integrated imaging and document management system product demonstration
TRANSCRIPT
Integrated Imaging and Document Management System
Product Demonstration
a demonstration of the power of document imaging and management
Scanning
Import from other applications
Indexing
Archiving
Bar Coding
Database Support
Scanning
• Based on Kofax ImageControls or TWAIN
• High performance scanning at or near the rated speed of the scanner
• Deskew, picking rectangles, bar codes, contrast and brightness support
• Image preview with options to staple documents, delete, replace and insert pages
The scanner control panel manages all the selections for your scanner make and model. It all sets up special features such as image deskew and duplex printing.
Press Begin Scan
When the scanner is empty a message is
displayed to let you add pages to the batch.
As pages are scanned, the images appear on the left side of the screen. The pages are being placed into an electronic in basket for you to work on.
When the batch is complete, a review
window is displayed. Your pages are listed here.
As you review the pages, you can discard, insert or replace pages.,
You can also group pages into multi-page
documents.
Indexing
• Supports up to 100 user-definable fields
• Supports ODBC Level 2 databases
• Multiple data types including text, numeric, date, memo, and multiple entry
Indexing
• Validate entries against a table
• Extract data from other ODBC databases
• Database field fill in using bar code recognition
• Short cut key feature reduces data entry for commonly used key words or names
Indexing
Documents are presented to the user via an electronic in-basket. When an scanned image is indexed, the user can zoom in on an area of the page for legibility.
Easy to use image window• The image window shows a page of the
document being indexed.• A box is dragged around the area of the
image to zoom in on• Double click on the image returns to full
page viewing
The image tool bar include options to:
• Browse through pages of a document• Rotate an image• Print selected pages or the entire document• Enhance the image• Deskew the image• Send the document via e-mail• Image Annotations
Indexing
To improve accuracy of your index, a field can be defined as table-driven. Codes are defined and the contents of the field must be a valid code.
This feature can be used for document type codes, states, counties, subdivisions and more. halFILE even includes some common tables for your use!
A field can be set up to be validated against a table. Then, a question mark can be clicked to viewed the valid coded for the field. The user double clicks on a valid code to automatically fill in the field contents.
Associated File Support
.DOC
.XLS
.AVI
.WAV
Microsoft Word
Microsoft Excel
Adobe Acrobat
Video Player
Sound Player
Associated File Support
Imports documents using the native application as the viewer
Documents are integrated and can be modified using the native application
Word Excel
Internet Web Pages Acrobat
Video Clips
Sounds
When an associated document is selected, the
native application is used to view it. If you can associate
the document to an application, you can file it
in halFILE!
Text File Support
• Add-on “COLD” feature can filter and
import ASCII text documents and captured
computer output• Forms overlay feature handles output
generated for forms such as Tax Statements• Text Files are integrated with Images and
other documents
The text window shows the document and
provides selections for finding text, zooming and
printing.
You can overlay the text with an image creating
the completed form.
Search
• Powerful database search engine• Document e-mail support with image
annotation• Database reporting using Crystal Reports• View documents from the native application
to provide editing capabilities
Search is as simple as filling in a form.
For each criteria field, you specify the type of
search to perform such as exact match or numeric
or date range.halFILE does the work of converting your search into
a powerful SQL query.
• E-mail documents across your LAN, WAN or Internet
• Supports MAPI-compliant mail servers such as Microsoft Mail
• Annotate your document before sending
The e-mail icon loads the document as an attachment to an e-mail message. Wherever the message is sent, the document
goes along for the ride!
Archive
• Organizes your documents in electronic folders• Prepares images for writing CDs• Keeps track of all documents in your database• Handles large magnetic disks, Network Attached
Storage Devices and juke boxes• Saves database information for disaster
recovery/backup• Provides status messages to Administrator
hal Systems Corporation
12750 Merit Drive
Suite 810
Dallas, Texas 75251-1214
Contact us at:
Voice: 800-442-9273
Fax: 214-691-4730
E-mail: [email protected]
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