one of the aircraft participating in a search and rescue operation should carry droppable survival equipment. 2.6.8 Recommendation. States should consider locating survival equipment suitably packed for dropping by aircraft at appropriate aerodromes.


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CHAPTER 3. COOPERATION

3.1 Cooperation between States

3.1.1 Contracting States shall coordinate their search and rescue organizations to the extent possible with those of neighbouring States. 3.1.2 Recommendation. Contracting States should, whenever necessary, coordinate their search and rescue operations with those of neighbouring States especially when these operations are proximate to a line separating search and rescue regions. 3.1.2.1 Recommendation. Contracting States should, in so far as practicable, develop common search and rescue plans and procedures to facilitate coordination of search and rescue operations with those of neighbouring States. 3.1.3 Subject to such conditions as may be prescribed by its own authorities, a Contracting State shall permit immediate entry into its territory of search and rescue units of other States for the purpose of searching for the site of aircraft accidents and rescuing survivors of such accidents. 3.1.4 The authorities of a Contracting State which wishes its search and rescue units to enter the territory of another Contracting State for search and rescue purposes shall transmit a request, giving full details of the projected mission and the need for it, to the rescue coordination centre of the State concerned or to such other authority as has been designated by that State. 3.1.4.1 The authorities of Contracting States shall immediately acknowledge the receipt of such a request, and as soon as possible indicate the conditions, if any, under

which the projected mission may be undertaken.

3.1.5 Recommendation. Contracting States should enter into agreements with neighbouring States to strengthen search and rescue cooperation and coordination, setting forth the conditions for entry of each other's search and rescue units into their respective territories. These agreements should also provide for expediting entry of such units with the least possible formalities. 3.1.6 Recommendation. Each Contracting State should authorize its rescue coordination centres to: a) request from other rescue coordination

centres such assistance, including aircraft, vessels, personnel or equipment, as may be needed;

b) grant any necessary permission for the entry

of such aircraft, vessels, personnel or equipment into its territory; and

c) make the necessary arrangements with the appropriate customs, immigration or other authorities with a view to expediting such entry.

3.1.7 Recommendation. Each Contracting State should authorize its rescue coordination centres to provide, when requested, assistance to other rescue coordination centres, including assistance in the form of aircraft, vessels, personnel or equipment. 3.1.8 Recommendation. Contracting States should make arrangements for joint training exercises involving their search and rescue units and those of other States in order to promote search and rescue efficiency. 3.1.9 Recommendation. Contracting States should make arrangements for periodic liaison visits by personnel of their rescue coordination centres and subcentres to the centres of neighbouring States.

3.2 Cooperation with other services 3.2.1 Contracting States shall arrange for all aircraft, vessels and local services and facilities which do not form part of the search and rescue organization to cooperate with the latter in search and rescue and to extend any possible assistance to the survivors of aircraft accidents. 3.2.2 Contracting States shall ensure that their search and rescue services cooperate with those responsible for investigating accidents and with those responsible for the care of those who suffered from the accident. 3.2.3 States shall designate a search and rescue point of contact for the receipt of Cospas-Sarsat distress data. 3.2.4 Recommendation. To facilitate accident investigation, rescue units should, when practicable, be accompanied by persons qualified in the conduct of aircraft accident investigations. 3.2.5 Recommendation. Contracting States should ensure the closest practicable coordination between aeronautical and maritime services to provide for the most effective and efficient search and rescue services.

3.3 Dissemination of information 3.3.1 Each Contracting State shall publish and disseminate all information necessary for the entry of search and rescue units of other States into its territory or alternatively to include this information in SAR Arrangements. 3.3.2 Recommendation. Contracting States should make available, through the rescue coordination centres or other agencies, information regarding their search and rescue plans of operation.


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3.3.3 Recommendation. Contracting States should, to the extent desirable and practicable, disseminate information to the general public and emergency response authorities regarding actions to be taken when there is

reason to believe that an aircraft's emergency situation leads to a cause for public concern or the potential for an emergency response.


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CHAPTER 4. PREPARATORY MEASURES

4.1 Preparatory information

4.1.1 Each rescue coordination centre shall have readily available at all times up-to-date information concerning the following in respect of its search and rescue region: a) search and rescue units, rescue subcentres and

alerting posts; b) air traffic services units; c) means of communication that may be used in

search and rescue operations; d) addresses and telephone numbers of all

operators or their designated representatives, engaged in operations in the region;

e) any other public and private resources

including medical and transportation facilities that are likely to be useful in search and rescue.

4.1.2 Recommendation. Each rescue coordination centre should have readily available all other information of interest to search and rescue, including information regarding: a) the locations, call signs, hours of watch, and

frequencies of all radio stations likely to be employed in support of search and rescue operations;

b) the locations and hours of watch of services

keeping radio watch, and the frequencies guarded;

c) locations where supplies of droppable

emergency and survival equipment are stored. 4.1.3 Recommendation. Each rescue coordination centre whose search and rescue region includes maritime areas should have ready access to information regarding the position, course and speed of ships within such areas, which may be able to provide assistance to aircraft in distress, and information on how to contact them. Note.- This information may either be kept in the rescue coordination centres or be readily accessible. 4.1.4 Recommendation. Contracting States should, individually or in cooperation with other States, establish ship reporting systems to facilitate search and rescue operations at sea. Establishment of such systems should be coordinated with maritime authorities. Note.- Amver is a world-wide ship reporting system. Rescue coordination centres may obtain information on ships in the vicinity of an aircraft in distress by contacting any rescue coordination centre operated by the United States Coast Guard. A number of other Contracting States also operate regional ship reporting systems.

4.1.5 Recommendation. Contracting States recording information on the position of ships should disseminate, as far as practicable, such information to other States when so requested for search and rescue purposes.

4.2 Plans of operation 4.2.1 Each rescue coordination centre shall prepare detailed plans of operation for the conduct of search and rescue operations within its search and rescue region. 4.2.2 Recommendation. As appropriate, the search and rescue plans of operation should be developed jointly with representatives of the operators or other public or private services that may assist in providing, or that may benefit from, search and rescue services, taking into account that the number of survivors could be large. 4.2.3 The plans of operation shall specify arrangements for the servicing and refuelling, to the extent possible, of aircraft, vessels and vehicles employed in search and rescue operations including those made available by other States. 4.2.4 Recommendation. The search and rescue plans of operation should contain details regarding all actions to be taken by those engaged in search and rescue, including: a) the manner in which search and rescue

operations are to be conducted in the search and rescue region;

b) the use of available communication systems

and facilities; c) the actions to be taken jointly with other

rescue coordination centres; d) the methods of alerting en-route aircraft and

ships at sea; e) the duties and prerogatives of personnel

assigned to search and rescue; f) possible redeployment of equipment that may

be necessitated by meteorological or other conditions;

g) the methods for obtaining essential

information relevant to search and rescue operations, such as weather reports and forecasts, appropriate NOTAM, etc.;

h) the methods for obtaining, from other rescue

coordination centres, such assistance, including aircraft, vessels, personnel or equipment, as may be needed;

i) the methods for assisting distressed aircraft

being compelled to ditch to rendezvous with surface craft;


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j) the methods for assisting search and rescue or other aircraft to rendezvous with aircraft in distress;

k) the initial actions for assistance to an aircraft

known or believed to be subject to unlawful interference.

4.2.5 Recommendation. The search and rescue plans of operation should be coordinated with airport emergency plans to provide for rescue services in the vicinity of aerodromes including aerodromes located near water.

4.3 Search and rescue units 4.3.1 Each search and rescue unit shall: a) be cognizant of all parts of the plans of

operation prescribed in 4.2 that are necessary for the effective conduct of its duties; and

b) keep the rescue coordination centre informed

of its preparedness. 4.3.2 Contracting States shall: a) maintain in readiness the required number of

search and rescue facilities; and

b) maintain adequate supplies of rations, medical stores, signalling devices and other survival and rescue equipment;

4.4 Training and exercises 4.4.1 To achieve and maintain maximum efficiency in search and rescue, Contracting States shall provide for regular training of their search and rescue personnel and arrange appropriate search and rescue exercises.

4.5 Wreckage 4.5.1 Recommendation. Each Contracting State should ensure that wreckage resulting from aircraft accidents within its territory or, in the case of accidents on the high seas or in areas of undetermined sovereignty, within the search and rescue regions for which it is responsible, is removed, obliterated, or charted following completion of the accident investigation, if its presence might confuse subsequent search and rescue operations. Note.- The wreckage only needs to be charted at sea if of a depth to be a potential danger to shipping.


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CHAPTER 5. OPERATING PROCEDURES

5.1 Information concerning emergencies

5.1.1 Any authority or any element of the search and rescue organization having reason to believe that an aircraft is in an emergency shall give immediately all available information to the rescue coordination centre concerned. 5.1.2 Rescue coordination centres shall, immediately upon receipt of information concerning aircraft in emergency, evaluate such information and determine the extent of the operation required. 5.1.3 When information concerning aircraft in emergency is received from other sources than air traffic services units, the rescue coordination centre shall determine to which emergency phase the situation corresponds and shall apply the procedures applicable to that phase.

5.2 Procedures for rescue coordination centres during emergency phases

5.2.1 Uncertainty Phase

During the uncertainty phase, the rescue coordination centre or rescue subcentre shall cooperate to the utmost with air traffic services units and other appropriate agencies and services in order that incoming reports may be speedily evaluated.

5.2.2 Alert Phase Upon the occurrence of an alert phase, the rescue coordination centre shall immediately alert search and rescue units and initiate any necessary action.

5.2.3 Distress Phase When an aircraft is believed to be in distress, or when a distress phase exists, the rescue coordination centre shall: a) initiate action by search and rescue units in

accordance with the appropriate search and rescue plan;

b) ascertain the position of the aircraft, estimate

the degree of uncertainty of this position, and, on the basis of this information and the circumstances, determine the extent of the area to be searched;

c) notify the operator, where possible, and keep

the operator informed of developments; d) notify other rescue coordination centres, the

help of which seems likely to be required, or which may be concerned in the operation;

e) notify the associated air traffic services unit,

when the information on the emergency has been received from another source;

f) request at an early stage such aircraft, vessels, coastal stations, or other services not specifically included in a) as are in a position to do so, to:

1) maintain a listening watch for

transmission from the aircraft in distress, from survival radio equipment, or from an emergency locator transmitter;

Note.-The frequencies contained in the

specifications for emergency locator transmitters (ELTs) given in Annex 10, Vol. III, are 121.5 MHz and 406 MHz

2) assist the aircraft in distress as far as

practicable; 3) inform the rescue coordination centre of

any developments; g) from the information available, draw up a

detailed plan of action for the conduct of the search and/or rescue operation required and communicate such plan for the guidance of the authorities immediately directing the conduct of such an operation;

h) amend as necessary, in the light of

circumstances, the guidance already given in g);

i) notify the appropriate accident investigation

authorities; j) notify the State of Registry of the aircraft.

The order in which these actions are described shall be followed unless circumstances dictate otherwise.

5.2.4 Initiation of search and rescue action in respect of an aircraft whose position is unknown

5.2.4.1 In the event that an emergency phase is declared in respect of an aircraft whose position is unknown and may be in one of two or more search and rescue regions, the following shall apply: a) When a rescue coordination centre is notified

of the existence of an emergency phase and is unaware of other centres taking appropriate action, it shall assume responsibility for initiating suitable action in accordance with 5.2 and confer with neighbouring rescue coordination centres with the objective of designating one rescue coordination centre to assume responsibility forthwith.

b) Unless otherwise decided by common

agreement of the rescue coordination centres concerned, the rescue coordination centre to coordinate search and rescue action shall be the centre responsible for:


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- the region in which the aircraft was according to its last reported position; or

- the region to which the aircraft was

proceeding when its last reported position was at the boundary of two search and rescue regions; or

- the region to which the aircraft was

destined when it was not equipped with suitable two-way radio communication or not under obligation to maintain radio communication.

c) After declaration of the distress phase, the

rescue coordination centre with overall coordination responsibility, co-ordinating search and rescue action shall inform all rescue coordination centres that may become involved in the operation, of all the circumstances of the emergency and subsequent developments. Likewise all rescue coordination centres becoming aware of any information pertaining to the incident, shall inform the rescue coordination centre which is co-ordinating the search and rescue action.

5.2.5 Passing of information to aircraft in respect of which an emergency phase has been declared

5.2.5.1 Whenever applicable, the rescue coordination centre responsible for search and rescue action shall forward to the air traffic services unit serving the flight information region in which the aircraft is operating, information of the search and rescue action initiated, in order that such information can be passed to the aircraft.

5.3 Procedures where responsibility for operations extends to two or more Contracting States

5.3.1 Where the conduct of operations over the entire search and rescue region is the responsibility of more than one Contracting State, each such State shall take action in accordance with the relevant plan of operation when so requested by the rescue coordination centre of the region.

5.4 Procedures for authorities in the field 5.4.1 The authorities immediately directing the conduct of operations or any part thereof shall: a) give instructions to the units under their

direction and inform the rescue coordination centre of such instructions;

b) keep the rescue coordination centre informed

of developments.

5.5 Procedures for rescue coordination centres - Termination and suspension of operations

5.5.1 Search and rescue operations shall continue, when practicable, until all reasonable hope of rescuing survivors is over.

5.5.2 The responsible rescue coordination centre or rescue subcentre shall normally decide when to discontinue search and rescue operations. 5.5.3 When a search and rescue operation has been successful or, when a rescue coordination centre or rescue subcentre considers that an emergency no longer exists, the search and rescue operation shall be terminated and any authority, facility or service which has been activated or notified shall be so informed promptly. 5.5.4 If a search and rescue operation becomes impracticable and the rescue coordination centre or rescue subcentre concludes that there might still be survivors, the centre shall temporarily suspend the on-scene activities pending further developments, and shall promptly so inform any authority, facility or service which has been activated or notified. Information subsequently received shall be evaluated and search and rescue operations resumed when justified on the basis of such information.

5.6 Procedures at the scene of an accident 5.6.1 When multiple facilities are engaged in search and rescue operations on-scene, the rescue coordination centre or rescue subcentre shall designate one or more units on-scene to coordinate all actions to help ensure the safety and effectiveness of air and surface operations, taking into account facility capabilities and operational requirements. 5.6.2 When a pilot-in-command observes that either another aircraft or a surface craft is in distress, the pilot shall, unless unable to do so, or when the pilot considers it unreasonable or unnecessary: a) keep the craft in distress in sight until it is no

longer necessary; b) determine the position of the craft in distress; c) report to the rescue coordination centre or air

traffic services unit as much of the following information as possible:

- type of craft in distress, its identification

and condition; - its position, expressed in geographical

coordinates or in distance and true bearing from a distinctive landmark or from a radio navigation aid;

- time of observation expressed in hours

and minutes UTC; - number of persons observed; - whether persons have been seen to

abandon the craft in distress; - apparent physical condition of survivors; - on scene weather conditions d) act as instructed by the rescue coordination

centre or the air traffic services unit.


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5.6.2.1 If the first aircraft to reach the scene of an accident is not a search and rescue aircraft, and no aircraft has already been designated by a rescue coordination centre or rescue subcentre to coordinate actions on-scene, it shall take charge of on-scene activities of all other aircraft subsequently arriving until the first search and rescue aircraft reaches the scene of the accident. If, in the meantime, such aircraft is unable to establish communication with the appropriate rescue coordination centre or air traffic services unit, it shall, by mutual agreement, hand over to an aircraft capable of establishing and maintaining such communications until the arrival of the first search and rescue aircraft. 5.6.3 When it is necessary for an aircraft to direct a surface craft to the place where an aircraft or surface craft is in distress, the aircraft shall do so by transmitting precise instructions by any means at its disposal. If no radio communication can be established the aircraft shall use the appropriate signal in Appendix A. 5.6.4 When it is necessary for an aircraft to convey information to survivors or surface rescue units, and two-way communication is not available, it shall, if practicable, drop communication equipment that would enable direct contact to be established, or convey the information by dropping a message. 5.6.5 When a ground signal has been displayed, the aircraft shall indicate whether the signal has been understood or not by the means described in 5.6.4 or, if this is not practicable, by use of the appropriate signal in Appendix A.

5.7 Procedures for pilots-in-command intercepting a distress transmission

5.7.1 Whenever a distress transmission is intercepted by a pilot-in-command of an aircraft, the pilot shall: a) acknowledge the distress transmission; b) record the position of the craft in distress if

given; c) if possible take a bearing on the transmission;

d) inform the appropriate rescue coordination centre or air traffic services unit of the distress transmission, giving all available information;

e) at the pilot�s discretion, while awaiting

instructions, proceed to the position given in the transmission.

5.8 Search and rescue signals 5.8.1 The signals in Appendix A shall be used only for the purpose indicated and no other signals likely to be confused with them shall be used. 5.8.2 Upon observing any of the signals given in Appendix A, aircraft shall take such action as may be required. 5.8.3 Symbols shall be at least 2.5 metres (8 feet) long and shall be made as conspicuous as possible. Note 1.- Symbols may be formed by any means such as: strips of fabric, parachute material, pieces of wood, stones or such like material; marking the surface by tramping, or staining with oil, etc. Note 2.- Attention to the above signals may be attracted by other means such as radio, flares, smoke, reflected light, etc.

5.9 Maintenance of records 5.9.1 Recommendation. Each rescue coordination centre should keep a record of the operational efficiency of the search and rescue organization in its region. 5.9.2 Recommendation. Each rescue coordination centre should prepare appraisals of actual search and rescue operations in its region. These appraisals should comprise any pertinent remarks on the procedures used and on the emergency and survival equipment, and any suggestions for improvement of those procedures and equipment. Those appraisals which are likely to be of interest to other States should be submitted to ICAO for information and dissemination as appropriate.


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Appendix H � SAR Debriefing

ICAO/IMO JOINT WORKING GROUP ON SEARCH AND RESCUE NINTH SESSION

Agenda item 5: SAR SYSTEM ADMINISTRATION, ORGANIZATION, AND IMPLEMENTATION

METHODS Sub item 5.2: Development of minimum standards and guidelines

SAR Debriefing

(Presented by Canada)

SUMMARY

Executive summary: This working paper proposes an amendment to the IAMSAR manual. Action to be taken: Consider amendment. Related documents: 8th JWG WP 21, WP 23, and WP 26 INTRODUCTION 1. The working paper submitted by Canada at the 9th JWG on SAR Debriefing required changes to content and format before WG members could review it for possible inclusion in the IAMSAR manual. A Splinter Group was convened to review the Canadian paper and produce a proposed IAMSAR manual amendment to the 9h ICAO/IMO JWG. In addition, the 9th JWG requested that the Splinter Group also advise whether a section on Critical Incident Stress Debriefing (CISD) should be included in the SAR Debriefing amendment. DISCUSSION 2. The Splinter Group determined that inclusion of a section on CISD should not be included in the proposed draft amendment on SAR Debriefing. CISD was determined to be an administrative function that although related to a SAR operation, should be a personnel matter handled by SAR managers. As such, it is recommended that any sections on CISD be placed in IAMSAR Vol 1. 3. The Splinter Group proposes the following section on Incident Debriefings be included in the IAMSAR manual Vol 2: 8.8 Incident Debriefings 8.8.1 Debriefings, feedback sessions, and experience sharing opportunities between SAR responders, managers,

and policy makers is also a method of quality control and continuous improvement to a SAR system. Therefore a process should be established by administrations to facilitate a structured and systematic approach to debriefing. States need to address the scope of their debriefing processes and include them as part of their IAMSAR manual Volume 4. Of particular interest would be the following matters:

a. extent of debriefings (what experience needs to be shared); b. focus (strive to focus on the most important issues); c. define the levels of participation (see below) and their needs; d. each level of participation should refine their needs; and e. flow of information (reporting normally starts from the bottom up).

Although each level targets a specific audience, significant benefits can be derived from conducting simultaneous/joint debriefings. It is important to note that improvements to a SAR system will not be obtained unless recommendations identified by debriefings are reviewed and implemented/actioned.


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8.8.2 When the common practices for debriefing are analyzed, their scopes can be grouped into three distinct categories: Operations, Liaison, and Administration. Each category deals with specific segments of an operation that normally includes the following:

a. Operations

(1) operational/response activity issues; (2) coordination activity issues; (3) operational communications issues; (4) reporting issues; (5) debriefing issues; and (6) logs and documents.

b. Liaison (1) participation in briefings/courses held by various SAR providers; (2) seminars/workshops/JWGs; (3) RCC coordinators visits to sub-units/agencies/groups; (4) joint exercises; (5) visits to neighboring States; and (5) participation in international events.

c. Administration (1) Command, Communication, and Control structure; (2) policy and regulations issues; (3) personnel issues; and

(4) administrative support issues.

8.8.3 The following types of debriefing could be used to assist Administrations improve their SAR system:

a. Situation Reports (SITREP). As described in paragraphs 2.27.5 to 2.27.10, this medium provides the quickest means to forward issues of concern to the responsible authorities; b. Post Task SAR Debrief (Debriefing Form). As described in paragraphs 5.19.1 and 5.19.2, this debriefing form is intended to report the actual actions and observations of rescue facilities after each tasking. It provides the opportunity to report areas of concern in a more formal way; c. Post SAR Mission Report. This format would require the primary rescue facilities to prepare and forward to the responsible authorities, a synopsis of involvement in a particular SAR operation. This would not be intended as a comprehensive report of their involvement in the SAR operation (Post Task SAR Debrief provides that) but rather as a quick description of the tasks and actions taken (see Appendix H). This report would provide another avenue to capture areas of concern not previously provided in other formats. The concerns would most likely involve broader scope issues not necessarily apparent at the time of the event. As collateral benefit, this report would lend itself well to capturing information and data valuable for statistical information and/or historical purposes; d. Formal Debriefing Session. This debriefing method could be initiated by a participating search and rescue unit, RCC, or higher authority and would normally involve a more in depth review of issues of concern. Attendance by all participating units would be highly desired. Findings and proposed changes/amendments to local procedures would be validated and approved by those concerned and promulgated to the responsible authorities for implementation. There would be no requirement for a specific format as this process would be intended for internal use only (distributed among the various emergency service providers); and e. SAR Operations Report. This method of debriefing would be required after a major SAR incident and/or when recommendations on the command, control, and/or coordination aspects of an incident needed to be addressed. The report would be conducted by the responsible authority and be very much in line with the process described in paragraph 8.7. The report would be intended for a wider audience, which could include outside agencies, government departments, interested groups, owners, and operators. Consequently, a suggested format would be needed to ensure adequacy and consistency of the reports (see Appendix H).


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8.8.4 The above debriefings are normally conducted, initiated, and/or for the benefit of certain people to meet a requirement as described in the following table:

People (Requirement)

Situation Report

Post Task SAR Debrief

Post SAR Mission Report

Formal Debrief

SAR Operations Report

SAR Responders (Operations)

• • • •

SAR Coordinators (Operations/Liaison/Administration)

• • • • •

SAR Managers (Operations/Liaison/Administration

• • • • •

SAR Policy Makers (Administration)

• •

International Audiences (Operations/Administration

• •

ACTION REQUESTED BY JWG 4. The participants of the 9th ICAO/IMO JWG are invited to consider:

a. not including CISD issues in the above draft SAR Debriefing section; and b. inclusion of the draft amendment on SAR Debriefing in the IAMSAR manual.


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Appendix H � Operation Briefing and Tasking Forms

SAR MISSION REPORT � VESSELS

SAR CASE NAME.................. NAME OF VESSEL REPORTING................................................................................................... FUNTION OF VESSEL IN INCIDENT (i.e.: OSC, searching, rescuing, etc.)................................. CHRONOLOGY OF INCIDENT (as it affects the vessel making the report), to include response times, transit, searching, rescuing, etc. A summary only is required. OTHER SRUs INVOLVED (aircraft, vessels, etc.) BRIEF NARRATIVE (include such items as weather on-scene, latitude and longitude, equipment used and its effectiveness, communications procedures and problems, first aid administered, problems on scene affecting the units� capability, innovative techniques, etc.) LIST OF ATTACHMENTS (charts, photos, etc.) RECOMMENDATIONS OR COMMENTS.

........................................................................................ Signature of Commanding Officer

DISTRIBUTION LIST RCC/MRSC (if applicable) Headquarters or higher authority


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SAR MISSION REPORT � AIRCRAFT SAR MISSION REPORT�(Name of Unit)........................................................................... DATE ............................. RCC CASE N° ................................ MISSION N°........................ SAR (name) ............................................................................................................... TYPE OF INCIDENT..................................... AIRCRAFT TYPE/N°............................ TASKED BY�.................. AT (date/time group)................... UTC, TAKE OFF................UTC REASON FOR DELAY (if applicable)��. TRANSIT TIME....................... SAR TIME ................................ TOTAL TIME........................... FACTORS AFFECTING MISSION (may be positive or negative, for example, weather or equipment that resulted in significant impact on mission)............................................................� ..............................................��. NAME/FUNCTION OF PERSONS AIRLIFTED: (i.e., J. Smith/doctor, W. Brown/patient, F. Brown/father)��..............................................�� SIGHTINGS/OBJECTS OF INTEREST LOCATED��. CREW: AIRCRAFT COMMANDER................. PILOT..................... NAV/FE............................. SAR TECH TEAM: LEADER ................... SAR TECHS ................... OTHER............................ BRIEFS NARRATIVES OPERATIONS (pilot)�(Include narrative account of conduct of mission. Amplify factors affecting mission including latitude and longitude, terrain and environmental conditions, procedures used, problems encountered during penetration of SAR Techs or evacuation of casualties. Pay particular attention to chronological sequence and include pertinent times). OPERATIONS (SAR Techs)�DATE/TIME OF SAR TECH ACTION.............................. (local) METHOD OF PENETRATION .................................................... (Complement pilot narrative report with account of SAR Tech action, including conditions encountered on scene, communications, duration of operation/rescue or evacuation.)


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MEDICAL (SAR Techs)�(Description of patient condition, vitals, etc., on scene and on arrival/release to other medical authority, diagnosis and treatment given. Attach medical annex if applicable. Distribution of medical annex and any personal information should be protected.) EQUIPMENT REPORT�(Comments on equipment used including inadequacies, malfunctions, etc. If changes recommended, indicate follow-up action taken�Unsatisfactory Condition Report, Material Authorization Change Request, Memo, etc.) PHOTOS TAKEN�yes/no (Photos mailed on request) �..��.. �� SAR Leader � Date Aircraft Commander � Date �� ..��..�� SAR Supervisor � Date Squadron Commander � Date DISTRIBUTION LIST As appropriate


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SAR OPERATION REPORT

TITLE SAR OPERATION NAME AND CASE NUMBER PART I SEARCH OBJECT DETAILS�

Completed copy of initial SAR data report form (see Annex 9A). PART II DETAILS OF SAR OPERATION

1. RCC ACTION

a. Brief narrative of initial actions from log.

b. Search and rescue units (SRUs) tasked, response times.

c. SM appointment, name, location of SAR HQ.

d. Basic assumption regarding search object.

2. SEARCH OPERATIONS

a. Rationale for arriving at particular search plan.

b. Explanation of any departures from a. c. Brief outline of each day�s search activities including areas covered, SRUs used and general

weather.

d. If object is found, a complete explanation of how, to include type of SRU, altitude and/or distance, from what position in SRU, what was visual reference, was spotter trained, phase of flight, time of day, search conditions, distress beacon details, etc.

e. If object not found, why (in general terms).

3. RESCUE OPERATIONS

a. Condition of survivors.

b. SRUs used.

c. Evacuation details.

d. Problem areas, if any.

NOTE: A copy of the SAR Mission Report may suffice here. PART III CESSATION

1. OBJECT LOCATED

a. Date � time group ......................................................................................

b. Location........................................... N............................................... W c. Number on board ................................................................. (from Part I)

d. Survivors....................................................................................................


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e. Fatalities.....................................................................................................

f. Missing ......................................................................................................

2. SEARCH REDUCED

a. Authority...................................................... (message date � time group)

b. Number on board ................................................................. (from Part I)

c. Survivors....................................................................................................

d. Fatalities.....................................................................................................

e. Missing ...................................................................................................... PART IV CONCLUSIONS/RECOMMENDATIONS

1. SM CONCLUSIONS 2. SM RECOMMENDATIONS (May include recommendations to government departments to help

prevent future accidents of this kind.)

3. CHIEF RCC REMARKS

4. SRR COMMANDER REMARKS ATTACHMENTS

1. Weather reports.

2. Sighting reports.

3. SAR HQ maps.

4. SRU utilization (flying/steaming hours).

5. List of objects recovered.

6. Photographs (if applicable). DISTRIBUTION LIST As appropriate

__________

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