intelligent traffic management system, cctv capable of ...indore.nic.in/tenders/tenderrlvd...

Intelligent Traffic Management system, CCTV Capable of generating E-challan for

Indore city (RLVD Syste)

0 | P a g e



1 | P a g e

SUPERINTENDENT OF POLICE (HQ) INDORE (M.P.)

No./SP/HQ/146-A/2014 Dtd 29 April 2014

Re Tender Notice

Sealed Tender are invited by the Superintendent of Police (HQ) Indore from Manufactures /Authorized Systems Integrators of the following items:-

No. Name of Item(s) Qty. 1 Intelligent Traffic Management system, CCTV Capable of 01 System generating E-challan for Indore city (RLVD

System ) with OFC connectivity provided by the department

Objective of work :- The ultimate objective of a Red Light Violation Detection (RLVD)

system is to curb the tendency of people in general to disobey Traffic signal, particularly to

minimize the tendency of vehicles to cross the stop line when the signal is RED. This will

avoid accidents, and thereby will save human life and preserve the records for future

analysis so that corrective actions are to be taken to curb the tendency of people to commit

such offences. Picture 1- For Reference Only



2 | P a g e

Above given Picture for reference and easy understanding of the systems

1. Bid is for integrated system wherein OFC connectivity from the camera to control

room shall be provided by the department.

2. The process would be done on 3 envelope based process. Bidder will have to submit 3 separated sealed envelopes mentioned below these 3 envelops should feature in a bigger envelope.

Each envelope shall comprise of



3 | P a g e

a) Pre Qualification Bid b) Technical bid

c) Commercial bid

3. Pre-qualification bid, Technical bids and Commercial bids shall be in separate and sealed

envelope for Intelligent Traffic Management system, CCTV Capable of generating E-

challan for Indore city (RLVD System)

4. Sealed BIDs are invited in three bid system i.e. Pre-qualification bid, technical bid

and financial bid by the undersigned from the manufacturers, authorized

distributors, system integrator and also from Government/Semi-Govt. organization

including Public Sector Undertakings for supply, installation, configuration, testing

and operations of Intelligent Traffic Management system, CCTV Capable of

generating E-challan for Indore city (RLVD System) on turnkey basis for use of

Indore Police. The BIDs can be sent through Registered post, Courier or put

personally in the sealed BID box kept in the Reception of Office of the ASP Traffic,

MTH Compound, Indore on or before 02 June 2014 at 16:00 hours and the BID will

be opened on 02 June 2014 17:00 hours in the Committee Room. In case the due

date is declared a holiday BID shall be opened on next working day but BID box will

be sealed on the scheduled date and time. The BID document can be downloaded

from Indore Police website www.indorepolice.org, www.indoretrafficpolice.org or

www.mppolice.gov.in can be obtained from the office of the ASP Traffic on payment

of Rs.1000/- by D.D. on any working day from 10.00 A.M. to 5.00 P.M.

5. Bidder has to show technical Live Demonstration of the technical capability of

quoted Equipment and software at given date, time and Place. Bidder, who is not able to show demonstration on given dates, will be rejected and no communication in this regard will be entertained.

6. As per Madhya Pradesh Stores Purchase Rules, 30% preference shall be given to entrepreneurs /Suppliers belongi ng to SC/ST category of the state who are duly registered with District Trade and Industries Center, (Attach documents in proof o f the more than 50% share of SC/ST category in the firm).

7. BID will not be accepted without earnest money. EMD should be submitted with Pre-Qualification Bid.

8. Bidder shall have to deposit firm registration number, TIN No. and earlier or previous years Sales tax clearance certificate etc.

SUPERINTENDENT OF POLICE (HQ)

INDORE (M.P.)



4 | P a g e

Table of Contents Chapter 1 Scope of Work Page 6-7

Chapter 2 Pre Bid Conference 8

Chapter 3 Pre- Qualification Bid 9

Chapter 4 General Terms & Conditions Of Tender 10-15

Chapter 5 TECHNICAL SPECIFICATIONS

5.1 Specification for Red Light Violation Detection Camera 16-19

5.2 Specification for Automated Number plate 19-23

reader (ANPR) System

5.3 Specification for IP IR - Outdoor Speed Dome Camera 23-24

5.4 Specification for Pole and Masts: 25

5.5 Specification for network switches for location 25

5.6 Specification for Layer 3 Network Switch for 26

Central Control Room:

5.7 Specifications for Unified Storage 27

5.8 LED HD monitor 27

5.9 Specifications for Client PC 28

5.10 Specification for UPS for Power Backup: 28

5.11 Specifications for Video Management and ANPR Server 29

Chapter 6 Bill of Quantity

Connectivity provided by the department 30-31

Chapter 7 Annexure Forms 32-42



5 | P a g e

Important Dates

S. Details Date – Time Remark

No.

1 Date of release of 29.04.2014 Can be downloaded

from www.indorepolice.org,

www.indoretrafficpolice.org or

www.mppolice.gov.in or

purchase from Office of

ASP Traffic,Indore

NIT

2 Sale of Tender form 02.05.2014

Starts from

3 Last date of Sale of 02.06.2014

Tender form

4 Pre – Bid Meeting 19.05.2014 1100 Hrs

5 Submission of Bid 02-06-2014 Till 1600 Hrs

6 Opening Pre

Qualification Bid 02.06.2014 Till 1700 Hrs

7 Opening of 02.06.2014 Till 1800 Hrs

Technical Bids

8 Demo of Eligible 18-19 June,

Bidders 14

9 Opening of 23.06.2014 1600 Hrs

Financial Bid of

Technically

Qualified Tenders

Note in case of downloaded tender form the bidder will have to make a payment of

Rs. 1000 /- (words Rs one thousand only) to SP (HQ) Indore in form of Demand

draft issued before the last date of tender form.



6 | P a g e

Chapter - 1

Scope of Work

Supply, installation, commissioning and maintenance of Red Light Violation Detection

(RLVD) system to achieve the below mentioned objectives at given location in the city of

Indore (locations of camera point are described in Annexure – B) and can be further

extended or modified. IP based RLVD cameras will be used to monitor red light violation

on the selected location and software associated with it should be capable of generating list

of violations and challan and maintain data base of the same. A mix of RLVD IP based

fixed and ANPR Cameras, will be used for this purpose as well as similar monitoring

activity required by police department. Both IP based RLVD and ANPR Cameras should

work optical fiber base network provided by the department as per feasibility. This

network should be zero interruption based communication from the links among control

room and cameras installed and spread over various locations in the city as mentioned in

the Annexure – B

a. The department shall provide OFC connectivity. The successful bidder will have to

provide the necessary network equipment at the Terminal Ends of the OFC

network.

b. The bidder shall supply all the installation materials/accessories/consumable

necessary for the installation of the system.

c. The bidder at each location shall provide the required networking terminal

equipments for end-to-end connectivity from Control Room to Location Cameras.

d. Access Points shall be placed in such a way that it covers the entire location under

surveillance. The bidder shall provide associated planning and diagram of the

placement of the Access Points.

e. The system thus proposed should be scalable and have capability of integration

with existing or future systems of Police Departments.

f. The successful bidder should have one or proposed to setup a Service Center within

Indore City. Resident Engineers will not be considered as Service Center. Office

should attend the Calls 24X7 and the Response Time for any such call should be

less than 1 Hr.

g. Maximum downtime of system for any complaint reported shall be not be more

than 3 hrs, after this time penalty will be levied @ INR 1000 per hour.



7 | P a g e

h. The scope is deemed to include all components, accessories and equipment required

to implement a fully functional Intelligent Traffic Management system, CCTV

Capable of generating E-challan for Indore city (RLVD System) system regardless of

whether they are explicitly mentioned or not.

i. The scope shall include the complete design, engineering, supply, delivery, and

storage at site, installation, testing, commissioning and maintenance of a fully

functional and complete Intelligent Traffic Management system, CCTV Capable of

generating E-challan for Indore city (RLVD System) system. All accessories and

fitting hardware such as brackets / poles, wiring together with associated masonry

work are included in the scope of work.

j. The successful bidder will have to provide onsite replacement warranty and

maintenance support for a period of 3 years, for which the department shall not be

paying any extra cost. The warranty period would start from the date of taking over

of the whole system by the department. Warranty includes hardware, software,

network items onsite replacement and maintenance support.

k. The prices quoted in the Commercial bid should be all inclusive.

l. The successful bidder shall handover the System within 120 days from the issue of

work Order.

m. Payment would be released as mentioned in the clause no. 49 of General

Terms and Condition.

n. Security Deposit and EMD would be released only after the successful completion of

the warranty period.



8 | P a g e

Chapter -2 Pre Bid Conference

Pre Bid Conference will be held in the Office of SP (HQ), Indore at 1100 Hrs at

15.05.2014 with the perspective bidders to clarify the Technical or related

query.

The Questions/Clarifications should be submitted in writing or email to ASP

(Traffic) on Email ID [email protected] clearly specify the subject line

as – “Intelligent Traffic Management system, CCTV Capable of generating

E-challan for Indore city (RLVD System) – Company Name” before 1800

Hrs. on 13.05.2014

In decisions on discussion regarding modification, amendments for the tender

document will be uploaded on the website www.indorepolice.org by 17.05.2014



9 | P a g e

Chapter 3 Pre Qualification Bid

Pre-qualification bid shall be submitted by the bidder in separate

envelope along with required documents. The technical bid shall only be

opened only after the bidder qualifies all the conditions mentioned in the pre-

qualification bid.

EMD in the form of Demand Draft/Bank Guarantee/FDR Rs. Twenty Lakh (Rs. 20,00,000) from any of the Commercial bank.

Last Three years IT returns of the bidder

Last Three years Audited Financial Balance Sheet.

Latest sales tax clearance certificate

The Average annual turnover of the bidder should be at least INR 2.5 crore for pervious 3 financial year.

The Bidder must have executed at least one similar project like CCTV of not less than INR 3.5 Crore in Police organization /Para military forces/government department or any organization of repute in India.

Order copies along with Letter of Satisfaction from the Clients should be submitted.

Tender Document fee in the form of DD have to be submitted along with the Eligibility bid, if the tender is downloaded from website www.indorepolice.org or www.mppolice.gov.in

Authorization letters from Original Equipment Manufacturers (OEMs).

Consortium is allowed. However the Lead Company shall be held responsible for all communication and the delivery of entire project. The bidder shall submit details of the Consortium Partners and document of understanding among them along with the defined roles and consent of partners.

The bidder shall not be under declaration of ineligibility for corrupt fraudulent practices or black listed with any of the govt agencies. The bidder shall submit self-declaration.

Duly filled in Annexure - A (Profile of the company) with relevant details and enclosure



10 | P a g e

Chapter -4 GENERAL TERMS AND CONDITIONS OF TENDER

1. Bidder shall submit firm Registration number & certificate, Sales Tax Registration Certificate Number, TIN Number and earlier Sale Tax Clearance Certificate/No dues certificate of value added tax from the concerned assessing authority, Income Tax Clearance Certificate & PAN Number, along with the BID, without which the BID shall not be considered.

2. Pre qualification bid, Technical bids and Commercial bids shall be in separate

and sealed envelopes addressed to The Superintendent of Police (HQ) and super-inscribed “Pre qualification bid: : to be opened by addressee only”, “Technical bid: to be opened by addressee only” and “Commercial bid: to be opened by addressee only” on the top of the envelopes containing the BID.

These 3 bids should be further sealed in fourth bigger envelope. On this fourth

envelope it should be clearly mentioned as “BID For Intelligent Traffic

Management system, CCTV Capable of generating E-challan for Indore city (RLVD

System) system”. On the left side near the lower corner of the envelope, the address of the Bidder should be written.

3. The rate / unit must not under any circumstances be altered and the rates

must be entered in words as well as in figures.

4. The tender will remain valid for the acceptance in the next six months from the date of closure of bid. Conditional BID will not be entertained.

5. All rates quoted in the BID must be based on free delivery in good condition,

securely packed and F.O.R. destination being Stores at SP(HQ) office. The rates should be inclusive of all taxes and charges. In case of local suppliers also, the rates all taxes and no cartage of charges for transportation will be paid by the Government. The supplier shall be required to bear all risks of loss, leakage or damage till taking over of the system by the department at the destination mentioned in the order.

6. The BID should be filled in with ink or typed. No BID filled in by pencil or

otherwise shall be considered. No additions and alterations should be made in

the BID. No over writing should be done. Corrections if any should be done clearly and initialed.

7. The Bidder should sign the BID form copy, of the general terms and conditions

at each page and at the end in token of the acceptance of all the terms and conditions of the Tender and specification also.

8. Inspector General of Police, Indore Zone reserves the right to accept any BID,

not necessarily the lowest BID and reject any BID, without assigning any reasons thereof. Orders can be placed for the whole or part of the project or article for at the discretion of the Inspector General of Police, Indore Zone.

9. Rates of Goods/Items must be mentioned only in Indian Currency.

Department shall not be responsible for any variation in the rates of foreign currency vis-a vis Indian currency. No correspondence in this regard will be entertained.



11 | P a g e

10. Technical bid should include information related to all specification sought by

us. It should also contain specific model no. ,company brochures of all equipments applied for and should have the relevant technical documents issued by the manufacturer/developer in support of specification asked for.

11. The Bidder shall submit the Compliance chart and deviation chart in relation

to the specification of all equipments asked for.

12. Any special specification or advanced or additional feature of the items should be clearly mentioned in the specification sheet.

13. If the product is certified by recognized institution relevant documents should

be included in the technical bid.

14. If the items/products is certified from the any authorized/recognized institution, BID should be submitted with related certification.

15. BID must be submitted with authorization/OEM certificate of concerning

company for participating in the BID and for particular item.

16. Bidder (s) should clearly mention their name, address phone/fax numbers of authorized service centers in the technical bid. Local office and authorized person must be mentioned in technical bid for qualification.

17. Bidder’s Minimum Average annual turnover of last three years should not be

less than INR 2.5 Crore. Bidder must have an experience of similar single project like CCTV value minimum 3.5 Crore in Police Department/Para Military Force Government Department or any organization of repute in India.. The Bidder shall submit copy of supply order thereof along with the letter of satisfaction from the concerned client.

18. In case of consortium, list of consortium partner and their role should be

mentioned.

19. The bidder shall submit only required documents in technical bid. Numbering of all the pages of technical bid is necessary. Checklist of all the important

documents should also be enclosed in technical bid.

20. Pre-Qualification bid of each bidder must be accompanied by an earnest money deposit of Rs. 20 Lacs (Rs. Twenty Lacs). Earnest money has to be deposited by means of Demand Draft/Bank Guarantee/FDR in favor of SUPERINTENDENT OF POLICE (HQ) Indore. The earnest money shall remain deposited in the office till the final decision on the bids received is taken by the Inspector General of Police, Indore Zone. The police department on such security amount will pay no interest. Cheque will not be accepted.

21. No adjustment of earnest money out of pending bills amount will be allowed.

The BID received without earnest money or with less than prescribed earnest money will not be considered.

22. After the final decision of the BID the earnest money of tenderer whose BID

have not been accepted, shall be returned. The earnest money of those tenderer whose BID have been accepted shall be treated as security deposit. The



12 | P a g e

successful bidder shall also deposit additional 7% of the total cost of items, within 15 days of receipt of supply order thus, total 10% of the cost of items shall be treated as security deposit against supply order for the warranty of 3 years.

23. M.P. Laghu Udyog Nigam Ltd. and the Small Scale Industries registered with

the Director of Industries, or National Small Industries Corporation Ltd (NSIC) or with the D.G.S.&D., and which are exempted from payment of earnest money/Security deposit under the explicit order(s) of the government, BID from such units whose competency is certified by the Director of Industries, MP or NSIC or D.G.S.& D. can therefore be accepted without security deposit and can be eligible for price preference as may be prescribed by the State Government of MP, from time to time. In such case a competency certificate issued by the Director of Industries, or NSIC or D.G.S.& D. valid for the period of BID must accompany the BID in support of each item.

24. Bidders are also advised to have a first hand assessment done of the

works/supply and the system on any working day between 10:00hrs to 17:00hrs at Indore, M.P , before submission of tender for understanding site requirement , As nature of work is on turnkey basis and nothing can be paid extra .

25. Technical committee can ask for submitting samples of the items quoted in the

bid. Demonstration of all items will be from 21 – 23 MARCH 2014 in the office of the SUPERINTENDENT OF POLICE (HEAD QUARTER), INDORE. Any changes in demonstration date & place will be intimated well in time.

26. No certificate will be provided to import any equipments/items for

demonstration purposes.

27. The commercial bid shall be assessed only after found suitable in technical demonstration. Information of financial bid opening will be intimated to eligible bidders.

28. The tenderer shall be deemed to have carefully examined the condition /

specifications etc. of the goods/items to be supplied.

29. The quantities shown in the BID notice are approximate and can be increased / decreased as per requirement. The supplies shall be made according to the requirements of the department. Similarly number of locations can be increased / decreased and changed as per requirement.

30. BIDER shall not assign or sublet his contract or any part thereof to any other

agency.

31. All goods/materials/items supplied shall be new and of best quality in every respect and as per the standards wherever applicable.

32. The Director General of Police reserves the power to relax or exempt any of the

conditions of the BID for the reasons recorded for granting such exemption / relaxation.

33. In case goods/items other than those of the approved quality, make or size are

supplied, they will be rejected and will have to be replaced within the period



13 | P a g e

prescribed for the completion of the order by the supplier without extra cost. Any expenses or loss caused to suppliers as a result of rejection or replacement of supplies shall be entirely at the BIDER’s cost. Any loss caused to the department or any expenses incurred by the department in this shall be recoverable from the BIDER.

34. The rejected articles must be removed by the bidder from the Stores of SP(HQ), Indore M.P. within 15 days of the date of information of rejection. If the bidder does not remove rejected articles within 15 days of rejection, bidder will be responsible for any loss, damage and shortage to such rejected articles. Further, a demurrage charge shall be calculated and paid similar to the penalty clauses, on the cumulative value of the goods rejected and on a period calculated from the date of the letter intimating the rejection of sub-standard goods supplied.

35. Failure of the supplier to collect the rejected goods within six months from the

date of intimation thereof, would render such goods liable for forfeiture, and the department shall be free to dispose of such goods in the manner deemed fit by the Inspector General of Police, MP.

36. The Inspector General of Police, Indore or his duly authorized representative

shall have at all reasonable time access to the suppliers premises and shall have the power at all reasonable time to inspect and examine the materials and workmanship of goods.

37. The bidder shall be responsible for the proper packing of the goods so as to

avoid damages under normal conditions of transport by sea, rail, road or air and for delivery of the material in good conditions to the consignee at destination. In the event of any loss, damage, breakage, leakage or any shortage the bidder shall be liable to make good of such loss and shortage found at the time of checking/inspection of the materials by the consignee, no extra cost on such account shall be admissible to him.

38. The successful bidder shall arrange supplies of goods in the specific terms and

conditions of the supplies and at the place of destination, within 90 days from the date of placing the order. The date of placing the order shall be the date of dispatch of order or the delivery thereof to the bidder when such order is being delivered through some person. This condition will apply to LUN and other

government agencies as well.

39. In case of repeat purchase order, the supply period will be 60 days.

40. If the supplier firm fails to supply goods within stipulated delivery period then the supply order stands cancelled and the security deposit shall be forfeited by the department. In addition the supplier firm shall be blacklisted for a definite period to be decided by the department, during which no supply order would be given to the blacklisted firm by the police department.

41. If the supplier firm applies for the extension of the delivery period, the

extension could be granted on valid grounds only.

42. The goods shall be delivered at the destination in perfect condition. The supplier if so desires, may insure the valuable goods against loss by theft, destruction or damage by fire, flood undue exposure to weather or otherwise. The expenditure thereon shall be borne by the supplier.



14 | P a g e

43. The supplier shall bear commission charges on remittances made in settlement

of their claims.

44. The contract of supply can be repudiated at any time if the supplies are not made to the satisfaction of the Inspector General of Police, Indore Zone.

45. Neither Railway Receipt will be accepted by VPP nor will the Railway Receipt

which is freight to pay be accepted.

46. The Bidder shall invariably furnish complete address of the premises of his office, godown and workshop, together with full name and address of the person who is to be contacted, for the purpose where inspection can be held.

47. After the expiry of the stipulated delivery period, which includes delivery

extension period if any, the supplier shall be liable to pay the penalty, which shall be deducted from the payment due to him at the rate of 0.25% of the total amount per week. If the supplier firm fails to supply all the items within stipulated delivery period then the supply order stands cancelled for the remaining items and the security deposit shall be forfeited by the department. In addition the supplier firm shall be blacklisted for a definite period to be decided by the department, during which no supply order would be given to the blacklisted firm by the police department.

48. If the goods are supplied after the stipulated date then for the purpose of

computing penalty the week shall be counted as if the supply was made on the last day of that week. For example, if the supply of goods is made after the delay of 06 weeks and 4 days then the penalty shall be computed for 07 weeks of delay, i.e., 1.75 % of the total cost.

49. Payments: On the successful delivery of items as per BoQ, department shall be

releasing payment of 60 % of the total cost of the items supplied. This payment would only be made against the submission of Bank Guarantee of equivalent amount. After successful implementation and handover of the complete project 80 % payment of total project cost (deducting the amount earlier paid) would be issued. The Bank Guarantee submitted at the time of delivery of goods would be released.3. Payment of remaining 20 % of the project cost shall be made

after the completion of 3 years maintenance period after the date of successful handover of the project by the bidder.

50. If the tenderer is unable to complete the supply or fails to comply with the

terms and conditions of the BID within the specified or extended period, the IGP, Indore Zone, shall be at liberty to arrange supply either through re-tender or otherwise. The Inspector General of Police may give 7 days notice in writing to the approved supplier to complete the supplies or make good the failure, neglect or contravention complained of which the contractor fail to comply with the notice within 7 days of the date of the service there of, and if the Inspector General of Police thinks fit, he may direct the supplier to make good the loss sustained or any expenditure incurred by the Government in arranging the suppliers through any other agency. He may also use the earnest money / security deposit of the contractor to make good such a loss.

51. The supply period and penalty on purchase order of imported/ foreign goods

will be imposed and decided based on the facts & circumstances and nature of



15 | P a g e

the goods. The Inspector General of Police reserves the right to take the final decision.

52. The successful bidder shall execute an agreement on a non judicial stamp of

Rs.100/- or of such value as may be prescribed by the law on the subject for contract deeds in the prescribed form, within 15 days from the date he is informed of the acceptance of his BID for the due performance of the contract. In case of failure of the execution of agreement within the specified period, the order shall be liable to be cancelled. The expenses on completion and stamping the agreement shall be borne by the supplier who shall furnish free of charge one copy of the agreement duly executed and stamped to the Superintendent of Police (HQ) Indore and the another copy should be without non judicial stamp.

53. No advance payment shall be made.

54. Upon breach of any of the General Terms and Conditions of contract and

breach of the agreement by the supplier it will be lawful for the department to forfeit the Earnest money/ Security Deposit in whole or part, or impose such penalty as deemed fit and recover the same from the Security Deposit or from any other payment to be made to the supplier or in any other manner as the deemed fit by the department, but without prejudice to right of the department to recover any further sum of money as damages from the supplier.

55. The Bidder will be required to impart training to at least 20 police personnel to

run the whole system within six months from operationalizing the system. The Bidder shall bear all the expenses thereof.

56. Resolution of Disputes: In the case of dispute or difference arising between the

Purchaser and the Supplier relating to any matter connected with this contract, the same shall be settled through amicable negotiations between a maximum of Two (2) officers nominated by the Competent authority of Indore Police and Two (2) employees nominated by the Supplier, failing which, the dispute shall be submitted to arbitration in accordance with the provisions of the Arbitration and Conciliation Act, and the Arbitrator’s decision shall be final & binding. The language of arbitration shall be English. The venue of the conciliation and/or arbitration proceedings as well as legal proceedings shall be only in Indore, India.

57. Direct or indirect canvassing on the part of Bidder or their representatives will

disqualify his BID.

Seal and signature of

proprietor/ manager

representative of the firm on

behalf of the firm giving BID



16 | P a g e

Chapter 5 TECHNICAL SPECIFICATIONS

In view of the modular purchase & installation of the different system like, ANPR ,RLVD,

video surveillance, law enforcement, traffic management system i.e. it is also required

that all such systems to be integrated under common command & control user interface.

Therefore interoperability, openness & nonproprietary system would be preferred. In

addition, common visual computing platform would be preferred over disjointed systems.

Also the Intellectual Property of such systems should reside with the Indian

company/entity.”

5.1 RED LIGHT VIOLATION DETECTION SPECIFICATIONS

S. No.

Compliance

Bid

Page

Category

Specifications

Page

(YES/NO)

Row No

No

1 Objective

a)

Capture the License Plate of the vehicles who cross

the Stop line even when the signal is Red.

b)

Generate sufficient evidential proof that the offence

has taken place

To penalize the offenders by issuing Challans to

c) them against the offence with sufficient evidence of

the offence which can stand the court of law

To preserve the records for future analysis so that

d) corrective actions are to be taken to curb the

tendency of people to commit such offences.

2 RLVD sub - system is made of the following

components

Standard ONVIF compliant

Minimum 1.3 MP IP cameras with

5-50 MM megapixel lens. The

Camera should be able to stream

Standard IP MJPEG video at 25 fps for 1.3 MP

resolutions. The system should

camera for

support all standard brands of

a)

License

cameras satisfying the given

Plate

specification. One camera should

Capture:

cover at least 3.5 meter width of

lane, and capture the license

plates of vehicles which violates

the traffic signal and moving at a

speed of 0 to 120 km/hr.

Standard IP

1.3 MP IP camera with 5-50

mm megapixel lens is to be

camera to

used to capture at least 5

b) capture

snaps showing clearly that the

evidential

vehicle is crossing the stop line

proof

even when the signal is RED.



17 | P a g e

Provision for If required, the system should

c) Traffic be able to take feed from

Controller Traffic Controller to know

Integration signal status.

The IR-illuminator is required

to capture license plate at

night time when there is not

d) IR – sufficient illumination at site.

illuminator The IR-illuminator should be

external and should not

consume more than 80W to

illuminate a lane.

RLVD software should be

deployable in standard servers

running either Windows or

Linux Operating system, and

should have open interface to

e) RLVD be integrated with the Challan

Software generating sub-system.

Challan generating system and

the RLVD software should

interact on open interface so

that each of the systems can be

chosen independently.

3 Functionality

IT synchronizes among the RED light Status

camera, License plate camera and Evidential

proof capture camera and store the record in

Database with License plate image, Front image

of the vehicle, and the 5 snaps showing clearly

a) that the vehicle is crossing the stop line while

the signal is RED. It should be able to intimate

the incidence in real time through SMS/MMS to

designated Cell phone, so that this facility can

be used to alert the traffic personnel posted at

the next traffic intersection.

The system should generate Alarms at control

room software if any signal is found not turning

b) RED within a specific duration of time. The

Alert should also be sent through SMS using

cellular network reporting such incidence.



18 | P a g e

The system should provide facility to search for the cases of violations occurred during any specific span of time, and provide a statistical analysis of the number of such incidences

c) occurring during various days of the month, various months of the year in graphical forms. A report of all such incidences should be available and transferable in hard copy during any selected span of time. The system should provide facility to privileged users to manually check the entry in database using standard Web browsers and edit the

d) numbers which may be wrongly OCR-read, before the numbers are fed to the Challan generating sub-system. An audit trail should be maintained to record such editing activities. The System should also record the video of all the cameras/selected cameras using a predefined and user configurable schedule. The recorded video can be searched using the

e) following filters: i. Appearance of a particular license plate. ii. When the signal is RED iii. When the signal is GREEN iv. During any given date-time span. The system should capture standard vehicle’s

f) number plates with an accuracy of at least 70% at day time and at least with an accuracy of 60% at night time. The system should be able to show Live video in

g) multiple Matrix layout for all the cameras in the system at real time. At least 1x1, 2x2, 3x3, 1+5, 1+7 views must be supported. Additionally, the system should be able to store license plates numbers of at least 10,000 suspected vehicles at a time and should generate an Alert is any one of the vehicles is

h) found crossing the stop line (irrespective whether the signal is GREEN or RED) in form of Video popup at the Monitor and/or SMS on Cell phones. SMS on Cell phones should be sent using cellular network only.

Additionally, the system should record incidences when a vehicle is moving in wrong

i) direction on the road. This functionality should be achieved without using any additional camera.



19 | P a g e

6 Systems requirement

The system must run on

a Commercial Off the

Local Server At

Shelf Server (COTS).

a) Outdoor IP 66 Quad

Intersection

core processor based

server should be able to

cover at least 8 lanes.

The system must be

based on open platform,

b) Operating System and should run on

Linux or Windows

Operating System.

Network

The system should work

c) with 4 fps video per

Bandwidth

RLVD Camera.

d) Workstation Latest OS should be

quoted

5.2 Technical specification of ANPR and required hardware

The ANPR System shall enable monitoring of vehicle flow at strategic locations.

The system shall support real-time detection of vehicles at the deployed

locations, recording each vehicle, reading its number plate, database lookup

from central server and triggering of alarms/alerts based on the vehicle

status and category as specified by the database. The system usage shall be

privilege driven using password authentication.

Complianc

Bid Page

Page Row

Description e

No. No. .

(YES/NO)

1. Vehicle Detection and Video Capture Module :- The System should automatically detect a vehicle in the camera view using video detection and activate license plate recognition

a. The System shall automatically detect the

license plate in the captured video feed in real-time.

b. The system shall perform OCR (optical

character recognition) of the license plate characters (English alpha-numeric characters in standard fonts).



20 | P a g e

c. The System shall store JPEG image of vehicle and license plate and enter the license plate number into DBMS solution (The Application should be based on Standard DBMS Solution)

d. System should be able to detect and

recognize the English alpha numeric License plate in standard fonts and formats of all four wheelers including cars, HCV, and LCV.

e. The system shall be robust to variation in

License Plates in terms of font, size, contrast and color and should work with good accuracy

f. The system shall be robust to variation in

License Plates in terms of font, size, contrast and color and should work with good accuracy.

2. Vehicle Detection by Color

a. The system shall detect the color of all

vehicles in the camera view during daytime and label them as per the predefined list of configured system colors. The system will store the color information of each vehicle along with the license plate information for each transaction in the database.

b. The system shall have options to search historical records for post event analysis by the vehicle color or the vehicle color with license plate and date time combinations

3. Alert Generation

a. The system should have option to input

certain license plates according to the hot listed categories like “Wanted”, “Suspicious”, “Stolen”, etc by authorized personnel.

b. The system should be able to generate

automatic alarms to alert the control room

personnel for further action, in the event of

detection of any vehicle falling in the Hot

listed categories.



21 | P a g e

4. Vehicle Status Alarm Module a. On successful recognition of the number

plate, system should be able generate automatic alarm to alert the control room for vehicles which have been marked as "Wanted", "Suspicious", "Stolen", "Expired". (System should have provision/expansion option to add more categories for future need).

b. The Instantaneous and automatic generation

of alarms. In case of identity of vehicle in any category which is define by user.

5. Vehicle Log Module

a. The system shall enable easy and quick

retrieval of snapshots, video and other data for post incident analysis and investigations.

b. The system should be able to generate suitable MIS reports that will provide meaningful data to concerned authorities and facilitate optimum utilization of resources. These reports shall include. i. Report of vehicle flow at each of the

installed locations for Last Day, Last Week and Last Month.

ii. Report of vehicles in the detected categories at each of the installed locations for Last Day, Last Week and Last Month.

iii. Report of Vehicle Status change in different Vehicle Categories.

c. The system shall have Search option to tune the reports based on license plate number, date and time, site location as per the need of the authorities.

d. The system shall have option to save custom reports for subsequent use. The system shall have option to export report being viewed to common format for use outside of the ANPRS or exporting into other systems.

e. The system should provide advanced and smart searching facility of License plates from the database. There should be an option of searching number plates almost matching with the specific number entered (up to 1 and 2 character distance).



22 | P a g e

6. Vehicle Category Editor a. The system should have option to input

certain license plates according to category like "Wanted", "Suspicious", "Stolen", “Expired" etc. by Authorized personnel.

b. The system should have an option to add new

category by authorized personnel. c. The system should have option to update

vehicle status in specific category by authorized personnel. e.g. on retrieval of stolen vehicle, system entry should be changed from "Stolen" to "Retrieved".

d. System should have option to specify maximum time to retain vehicle records in specific categories.

7. Central Management Module The Central Management Module shall run on the ANPRS Central Server in control booth. It should be possible to view records and edit hotlists from the Central Server.

8. Minimum IP Camera Specification a. At least 1.3 MP, IP Box Camera, with 1/3

inch CCD/CMOS sensor b. 5mm to 50 mm Varifocal Lens c. Dual Stream support: MJPEG stream and

H264 independently configurable. MJPEG Stream must be available in 1.3MP resolution

d. Simultaneous Streaming of both H264 and MJPEG streams

e. At least 3 concurrent access to Camera f. MJPEG on RTSP/HTTP and H.264 in RTSP

protocol g. Fully ONVIF Compliant

9. Camera Housing a. IP66 standard with sunshield vandal proof

Housing

10. Systems requirement a) Local The system must run on a

Server At Commercial Off the Shelf Intersection Server (COTS). Outdoor IP 66

Quad core processor based server should be able to cover at least 8 lanes.



23 | P a g e

Intelligent Traffic Management system, CCTV Capable of generating E-challan for Indore city (RLVD System )

b) Operating The system must be based

System on open platform, and

should run on Linux

or Windows Operating

System.

c) Network The system should work with

Bandwidth 4 fps video per ANPR

Camera.

d) Workstation Workstation must run on

latest available OS .

5.3 IP IR - Outdoor Speed Dome Camera

S.

Compliance Bid Page

Feature Description Page Row

No. (YES/NO)

No. No.

1 Imaging device/

1/3” CMOS or higher

Sensor

2 Effective Pixels Minimum 1920(H) x 1080(V)

4 Video Output BNC (1.0Vp-p / 75), PAL / NTSC

5 S/N Ratio More than 50 dB or higher

6 Minimum

[email protected] or better

Illumination

7 White Balance Auto, ATW, Indoor, Outdoor,

Manual

8 Electronic

1/1 to 1/10,000 s

Shutter

9 Zoom 20X Optical and 12x Digital or

better

Pan @ 0°~360°endless, Tilt @ '-

10 Pan & Tilt Travel 2°~90° auto -ip 180° to continue

monitor

11 Manual Speed Pan: 0.1° ~160° /s; Tilt: 0.1° ~120°

/s

12 Presets Mini. 255 Presets

13 Preset Speed Horizontal: 300°/s, Vertical:

180°/s

14 Privacy Masking

ON/OFF (Minimum 2 privacy masking

areas)

15 WDR It shall have Wide Dynamic Range

feature.

16 Intelligent Zoom

It should zoom only clicked part of

the frame

17 IR Function External for Minimum100 Meters

Micro SD card for onboard

18 Memory recording (minimum 4hours with

full resolution and frame rate)

19 Noise reduction 2D AND 3D



24 | P a g e

20 Tour 5 Auto Pattern, 8 Auto Tour, 5

auto scan,

Monitor, PTZ control, Voice

Remote

Intercom, System setting,

21 Playback, File download, Log

Operation

information, Maintenance &

Upgrade

22 Day & Night Auto (ICR) / Color / B/W

23 Video Resolution Various image resolution up to

and Frame Rate 1920x1080 from 320x192 at 30fps

24 Video

H.264/MPEG-4/MJPEG

Compression

25 Focus Autofocus

26 Video Streaming Dual streaming

Audio

G.711a /

27 G.711u(32kbps)/PCM(128kbps) or

Compression

better

28 Networking

1x RJ-45 (10/100Base-T)

interface

It should support following protocols : IPv4/IPv6, HTTP, HTTPS, SSL, TCP/IP, UDP, UPnP, ICMP, IGMP, SNMP, RTSP, RTP, SMTP, NTP, DHCP, DNS, PPPOE, DDNS, FTP, IP Filter, ONVIF Ver.2.0

29 Protocols

30 Alarm 2 input & 1 output

31 Security User Account and Password

Protection

Windows – Microsoft Internet

Explorer 6.x or later, Firefox,

Supported Web safari, Google Chrome.The camera

32 Browser for on its Web GUI should provide

remote viewing facility to initiate video recording

etc &audio recording (if activated) even

without the Video management

Software.

33 Remote Users 20 Users simultaneously or more

Weather Proof IP66 Outdoor weatherproof, and

34 vandal proof

vandal proof housing

Standard

AC 24V/3A (±10%)/ DC12V

35 Power Source optional with Power over Ethernet

(POE)

36 Certifications UL, CE, FCC, ONVIF & RoHs

37 Date &Time Camera should support Date

Stamping &Time Stamping on the footage.



25 | P a g e

5.4 SPECIFICATIONS FOR POLE:

It is need based. Poles should be of appropriate heights and installed properly at each location ensuring optimum performance of these cameras and network connectivity. All items should be industry grade, weather and lightening proof with appropriate earthling.

5.5 SPECIFICATIONS FOR NETWORK SWITCHES FOR LOCATIONS Network switches should be decided as per the requirement. Suggestive minimum technical specifications are given as under.

Compliance Bid Page

S. No. Description Page Row

(YES/NO)

No. No.

1 8XRJ-45 10/100 BASE –TX POE LAN

2 2XRJ-45 10/100/1000 BASE –T

NETWORK UPLINK

SHOULD BE A MANAGED LAYER 2 SWITCH .IT SHOULD BE RACK

MOUNTABLE HAVING MINIMUM 10 PORTS

WITH VLAN SUPPORT.PORT BASED

3

SECURUTY. Should be Industry Grade with at least IP 67 ratings or Equivalent NEMA Ratings

SHOULD BE COMPATIBLE FOR OFC CONNECTIVITY ALSO.

SPEED AS PER REQUIREMENT. NOTE: ALL ELECTRICAL AND NETWORK EQUIPMENTS INSTALLED AT LOCATIONS SHOULD BE PLACED IN PROPER WEATHER AND VANDAL PROOF HOUSINGS FOR THEIR SAFETY.



26 | P a g e

5.6 Specification for Layer 3 Network Switch for Central Control Room:

Minimum required specifications Compliance Bid Page Row

S.no (If any) Page No. .

no.

Layer-3 Switch. 19” Rack Mountable with stackable. Min. 24 Nos. 10/100/1000BaseT ports and Min.12 Nos. free mini SFP/GBIC slot to accommodate

1 1000BaseSx/1000BaseLx Ports , upgradable to any combination of 24 ports of fiber or copper gigabit ports. Modular support for adding two 10G ports if required in future. All ports should be switched ports.

1+1 Redundant and hot swappable, load

2 sharing Power supply

Two core switches will be connected in 100% redundancy, master/slave mode using

3 industry standard VRRP protocol to avoid single point of failure in network

Both the core switch will connect to each 4 other on a high speed stacking cable that

should be supplied along with the switch.

Each VMS Server will have dual NIC cards

to connect to both the Core switches, and

incase of failure of one core switch other

should take over, without loss of connection

between VMS & cameras. Min. 165Gbps

switching fabric, Min. 110Mpps forwarding

rate. Should be wire speed switching and

routing capabilities and non blocking

architecture, Supports for 10KB Jumbo 5 frame size.

Support VLANs. Should have Policy based QoS features. Should be able to handle complex traffic queuing requirement with full security.

Should support all routing protocols as per requirement.



27 | P a g e

5.7 Unified Storage – For RLVD ,ANPR and Video storage Total storage capacity should be 200 TB upgradable to 400 TB

S.no

Minimum required specifications

Compliance (If

any)

Bid Page

no.

Page Row No. . Remark

1

The solution should implement 400 TB on maximum four chasis in a 4U unit form factor by proper configuration. Suitable Rack/chasis etc. will be provided

2 Intel Quad Core or Better

Processor

3.

Minimum 1 included storage

controller with 2x8GB Fiber

channel/FCoE connections or

equivalent

4

It should support RAID-0,

RAID-1, RAID 1+0, RAID 4,

RAID-5 and RAID-6 storage

configurations for resiliency.

RAID configurations should

support hot-swappable hard-

disk drives that can be

removed without powering

down the server.

5 It should have redundant and

load sharing power supplies

6

It should have Field

replaceable high-performance

fans with built-in redundancy

for optimized cooling

7 It should have Secondary

Storage controller

8

I/O Connections 2x8Gbit Fiber

Channel/FCoE and 2x6Gbit

SASx4 connections and

1x10/100Mbit management

port or equivalent or better

9 Optional Expansion chassis

for 400 TB should be provided

5.8 LED HD monitor

Description Compliance Deviations Bid Page Page Row

(Yes/No) (If any) no.

No. .

Make

Model no.

Origen of country

46 "LED HD monitor 24

X 7



28 | P a g e

5.9 Specifications for Client PC (Optional) :- Description Complian Bid

Page Row

ce Page

No.

(YES/NO) No.

Processor: Intel Core i7, 24inch led monitor

RAM: 4GB DDR3.

HDD: 500GB SATA.

Optical Drive: DVD-R/W (latest Version)

NVIDIA GeForce 210 with 1 GB

Optical Mouse

Keyboard

Port: 10/100/1000 Ethernet, 4USB2.0 Ports (incl. two

in the Front side) and other Ports required for the

System/Common ports.

OS: Windows 7 Professional: All Hardware and

Software to be IPv4, IPv6 Compliant and Dual stack

configurable, wherever applicable.

Antivirus: Latest renowned Antivirus Suite licensed to

MCL.

License: All Software’s to be supplied with OEM media

and Licensed

5.10 Specification for UPS for Power Backup:

Minimum required specifications Compliance Bid Page Row S.no (If any) Page No. .

no.

1 On Site – On remote Locations - ON

LINE 1KVA UPS with Minimum 1 hour

Back up, ISI Approved.

2 On Control Room – ONLINE 10 KVA

UPS, ISI Approved

3 APPROPRIATE POWER BACK UP TO

BE PROVIDED - Minimum for 4 hours

with 10 KVA



29 | P a g e

5.11 Video Management, RLVD & ANPR server

Minimum required specifications Compliance Bid Page

S.no (If any) Page Row

no. No. .

Rack Mount Processor Intel E-5 2640 V2

series 2.0GHz Xeon six core 20 MB

1 Cache or better. No of processors 02

RAM Memory – Minimum 32 GB ECC

DDR3 1333 Mhz . Memory expandable up

2 to Minimum 128 GB.

OS- Windows 2012 Standard Edition 64

3 bit or as per requirement.

OS Drive – 1 X 500 GB SATA at 7200

4 rpms or higher

Storage HDD: Minimum 7 X 500GB SATA

at minimum7200 rpms or better with

5 RAID controller.

Network Card – Minimum 2x1Gbit/s

network cards with separate segment for

6 cameras and viewing station

7 Raid Controller – Minimum 1GB

8 Power supply (N+1) Redundant

9 The Application Should be based on Standard DBMS Solution.

10 .Net3.5 and .Net 4.0 should be installed

and ISS should be activated.

SQL Enterprise or Datacenter edition if

11 windows clustering are implemented or

else express or standard edition will work

well.



30 | P a g e

Chapter 6

Bill of Quantity with Optical Connectivity provided by the department (To be submitted along with Annexure C-4)

S.no. Name of equipment Qty Unit U/price Amount

Integrated Traffic

1 management and city

surveillance solution :-

A ANPR camera 130

B 4 RLVD Evidence Camera 65

C Outdoor IP 66 Processor As Per Requirement

D Night Vision Illuminator 130

E As per required Software for

ANPR and RLVD

F Outdoor Audio Speaker 65

Minimum 2 Megapixel

Outdoor IP 66 I.P PTZ

2 camera 15 Nos.

Online Ups outdoor for

3 location with 1 Hour 15 Square Nos.

Backup With Isolation Circuit

Network Switches, Cat 6

4 Cable , Power cable Other

15 Square Need Based

Active & Passive Component

as per requirement

Installation/civil work pole

and masts and other

required accessories should

be made of high grade

5 quality with GI paint, 15 Square Need Based

Along with Earthling

arrangement , Arrester and

aviation Lamp Wherever is

required for camera

Network Rack/Outdoor

cabinet for all equipments

6 at main control Room ,and 15 Square Need Based

remote location with electric

fittings

Electricity meter

connectivity with required

7 Armored Wire(ISI Approved)

15 Square Nos.

with Laying up to Meter

point Provision for Each

Location



31 | P a g e

Control Room Equipment

8 Centralize ANPR And RLVD and PTZ

1 Set

camera Monitoring Server Software

9 Integration Module for M.P Vehicle

1 Set

data base server

10 E- challan Module for RLVD and

1 Set

ANPR systems

11 Centralize Server for ANPR , RLVD

2 Nos.

And PTZ camera

Unified Storage for recording

of ANPR , RLVD ,and PTZ camera ,

12 Having Provision for Recording of 1 Unit

City Surveillance cameras also in

same storage

13 Layer 3 Network Switch With

1 Lot

Network rack With Cooling Fan

Online ups for main control

1 Nos.

14 room/server. 10 KVA with Minimum

4 Hours back up

15 46 “ HD LED monitor, 24 X 7

2 Nos.

Application

Client machine includes latest

16 original window OS with 24 “ LED

3 Nos.

monitor & anti-Virus License for Three

years

Three years Onsite warranty with

17 complete maintenance for Entire

3 Year

systems from the Date of Check Test &

handover Of Entire Systems

Running, Operation for whole

Systems 3 years Replacement

Warranty Period ( 4 skilled Operator

18 & One dedicated Service Eng for

36 Month

Operation , Bidder Will born all

Expanses ) and bidder shall impart

training for atleast 20 police personnel

to run the whole system

Total amount Tax amount

Final amount With all inclusive Basis (Tax, freight insurance, Octrai etc.) Amount In words :-



32 | P a g e

Chapter – 7 FORMS – NEED TO FILL AND ATTACHED AS PER INSTRUCTIONS

ANNEXURE-A

Pre Bid Qualification – Check List

(To be submitted in Separate sealed Envelop along with the Documents)

S. Description Details of Page No.

No. compliance

1 Details of bidding company (Lead

company in case of consortium):

Company Name, Contact Person’s Name

And Contact Details, Letter of

Authorization,)

2 Firm's Registration &

Certificate Date

3 Tin No.

4 EMD Rs 20 Lac (Twenty Lac Only) in

form of Demand Draft/Bank

Guarantee/FDR issued in Favor of

SP(HQ) Indore

5 Challan/DD No.(TENDER Fee)

6 Acceptance of all terms & Conditions of

the TENDER

7 Separate Technical Bid & Commercial Bid

8 Income Tax clearance 2012-13

certificate with copy of I.T. Returns

9 PAN Number

10 Sale Tax Clearance Certificate -2012-13

11 Minimum average Turnover- Last three

year Should Be 3 Cr. (Attach last three

years Balance Sheet )

2010-11

2011-12

2012-13

12 Authorization/OEM Certificate of each

item



33 | P a g e

13 The Company must have executed

similar one project like CCTV of not less than 3.5 Cr in Police organization /Para military forces/ government department or any organization of repute in India. Details thereof along with the letter of satisfaction from client to be submitted.

14 Software, Hardware OEM must have

office in India. Proof to be submitted.

15 SSI/NSIC/DGS & D Reg. certificate for

EMD exemption

16 Specification Compliance, Self -

declaration certificate must be submitted

17 Quoted ANPR and VMS software should

have seamless Integration

18 Quoted for four Skilled operator & One

Service Eng. For Operation &

maintenance for three years

19 Details of the Consortium Partner (if

any) and document of understanding

along with the defined roles and consent

of partners.

Bidder Seal and signature



34 | P a g e

ANNEXURE-B

Proposed Locations where cameras are to be Installed

S.No Locations

No of Cameras

RLVD ANPR

1 Radission Square 4 8

2 Bangali Square 4 8

3 Palasiya Square 4 8

4 White Church 5 10

5 Piplihana Square 4 8

6 Indraprastha Square 4 8

7 Lantern Square 4 8

8 Regal Square 5 10

9 Jail Road Square 2 6

10 Mrignayani Square 5 10

11 Bharwaluwa Square 4 8

12 Geeta Bhawan Square 6 10

13 Tower Square 4 8

14 Palsikar Square 4 8

15 Mhow Naka (Pratap Chouk) 6 12

Total 65 130



35 | P a g e

ANNEXURE-C1

BIDDER PARTICULARS

(Enclose with Technical Bid)

1. Name of the Bidder :

2. Address of the Bidder :

3 Name of the Manufacturer(s) :

4. Address of the Manufacturer :

5. Name & address of the person :

to whom all references shall be

Made regarding this TENDER

Enquiry.

Telephone :

Fax :

E-mail :

Witness:

Signature----------------------------------------- Signature ---------------------------------------------

Name -------------------------------------------- Name -------------------------------------------------

Address ------------------------------------------ Designation ------------------------------------------

Date ---------------------------------------------- Company Seal --------------------------------------

Date ------------------------------------------------



36 | P a g e

ANNEXURE-C2

BID FORM


Date: ___/___/___

The SUPERINTENDENT of Police(HQ), Indore Sir,

Having examined the Bid Documents of Tender for the purchase of Tender for Supply and Implementation of Intelligent Traffic Management System, CCTV Capable of Generating E-Challan For Indore District Police We,____________________, offer to supply and deliver___________________________________

(Name of the Firm) (Description of Goods and Services)

in conformity with the said TENDER provisions for sums as may be ascertained in accordance with the Schedule of Prices provided in the Commercial Bid.

We undertake, That we have understood Scope of work , We are also familiar with site and site requirement .

We undertake required work an turnkey solution , and we will provide required hardware ,software and other

accessories mention /not mention for completion of project Without any additional cost .

We undertake, if our bid is accepted, to complete delivery, installation and commissioning of the equipment as per the schedule specified in the TENDER.

We further undertake that, if our bid is accepted, we will obtain the Guarantee of a Commercial Bank in a

sum equivalent to 10% of the Contract Price for the due Performance of the Contract as per terms and conditions of

the TENDER.

We agree to abide by this bid for a period of 180 days from the date fixed for bid opening and it shall remain

binding upon us and may be accepted at any time before the expiration of that period. This bid together with your

written acceptance thereof and your notification of award shall constitute a binding Contract between us.

We have noted the contents of Contract Form and agree to abide by terms and conditions in the same.

We understand that you are not bound to accept the lowest or any bid you may receive. We also understand

that you have the right to vary the quantities and/or split the total order among the Bidders and/or procure the

available and compatible items/ equipments under DGS&D Rate Contract.

SIGNATURE AND SEAL OF BIDDER



37 | P a g e

ANNEXURE – C3

Undertaking


To The SUPERINTENDENT of Police (HQ), Indore Ref: Tender for Supply and Implementation of Intelligent Traffic Management System, CCTV Capable of Generating E-Challan For Indore District Police.

Sir,

We confirm that we have understood

We guarantee that everything to be supplied and fabricated by us hereunder shall be brand new, free from all

encumbrances, defects and faults in material, workmanship and manufacturer and shall be of the highest grade and

quality and consistent with the established and generally accepted standards for materials of the type ordered and

shall be in full conformity with the specifications, drawings or samples, if any, and shall operate properly. We shall be

fully responsible for its efficient and effective operation. This guarantee shall survive inspection of and payment for,

and acceptance of the goods, but shall expire 36 months after their acceptance by the Purchaser.

The obligations under the Guarantee expressed above shall include all costs relating to labour, repair,

maintenance (preventive and unscheduled), and transport charges from site to manufacturers’ works and back and for

repair/adjustment or replacement at site of any part of the equipment/ item which under normal care and proper use

and maintenance proves defective in design, material or workmanship or fails to operate effectively and efficiently or

conform to the specifications and for which notice is promptly given by the Purchaser to the Supplier. SIGNATURE OF THE WITNESS SIGNATURE AND SEAL OF BIDDER

DATE ___________

41 | P a g e



38 | P a g e

ANNEXURE- C4

BID LETTER

(Enclose with Commercial Bid)

To

The SUPERINTENDENT of Police(HQ), Indore

Ref: Tender for Supply and Implementation of Intelligent Traffic Management System, CCTV Capable of Generating E-Challan For Indore District Police

Sir, We declare: 1. a) That we are manufacturers / authorized agents of _________.

b) That we /our principals are equipped with adequate machinery for production, quality control and testing of materials manufactured and used by us and that our factory is open for inspection by your representatives.

2. We hereby offer to supply the Goods at the prices and rates mentioned in the Commercial Bid at Chapter 6. 3. Period of Delivery: We do hereby undertake, that in the event of acceptance of our bid, the supply of the

equipments shall be completed at site within stipulated period from the date of Award of Contract, and that

we shall perform all the incidental services as per contract. 4. Terms of Delivery: The prices quoted are inclusive of all charges up to delivery at all the location (site) to be

indicated by Indore Police. 5. We enclose herewith the complete Commercial Bid as required by you and also enclosed the Check List. 6. We agree to abide by our offer for a period of 180 days from the date fixed for opening of the Commercial Bids and

that we shall remain bound by a communication of acceptance within that time. 7. We have carefully read and understood the terms and conditions of the TENDER and the conditions of the

Contract applicable to the TENDER and we do hereby undertake to supply as per these terms and conditions. 8. Certified that the Bidder is:

a sole proprietorship firm and the person signing the TENDER is the sole proprietor/constituted attorney of the sole proprietor.

or

a partnership firm, and the person signing the TENDER is a partner of the firm and he has authority to refer to

arbitration disputes concerning the business of the partnership by virtue of the partnership agreement/by virtue of

general power of attorney.

or

a company and the person signing the TENDER is the constituted attorney.



39 | P a g e

NOTE: Delete whatever is not applicable. All corrections/ deletions should be duly attested by the person authorized to sign the TENDER document.

9. We do hereby undertake, that until a formal Contract is prepared and executed, this bid, together with your

written acceptance thereof and placement of letter of intent awarding the contract, shall constitute a binding

Contract between us.

10. All quoted prices should be inclusive of taxes and duties prevailing on the date of proposal submission. 11. Other than what is given above, the bidder is expected to account for any other deliverable to make the implementation

successful and will be considered for commercial evaluation. Dated this ___________day _________of____________2014.

Signature of the Bidder Details of enclosures: Full address:

Telephone

Fax No.

Mobile No.

Email address:



40 | P a g e

ANNEXURE- C5

PROFORMA FOR CONTRACT PERFORMANCE BANK GUARANTEE

(To be stamped in accordance with Stamp Act)

Bank Guarantee No___________ Date__________ Ref________________________ To,

The SUPERINTENDENT of Police (HQ), Indore

Dear Sir,

In consideration of the SUPERINTENDENT of Police (HQ), Indore (hereinafter referred to as the

‘Purchaser’ which expression shall unless repugnant to the context or meaning thereof include its successors, administrators and assignees) having awarded to M/s___________________ with its Registered/ Head Office at_____________ (hereinafter referred to as the ‘Contractor’ which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assignees), a Contract by issue of the Purchaser’s letter of intent No._______ dated __/__/____ entering into a formal contract to that effect with the Purchaser on ___________vide Agreement No._________(hereinafter referred to as the “Contract”) and the Contractor having agreed to provide a Contract Performance Bank Guarantee for the faithful performance of the entire Contract equivalent to_______*_______Ten percent of the said value of the Contract to the Purchaser.

We_________________________________ (Name & Address of the bank) having its Head office at______________________(hereinafter referred to as the ‘Bank’ which expression shall, unless repugnant to the context

or meaning thereof, include its successors, administrators, executors and assignees) do hereby guarantee and

undertake to pay the Purchaser, on mere demand any and all moneys payable by the Contractor to the extent of Rs____*____as aforesaid at any time upto ________________ (day/month/year) without any demur, reservation, contest,

recourse or protest and/or without any reference to the Contractor. Any such demand made by the Purchaser on the

Bank shall be conclusive and binding notwithstanding any difference between the Purchaser and the Contractor or

any dispute pending before any court, Tribunal, Arbitrator or any other authority. The Bank undertakes not to revoke this guarantee during its currency without previous consent of the Purchaser and further agrees that the guarantee

herein contained shall continue to be enforceable till the Purchaser discharges this guarantee.

The Purchaser shall have the fullest liberty without affecting in any way the liability of the bank

under this guarantee, from time to time to extend the time for performance of the contract by the Contractor. The

Purchaser shall have the fullest liberty, without affecting the guarantee, to postpone from time to time the exercise of

any powers vested in them or of any right which they might have against the Contractors, and to exercise the same at

any time in any manner, and either to enforce or to forbear to enforce any covenants, contained or implied in the Contract between the Purchaser and the Contractor or any other course or remedy or security available to the

Purchaser. The bank shall not be relieved of its obligations under these presents by any exercise by the Purchaser of

its liberty with reference to the matters aforesaid or any of them or by reason of any other act or forbearance or other acts of omission or commission on the part of the Purchaser or any other indulgence shown by the Purchaser or by any

other matter or thing whatsoever which under law would, but for this provision, have the effect of relieving the bank.

The Bank also agrees that the Purchaser at its option shall be entitled to enforce this Guarantee against the Bank as a principal debtor, in the first instance without proceeding against the Contractor and notwithstanding any security or other guarantee that the Purchaser may have in relation to the Contractor’s liabilities. We undertake to pay to the Government any amount so demanded by the Government, notwithstanding.



41 | P a g e

a) any dispute or difference between the Government or the Contractor or any other person or between the

Contractor or any person or any suit or proceeding pending before any court or tribunal or arbitration relating thereto; or

b) the invalidity, irregularity or un-enforceability of the contract; or

c) in any other circumstances which might otherwise constitute discharge of this Guarantee, including any act of

omission or commission on the part of the Government to enforce the obligations by the Contractors or any

other person for any reason whatsoever.

We, the Bank further agree that the guarantee herein contained shall be continued on and remain in

full force and effect during the period that would be taken for the performance of the said Agreement and that it shall

continue to be enforceable till all the dues of the Government under or by virtue of the said agreement have been fully

paid and its claims satisfied or discharged or till the Purchaser, certifies that the terms and conditions of the said

Agreement have been fully and properly carried out by the said Contractor(s) and accordingly discharges this

guarantee.

We_______________________________________ hereby agree and undertake

that (indicate the name of the bank) any claim which the Bank may have against the Contractor shall be subject and subordinate to the prior payment and

performance in full of all the obligations of the Bank hereunder and the Bank will not without prior written consent of

the Government exercise any legal rights or remedies of any kind in respect of any such payment or performance so

long as the obligations of the Bank hereunder remain owing and outstanding, regardless of the insolvency, liquidation

or bankruptcy of the Contractor or otherwise howsoever. We will not counter claim or set off against its liabilities to

the Government hereunder any sum outstanding to the credit of the Government with it.

Notwithstanding anything contained herein above our liability under this guarantee is limited to total

amount of Rs______*______and it shall remain in force upto and including__________**_________and shall be extended

from time to time for such further period as desired by M/s____________________ on whose behalf this guarantee has

been given. Dated this ____________day of______________2014___________ at WITNESS (Signature)_________________ (Signature) ________________________________ (Name)____________________ NAME____________________ (Banker’s Rubber Stamp) ____________________ (Official address)____________ Attorney as per Power of Attorney_____________ * This sum shall be ten percent (10%) of the Contract Price.

** The date will be 03(three) year and six months from the date of award of the contract. In case of Bank guarantee issued by a Foreign Bank, the same shall be confirmed by any Scheduled Bank in India.



42 | P a g e

ANNEXURE – C6

CHECK LIST - COMMERCIAL BID

(Enclose with Commercial Bid)

1. Have you furnished the Bid Letter? Yes/No

2. Have you filled in the Price Schedule? Yes/No

3. Have you quoted for all the items as per Scope of work ? Yes/No

ANNEXURE-C7

OFFICE OF THE SALES TAX / VAT OFFICER, WARD-

SALES TAX / VAT DEPARTMENT,

No._____________________________________________ Dated _____________

SALES TAX / VAT CLEARANCE CERTIFICATE

Certified that M/s _____________________________________________________

_______________________________________________________________ aregistered manufacturer/distributor of this ward having Registration No. _____________

The manufacturer/distributor is assessed upto _____________ and there are no dues pending against the said manufacturer/distributor as on date.

This certificate is issued on the written request of the manufacturer/distributor,

dated__________ for submission to Govt./Semi Govt. for tender purpose only. This Certificate is

valid up to ______________.

SALES TAX / VAT OFFICER

WARD –

DATED