intent - oregonthe intent of job search activities is to help applicants and participants access job...

FSML – 88 January 1, 2018

Employment and Self-Sufficiency Services B – Job Preparation and Entry Services B - 1

B. Job Preparation and Entry Services

The intent of job preparation and placement services is to determine which TANF participants are currently employable, then identify and address issues of employable participants that limit employment success and place the participant in a job for which they are qualified.

Services: Job Preparation services include ongoing screening and assessment, case management and Pre-TANF, Life Skills, Job Readiness and Job Search, JOBS Skills Training, Basic Education, Work Experience and Work Supplementation, On-the-Job Training and Short-Term Training, JOBS Plus and Supported Work.

Expectations:

• Assume every participant is capable of improving their level of self-sufficiency;

• Assess each participant initially and ongoing for work history, learning, developmental, mental and physical issues that limit employability;

• Use a labor market test (job search) to help determine if the participant is

currently employable;

• Use participant’s best thinking to develop and update case plans;

• Waive or modify TANF work requirements that may make it more difficult for the participant to escape from or places them at greater risk of domestic violence;

• Broker for special services to accommodate needs identified in assessment;

• Establish a realistic short-term job goal before identifying job preparation and

training needs;

• Consider requiring the participant to complete a labor market survey to support their request for training;

• Use input from other team members, managers and partners to make training

activity decisions;

• Expect participants in training activities to participate in job search and other activities concurrently, as long as they do not interfere with approved training;

See Self-Sufficiency and Intervention Services (Section D in this chapter) for participants determined not currently employable.

INTENT

http://www.oregon.gov/DHS/SSP/FSM/FSM/05prt-a.pdf

http://www.oregon.gov/DHS/SSP/FSM/FSM/03es-d.pdf

Employment and Self-Sufficiency Services B – Job Preparation and Entry Services

FSML – 88 January 1, 2018 B - 2

• Determine if participants not progressing in job preparation services are capable of progress in those activities. Assess (with partners) for potential disabilities and modify case plans to add activities more suited to their capabilities;

• Allow participants ending TANF or REF due to reasons other than employment to

complete activities in progress when eligibility for those programs ended.

1. JOBS Program Entry

The intent of Program Entry is to provide an orientation to JOBS services and supports, rights and responsibilities, determination of the participant’s JOBS status, assessment of family needs and strengths and a mutually developed case plan to increase self- sufficiency.

Expectations:

• Provide an orientation (group or individual) for all TANF and REF applicants;

• Orientation includes information on JOBS employment, education and training opportunities; support services; transition support services; Department of Human Resources (DHS) responsibilities and participants’ rights and responsibilities; exemption criteria; results of noncooperation; availability of appropriate local child care and availability of Tribal JOBS programs;

• Complete initial assessment and case plan development as described in

Sections B, C and D of the Case Management chapter.

Selection criteria: All participants entering JOBS receive Program Entry services.

INTENT

Case Plan Activities and Standards for Support Service Payments; JOBS, Post-TANF, Pre-TANF, REF, SFPSS, TA-DVS, TANF Rule

461-190-0211 — Case Plan Activities and Standards for Support Service Payments; JOBS, Post-TANF, Pre-TANF, REF, SFPSS, TA-DVS, TANF

Case Planning; JOBS, Pre-TANF, REF, SFPSS, TA-DVS Rule 461-190-0151 — Case Planning; JOBS, Pre-TANF, REF, SFPSS, TA-DVS

Definitions of Terms, Components, and Activities; JOBS, Pre-TANF, Post-TANF, TANF Rule

461-001-0025 — Definitions of Terms, Components, and Activities; JOBS, Pre-TANF, Post-TANF, TANF

https://www.oregon.gov/DHS/SSP/FSM/FSM/02cm-b.pdf

https://www.oregon.gov/DHS/SSP/FSM/FSM/02cm-c.pdf

https://www.oregon.gov/DHS/SSP/FSM/FSM/02cm-d.pdf

http://apps.state.or.us/caf/arm/B/461-190-0211.htm


http://apps.state.or.us/caf/arm/A/461-001-0025.htm



Counting hours of participation: PE usually starts and ends the same day. Participants are given credit for at least one hour of PE participation after the initial case plan is developed. We may also count time for participant assessment, case plan development and appointments with DHS or partners necessary to prepare for the next activity.

JOBS tracking and data entry: The PE activity code is used to record the date the case plan is developed with the participant, the attendance for that date, and then the activity is closed the same date. The assessment results, case plan, support services and eligibility decisions should be entered on TRACS in a timely manner.

2. JOBS job search

The intent of job search activities is to help applicants and participants access job openings and gain job readiness, job search, job interview and job retention skills so that they can become employed.

Expectations:

• Use initial job search activities for a labor market assessment of job readiness. This is the first activity for potentially employable TANF applicants;

• Initial job search must begin before eligibility is determined and end within eight

consecutive weeks after the filing date;

• Help participants identify a realistic job goal and record it in their case plan;

• Explain to participants that they will be expected to accept any offer of a position for which they are qualified;

• Continually evaluate the results of the participant’s job search to assess their

readiness for work;

INTENT








FSML – 88 January 1, 2018 B - 4

• At a minimum, reassess participants performing consecutive weeks of unsuccessful job search to determine their readiness to work, potential barriers to work and need for case plan changes.

Type of service: Job search and readiness activities include:

• Assigned job search contacts, which may also include requirements for numbers of applications filed and specific employers contacted, determined by the activity and the district plan;

• Initial job search for TANF/REF applicants of at least 10 employer contacts per

week during the application period (unless DHS determines a particular day is not appropriate for job search) and job search preparation activities;

• Individual or group review of results of job search and staff followup with

employers listed as contacted;

• Activities intended to increase job readiness, interviewing skills, realistic job goal setting, positive work attitudes, positive resume impact and job retention skills;

• Support payments may be provided to enable the participant to participate in this

activity.

Selection criteria: Participants appropriate for job search and readiness services include TANF applicants entering case management services, unless current evidence exists that they are unable to work.







Specific Requirements; Pre-TANF Program Rule 461-135-0475 — Specific Requirements; Pre-TANF Program







• Applicants who are parents under age 20 without a diploma or GED, students in post secondary education or vocational training at least 12 hours per week, and those in Mental Health (MH) or alcohol and drug (A&D) treatment where job search would interfere with treatment progress, may be selected for activities other than job search.

Counting hours of participation: It is expected that classroom attendance in job search activities be reported by the service provider and all nonclassroom attendance, such as interviews, applications, etc., be reported by the participant using the Job Search Verification (DHS 475) form per local district procedure. Attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:

• A daily itemization of actual hours of participation (for example, two hours of

class time and two hours of job search on Monday, June 1);

• Verification that the participant’s activities were supervised on a daily basis;

• Participant’s name;

• Name of the service provider for classroom activities or employer information per DHS 475 for nonclassroom activities;

• Name and phone number of person verifying attendance hours for classroom activities.

JOBS tracking and data entry: Job search is entered on the JO activity for TANF applicants and ongoing recipients. Attendance is entered from provider reports per district procedure, in a timely manner. Determinations of the participant’s readiness to work, progress in job search and job readiness activities and case plan modifications must be narrated in TRACS. Good cause determinations must be done immediately for noncooperation, and recorded in TRACS.

3. JOBS life skills

The intent of life skills activities is to help participants develop skills and attitudes that are part of the standard expectations for the workplace and for successful employment.

Participants may participate in life skills activities in conjunction with job search and other activities, or may participate in life skills as their only activity, if they are not ready for other services. Participant progress in life skills is continually evaluated to see if they are ready to participate in job search and other services, and to see if case plan modifications are needed to develop skills.

INTENT

https://aix-xweb1p.state.or.us/es_xweb/DHSforms/Served/de0475.pdf



FSML – 88 January 1, 2018 B - 6

Type of service: Life skills services may include group and individual activities that develop good work place skills, habits and behavior; improve communication skills; increase employment retention; and assist with other issues involving work such as budgeting, dealing with co-workers, child care and transportation arrangements and using local resources.

Selection criteria: Participants appropriate for life skills activities are those needing workplace skill development based on the results of assessment, in order to become employed and/or stay employed and to increase self-sufficiency. This includes participants who are ready to do job search in conjunction with life skills, participants not ready for job search who may temporarily do life skills and intervention activities only, employed participants needing skills for job retention and teens needing a framework for good decision-making skills.

Counting hours of participation: For information about counting hours of participation, see the JOBS activity guidelines located at: http://www.dhs.state.or.us/caf/ss/tanf/employment.html#jobs

JOBS tracking and data entry: The LS activity code can be used to track and record time in these activities.

4. JOBS basic education and English as a Second Language (ESL)

Basic Education services are intended to increase functional literacy and adequate English skills to enable participants to participate in further employment and training activities and gain and retain employment.

• Basic Education/ESL services are accessed through existing adult education

services available to the community or through contracts for specialized services, depending on the district plan;

• Participants may participate in Basic Education/ESL activities concurrent with

employment preparation and self-sufficiency activities;





http://www.dhs.state.or.us/caf/ss/tanf/employment.html#jobs





• Participants accept offers of employment while in Basic Education/ESL; this activity can continue, scheduled around work hours, in the Retention case plan if needed;

• This does not include GED services. Those are considered activities related to the

High School/GED (HS) component.

Type of service: Basic Skill services include ESL and adult basic education services offered by local community colleges, literacy advocate and mentoring groups and other organizations. Group and individualized instruction is available. Skill level testing is available, and some programs are geared to special populations (teen parents, teen dropouts, learning disabled, etc.) and integrate basic education and life skills in their curriculum.

Selection criteria: Participants appropriate for Basic Education (AB) services are those who are unable to meet their employment, retention or self-sufficiency goal without increasing their English language, reading, writing or math skills to the basic literacy level. This includes participants who score below basic literacy level (8.9 grade level) on standardized tests, do not have a GED or high school diploma, are unable to maintain a job or increase earnings due to deficient basic skills, or are unable to balance household budgets, access resources, help children with homework, etc., due to basic skill deficiencies. GED classes or activities are recorded under the High School or GED activity (HS).


JOBS tracking and data entry: The AB activity code can be used to track and record time in education directly related to employment. The ES code can be used to track and record time in an English as a Second Language course. The HS activity code can be used to track and record attendance at a secondary education or in a course of study leading to a GED.

SEE THE TEEN PARENT SECTION (SECTION F OF THIS CHAPTER) FOR EDUCATION REQUIREMENT FOR TEEN PARENTS UNDER AGE 20.

Basic Education for Nonteens; JOBS Rule 461-190-0181 — Basic Education for Nonteens; JOBS

Education Requirements for Teen Parents; JOBS Rule 461-190-0171 — Education Requirements for Teen Parents; JOBS


http://www.oregon.gov/DHS/SSP/FSM/FSM/03es-f.pdf




FSML – 88 January 1, 2018 B - 8

5. JOBS Self-Initiated training

The intent of self-initiated training is to provide short-term training that is not VT or JS and is needed to be competitive in the workforce.

Expectations:

• Consider the minimum training required to enable the participant to reach their short-term goal; usually six months or less, and not more than 12 months;

• Consider other concurrent activities for participants in training such as job search,

to complement the training.

Type of Service: Self-initiated training services are usually arranged by the participant as an identified need, are short term and are not JS or VT. Training may include those required for enrollment in a VT or apprenticeship program, or an extension to an approved Vocational Training that goes beyond the 12-month VT limit, up to an additional six months.

Selection Criteria: Participants appropriate for self-initiated training are those who would become more competitive in the workforce by completing the training.

6. JOBS Parents as Scholars (PAS)

Expectations:

The intent of Parents as Scholars (PAS) is to help support TANF participants who are or will be undergraduates in beginning or continuing a two- or four-year degree program.

INTENT

Case Plan Activities and Standards for Support Service Payments; JOBS, Post- TANF, Pre-TANF, REF, SFPSS, TA-DVS, TANF Rule




INTENT





The number of parents in PAS at any time may not exceed one percent of the TANF households on January 1 of that calendar year.

PAS is administered at the state level. The Central Office JOBS Unit will:

• Accept applications;

• Select participants;

• Ensure that applicants are applying for or receiving TANF at the time of selection;

• Transition DCI participants to PAS on October 1, 2008;

• Notify a PAS applicant when:

- The applicant is not approved for PAS;

- The applicant is placed on a waiting list for PAS;

- The applicant is approved for PAS.

• Notify the applicant’s worker and the district PAS point person when an

application has been received and the PAS status of the applicant (approved, not approved or wait listed);

• On January 1 of each calendar year, determine the number of PAS slots available

statewide based on one percent of the number of TANF households receiving TANF on January 1 of that year;

• Ensure that the number of parents in PAS at any time does not exceed the

number of PAS slots available;

• Maintain a PAS wait list as necessary.

Branch offices with PAS participants:

• Carry the TANF case and determine initial and ongoing TANF eligibility;

• Inform TANF applicants and recipients about PAS and the opportunity to apply for PAS;

• Make PAS applications available in both the branch offices and contractor

locations;

• When notified by Central Office that a PAS application has been approved, notify the PAS applicant of the approval and the ongoing requirements the PAS participant must meet, create a new PDP with a PS step and code the case PS;


FSML – 88 January 1, 2018 B - 10

• Issue support services, including transportation and child care, as needed according to the individual needs of the PAS participant;

• Offer PAS applicants and recipients the opportunity to take an alcohol and drug,

mental health, learning needs, domestic violence and physical health screening during the Pre-TANF period and at any time during the life of the TANF case when indicators of an issue arise;

• Track and enter attendance during the first 12 months a participant is in PAS. The

PAS participants should self-report attendance and homework time using the Education or Training Attendance Report (DHS 7861). The PAS participant should fill the form out weekly but may turn it in to their local branch office monthly;

• Ensure that PAS participants provide documentation of satisfactory progress as

defined by the school. This documentation must be provided quarterly or after each academic term or semester at the school;

• Ensure that PAS participants provide the department proof of full-time

enrollment in school prior to the beginning of each term or semester;

• Notify the Central Office JOBS Unit when the PAS participant does not provide documentation of satisfactory progress or is not making satisfactory progress as defined by the school;

• Notify the Central Office JOBS Unit when the PAS participant is no longer

attending school;

• Notify the Central Office JOBS Unit any time a PAS participant becomes ineligible for TANF;

• Offer re-engagement and determine good cause. Notify Central Office when good

cause is not found and re-engagement is unsuccessful.

Type of service:

A participant may remain in PAS for the length of time required by the participant to complete their two- or four-year degree. Generally, a two-year degree may be completed within two years and a four-year degree within four years. However, there may be circumstances in which a participant requires more than the usual length of time to complete their degree.

A participant in PAS receives the following:

• TANF cash assistance;

• JOBS support services such as transportation and day care costs.




NOTE

! “No other funding available” means that the PAS participant does not have access to grants, loans or other funds that will allow them to fully pay the cost of books and supplies. If a PAS participant does have access to such funds, however, the PAS participant must use the funds to pay for the school-related needs for which the funds are intended, including for books and supplies. If the PAS participant does not have access to grants or loans or other funds that will allow them to fully pay for books and supplies, the PAS participant will not be required to pursue additional grants or loans prior to the department paying for up to $100 per term or semester when the conditions above are met.

DHS cannot pay for a PAS participant’s tuition or fees associated with enrollment at an educational institution.

Applying for PAS: This activity is not currently accepting new applications.

The PAS application must include:

• Documentation that the PAS applicant is an undergraduate who has been accepted for full-time attendance into or is enrolled full-time at an educational institution;

• Information that demonstrates that completion of the applicant’s educational

program is likely to result in employment that provides the wages and benefits needed for the applicant to support the applicant’s family without TANF.

If a PAS applicant does not include the information above or the PAS application is otherwise incomplete, the applicant will be sent the Parents as Scholars (PAS) (DHS 7797) notifying the applicant that they are not approved for PAS because the application was incomplete but that they may reapply for PAS.

Although the PAS application requires that an applicant list a field of study, a PAS participant is not required to remain in that field of study and may choose to change their field of study while in PAS.

A TANF applicant or recipient who is applying for PAS and who is currently taking classes toward their two- or four-year degree should be given two weeks to apply for PAS and have a determination from the Central Office JOBS unit of PAS status before they are required to participate in JOBS activities that interfere with their classes. This remains true regardless of whether the PAS applicant is JOBS mandatory. During this two-week time period, a TANF applicant or recipient who is applying for PAS and who is currently taking classes toward their two- or four-year degree may be required to participate in JOBS activities that do not interfere with their classes.



FSML – 88 January 1, 2018 B - 12

A TANF applicant who is applying for PAS is not required to remain in Pre-TANF for any period longer than the time determined necessary and beneficial to the applicant.

PAS wait list

Once the maximum number of PAS slots has been filled, a PAS wait list will be created. Applicants will be added to the wait list in the order of the date and time the completed application is received by the Central Office JOBS Unit. The Central Office JOBS Unit will notify the applicant as well as the applicant’s worker and/or the district’s PAS pointperson that the applicant has been added to the wait list.

A PAS applicant who is on the wait list and who is JOBS mandatory is required to participate in appropriate JOBS activities until a PAS slot becomes available. The PAS applicant’s worker and/or the district PAS pointperson should work with the PAS applicant to ensure that, whenever possible, JOBS activities do not interfere with the PAS applicant’s classes.

When an opening in PAS becomes available, the Central Office JOBS Unit will notify the next applicant on the waiting list. The Central Office JOBS Unit will also notify the applicant’s worker and/or the district’s PAS pointperson that a slot has become available.

Once each year, the Central Office JOBS Unit will ask each PAS applicant on the wait list whether they would like their name removed from the wait list. The names of any PAS applicants who wish their names to be removed will be removed. The name of any PAS applicant who does not respond will not be removed.

PAS selection criteria

To participate in PAS, a parent must be:

• Applying for or receiving TANF; and

• An undergraduate beginning or continuing a two- or four-year degree program; and

• Accepted for full-time attendance into or enrolled full time at an educational

institution; and

• Able to show as part of their application for PAS that completion of their educational program is likely to result in employment that provides the wages and benefits necessary for the applicant to support their family without TANF.

Specific Requirements; Pre-TANF Program Rule 461-135-0475 — Specific Requirements; Pre-TANF Program

http://www.oregon.gov/DHS/SSP/FSM/FSM/05prt-a.pdf




The educational institution must be a post-secondary school approved or accredited by the Northwest Commission on Colleges and Universities (http://www.nwccu.org/), by its regional equivalent, or by the appropriate official, department or agency of the state or nation in which the institution is located and that is a:

• Four-year college or university;

• Junior college or community college;

• Technical, professional or career school.

A PAS participant may attend an educational institution in Oregon or in another state via distance learning as long as the educational institution the participant is accepted for full-time attendance into or enrolled full time at meets the requirements of OAR 461-190-0199.

The Central Office JOBS Unit will make sure that the school a PAS participant is attending or will be attending meets the requirements of OAR 461-190-0199.

Requirements for PAS participants:

Once selected, a PAS participant must:

• Stay eligible for TANF. If the participant becomes ineligible for TANF, they cannot be in PAS;

• Give documentation of satisfactory progress as defined by the school to their

case manager and/or to the district PAS pointperson. This documentation must be provided quarterly or after completion of each academic term or semester at the school. The documentation may be grades or other information from the school and may be provided electronically.

Submit to the department proof of full-time enrollment in school prior to the beginning of each term or semester;

• During each academic term other than summer terms, attend classes full time as

defined by the school unless there is good cause to limit attendance to less than full time. During summer terms, attend classes full time or participate in work experience related to the participant’s field of study, unless there is good cause. If there is not a work experience related to the participant’s field of study available, participate in another appropriate work experience;

• For PAS participants in their first 12 months of PAS participation, report

attendance and study time to their Self-Sufficiency worker no less frequently than once per month. (The Education or Training Attendance Report (DHS 7861) can be used for this.)

http://www.nwccu.org/





FSML – 88 January 1, 2018 B - 14

A PAS participant taking online classes may verify attendance and study time by doing one of the following:

- Emailing or a faxing a copy of the completed DHS 7861 to an appropriate

official at the school who may then fax or email a response verifying attendance and study time. The verification must include the official’s name, title and contact information. The PAS participant then must provide the DHS 7861 and the verification to their Self-Sufficiency worker;

- Providing a computer printout showing time spent online for school activities. The printout must include the school official’s name, title and contact information. The PAS participant then must provide the printout to their Self-Sufficiency worker.

During any months of PAS participation after the first 12 months, the PAS participant may self-report attendance and study time.

• Upon completion of the last academic term of the participant’s educational

program, engage in work preparation activities if appropriate and if the participant is not already accessing such services through another provider such as their college or university. Work preparation activities may include resume preparation, job search, interviews, work experience and other activities related to job placement.

Ending PAS

PAS must be ended when:

• The PAS participant completes their two- or four-year degree program;

• The PAS participant becomes ineligible for TANF;

• The PAS participant does not provide documentation of satisfactory progress as defined by the school or is not making satisfactory academic progress as defined by the school, the re-engagement process ends unsuccessfully and no good cause is found.

The PAS participant does not submit to the department proof of full-time enrollment in school prior to the beginning of each term or semester, the re- engagement process ends unsuccessfully and no good cause is found;

• For terms other than summer term, the PAS participant does not attend classes

full time as defined by the school, the re-engagement process ends unsuccessfully and no good cause is found. During summer terms, the PAS participant does not attend classes full time or participate in work experience related to the participants’ field of study, the re-engagement process ends unsuccessfully and no good cause is found;





• A PAS participant in their first 12 months of PAS participation does not report attendance and study time to their Self-Sufficiency worker once per month using the DHS 7861, the re-engagement process ends unsuccessfully and no good cause is found.

JOBS tracking and data entry: During the first 12 months of PAS participation, participants report attendance and study time no less frequently than once per month using the Education or Training Attendance Report (DHS 7861). During any months after the first 12 months, participants are not required to report attendance and study time.

Count class “seat” time and lab time. Count supervised homework time and count one hour of unsupervised homework time for each hour of class “seat” time.

Code participants in PAS with the “PS” activity code.

PAS is appropriate for participants in a two- or four-year degree program and who are enrolled in an educational institution pursuant to OAR 461-190-0199. The number of PAS slots available statewide is based on the number of households receiving TANF on January 1 of each calendar year. PAS is a countable activity for the first 12 months a participant is in PAS.

7. JOBS job skills training

The intent of job skills training is to provide short-term classroom training in vocational and technical skills, or equivalent knowledge and abilities in a specific job area, for participants unable to meet their short-term employment goal without this training.

INTENT

Parents as Scholars Rule 461-190-0199 — Parents as Scholars

Re-engagement; JOBS, Pre-TANF, REF, SFPSS, TA-DVS Rule 461-190-0231 — Re-engagement; JOBS, Pre-TANF, REF, SFPSS, TA-DVS



Good Cause; Employment Programs Rule 461-130-0327 — Good Cause; Employment Programs









FSML – 88 January 1, 2018 B - 16

Expectations:

• Consider the minimum training required to enable the participant to reach their short-term job goal; usually six months or less, and not more than six months;

• Consider other concurrent activities for participants in training, including job

search, as long as they do not interfere with training.

Type of service: Job skills training services include training offered by local employers, and technical trainings offered by local WIAs and community colleges in collaboration with employers. They may include training offered by private training providers.

Examples include word processing, electronics assembly, production, CNA, entry level office occupations and other workforce development classes.

Selection criteria: Participants appropriate for job skills training are those who have a realistic short-term job goal, who have participated in enough job search activities to complete a labor market test and for whom the results of assessment and the labor market test show training is needed for them to meet their short-term job goal. This service is also appropriate for employed participants needing skills to enhance wages and benefits.


JOBS tracking and data entry: The JS activity code can be used to track and record time in these activities.

8. JOBS On-the-Job Training (OJT)

The intent of on-the-job training (OJT) is to provide paid work experience and training for a specified period of time and is for participants who are unable to meet their short- term employment goal without this training.

INTENT

Case Planning; JOBS, Pre-TANF, REF, SFPSS, TA-DVS Rule 461-190-0151 — Case Planning; JOBS, Pre-TANF, REF, SFPSS, TA-DVS




http://dhsmanuals.hr.state.or.us/B/461-190-0151.htm




Expectations:

• Limit OJT placements to six consecutive months;

• The Office of Vocational Rehabilitation Services (OVRS), Workforce Investment Act (WIA) and other agencies may sponsor OJT activities and pay a wage subsidy to the employer;

• OJT participants will not be placed in any positions that displace current

employees or positions, impair existing contracts or collective bargaining agreements, infringe on promotional opportunities for existing employees, violate health or safety standards, include duties not reasonable or customary for that occupation, or offer fewer benefits than those received by employees in similar positions.

Type of service: OJT services include contracts with employers usually negotiated by WIA agencies, to provide worksite training for specific periods of time (usually up to six months). Participants receive training as specified in the OJT contract, while receiving an entry-level wage. Participants are temporary employees, and there is usually no expectation that the employer will hire them permanently after training.

Selection criteria: Participants appropriate for on-the-job training are those who have a realistic short-term job goal, who have participated in enough job search activities to complete a labor market test, and for whom the results of assessment and the labor market test show that paid job site training and an employer subsidy is needed for them to access training to meet their short-term job goal.

Counting hours of participation: It is expected that related paid hours are recorded for WO working parents. They will be reported to DHS or contractor by the participant from employer-produced documents, such as pay stubs, or employer reimbursement forms. Paid work hours and appropriate training time recorded as attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:

• At least a weekly itemization of actual paid work hours (for example, 30 hours

paid for the month of June);

WIA wages may be counted as income. See OAR 461-145-0300.

Restrictions on On-the-Job Training, Unpaid Employment, Work Supplementation; JOBS Rule

461-190-0163 — Restrictions on On-the-Job Training, Unpaid Employment, Work Supplementation; JOBS




FSML – 88 January 1, 2018 B - 18


• Name of employer.

JOBS tracking and data entry: The JT activity code can be used to track and record time in these activities.

9. JOBS microenterprise

The intent of the microenterprise component is to support participants in self-

employment.

“Microenterprise” means a small business that has fewer than five employees and capital needs no greater than $35,000. Typical microenterprises include child care, arts and crafts and business and personal services such as computer repair or hair care. It is a subset of self-employment.

Expectations:

• A participant must have a plan for their business that has been approved by a third party expert entity. A “third party expert entity” includes a member agency of the Oregon Microenterprise Network (OMEN), the Small Business Administration, the Service Corps of Retired Executives (SCORE) or other entity approved by the department;

• A participant must provide their case manager with documentation that a third-

party expert entity has approved their business plan. The approved business plan must include provisions for review of the participant’s microenterprise progress by the approving third-party expert entity.

Any cost to the participant of having a business plan prepared or approved is considered a business expense and is an allowable deduction from the participant’s gross income;

• A participant in the microenterprise component must participate for the number

of hours required by the JOBS program or in a combination of the microenterprise component and other appropriate JOBS activities for the number of hours required by the JOBS program;

INTENT






• A participant in the microenterprise component may participate in a number of business-related activities to support their microenterprise. Examples of business-related activities that would support a participant’s microenterprise include designing and creating products, making sales calls, taking classes to increase business skills, etc.;

• A participant in the microenterprise component must provide an income

statement semi-annually to the department. This income statement must be prepared by a certified public accountant, bookkeeping firm or other entity approved by the department, according to generally accepted accounting principles and OAR 461-145-0920. “Other entity approved by the Department” includes OMEN, SBA and SCORE.

Any cost to the participant of having an income statement prepared is considered a business expense and is an allowable deduction from the participant’s gross income.

A participant in the microenterprise component does not need to report self- employment income on the Self-Employment Income (DHS 859B) form.

Selection criteria: A participant may participate in the microenterprise component if the participant is self-employed pursuant to OAR 461-145-0910(2) and provides documentation of approval of their current business plan by a third-party expert entity.

JOBS tracking and data entry: The MI activity code can be used to track and record time in these activities.

10. JOBS vocational training

The intent of vocational training (VT) is to provide JOBS participants with access to specific vocational training that will lead to employment or a certificate (including a degree).

INTENT



Microenterprise Component Rule 461-190-0197 — Microenterprise Component


https://aix-xweb1p.state.or.us/es_xweb/DHSforms/Served/de0859b.pdf





FSML – 88 January 1, 2018 B - 20

Expectations:

• Case managers will complete the required vocational training packet, which entails the following requirements:

- Participant contacts case manager to request a vocational training

opportunity;

- Case manager gives the participant the TANF Vocational Training (VT) Application Packet (DHS 7786) and the My Self Assessment (DHS 7823) forms (unless there is a current copy in participant file), and explains the requirements. Case manager will review the DHS 7823 with the participant and focus on housing, stability, education, work experience and barriers;

- Participant returns the completed vocational training (VT) packet to the

case manager. Case manager and participant review the information;

- Case manager reviews the DHS 7786 and prints TRACS attendance and relevant narration to bring to the VT approval process;

- Case manager will sign participant up for the next VT approval process

appointment and give participant a JOBS appointment notice, and bring completed VT packet and supporting documents to the approval process appointment;

- If the packet is incomplete, the appointment cannot be scheduled;

- VT branch approval process must include: Branch leadership, case manager and participant;

- If VT is approved, case manager will set up an appointment time to

develop a new PDP with the participant. Support services authorized by the approval process should be treated like any other JOBS activity with a case plan, as should attendance, good cause and the re-engagement process.

• Vocational training will focus on careers with a high-demand/high-wage outcome,

or that will provide a wage that can support the participant’s family. High- wage/high-demand jobs can be accessed at https://www.qualityinfo.org/;

- High-wage occupations Occupations paying more than the all-industry, all-ownership median wage for statewide or a particular region;

https://aix-xweb1p.state.or.us/es_xweb/DHSforms/Served/de7786.doc




https://www.qualityinfo.org/



- High-demand occupations Occupations having more than the median number of total (growth plus replacement) openings for statewide or a particular region.

• All applications for VT will be presented through a VT approval process before a

determination will be made;

• In the final months of the VT activity, the training activity could be combined with other work-attached activities (such as work experience) related to the area of training.

Type of service: VT is a core JOBS activity countable towards federal work participation rate requirements. A participant may remain in VT for up to, but no more than 12 months in a lifetime, while completing an approved VT program.

A participant in VT can get TANF cash assistance. If authorized under OAR 461-190-0211 and subject to a case-by-case determination by the district considering available funding and slots, the participant may also get support services through the JOBS program such as transportation, day care, and other costs for books, supplies, tools, etc. With manager approval, support services for tuition and fees may also be available to the participant.

Selection criteria:

• Applicants for VT must be enrolled or accepted for enrollment in an organized educational program directly related to preparation for employment. VT must result in either a job offer or a certificate (including a degree);

• Applicants must have demonstrated an ability to participate in JOBS activities;

• Applicants must complete the DHS 7786 packet and participate in the VT branch

approval process;

• Work verification attendance documentation requirements can be met;

• District VT slots are available;

• Participation in VT is approved through a local district approval process that includes branch leadership, the case manager and the participant.







FSML – 88 January 1, 2018 B - 22

Counting hours of participation:

Vocational training may include course work and unsupervised study time (up to one hour for each class hour) as reported by the educational provider on the Education or Training Attendance Report (DHS 7861) form. Attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:

• A weekly itemization of school participation (for example, 20 hours of class time

and homework for the week beginning Monday, June 1);

• Verification that the participant’s activities were supervised on a daily basis;


• Actual hours of class time, unsupervised homework and other countable educational activities;

• Name of the school;

• Name and phone number of person verifying attendance hours.

JOBS tracking and data entry: The VT code is used to track attendance.

11. JOBS supported work

The intent of the supported work activity is to provide more structured staff support, skill training, intervention and counseling for participants needing this level of employment preparation services.

Type of service: Supported work services include sheltered work and training activities such as those offered by Goodwill Industries and others, depending on the district JOBS plan. Some services also offer basic skill instruction, job placement and job retention and follow up services. Support payments may be provided to enable the participant to participate.



INTENT





Selection criteria: Participants appropriate for supported work services include those who are not progressing in regular services and who show the need for a more structured program by behavior, testing, or the results of medical or psychological reports that indicate the presence of significant disabilities. Supported work may be the participant’s initial self-sufficiency activity after an initial labor market test, or may begin after lack of progress in regular services.

Counting hours of participation: Sheltered/supported work participants are subject to a maximum number of monthly hours as determined by the Fair Labor Standards Act (FLSA). It is expected that work hours for sheltered/supported work will be reported to DHS or contractor by the worksite employer from employer-produced documents, such as time sheets. Work hours recorded as attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:

• At least a weekly itemization of actual work hours (for example, 30 hours worked

for the week beginning on Monday, June 1);


• Name of worksite;

• Name and phone number of person verifying work hours.

JOBS tracking and data entry: Attendance reported by the provider is entered on the SW activity in a timely manner. Determinations of the participant’s readiness for work, progress in activities and case plan modifications must be narrated in TRACS. Good cause determinations for lack of progress or cooperation must be done immediately and recorded in TRACS.

12. JOBS work experience

The intent of work experience services is to enhance employability through unpaid, short-term experience at a job site that increases good work habits and basic skills.

INTENT





FSML – 88 January 1, 2018 B - 24

Expectations:

• Consider work experience for the minimum hours and duration required to enable the participant to reach their short-term job goal;

• Begin work experience placements with a participant orientation to goals, duties

and expectations;

• Ensure the work experience services include regular communication and follow up with the site staff and the participant to assess progress toward goals of the placement;

• Do not place work experience participants in any positions that displace current

employees or positions, impair existing contracts or collective bargaining agreements, infringe on promotional opportunities for existing employees, violate any health or safety standards, include duties not reasonable or customary for that occupation or offer fewer benefits than those received by employees in similar positions.

Selection criteria: Participants appropriate for work experience are those who have completed a labor market test and have no recent work experience, or lack the work experience that would enable them to reach their short-term job goal. Also appropriate are participants whose work history or current assessment shows a need for developing positive workplace skills in a structured setting.

Type of service: Work experience services include placements in public and private nonprofit agencies and private for-profit businesses. Participant duties are similar to those of volunteers, with an emphasis on close participant supervision and mentoring. Placement goals and the actual duties are developed with the participant, DHS, partners and site staff. Frequently these services are managed by a local WIA or volunteer placement agency, which develops available sites, orients participants and providers












and provides follow-up monitoring of the placement. Support payments may be provided to enable the participant to participate.

Counting hours of participation: Work experience participants are subject to a maximum number of monthly hours as determined by the Fair Labor Standards Act (FLSA). It is expected that work hours for work experience will be reported to DHS or contractor by the worksite employer from employer-produced documents, such as time sheets. Work hours recorded as attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:






JOBS tracking and data entry: Attendance reported by the provider is entered on the WE activity in a timely manner. Determinations of the participant’s readiness for work, progress in activities, and case plan modifications must be narrated in TRACS. Good cause determinations for lack of progress or noncooperation must be done immediately and recorded in TRACS.

13. Community services program

The intent of the community services program is to enhance employability through unpaid, short-term experience at a job site that increases good work habits and basic skills. This activity differs from work experience in that work must be performed for the direct benefit of the community.

Expectations:

• Consider community services program for the minimum hours and duration required to enable the participant to reach their short-term job goal, up to a maximum of nine consecutive months;

• Begin community services program placements with a participant orientation to

goals, duties and expectations;

INTENT


FSML – 88 January 1, 2018 B - 26

• Ensure the community services program include regular communication and followup with the site staff and participant, to assess progress toward goals of the placement;

• Do not place community service program participants in any positions that

displace current employees or position, impair existing contracts or collective bargaining agreements, infringe on promotional opportunities for existing employees, violate any health or safety standards, include duties not reasonable or customary for that occupation or offer fewer benefits than those received by employees in similar positions.

Selection criteria: Participants appropriate for the community services program have completed a labor market test and have no recent work experience, or lack the work experience that would enable them to reach their short-term job goal. Also appropriate are participants whose work history or current assessment shows a need for developing positive workplace skills in a structured setting.

Type of service: Community services programs include placements in public and private nonprofit agencies in such fields as health, social service, environmental protection, education, welfare, recreation, public facilities and safety and child care. Participant duties are similar to those of volunteers, with an emphasis on close participant supervision and mentoring. Placement goals and the actual duties are developed with the participant, DHS, partners and site staff. Frequently these services are managed by a local WIA or volunteer placement agency, which develops available sites, orients participants and providers and provides followup monitoring of the placement.

Counting hours of participation: There is no current attendance tracking requirement for community services activities. Community services program participants are subject to a maximum number of monthly hours as determined by the Fair Labor Standards Act (FLSA). It is expected that work hours for community services program will be reported












to DHS or contractor by the worksite employer from employer-produced documents, such as time sheets. Work hours recorded as attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:






JOBS tracking and data entry: The CP activity code can be used to track and record time in these activities.

14. Providing child care for community services program participants

The intent of this activity is to provide free child care services for participants enrolled in the community services program. Care of the participant’s own children is not allowed. (This is not currently available as a contracted activity.)

Expectations:

• Consider the appropriateness and the safety of the child when approving a participant to provide child care;

• Consider the long-term self-sufficiency gains of the participant providing the child

care.

Selection criteria: Participants providing child care must:

• Be 18 years or older and in such physical and mental health as will not adversely affect their ability to care for a child in care;

• Be registered or certified with CCD, if required by law;

INTENT





FSML – 88 January 1, 2018 B - 28

• Meet DHS health and safety minimum standards;

• Supervise children in care at all times;

• Report suspected child abuse to a DHS Child Protective Services office or a law enforcement agency;

• Prevent people who may behave in a way that may harm children from having

access to their children at all times;

• Allow parents immediate access to their children at all times.

Type of services: Providing child care in this activity is limited to the children of community services program participants.

Counting hours of participation: There is no current attendance tracking requirement for providing child care for community services program participants. Consider whether the activities meet the definition of WE. Participants providing child care are subject to a maximum number of monthly hours as determined by the Fair Labor Standards Act (FLSA). It is expected that work hours for work experience will be reported to DHS or contractor by the participant. Hours of child care provided recorded as attendance must be documented in wiring and maintained in the participant’s DHS or contract case file or in a central file and include:

• At least a weekly itemization of actual work hours (for example: 30 hours worked




JOBS tracking and data entry: The CF activity code is not currently available. When appropriate, attendance reported is entered on the WE activity in a timely manner. Determinations of the participant’s ability to meet the above standards must be narrated in TRACS. Good cause determination for lack of progress of noncooperation must be done immediately and recorded in TRACS.






15. JOBS Plus for TANF participants

The intent of JOBS Plus services is to enhance employability for participants unlikely to be hired at their current skill level for their short-term job goal. JOBS Plus provides an incentive to participants and employers through subsidized employment in the public or private sector where the participant is placed on the employer’s payroll and TANF/SNAP benefits are suspended

Expectations:

• Limit JOBS Plus placements to no more than six consecutive months a year per participant;

• The district JOBS Plus contact will develop an agreement for each participant,

stating the job, wage and hours offered;

• Make sure participants understand the wage supplement, tax liability payments and the Individual Education Account;

• Consider JOBS Plus for adults in the TANF benefit group if they are not excluded

from JOBS participation;

• Consider TANF participants eligible for JOBS Plus if the eligibility group’s countable income does not exceed the SNAP countable income limit for their group size;

• Consider JOBS Plus eligibility when a TANF participant experiences changes in

deprivation that make them ineligible for TANF;

• Consider JOBS Plus for unemployed noncaretaker parents of TANF children.

Eligibility of Clients Rule 461-190-0406 — Eligibility of Clients



Participation Classifications: Exempt, Mandatory, and Volunteer Rule 461-130-0310 — Participation Classifications: Exempt, Mandatory, and Volunteer

INTENT





FSML – 88 January 1, 2018 B - 30

JOBS Plus placements must not require the participant to work over 40 hours per week, must not displace regular employees or positions, must not pay below the Oregon minimum wage, must offer Workers’ Compensation and must offer the same benefits given to other temporary employees, including paid leave time and group health insurance.

Participants may be required to complete one day of job search each week after their fourth month of placement; the employer treats this as paid time.

The participant may end a JOBS Plus worksite assignment if they contact DHS with a request to end after two weeks. They may end up to two assignments, with the third and subsequent requests subjected to good cause determination. Participants who are ending JOBS Plus work assignments meet with their worker to evaluate their JOBS plan for more appropriate activities. JOBS Plus employers may end the worksite assignment by contacting DHS with a request. DHS will end the worksite assignment whenever the employer or assignment is found to be in violation of the agreement or at the end of the month prior to the month a member of the filing group begins serving a SNAP program disqualification.

JOBS Plus employment is limited to no more than six consecutive months a year per participant. Requests to extend the JOBS Plus employment, limited to no more than three additional months, must be submitted and approved through the exception process as described in JOBS Plus Staff Tools located at: http://www.dhs.state.or.us/caf/ss/tanf/jobs-plus.html

Employers cannot be required to accept JOBS Plus participants. DHS may not assign JOBS Plus participants to employers who have exhibited a pattern of unreasonably ending assignments prior to completion of training, or unwillingness to provide adequate training or comply with other requirements.

Employers may not have more than 10 percent of their total employees as JOBS Plus participants, unless only one participant puts them over this limit or the limit is waived by an assistant director of DHS or their designee, the TANF Manager in Central Office.

Termination of work-site agreement Rule 461-190-0426 — Termination of work-site agreement

Good Cause; Employment Programs Rule 461-130-0327 — Good Cause; Employment Programs

Supplemental Payments; JOBS Rule 461-190-0416 — Supplemental Payments; JOBS

Participation of Employers Rule 461-190-0411 — Participation of Employers

http://www.dhs.state.or.us/caf/ss/tanf/jobs-plus.html







Exceptions granted to an employer to exceed the 10 percent limit are one-time approvals for that specific JOBS Plus participant. Exceptions must be requested for each JOBS Plus participant. They do not carry over for other or future employees with that employer.

Private employers have first priority for assignment of JOBS Plus participants; public employers may be assigned participants only when no appropriate positions exist with private employers.

Employers must maintain comparable levels of health, safety and working conditions for JOBS Plus participants; provide on-the-job training sufficient to allow the participant to perform their duties; provide a mentor to orient the JOBS Plus participant to help the participant be successful in the workplace; and repay reimbursements if they violate any JOBS Plus program rules.

Selection criteria: Participants appropriate for JOBS Plus include participants who have completed an assessment and a labor market test of at least 30 days, have successfully completed Supported Work or Work Experience and are determined to be unlikely to gain additional work skills and become employed without the type of wage enhancement and training/mentoring agreement offered by this service.

Type of service: JOBS Plus services include paid work experience and mentoring, payment of at least minimum wage for the hours worked, and contribution of $1 per hour worked to an Individual Education Account (IEA) after 30 days of worksite participation. The participant can use the account after they have completed JOBS Plus and held a full-time, unsubsidized job for at least 30 days. Participants receive child care benefits for work hours, plus other support services necessary for participation.

JOBS Plus employers are reimbursed from the JOBS Plus Program Special Fund for up to 40 hours per week for wages paid to a participant at a rate not exceeding the state minimum wage, plus the employers share, per the Work Site Agreement, of Social Security, federal and state Unemployment Compensation and Workers’ Compensation. The employer bills DHS on the specified form by the 20th of the month, for the time period from the 16th of the prior month through the 15th of the current month. DHS calculates the wage using the state minimum wage times hours worked, including paid sick, holiday and vacation time. After four months in the placement, this includes up to eight hours per week job search.



Participation of Employers Rule 461-190-0411 — Participation of Employers




FSML – 88 January 1, 2018 B - 32

Counting hours of participation: It is expected that paid work hours for JOBS Plus participants will be reported to DHS or contractor by the employer from employer reimbursement forms sent to DPU. If attendance is entered locally work hours must be determined from employer-produced documents, such as pay stubs. Paid work hours recorded as attendance must be documented in writing and maintained in the participant’s DHS or contractor case file or in a central file and include:

• At least a monthly itemization of actual paid work hours (for example, 30 hours

paid for the month of June);


• Name of employers.

JOBS tracking and data entry: The completed JOBS Plus agreement must be sent to DPU immediately. Information must be entered by the branch on CMS, FSMIS and JAS in order for the wage reimbursement and attendance entry process to occur. Effective the last day of the month that the participant receives their first JOBS Plus wages, the TANF and SNAP benefits must be suspended. The redetermination/recertification end dates must be set to match the end of the JOBS Plus contract. Use prospective eligibility and budgeting to determine TANF and SNAP eligibility for first of the month after the JOBS Plus placement ends.

Attendance should be documented by a minimum of two weeks of actual hours worked and may be projected out for the six months. The branch must enter the case plan and actual start date. The branch or DPU can enter the initial attendance to start the auto- attendance feature. The attendance may also be reported ongoing with current actual hours reported by the employer, such as on the monthly wage reimbursement billing, and entered by DPU. Determinations of the participant’s progress and case plan modifications must be narrated in TRACS. Good cause determinations must be done immediately for lack of progress or noncooperation, and recorded in TRACS.

Actions necessary when a TANF JOBS Plus assignment begins include:

1. Send the continuing benefit notice Notice of Entering Job Opportunities and Basic Skills (JOBS) Plus Program (DHS 7874) explaining that TANF and SNAP will end, effective for the end of the month in which the participant receives their first JOBS Plus paycheck.

2. Add the PLS case descriptor and N/R code (effective the month the

assignment starts), and add PLS HH type to FSMIS.

3. Remove the SNAP case from SRS and place into CRS.

4. Extend the review date for CMS and EXPR CERT date for SNAP to the month after the month in which the assignment ends.




5. Code child care hours to the _2 or 82 case and send the participant a listing form for their provider, if child care is needed and provider not yet listed.

6. Code adjusted countable earned income from any other source as OTH for

CMS; average or projected income for SNAP.

7. Issue needed support payments on JAS using code 24 for child care only if needed for a gap not covered by the CCB payment. Code 25 for transportation and 26 for all others.

8. Using a COMP action, add the NCP case descriptor to CMS (leaving in _2 or

82) and the PL hold code, MNL HH type and TANF grant amount (before JOBS Plus started) to FSMIS effective the first of the month after the participant receives their first JOBS Plus paycheck.

9. Branch adds PL activity and actual start date;

10. Auto-attendance will start after the first attendance is entered by DPU, based

on the first wage reimbursement billing is received by the employer, or the first attendance is added by the branch.

16. JOBS Plus process for TANF wage supplements

To ensure that TANF participants do not incur a net loss of income as a result of participation in JOBS Plus, DHS pays a wage supplement if the participant’s JOBS Plus income falls below the full or minimum benefit equivalency, as calculated below:

For the full benefit equivalency test:

1. Determine the JOBS Plus income retrospectively by multiplying the participant’s salary times the available hours (paid hours, including sick leave and job search, plus any unexcused hours), minus the $90 standard deduction and any amount withheld as a garnishment; plus the full amount of any child support received by the participant or the department.

SEE COMPUTER GUIDE MANUAL, CHAPTER III.G FOR JOBS PLUS COMPUTER INSTRUCTIONS.

SEE ITEM 16 IN THIS CHAPTER FOR A FULL DESCRIPTION OF THE TANF SUPPLEMENT PROCESS.

http://www.dhs.state.or.us/policy/selfsufficiency/cg_security.htm

http://www.oregon.gov/DHS/SSP/FSM/FSM/03es-b.pdf#page=33


FSML – 88 January 1, 2018 B - 34

Compare this income to the full benefit equivalent, which is the total of the TANF and SNAP benefits for the need group size (calculated per OARs 461-160-0100 and 461-160-0400), based on prospective income.

2. Subtract the JOBS Plus income from the full benefit equivalent to reach the potential supplement amount.

For the minimum benefit equivalency test:

1. Determine the JOBS Plus income retrospectively by multiplying the participant’s salary by paid hours only, minus the $90 standard deduction and any amount withheld as a garnishment; plus the full amount of any child support received by the participant or the department.

2. Compare this income to the minimum benefit equivalent, which is the full benefit

equivalent minus the one-person difference in the payment standard. The one- person difference is the difference between the TANF standard for the need group size with and without the participant (as if the JOBS Plus participant were ineligible).

3. Subtract the JOBS Plus income from the minimum benefit equivalent to reach the

potential supplement amount.

To calculate the wage supplement, compare the full and minimum equivalency test results above, and pay the greater of these two supplements to the participant. JOBS Plus participants cannot receive TANF or SNAP benefits and a wage supplement for the same month. The calculation and wage supplements are issued by the Direct Pay Unit (DPU). For questions about this process, contact DPU at 503-378-5500.

17. JOBS Plus SNAP emergency payments

To ensure that SNAP-only participants do not incur a net loss of income because of their participation in JOBS Plus, DHS pays an emergency SNAP payment if the participant’s income falls below the Thrifty Food Plan for their filing group size, as calculated below:

1. Determine JOBS Plus income by adding JOBS Plus wages already received and

reasonably anticipated in the month, minus the standard $90 deduction and any amount withheld as a garnishment, plus any other prospective income for the month.

2. Subtract the JOBS Plus income as calculated above from the Thrifty Food Plan

amount for the filing group size.

3. Pay the participant the difference.






NOTE

! This does not apply to SNAP-related-to-a-TANF-JOBS-Plus participants. SNAP-only JOBS Plus is not currently available.

18. Referral to tribal programs

Grand Ronde Tribe NEW (Native Employment Works) Program (formerly known as JOBS): The Grand Ronde Tribe NEW program provides training and employment services to Grand Ronde Tribe members. Some participants in this program may also be DHS TANF participants. When a DHS TANF participant is identified as being a participant in the Grand Ronde Tribe NEW program, the DHS case manager should contact the participant’s Grand Ronde Tribe NEW case manager to determine what NEW services are being provided. (The participant is responsible for providing sufficient information to contact the Grand Ronde case manager.) A DHS case plan, which coordinates the participant’s participation in Grand Ronde Tribe NEW activities with additional DHS JOBS activities, if appropriate, should then be developed.

• Participating in the Grand Ronde Tribe NEW program does not exclude or exempt

the participant from participation in DHS JOBS activities. However, DHS JOBS activities must not prevent or interfere with full participation in Grand Ronde Tribe NEW activities.

• Record in JAS only the DHS-assigned JOBS activity hours. However, remain in regular contact with the Grand Ronde NEW case manager in order to monitor the participant’s participation and progress. If, for example, the participant’s NEW activity hours increase or decrease, the DHS JOBS activity assigned participation hours should be adjusted accordingly.

SEE TANF (TF-M.7), GOOD CAUSE FOR NONCOOPERATION WITH THE JOBS PROGRAM.

http://www.oregon.gov/DHS/SSP/FSM/FSM/05tf-m.pdf#page=8


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