institutional data management and retrieval system

Institutional Data Management andRetrieval System

DEEPAK SINGH; JAYVARDHAN & HEM CHANDRA

Abstract

Research data shows high growth rates in terms of research and audit purposes they areeconomic assets that the institutions are required to register and manage. The value ofresearch increases significantly when they are managed, linked, searchable and reusableand they generate new types of research. In institution every day new data are generatedand previous data is updated so need to plan data management system. The rapiddevelopments of the information people find information more and more useful and needit ever more than the past. Owning to the massive data there is a huge challenge to thedata storage technology. So how to save so many data and how to find data as fast aspossible become the key point.

Keywords

Data Management, Data Storage, Retrieval System, Types of File Format

Introduction

All electronic data considered of institutional value should be stored onto secure storagemedia on a regular basis. Each Institution should implement an institutional datamanagement programme and policy which recommended institutional data management,storage, process and retrieval. Institutional data is defined as specific data necessary forthe conduct of the organizations. Generally, commercially-available applications andoperating systems are not considered institutional data.

Off-site location is defined as a location where backup media can be stored that thecomputer servers and other systems being backed up reside.

Why need a Data Management

Institutional data management need day to day record keeping, Retrieval, Indexing andFile insertion, Security of Confidential data, Tracking and Storing Information, Consultancyand Benchmarking, Institution based access, Data Sharing or Publishing and DataSynchronization.

146 | Next Generation Libraries: Issues and Challenges

Institutional Data Management Plan

Institutional Data Plan Support Management

Access to Database and Training of Researcher and All research data kept inArchives Staff Members according to the file format

Data Sharing and Re-use All Staff given to Clarify Daily update the data if Secure and Safe research our Research data in a any changes in past data

Data Common Files Format Addressing Data Records Management If staff change our data keep

update to files and format

Format of Institutional Data

The Institutional Data (information) may be stored in one of the following file format.

Types of Common Files format

1. Text File 10. Spreadsheet Files 19. System Files2. Data File 11. Database File 20. Setting Files3. Audio Files 12. Executable Files 21. Encoded Files4. E-Book Files 13. Game Files 22. Compressed Files5. 3D Image Files 14. CAD Files 23. Disk Image Files6. Raster Image Files 15. GIS Files 24. Developer Files7. Vector Image Files 16. Web Files 25. Backup Files8. Camera Image Files 17. Plugin Files 26. Misc. Files9. Page Layout Files 18. Font Files

Data Management design and Storage System

Some of the Key points to design the Data Management System:

Ability to Sort and Search Consistency Ability to Update records

Institutional Data Collection Design and Storage

AB 021 P

. pdf

Project Name/

Number

File Type D= Data G= Graph

L= Letter

P= Proposal MD= Miscellaneous

Data

File Extension

AB 021 Place of Storage Quantitative Data Qualitative Data Miscellaneous Data

Project Address Title. File Title. File Title. FileName/ Extension Extension ExtensionNumber

Techniques of Institutional Data Retrieval

The following are some of the techniques for Retrieving or recalling stored data in institutionalindustry.

All Research Data Provide Unique Code Server Management working on Unique Code Label e.g. alphabetically or numerically Projection Graphical representation etc.

The Following graphical representation denote the way easily how to storage and managementof institutional data and how to retrieve for the researchers.

Flowchart/Framework on Planning, Managing and development of DataBackup and Update Process

Incremental/differential back-up of data Organizing files and Folders

At Server (Data daily; Others Once -a-week) or on the day of update

Complete backup (Once/twice a -month)

Ongoing Studies Completed Studies

Study

Data Collection

Data Processing

Others

Sub-Folder 1

Sub-Folder 2

Sub-Folder 1

Sub-Folder 2

Sub-Folder 1

Sub-Folder 2

At individual level (Daily; twice a week)

Institutional Data Management and Retrieval System | 147


Final Data, Syntax Final- Text Library

Quantitative Data Qualitative Data

Raw Working Data Analyses on raw data Raw Working Data

Analyses on raw data

Sub Folder 1

Sub Folder2 Sub Folder

2

Sub Folder 1

Final Data

Final Data

Report Research

Working Data & Analysis

Draft Text

Reviews

Working Data & Analysis

Draft Text

Reviews

Sub Folder 1

Sub Folder 2

Sub Folder 2

Sub Folder 1

Final Data, Syntax,

Output results/graphsFinal Text

Sub Folder 1 Sub Folder 2

Final Data, Syntax,

Output results/graphs

Final Text

Conclusion

Institutional data management or document management systems that are supported byinformation technologies enable improvement of efficiency of business processes as well ascost savings, with additional ecology impact, of course.

This paper presents results about research in the field of benefits of Institutional datamanagement, functionality and types of file formats of these systems.

References

1. http://ands.org.au/cite-data/index.html accessed on 12/02/2015.2. http://www.fileinfo.com/filetypes/common accessed on 02/02/20153. Managing and Sharing Data: Best practice for Researchers, Accessed on May 2011.4. http://ands.org.au/services/cite-my-data.htm accessed on 25/01/2015.5. Ann Arbor, MI. Inter-university Consortium for Political and Social Research (ICPSR). (2012). 6. Guide to Social Science Data Preparation and Archiving: Best Practice Throughout the Data Life

Cycle (5th ed.).7. Blank, Grant, and Karsten Boye Rasmussen. The Data Documentation Initiative: The Value and Signifi

cance of a Worldwide Standard. Social Science Computer Review 22 (2004) pp. 307-318.8. http://ands.org.au/cite-data/doi_q_and_a.html accessed on 12/01/2015 .9. Organisation for Economic Co-operation and Development (2007) OECD Principles and Guidelines for

Access to Research Data from Public Funding.www.oecd.org/dataoecd/9/61/38500813.pdf

Institutional Data Management and Retrieval System | 149

NEXT GENERATION LIBRARIESISSUES AND CHALLENGES

Editor-in-ChiefS. K. Pandey

EditorsYougal Joshi

Suchetan KumarBibash K. Mishra

Ashish Kumar

(Proceeding of National Conference onNext Generation Libraries: Issues and Challenges)

22nd March, 2015

Jointly Organised byCentral Library, Kumaun University, Nainital

&UGC-Academic Staff College, Nainital

ANAMIKA PUBLISHERS & DISTRIBUTORS (P) LTD.4697/3, 21A, Ansari Road, Daryaganj, New Delhi 110 002

Phones: 011-2328 1655, 011-2327 0239E-mail: [email protected]

First Published 2015

EditorsISBN 978-81-7975-686-7

PRINTED IN INDIA

Published by Anamika Publishers & Distributors (P) Ltd., 4697/3, 21A, Ansari Road, Daryaganj, New Delhi 110002.Typeset by Shivani Compuers, Delhi 110093 and Printed at Vikas Computer & Printers, Tronica City, Ghaziabad

All the rights reserved. No part of this volume may be reproduced in any form or by anyelectronic or mechanical means including information storage and retrieval systems withoutpermission in writing from the publisher, except by a reviewer, who may quote brief passagesin a review.While extensive effort has gone into ensuring the reliability of information appearing inthis volume, the publisher makes no warranty, express or implied on the accuracy orreliability of the information, and does not assume and hereby disclaims any liability toany person for any loss or damage caused by errors or omissions in this publication.In case of any violation of copyright/IPR, etc., the Publisher and Editors will not beresponsible. This will be the sole responsibility of the Author(s).

Contents

D

Editors Note 5Contributors 17

1. Emerging Shape of Next Generation Libraries 23Manoj K Joshi

2. Study of users feedback on Library resources and services withspecial reference to library of Annasaheb Vartak Arts, Commerce,Science College, Vasai Road, Dist. Palghar (MS). 26

Ajay M. Kamble3. User Satisfaction in ICT Enabled Library 38

Akash Kumar Singh, Syed Anees Ahamad & Kumkum Singh4. Use of Information and Communication Technology in Aided Arts,

Commerce and Science Colleges of Maratha Vidya PrasarakSamaj, Nashik 51Amol Pravin Mehendale

5. Application of Mobile Technology in Libraries 58Anjana Dharwal

6. Leaders in digital age and transformation of libraries 64Arundhati Kaushik, Hema Haldua & Chanda Arya

7. RFID for Library Management 78Ashish Kumar Sharma

8. Desigining A Content Management System Using Joomla SoftwareFor Digital Library in Shivalik International School 85

Bhuwan Chandra Pandey9. Institutional Repositories: A Pillar for Libraries 97

Bibhash Kumar Mishra, Sujeet Kumar Jha10. Metadata Tools and Its Application in the Library 102

Brundaban Nahak & Satyajit Padhi11. Paradigm Swing in Training Programmes to Raise Cultural

Competencies of Lib-Culture 113Chanda Arya, Superna Sharma


12. Impact of social networking sites on engineering students of BipinTripathi Kumaon Institute of Technology, Dwarahat (Almora): A study 116

Charu Chandra Tiwari, Prakash Chandra Pandey13. Open Source Software for Library Management 122

Chetan Sudhakar Sonawane14. Digital Preservation: Metadata 131

Deepa Devi, Hem Chandra & Jayvardhan15. Digital Divide in Academic Environment in Hyderabad City: A Study 139

Deepak Kumar Goud16. Institutional Data Management and Retrieval System 145

Deepak Singh, Jayvardhan & Hem Chandra17. Marketing of Library and Information Services: A General Views 150

Devendra Kumar18. Are University Students Evaluating Web Contents? 158

Devendra Singh, Manoj K. Joshi19. Cloud Computing and its Application in Library and Information Centre 170

Dhande Shankar Ashok20. Importance of ICT in LIS Education for Next Generation Library

Management System 178Dhiraj K. Chogale

21. Style Manual for Preparation of Bibliography/References 182Dilip G. Patil

22. IPR Issues in Digital Environment 193Farazana Azim, Rajneesh Kumar

23. Impact and Role of Raja Rammohun Roy Library Foundation on thePublic Library: An overview 198

Hem Chandra, Jayvardhan24. Use of Internet by the students of Government Polytechnic,

Nainital: A Descriptive Study 203Hema Mehra, Rama Bohra

25. Role of National Knowledge Commission in Libraries: An Overview 210Jayvardhan, Hem Chandra & Deepa Devi

26. Multimedia and Virtual Systems: Information Technologies for Modern Libraries 216Khandekar G.B.

27. Application of Information Technology in Central Library,Kumaun University, Nainital: An Evaluative Study 221

Khushal Singh Chauhan, Farzana Azim & Kiran Gangola

librarymainHighlight

Contributors

D

Manoj K Joshi, Professor and Chairman Deptt. of Lib. and Inf. Sc. Kurukshetra UniversityKurukshetra-136119

Ajay M. Kamble, Librarian, Annasaheb Vartak College of Arts, Kedarnath Malhotra Collegeof Commerce, ES Andrades College of Science, Vasai Road(West), Dist. Palghar(MS)

Akash Kumar Singh,Head, DLIS,akashkumarsingh ([email protected])

Syed Anees Ahamad, Librarian, G. F. College, Shahjahanpur (sanees86@rediffmail. com)

Mrs. Kumkum Singh,Student, Library Science

Amol Pravin Mehendale, Librarian, K.K.W. Arts, Science and Commerce CollegePimpalgaon, Niphad, Nashik ([email protected])

Anjana Dharwal, Librarian, Govt. Post graduation collage Dharmshalla Distt Kagra (HP)([email protected])

Arundhati Kaushik, Deputy Librarian (Selection Grade), G.B. Pant University,Pantnagar -263145 (Uttarakhand) ([email protected])

Hema Haldua, Assistant Librarian, University Library, G.B. Pant University, Pantnagar -263145 (Uttarakhand) ([email protected])

Chanda Arya, Assistant Librarian, University Library, G.B. Pant University of Agricultureand Technology, Pantnagar -263145 (Uttarakhand) ([email protected])

Ashish Kumar Sharma, Assistant Librarian Central Library, Gurukul Kangri UniversityHaridwar (U.K.) India ([email protected])

Bhuwan Chandra Pandey, Librarian Shivalik International School, Haldwani

Bibhash Kumar Mishra, Assistant Librarian, Kumaun University, SSJ Campus, Almora(Uttarakhand) ([email protected])

Sujeet Kumar Jha, Assistant Librarian, Graphic Era Hill University, Bhimtal,Uttarakhand,[email protected]

Chanda Arya, Assistant Librarian, University Library, G. B. Pant University of Agri. andTech., Pantnagar - 263145 ([email protected])

Superna Sharma, Librarian, B. P. R. College, Kurukshetra, Haryana ([email protected])

Charu Chandra Tiwari, Research Scholar, Dept. of Library & Information Science, KumaonUniversity, Nainital


Prakash Chandra Pandey, Librarian, Pal College of Tech. & Management, Haldwani(Nainital)

Chetan Sudhakar Sonawane, Librarian, KMC College, Tal-Khalapur, Dist-Raigad, Khopoli,Maharashtra ([email protected])

Deepa Devi, Professional Assistant, Central Library, Kumaun University Nainital,([email protected])

Hem Chandra, Professional Assistant, Central Library, Kumaun University Nainital,([email protected])

Jayvardhan, Professional Assistant, Central Library, Kumaun University Nainital([email protected])

Deepak Kumar Goud, Librarian, Govt, First Grade College Basavakalyan, KarnatakaState, India ([email protected])

Deepak Singh, Librarian & Documentation Officer, International Clinical EpidemiologyNetwork (INCLEN), New Delhi ( [email protected])

Jayvardhan, Professional Assistant, Central Library, Kumaun University, Nainital([email protected])

Hem Chandra, Professional Assistant, Central Library, Kumaun University Nainital,([email protected])

Devendra Kumar, Librarian, Government Post Graduate College, Sector-39, Noida, GBNagar, U.P. ([email protected])

Devendra Singh, Ph.D. Candidate, Dept. of Lib. & Inf. Science, Kurukshetra University,Haryana ([email protected] )

Manoj K. Joshi, Professor and Head, Dept. of Lib. & Inf. Science, Kurukshetra University,Haryana, ([email protected])

Dhande Shankar Ashok, Librarian, Vaidyanath College Parali Vaijanath Dist BeedMaharashtra 431515

Dhiraj K. Chogale, M. Lib & I. Sc. Student, L. J. N. J. Mahila Mahavidyalaya, Vile Parle,Mumbai, Yashvantrao Chavan Maharashtra Open University, Nashik ([email protected])

Dilip G. Patil, Librarian, K.E.S. Laxmi-Shalini ACS Womens College Pezari, Alibag-Raigad(Maharashtra) ([email protected])

Farazana Azim, Central Library, Kumaun University, Nainital([email protected])

Rajneesh Kumar, Central Library, Kumaun University, Nainital, [email protected]

Hem Chandra, Central Library, Kumaun University Nainital ([email protected])

Jayvardhan, Central Library, Kumaun University Nainital([email protected])

Hema Mehra, Research Scholar,S.S.J.Campus Almora, D.S.B.Campus, Kumaun University,Nainital ([email protected])



9788179756492

ISBN 81-7975-649-1

NEXT GENERATION LIBRARIES

Editor-in-Chief

S.K. PandeyEditors

Yougal Joshi, Suchetan KumarBibash K. Mishra, Ashish Kumar

NEXT GENERATION LIBRARIS ISSUES AND CHALLENGES

NEXT GENERATION LIBRARIS ISSUES AND CHALLENGES

Editor-in-Chief

S. K. Pandey

Editors

Mr. Yougal Joshi,

Mr. Suchetan K

umar

Mr. B

ibash K. M

ishra, M

r. Ashish K

umar

Anamika

ANAMIKA PUBLISHERS & DISTRIBUTORS (P) LTD. 4697/3, 21-A, Ansari Road, Daryaganj, New Delhi-110002 Ph.: 011-23281655, 011-23270239 E-mail: [email protected]

Issues and Challanges

9788179756867

ISBN 81-7975686-6ISBN 978-81-7975-686-7

` 2500

Dr. S. K. Pandey is presently working as University Librarian and co-ordinator, Department of Library and Information Science in Kumaun University, Nainital. He did his Masters degree from University of Delhi in 1999 and Ph. D. from Bundelkhand University, Jhanshi. He has more than fifteen years of professional experience in the field of Library and Information Science. Dr. Pandey has authored more than 15 papers in refereed journals, presented 14 papers in National and International conferences/workshops/seminars and attended 20 National and International conferences/workshops/seminars. He is life member of several Library Associations. Dr. Pandey supervised more than 55 M.Lib.I.Sc. dissertations and currently 08 students are perusing their Research under him.

Mr. Yougal Ch. Joshi is working as Information Scientist in the Central Library, Kumaun University, Nainital. He has also attended a number of National and International Conferences and has acted as Invited Speaker, Chair Person, co-Chair Person, Rapporteur in various technical session in some these conferences. He has been on member of editorial board of some library and information science journals.

Bibhash Kumar Mishra is Assistant Librarian at A D Pant Central Library, Kumaun University, S S J Campus, Almora (Uttarakhand). He started his carrier as library professional in 1998 at Krishna Institute of Engineering and Technology, Ghaziabad (UP). He has authored more than 10 papers and attended more than 12 national conference/workshops and seminars. He is life member of Indian Library Association and UPLA (Ghaziabad chapter). He has keen interested in library automation, E-resources and digitization of library.

Suchetan Kumar is working as an Assistant Librarian, DSB Campus, Kumaun University, Nainital, Uttarakhand, India since 2011. Has more than seven years experience of library & information services. He has organized and participated in several national/international conferences and workshops of library & information services. He has published more than fifteen research articles in national & international journals. He is editor & reviewer of three prestigious international journals. He is recipient of the Academic & Research Libraries Section attendance grant, to attend the World Library and Information Congress of IFLA in 2014. The Association for Library Collections & Technical Services (ALCTS) International Relations Committee-A division of American Library Association, Chicago- has awarded him the ALCTS Online Course Grant for Library Professionals from Developing Countries in 2012. He is member of several library associations in India and abroad.

Mr. Ashish Kumar is the product of Kurukshetra University, Kurukshetra, completed his Masters in Library and Information science in 2001. He has cleared NET in June2002 and June 2004 and UP-SLET in 2004. He started his career from a public library in Mussoorie and join H.N.B Garhwal University to teach in B.Lib& Isc in 2003. He joined Kumaun University, Nainital in 2005 as Assistant Librarian and at present working in Doon University, Dehradun as Assistant Librarian (SS). There are many research papers to his credit; he was a guest faculty in the Departant of Library and Information science in Kumaun University, resource person of UGC, ASC Nainital and counsellor of Library Science programme of IGNOU.

The changing environment of Information and Communication Technology has drastically designed different ways in which Information is created processed, disseminated and utilized. The web 2.0 and web 3.0 and social media have forced library and information centres in a constructed manner to serve the users.

The published Articles in the book may be useful to the libraries and Information Professionals and also to Information users.

NEXT GENERATION LIBRARIES

Issues and Challanges

Editor-in-Chief

S.K. PandeyEditors

Yougal Joshi, Suchetan KumarBibash K. Mishra, Ashish Kumar

NEXT GENERATION LIBRARIES Issues and Challanges

Editor-in-Chief

S. K. Pandey

NEXT GENERATION LIBRARIES ISSUES AND CHALLENGES

NEXT GEN

ERATION

LIBRARIESIssues and Challanges

(Proceeding of National Conference on Next Generation Libraries: Issues and Challenges)

(Proceeding of National Conference on Next Generation Libraries: Issues and Challenges)

22nd March, 2015

NCNGL-Cover page.pdfPage 1

institutional data management and retrieval system

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