integrated management system (ims) waste management · 2020-02-22 · integrated management system...

Document ID

IMS‐07

Integrated Management System Revision No.

1.0

Waste Management

Issue Date

01 May 2019

Integrated Management System (IMS)

Waste Management

This Document Has Been Reviewed and Approved By:

Name Position Department

Brikhna Afsar OEHS coordinator Health and safety

This document has been approved by the IMS Management Representative The only approved and controlled copy of this document is the one available electronically on the school’s network.

Printing and distributing of this document is prohibited. Users must verify the Revision Number and Issue Date of the document before use.

Integrated Management System

Waste Management

Revision History of the Document

Revision No. Issue Date Summary of Changes Responsibility References

‐ ‐



Document ID: IMS-07 Revision No.: 1.0 Issue Date: 01 May 2019 of 12


Waste Management

Contents

1‐ PURPOSE ....................................................................................................................4

2‐ SCOPE .........................................................................................................................4

3‐ TERMS & DEFINITIONS ...............................................................................................4

4‐ RESPONSIBILITIES .......................................................................................................5

5‐ PROCEDURES .............................................................................................................7

6‐ RELATED FORMS AND DOCUMENTS .......................................................................12

7‐ RECORDS ..................................................................................................................12

8‐ REFERENCES .............................................................................................................12

This document has been approved by the IMS Management Representative

The only approved and controlled copy of this document is the one available electronically on the school’s network. Printing and distributing of this document is prohibited. Users must verify the Revision Number and Issue Date of the document before use.



Waste Management

1‐ PURPOSE

The purpose of this document is to describe the responsibilities and procedures used

for identifying and classifying various waste categories generated as a result of

carrying out the School’s activities, projects and/or services, their segregation,

minimization, treatment and/or disposal. This procedure also aims to promote the

policy of reduction, re‐use, and recycling whenever possible.

2‐ SCOPE

The scope of this procedure applies to waste categories (solid and liquid) from

their generation as a result of the School’s activities, projects and/or services, their

segregation, transfer and/or transport and disposal to the approved designated

disposal sites utilizing the services of authorized and appropriately licensed waste

management service providers.

3‐ TERMS & DEFINITIONS

The following Terms and Acronyms are used within this document and are defined

as follows:

Term/Acronym Definition





Waste Management

reused, recycled and returned to supplier/customer

Soiled waste Wastes generated by the organization that are contaminated by toxic or hazardous chemicals or materials

4‐ RESPONSIBILITIES

4‐1 IMS Management Representative is responsible for:

4‐1‐1 Ensuring the safe and correct implementation of this procedure on all

related activities within the organization.

4‐1‐2 Ensures that all employees, subcontractors and stakeholders

understand the policies and requirements of this procedure, and that

they receive appropriate awareness and training on the

implementation of its requirements.

4‐1‐3 Identifying and assessing the need for improving waste management

activities in compliance with applicable laws and regulations.

4‐1‐4 Oversees and reviews all activities and methods used for the

segregation, storage, treatment and disposal of waste.

4‐1‐5 Recommending and following up on any corrective and preventive

actions resulting from the implementation of this procedure.

4‐2 Senior Management:

4‐2‐1 Provision of necessary resources for the implementation of this

procedure and for the safe coordination of waste management

activates.

4‐2‐2 Periodic review of the status and results of the waste management

practices and recommending any necessary actions for improvement.





Waste Management

4‐3 Project Managers/Department Heads:

4‐3‐1 Adherence to the policies and procedures approved for waste

management.

4‐3‐2 Ensuring the promotion and implementation of the principles of

reduction, recycling, and reusing within their areas of responsibilities.

4‐3‐3 Contracting only authorized and appropriately licensed waste

management service providers.

4‐3‐4 Reporting on the status of implementation of waste management

principles, and any recommendations for improvement.

4‐4 All Employees:

4‐4‐1 Understanding the importance of protecting the environment by

applying best practices in recycling, reduction and reusing and the

approved methods for waste management in the School.

4‐4‐2 Following the procedures and instructions provided for waste

segregation, treatment and disposal, and suggesting any

recommendations for improvement and reduction of waste and

resource consumption within the School’s operations.

4‐5 Sub‐Contractors:

4‐5‐1 Adherence to the School’s policies and procedures provided to them

as part of the contracting process.

4‐5‐2 Ensuring that all activities performed are in compliance with the IMS

policies and procedures of the School, and identifying any cases

where compliance with these policies have been compromised.





Waste Management

5‐ PROCEDURES

5‐1 Waste Identification:

5‐1‐1 Waste, within the environmental management settings, is defined as

any substance, object or material the organization discards, or intends

to discard, or is required to discard as a result of its activities and

operations. Waste can include the following categories:

5‐1‐1‐1 Production or consumption residues

5‐1‐1‐2 Off‐specification products

5‐1‐1‐3 Products whose date for appropriate use has expired

5‐1‐1‐4 Material spilled, lost or having undergone other mishap,

including any materials, equipment etc. contaminated as

a result of the mishap

5‐1‐1‐5 Materials contaminated or soiled as a result of planned

actions (e.g. residues from cleaning operations,

packaging materials, containers etc.)

5‐1‐1‐6 Unusable parts (e.g. reject batteries, exhausted filters etc.)

5‐1‐1‐7 Substances which no longer perform satisfactorily (e.g.

contaminated acids, contaminated solvents etc.)

5‐1‐1‐8 Residues from pollution abatement processes (e.g. spent

filters etc.)

5‐1‐1‐9 Machining or finishing residues (e.g. lathe turnings, mill

scales, wood dust/shavings etc.)

5‐1‐1‐10 Adulterated materials (e.g. oils contaminated with PCBs etc.)





Waste Management

5‐1‐1‐11 Any materials, substances or products whose use has

been banned by law

5‐1‐1‐12 Products for which the holder has no further use (e.g.

agricultural, household, office, commercial and other

shop discards etc.)

5‐1‐1‐13 Contaminated materials, substances or products

resulting from remedial action with respect to land

5‐1‐2 Hazardous waste that may result from the organization’s activities,

projects and operations may include the following categories:

5‐1‐2‐1 infectious clinical wastes (e.g. resulting from the school’s

clinics, medical treatment of students, etc.) 5‐1‐2‐2 waste chemicals and residue from the fume hood (from lab)

5‐1‐2‐3 certain waste medicines and cytotoxic substances

5‐1‐2‐4 infected sharps and sharps contaminated with medicines (e.g.

field clinics and medical care of workers)

5‐1‐2‐5 batteries (e.g. lead acid batteries or significant volumes of

batteries containing mercury or cadmium)

5‐1‐2‐6 lamps, fluorescent tubes containing mercury (in significant

quantities)

5‐1‐2‐7 refrigerants (such as CFCs, HCFCs)

5-1-2-8 Ink residue from printer cartridges 5-1-2-9 Empty containers of cleaning chemicals

5‐2 Waste Production Control:

5‐2‐1 As far as is reasonably practicable, waste management and waste

minimization will be practiced through the following waste

hierarchy approach to maximize the conservation of resources:





Waste Management

5‐2‐1‐1 Avoidance and minimization

5‐2‐1‐2 Reuse

5‐2‐1‐3 Recycling

5‐2‐1‐4 Recovery

5‐2‐1‐5 Disposal

5‐2‐2 Waste produced by routine office activities shall be minimized

through re‐use and recycling wherever practicable.

5‐2‐3 Waste produced from equipment used in operations shall be

minimized through its efficient operation and maintenance in

accordance with manufacturers' instructions.

5‐2‐4 Waste from the classrooms and other areas inside the school shall be

segregated by placing differentiated bins (either through labels or

different color codes) in classes and yards for disposing different

types of waste.

5‐2‐5 The volume of waste produced from various project shall be

monitored through weighing the segregated waste and

recording of waste quantity produced by type of waste.

5‐2‐6 Activities likely to produce additional or non‐routine waste will be

pre‐notified to the IMS MR or the appropriate Department

head/Project Manager, giving as much notice as possible to ensure

the design and implementation of appropriate control measures.

5‐2‐7 The cleaning in-charge shall maintain a log of all waste generated as a

result of the school activities and operations and documenting that

inventory using a ledger on Daily basis.

5-2-8 waste inventory log can be maintained by taking records from the

Bee’ah on weekly/ fortnightly basis (shall be decided after meeting

the representative and making contract) using Form IMS‐07‐F01

associated with this procedure.

5‐3 Waste Handling and Storage:

5‐3‐1 Items classified as waste will be handled with a duty of care in

accordance with legislative requirements.





Waste Management

5‐3‐2 Waste produced through the routine management of premises and

School properties shall be minimized through the prevention of

litter accumulation, and through on–site composting of ground

waste, wherever practicable.

5‐3‐3 Wherever practicable, waste should be compacted before placing in a

storage container for off‐site disposal/recycling.

5‐3‐4 All waste will be stored in a safe and secure manner pending

collection by third party contractors for recovery, recycling or

disposal.

5‐3‐5 All waste will be stored in a manner that prevents its escape, overflow

or spills.

5‐3‐6 Wherever possible, access to waste containers will be restricted to the

School’s designated employees, contractors and contracted waste

collection service providers.

5‐3‐7 Liquid wastes shall be stored in containers appropriate for the

properties of the waste. Such containers will be stored in a suitably

secured area.

5‐3‐8 Waste produced by contractors will be stored in designated areas and

in dedicated sealed containers as provided by the contractor, unless

otherwise agreed by the responsible Department head / Project

Manager / and /or IMS MR. Contractors will demonstrate a duty of

care over any waste produced by them on any project.

5‐3‐9 Redundant IT equipment shall be appropriately labeled and stored

securely pending disposal and arrangements for its collection must be

done for its recycling

5‐3‐10 At locations where provision is made for the segregation of waste for

recycling, the waste collected shall be clearly and appropriately

labeled for Bee’ah to ensure safe and appropriate disposal.

(Different colored bags to be used for different types of waste, as

per the mutual understanding with the waste disposing company).





Waste Management

5‐4 Transportation, Disposal and Collection:

5‐4‐1 Waste produced on School property will only be transported off site

by a registered waste carrier (Bee’ah). A copy of the waste carrier’s

valid registration certificate must be obtained. Historical records of

waste transfer shall be retained as per the School’s records

retention policies.

5‐4‐2 Where applicable, copies of valid waste management licenses for the

final destination of all wastes shall be maintained on sites and

records retained by the School.

5‐4‐3 Waste shall be segregated at source, into wastes requiring disposal and

those for which recycling has been arranged. The weight of the daily

volume of waste for off‐site disposal/recycling shall be recorded.

5‐4‐4 where applicable, waste transferred off‐site will be accompanied by a

waste transfer note, completed and containing information in

accordance with the relevant regulatory requirements and codes of

practice. For regular collections from the same source, a ‘blanket

waste transfer note’ may be used to cover all such transfers during a

period not exceeding 12 months. Copies of waste transfer notes will

be available at all times with the administrator or OEHS coordinator

and retained as per the School’s policy.

5-4-5 hazardous waste from labs and clinic shall be collected through

registered company, (Weqaya, as per the instructions of Sharjah

Municipality). The school lab Attendant shall be responsible to fill the

Application Form to Obtain Permit for Waste disposal, which shall be

sent to Sharjah Municipality who will then transfer the case to

Wekaya for the collection of the hazardous waste.

5-4-6 Hazardous fumes residue shall be collected, transferred and disposed

by the Technical Furniture Industries LLC, who are responsible for the

maintenance and cleaning of the fume hood. The detailed report is

given by the company using the two forms; Maintenance Checklist

form, and Performance Report Form.

5‐4‐7 Redundant IT equipment will be sent for recycling to an approved

contractor wherever practical.

5‐4‐8 The waste transport activities must be documented using the Form

__________Waste Transfer Note, this is done by the contracting

company.(Bee’ah)



Document ID: IMS-07 Revision No.: 1.0 Issue Date: 01 May 2019 Page 11 of 12


Waste Management

6‐ RELATED FORMS AND DOCUMENTS

6‐1 241/19 Wekaya (Hazardous waste collection note)

6‐2 Fume cupboard Functionality and performance report.

6-3 Technical Furniture Industries LLC’s Maintenance Checklist.

7‐ RECORDS

7‐1 All records relating to waste management are to be maintained by the IMS MR

or designated Waste management Officer for a minimum of three years.

8‐ REFERENCES

8‐1 ISO 14001:2004 Clause 4.4.6 8-2 License no:43801- Technical Furniture Industries LLC Department of Economic Development, Govt. of Ajman.



Document ID: IMS-07 Revision No.: 1.0 Issue Date: 01 May 2019 Page 12 of 12

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