international featured standards presentation

IFS-Präsentation 01/20

IFS PresentationStephan Tromp

IFS Managing Director

NRA Conference, Atlanta, 22.10.2008


Content

1. Introduction & IFS Organisation2. Position of IFS in the Supply Chain3. IFS Content4. IFS eTools5. Next Steps


1. Introduction & IFS Organisation


Goals of the IFS

A common food safety standard with an uniform evaluation system

Cost reduction for both retailers (wholesalers) and suppliers

Reduction of the amount of audits per year -> one audit done by an approved IFS auditor -> accepted by everybody

Accreditation of qualified certification bodies and approval of competent auditors

Strong enforcement of food law (Traceability/ GMO/ Allergene e.g.)


Who we are

1. IFS Board Responsible for the strategic development

of the IFS Standards2. IFS Working Group

Responsible for the content development of the IFS Standards and the IFS Auditor examination processes

3. IFS Management Responsible for the continuous

development and the international recognition of the Standards

4. IFS Offices Berlin, Paris, Mailand


IFS - A retailer network

Germany

France

Italy

IFS2004

IFS 2007

IFS2003

Poland

Austria

Switzerland

SpainHalf of retailers working with IFS Others supporting auditor qualification process

140 retailer have access to the IFS database140 retailer have access to the IFS database


Retailers

German, French and Italian retailers and wholesalers

Furthermore a lot of other retailers accept IFS:Migros (Switzerland), COOP (Switzerland) Spar (Austria and Hungary), Billa (Austria)Members of POHID (Polish Retail Organisation)Eroski (Spain), Woolworth (South Africa), Superunie (The Netherlands), AHOLD (The Netherlands), Wal-Mart (USA), Tesco (UK), Delhaize (Belgium) etc.

9 of the 10 biggest European retailers are present in the IFS working groups and support the IFS!


> 9.500 IFS certificates through 65 CB’s and over 730 approved auditors.

North America

50

South America

400 Africa

100

Asia

800

Europe

8.500

Status 02/2008

France

1250Germany

3000

Italy

1250

IFS is based in Europe but used worldwide


IFS more than a food safety standard

Match completely concerning food safety and quality customer satisfaction assessment, research and development, good manufacturing, hygienic aspects, traceability, GMO, allergen, packaging material

Describes a specific level which is to fulfil

Implement EU-food-legislation – one of the strongest food law worldwide

Standard is designed to fit the customers demands


IFS is a managed standard

Contract with every IFS certification body Checking the qualification of every auditor

every two years Uniform report saves time and money Quick adoption of new regulation and

customer requirements possible World wide audits in the native language

most available eTools (Database, Software, eLearning)


2. Position of IFS in the Supply Chain


Work flow at the supply chain

PRE-

FARM

GATE

POST

FARM

GATE

Growers

Farmers

Food Packing and Processing

Retail

StoresConsumers

REQUIREMENTS


Quality Assurance System

Safety is only one part in the definition of quality, fulfillment of fitness for use criteria, sustainable and ethical aspects are requested by customer

A vertical integrated Quality Assurance System - from farm to fork - is the backbone of any efficient QA network

International (horizontal) comparability must be secured by an International Audit Standard

Traceability „from the table to the stable“ is needed for transparency


IFS in the supply chain

IFS Food: Post-Farm Food-Production

GlobalG.A.P.: Pre-Farm Farm

Production

Packaging

IFS Logistics: Transport / Storage

Logistic

Outlets

IFS Food Guideline Wholesale: C&C-markets

Quelle: METRO Group


Current Situation

Horizontal Food Safety-Standards

GlobalG.A.P. (PreFarm),

IFS, BRC, SQF (PostFarm) etc. Vertical QS-Systems

QS, KAT/GGE etc. Interests and main goals are the same

Ensure food safety

Adopting retail requirements (no competition area)

Double effortsChecks and auditsDevelopment and meetings


Horizontal & vertical qualitysystems

Meat Fruit and vegetables

EggPoultry and rabbit

Prozess 1Prozess 1

Prozess 2Prozess 2

Prozess 3Prozess 3

Prozess 4Prozess 4

ProductionProduction

RetailRetail

TRANSPORTTRANSPORT

Po

st-Fa

rm G

ate

Pre

-Fa

rm G

ate

Quelle: METRO Group


3. IFS Standard


IFS Standard

Part 1: Audit Protocol Type of audits, Certification process, Scoring of

requirements, Major, KO, Audit frequency, IFS Food versus IFS Logistic, Product categories

Part 2: Requirements 251 requirements diveded in five chapters

Part 3: Requirements for accreditation bodies,

certification bodies and auditors

Part 4: Layout auditreport and action plan


Number of requirements IFS 5Number of requirements IFS 5

251

Only one checklist no subdivision in foundation level, higher level or recommendations


Scoring of requirements

Result Explanation Points

A Full compliance 20 points

B (deviation) Almost full compliance 15 points

C (deviation) Small part of the requirement has been implemented

5 points

D (deviation)Requirement has not been implemented

0 points

The auditor shall explain all scorings with B, C and D in the audit report.When the auditor decides that a requirement is not applicable, then:N/A: Not applicable, with a short explanation

Only one level of requirements: no different checklists for foundation, higher or

recommendation levels


Major non-conformity

Definition:

When there is a substantial failure to meet the requirements of the standard, which includes the legal requirements of the production and destination countries. A major can also be given when the identified non-conformity can lead to a serious health hazard. A major non-conformity can be given to any requirement which is not defined as KO requirement.

A Major will subtract 15% of the possible total amount of points.

No certificate awarding is possible


KO (Knock Out)

If a KO is not fulfilled by the company : no certification possible, withdrawal of certification or suspension of certification. Complete new audit necessary, shall be scheduled not earlier than 6 weeks after the audit where a KO was issued.

Result Explanation Awarded scores

A Full compliance 20 points

B (deviation)

Almost full compliance 15 points

C (deviation)

Small part of the requirement is implemented

No “C” scoring is possible

KO (=D) The requirement is not implemented

50 % of the possible total amount of points is subtracted => No certificate awarding is possible


KO (Knock Out)

KO-Requirements in the IFS Food, Version 5 1.2.4 Corporate structure and processes – responsibility

of the senior management 2.1.3.8 HACCP analyse – monitoring system of each CCP 3.2.1.2 Personnel hygiene 4.2.2 Raw material specifications 4.2.3 Finished products (recipe) specifications 4.9.1 Foreign bodies management 4.16.1 Traceability (including GMO and allergens) –

Traceability system 5.1.1 Internal audit 5.9.2 Crisis management procedure (recall/withdrawal) 5.11.2 Corrective actions


Handling of non conformities

Non conformities :

KOs (no certification possible) Majors non conformities (no certification

possible / if only one to be solved before certification)

All others deviations : to be solved till next IFS audit latest action plan (with corrective actions, deadlines

and responsibilities) to be approved by CB (on IFS database)


Scoring, Conditions for issuing audit report and certificate

Non conformities

Status Action company

Report form Certificate

Total score is ≥ 75 and < 95% of total amount of points

Approved at Foundation IFS Food level after reception of the action plans

Send action plan within 2 weeks of receiving the preliminarily report.

Report including action plan gives status

Yes, certificate at foundation level, 12 months validity

Total score is ≥ 95% of total amount of points

Approved at higher IFS Food level after reception of the action plan

Send action plan within 2 weeks of receiving the preliminarily report.

Report including action plan gives status

Yes, certificate at higher level, 12 months validity


Part 2: Requirements IFS 5Part 2: Requirements IFS 5

I

F

S

1. Senior management 1. Senior management

responsibilityresponsibility

2. Quality management 2. Quality management

system system

3. Resource management3. Resource management

4. Production process4. Production process

5. Measures, analysis, improvements5. Measures, analysis, improvements

Food safety


Accreditation bodiesISO/IEC 17011

EN 45011(ISO/IEC Guide 65)

Certification bodies

Supplier Supplier Supplier Supplier

Accreditation (assessment)

Certification (audit)

International Accreditation Forum (IAF)

European Accreditation (EA)

Part 3: Systemof accreditation and certification


Requirements Explanations/remarks

Education and min. experience

4 possibilities

General audit experience≥10 complete audits in the food processing industry in different companies / past 2 years

Food hygiene trainingQualified training on the basis of the Codex General Principles for Food Hygiene (including HACCP)

Quality assurance and quality management knowledge

Practical experience (during job experience) and/or theoretical skills (recognised training, part of the university degree, etc.)

Specific and practical knowledge for each applied product scope

10 audits under 45011 accreditation and/or second party audits for retailers per scope or 2 years professional experience for the scope

LanguageNative language and other language(s) (details of experience shall be provided

In-house trainingParticipation at an IFS in-house training provided by the certification body

Requirements for auditors by application


4. IFS eTools


www.ifs-online.eu


IFS eTools

IFS-Auditportal

Industry Sector

CB Sector

Retail Sector

IndustryAuditXpresswith additional checklists QS/GGE/GlobalGap

CB Version

Industry Version

CB Retailer

XML-InterfaceKAT QS Others

• Research• check status of their suppliers and reports (my audit)• statistics online available

responsible for company data and audit report

Data exchange between IFS and different standards

Internal audits are analysed by AuditXpress industry

AuditXpress CB-file could use as benchmark but not change

CB

use

Au

ditxpre

ss-CB

to m

ad

e a

uditre

port

Final audit report has to be uploaded into the

database as PDF and as AuditXpress CB-file only

by CB

• Verification of their own certification status• Own management tool to check the certification status / report of their subcontractors• Can upload certificates from other standards• Direct link with other standards and their data

• Retailer can ask for access to the full audit report

• Industry decides to give or give not

• Reports available as PDF or original AuditXpress

CB-file

Auditors


Global daily working tool for quality managers / buyers


IFS database


IFS software

Uniform audit reports and data– Software Update IFS Food Version 5– Software Update IFS Logistic


Export to the www


5. Next steps


Next steps

Development of guidelines for wholesalers (C&C) Separate IFS standard for brokers Review of the IFS Logistic Standard Further expansion of the IFS retailer network Cooperation with further countries and their retailer federations Cooperation with the European Egg Consortium Development of IFS “House and personal care products”


Thank you for your attention !

Contact:Mr. Stephan Tromp

General Manager IFSPhone: 0049-(0)30-726-250-

70Fax: 0049-(0)30-726-250-79

E-Mail: [email protected]

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