International Import/Export Authorization System (I2ES)

INCB SecretariatMarch 2014

Since 2013

March 2013 Adoption of CND resolution 56/7

October 2013 Completion of I2ES development work (version 1 of Phase 1)

November 2013 UNODC quality assurance testing

January 2014 Pilot testing of I2ES (Phase 1)

February 2014 Evaluation of pilot feedback

March 2014 5th Informal Meeting with MemberStates during 57th session of CND

since March 2014 Development of a second, enhanced version of I2ES

Way forward

May 2014: Finalization of enhanced version

June 2014 Quality assurance testing of enhancedversion and finalization of user manual

July 2014 Second pilot testing

August 2014 I2ES Go Live. Roll-out to all interestedCNAs

December 2014 Expert Group Meeting to

- evaluate phase 1 of I2ES - initiate phase 2

March 2015 Submission of report on I2ES to 58th

session of CND

Simplifies and speeds up workflows when issuing import/export

authorizations

Main features of I2ES

Simplifies and speeds up endorsements

Simplifies and speeds up verification of legitimacy of

individual transactions

Automatically ensure that transactions are within

established estimates/assessments

NEW ! – comparing importer’s estimates against the

aggregated exports from all other exporting countries

Color code: ---- in national system

---- In I2ES

Color code: ---- in national system

---- In I2ES

Color code: ---- in national system

---- In I2ES

Color code: ---- in national system

---- In I2ES

Exporting company/customs informs exporting

authority of quantity actually exported

In Phase I of I2ES: Enter the amount actually

exported manually also into the national

electronic support system

In Phase II of I2ES: Countries with updated

NDS/ new UNODC XML schema, download

amount actually exported from I2ES and upload

it into the national electronic support system

Enter amount actually exported

into I2ES

RECORDING QUANTITIES ACTUALLY EXPORTED

Countries with national electronic support system (NDS or XML interface)

Color code: ---- in national system

---- In I2ES

Color code: ---- in national system

---- In I2ES

Exporting company/customs informs exporting

authority of quantity actually exported

Enter manually the amount actually exported

also into the national records

Enter amount actually exported

into I2ES

RECORDING QUANTITIES ACTUALLY EXPORTED

Countries without any national electronic support system

In Phase II of I2ES: Countries with updated

NDS/new UNODC XML schema, download

amount actually received and endorsed, from

I2ES and upload into the national electronic

support system

Upon receipt of consignment, importer submits

copy of export authorization to importing authority

Enter amount actually received, and

endorse, in I2ES

In Phase I of I2ES: Enter the amount

actually received also into the national

electronic support system

Send hard copy of export authorization with

endorsement to exporting authority

No longer required

Countries with national electronic support system (NDS or XML interface)

Endorsements

Color code: ---- in national system

---- In I2ES

Color code: ---- in national system

---- In I2ES

Endorsements

Countries without any national electronic support system

Upon receipt of consignment, importer submits copy

of export authorization to importing authority

Enter amount actually received, and

endorse, in I2ES

Enter the amount actually received also into

the national electronic support system

Send hard copy of export authorization with

endorsement to exporting authority

No longer required

Australia

Belgium

Denmark

Egypt

Germany

Ghana

Italy

Mexico

Singapore

Spain

Switzerland

Thailand

Turkey

United States

14 countriesparticipated:

First pilot phase

15 November 2013-31 January 2014

New features introduced in new version:

- Separate import and export screens

- All terminology in line with Conventions

- Basic structure of import and export screens in line with CND- approved format

- Option to print generic paper import/exportauthorizations

Features still to be introduced orcompleted .....

• Endorsements – confirmation of exports

• Blocking prohibited substances (art.13, 1971 Convention)

• Flaging Schedule I substances (of 1971 Convention)

• Mechanism to alert exporter when quantityendorsed is lower than quantity confirmedas exported

• User manual/Technical guide

• Import/export screeen to be broughtin line with CND-approved format:

- separate grids for substance and preparation

- new lay-out allowing at-one-glanceviewing before authorizing

Features still to be introduced orcompleted (cont‘d)

Currentversion

Same grid forsubstances and preparations

Confusing when filled in, because

- Same column for name of substance and name of preparation

- Same column for quantity of substance and number of preparations

Current substance/preparation grid: expanded view

Lay-out still confusing when tabbed open to view before authorizing

Preparations: cannot view the total amount of substance authorized to be imported/exported

New lay-outproposed bySINCB for importauthorizationscreen

New lay-outproposed bySINCB for exportauthorizationscreen

- Separate grids for substances and preparations

- Better-structured grid for preparations

New lay-out proposed by SINCB (expanded view):

New „Add Substance“ window needs to beintroduced, with features

- to block prohibitedsubstances

- to showquotas left(currentinfo button)

I

.... plus enhanced„Create/editpreparationscreen“ will be introduced

... as well as an enhanced „Add preparation screen“(to be professionally lay-outed yet), with features

- to block prohibited substances

- to show quotas left (current info button)

The proper functioning of a number of existingfeatures/functionalities still needs to be morethoroughly tested, for instance,

- Automated updating of estimates

- Correct selection of substance names

- Correct selection of conversion factors

To be tested ....

Sharing lists of establishments?

Sharing lists of preparations?

Allow override estimates? Always? Or only in specified cases (i.e. countries withoutestimates)?

If allowed, a list of cases will be generated and INCB notified of these cases.

Archiving of historic authorizations?

To be open for discussion ....

Funding

6 donors have donated a total of 693,330 US $

1 country pledged 20,000 US$

Australia 207,720 US$Canada 150,000 US$ France 38,610 US$ Italy [20,000 US$]Portugal 10,000 US§Russian Federation 37,000 US$ United States 250,000 US$

693,330 US$

.... pledged

Future funding required

CND resolution 56/7

Statement of financial implications:

$601,600 “required by the INCB secretariat to administer the I2ES system in the year 2013 and the biennium 2014-2015, with a similar level of resources being required for 2016 and thereafter”

$65,300 per year on-going IT maintenance costs

Thank you foryour attention