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INSPECTION NOTE

OF

SRI ASHOK KUMAR TRIPATHY, IAS

MEMBER

BOARD OF REVENUE ,ODISHA,

CUTTACK

ON ………………………….

THE OFFICE OF THE

SUB – COLLECTOR, SADAR,

SUNDARGARH

INDEX

SL NO. SUBJECT PAGE

1 Introduction

1

2 Accommodation

1

3 Charges

1

4 Inspection Conducted by Higher Authorities

4

5 I.R. Of A.G. Odisha

5

6 Audit Reports/Para Audited By Board of Revenue

6

7 Nizarat

19

8

R.T.I. CELL

20

Information sheet of Sri Ashok Kumar Tripathy, I.A.S., Member, Board of Revenue, Odisha , Cuttack of the Office of the Sub-Collector, Sadar, Sundargarh.

…………………………………………………………………………………………………………..................

Date of Inspection ................................

1. Introduction:-

The office of the Sub-Collector , Sadar , Sundargarh is functioning w.e.f. 01.01.1948.This Sub-Division is consisted with 9 Tahasil viz-Hemgir ,Lephripada , Tangarpali, Sadar, Balisankara , Subdega , Rajgangpur ,Bargaon, Kutra and 58 R.I. Circles ,11 Police stations ,786 Revenue villages and 2 Municipalities ,viz-Sundargarh & Rajgangpur .The area of this Sub-division is 4,61,564 sqr Kms with population 8,71,950 having 81,517 S.C and 4,53,378 S.T according to 2011 census.

2. Accomodation:

This office has been functioning in its own building since 1.8.1973 at Sundargarh , prior to that the office was functioning in other place within Collectorate campus which has been demolished.

3. Charges:

Sri Satchidananda Sahoo OAS-I (SB) assumed charge of Sub-Collector , Sadar , Sundargarh w.e.f. 07.08.2014(A.N), prior to him Sri Anam Charan Patra , O.A.S-I (SB) was in charge of Sub-Collector ,Sadar, ,Sundargarh for the period from 22.8.2013 to 7.8.2014(F.A).

The following Officers are working in the office of Sub – Collector , Sadar, Sundargarh .

Sl No

Name & Designation of the Officers

Date of Joining

Work assigned Remarks

1 2 3 4 5 1. Sri Akul Ch. Naik, ORS

Asst. Collector, Sadar, Sundargarh

3.8.2013 Revenue Court, Nizarat, Certificate Officer , DDO

2. Sri Atindra Kumar Dash, SSWO, Sadar ,Sundargarh

30.9.2010 Social Welfare

3. Sri. Jatindra Kumar Mallick, A.C.S.O., Sadar, Sundargarh

19.07.2010 Supplies Section (Supervision of P.D.S. Matter)

4. Sri. Krushna Chandra Adha, 14.08.2012 Gram Panchayat

S.D.P.O., Sadar, Sundargarh Section TRW Section (I/C) Small Saving Section (I/C)

4. Staff Position Of Sub-Collector, Sadar, Sundargarh

Sl. No.

Establishment Sanctioned Strength

Men In Position

Vacancy Position

1 Sub-Collector 1 1 0 2 Additional Sub-Collector 1 0 1 3 Assistant Collector

(ORS) 3 1 2

4 Head Clerk 2 0 2 5 Senior Clerk 6 5 1 6 Junior Clerk 10 10 0 7 Junior Stenographer 1 1 0 8 Driver 1 1 0 9 Peon & Chowkidar 9 7 2 Total 34 26 8 Welfare

1 A.D.W.O. 1 0 1 2 Senior Clerk 1 1 0 3 Peon 1 1 0 Total 3 2 1 Election

1 Senior Clerk 1 1 0 2 Peon 1 1 0 Total 2 2 0 Gram Panchayat

1 S.D.P.O. 1 1 0 2 Peon 1 1 0 Total 2 2 0 S.D.S.S.O.

1 S.D.S.S.O. 1 0 1

Total 1 0 1 S.S.W.O.

1 S.S.W.O. 1 1 0 Total 1 1 0

It is reported that, out of the above position one post of Jr. Stenographer is available under the OSD-(LR) head and on the said post one Jr. Stenographer has been posted whose Establishment work is not dealt in the Establishment section of Sub-Collector Office, for which the said Jr. Stenographer debarred to get his salary and claim in time. The Sub-Collector is being directed to look in to the matter and ensure proper settlement of the problem quickly.

The vacant post of the Office of Sub-Collector, Sundargarh should be filled up immediately by taking effective steps by the Sub-Collector.

5. Inspection Conducted by the Higher Authorities :-

The details of inspection made by the Higher Authorities in the office of the Sub-Collector, Sadar, Sundargarh is as follows:-

Sl. No.

Name of the Inspecting Authority

Date of Inspection

Date of release of Inspection Note

Date of Compliance

1 Sri. G.K. Dhal, IAS, RDC, ND, Sambalpur

21.10.2003 03.12.2003 01.03.2004

2 Salini Pandit, IAS, Collector, Sundargarh.

29.09.2009 09.12.2009 08.03.2010

3 Sri. Rabindra Kumar Mishra, OAS (I) SB, A.D.M, Sundargarh.

04.08.2014 08.08.2014 31.12.2014

Though, last inspection of Member Board Of Revenue was held in

the year 1997 but, the inspection note as well as its compliance is not

available in this office so far.

Besides that, last inspection of the ADM, Sundargarh was held on

04.08.2014. During his inspection he has pointed out that, the advance

position of Rs. 56,43,399/- which has to be recovered or adjusted in shape

of vouchers etc but, it is seen that huge amounts of advance is still pending

since long without taking any effective steps for recovery/adjustment.

DETAIL POSITION OF PENDENCY ON AUDIT REPORT OF A.G. (IR),

ODISHA ,BBSR

I.R.NO PENDING PARA

AMOUNT INVOLVED

AMOUNT

REALIZED

AMOUNT TO BE

REALIZED

GIST OF OBJECTION REMARKS

1 2 3 4 5 6 7

1287/00-01 Part-II-B-6 59,500 NIL 59,500 Irregular expenditure incurred in

connection with 12th Loka Sabha &

Assembly Election -2000

Compliance not

Submitted.

1101/2003-04 10 24,810 NIL 24,810 Irregular payment towards TA/DA for

Censues & Revision of Electoral Roll

works

Compliance not

Submitted

1258/2006-07 3 9,87,518 NIL 9,87,518 Irregular expenditure incurred on paid

vouchers and pending unadjusted.

Compliance not

Submitted .

7 8,60,289.20

NIL 8,60,289.20

Outstanding advance Rs.

5,02,671/- pending with the concern

BDOs and Rs.3,57,618/- is

relates with non -finalization of Criminal case

Early Action

should be taken

Above information of pending I.R. are collected from the District Office

files because this Office could not submitted the connected files of

pending I.R. paras. It is told that during General Election , so many files

were dislocated and could not traced out easily. Since the pending I.R. files

are readily not available in this office, compliance report could not be

submitted to A.G (O) till date . It is a clear picture of negligence in

performing Govt duties on the part of the concern Dealing Clerk .The Sub-

Collector ,Sundargarh is advised to take immediate steps to traced out the

concerned files and submit compliance report within a month after

realising the amounts pending since long.

Information sheet of Sri Ashok Kumar Tripathy, I.A.S., Member, Board of Revenue, Odisha , Cuttack of the Office of the Sub-Collector, Sadar, Sundargarh.

…………………………………………………………………………………………………………..................

Date of Inspection ................................

1. Introduction:-

The office of the Sub-Collector , Sadar , Sundargarh is functioning

w.e.f. 01.01.1948.This Sub-Division is consisted with 9 Tahasil viz-Hemgir

,Lephripada , Tangarpali, Sadar, Balisankara , Subdega , Rajgangpur

,Bargaon, Kutra and 58 R.I. Circles ,11 Police stations ,786 Revenue

villages and 2 Municipalities ,viz-Sundargarh & Rajgangpur .The area of

this Sub-division is 4,61,564 sqr Kms with population 8,71,950 having

81,517 S.C and 4,53,378 S.T according to 2011 census.

2. Accomodation:

This office has been functioning in its own building since 1.8.1973 at

Sundargarh , prior to that the office was functioning in other place within

Collectorate campus which has been demolished.

3. Charges:

Sri Satchidananda Sahoo OAS-I (SB) assumed charge of Sub-

Collector , Sadar , Sundargarh w.e.f. 07.08.2014(A.N), prior to him Sri

Anam Charan Patra , O.A.S-I (SB) was in charge of Sub-Collector ,Sadar,

,Sundargarh for the period from 22.8.2013 to 7.8.2014(F.A).

The following Officers are working in the office of Sub – Collector , Sadar, Sundargarh .

Sl No

Name & Designation of the Officers

Date of Joining

Work assigned Remarks

1 2 3 4 5 1. Sri Akul Ch. Naik, ORS

Asst. Collector, Sadar, Sundargarh

3.8.2013 Revenue Court, Nizarat, Certificate Officer , DDO

2. Sri Atindra Kumar Dash, SSWO, Sadar ,Sundargarh

30.9.2010 Social Welfare

3. Sri. Jatindra Kumar Mallick, A.C.S.O., Sadar, Sundargarh

19.07.2010 Supplies Section (Supervision of P.D.S. Matter)

4. Sri. Krushna Chandra Adha, S.D.P.O., Sadar, Sundargarh

14.08.2012 Gram Panchayat Section TRW Section (I/C) Small Saving Section (I/C)

4. Staff Position Of Sub-Collector, Sadar, Sundargarh

Sl. No.

Establishment Sanctioned Strength

Men In Position

Vacancy Position

1 Sub-Collector 1 1 0 2 Additional Sub-Collector 1 0 1 3 Assistant Collector

(ORS) 3 1 2

4 Head Clerk 2 0 2 5 Senior Clerk 6 5 1 6 Junior Clerk 10 10 0 7 Junior Stenographer 1 1 0 8 Driver 1 1 0 9 Peon & Chowkidar 9 7 2 Total 34 26 8 Welfare

1 A.D.W.O. 1 0 1 2 Senior Clerk 1 1 0

3 Peon 1 1 0 Total 3 2 1 Election

1 Senior Clerk 1 1 0 2 Peon 1 1 0 Total 2 2 0 Gram Panchayat

1 S.D.P.O. 1 1 0 2 Peon 1 1 0 Total 2 2 0 S.D.S.S.O.

1 S.D.S.S.O. 1 0 1 Total 1 0 1 S.S.W.O.

1 S.S.W.O. 1 1 0 Total 1 1 0

It is reported that, out of the above position one post of Jr. Stenographer is available under the OSD-(LR) head and on the said post one Jr. Stenographer has been posted whose Establishment work is not dealt in the Establishment section of Sub-Collector Office, for which the said Jr. Stenographer debarred to get his salary and claim in time. The Sub-Collector is being directed to look in to the matter and ensure proper settlement of the problem quickly.

The vacant post of the Office of Sub-Collector, Sundargarh should be filled up immediately by taking effective steps by the Sub-Collector.

5. Inspection Conducted by the Higher Authorities :-

The details of inspection made by the Higher Authorities in the office of the Sub-Collector, Sadar, Sundargarh is as follows:-

Sl. No.

Name of the Inspecting Authority

Date of Inspection

Date of release of Inspection Note

Date of Compliance

1 Sri. G.K. Dhal, IAS, RDC, ND, Sambalpur

21.10.2003 03.12.2003 01.03.2004

2 Salini Pandit, IAS, Collector, Sundargarh.

29.09.2009 09.12.2009 08.03.2010

3 Sri. Rabindra Kumar Mishra, OAS (I) SB, A.D.M, Sundargarh.

04.08.2014 08.08.2014 31.12.2014

Though, last inspection of Member Board Of Revenue was held in

the year 1997 but, the inspection note as well as its compliance is not

available in this office so far.

Besides that, last inspection of the ADM, Sundargarh was held on

04.08.2014. During his inspection he has pointed out that, the advance

position of Rs. 56,43,399/- which has to be recovered or adjusted in shape

of vouchers etc but, it is seen that huge amounts of advance is still pending

since long without taking any effective steps for recovery/adjustment.

DETAIL POSITION OF PENDENCY ON AUDIT REPORT OF A.G. (IR),

ODISHA ,BBSR

I.R.NO PENDING AMOUNT AMOU AMOUNT GIST OF OBJECTION REMARKS

PARA INVOLVED NT REALIZED

TO BE REALIZED

1 2 3 4 5 6 7

1287/00-01 Part-II-B-6 59,500 NIL 59,500 Irregular expenditure incurred in

connection with 12th Loka Sabha &

Assembly Election -2000

Compliance not

Submitted.

1101/2003-04 10 24,810 NIL 24,810 Irregular payment towards TA/DA for

Censues & Revision of Electoral Roll

works

Compliance not

Submitted

1258/2006-07 3 9,87,518 NIL 9,87,518 Irregular expenditure incurred on paid

vouchers and pending unadjusted.

Compliance not

Submitted .

7 8,60,289.20

NIL 8,60,289.20

Outstanding advance Rs.

5,02,671/- pending with the concern

BDOs and Rs.3,57,618/- is

relates with non -finalization of Criminal case

Early Action

should be taken

Above information of pending I.R. are collected from the District Office

files because this Office could not submitted the connected files of

pending I.R. paras. It is told that during General Election , so many files

were dislocated and could not traced out easily. Since the pending I.R. files

are readily not available in this office, compliance report could not be

submitted to A.G (O) till date . It is a clear picture of negligence in

performing Govt duties on the part of the concern Dealing Clerk .The Sub-

Collector ,Sundargarh is advised to take immediate steps to traced out the

concerned files and submit compliance report within a month after

realising the amounts pending since long.

As per Board of Revenue Audit Report the following paras are pending for compliance.

A/R NOs Paras and Sub-paras outstanding for compliance Year of account

116/90-91 2,3(a)(b)(c)(d)(e)(i),4(a)(b)(c),5(b)(d)(e)(f)(g)(h)(i),6 88-89

132/90-91 1,2(a)(b)(c),4(a)(b)(d)(e),5(a)(c)(d)(e),6(a)(d)(e)(g),7 82-83 to 84

172/92-93 5,6,7,8,9,10,11,13,16,19,20,24,25,26,27,28,29,30 90-91 250/93-94 1(a)(b)(i)(ii)(iii)(iv)(v)(vi),2(a)(i)(ii)(iii),3(a)(b),4(a)(b),5,6(a)

(b),8,9 10,11,13,(a)(b)(c)(d)(e)(f),15,17,18,19 91-92

45/94-95 1,(i)(ii)(iii)(iv)(v)(vi)(vii),6,9,13,14,20,22,23 92-93 166/95-96 1(b),6,7(d),8(a)(b) 95-96 289/96-97 1,2,3,4,5,6,7,8,9,10,11,12, 94-95 238/91-92 1,3,5,9,10 89-90 499/89-90 1,2,3,4(b)(d),5(a)(i),10,11,13,14,15,16,17,18,19,20 87-88 93/09-10 1,2,3,4,5(a)(b)(c)(d)(e),6,7,8,9(a)(b)(c),10,11,12(a)(b)(c) 98-99 to

01-02 89/12-13 3,8,11,12 02-03 to

05-06 7/13-14 3,4,5,6,8,11,13,15,23,24 06-07 to

31.05.13

Detailed Position of Pending of AR Of Board Of Revenue, Odisha, Cuttack

AR No/Year

Pending para

Gist of objection Amount Involved

Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8 116/90-

91

2 Non-remittance

of certificate case

32,916

-

32,916

Steps not taken to realise the amount

Immediate steps should be taken for compliance

3(a)

Un- disbursement of pay & allowance

4,983

- 4,983 -do- -do-

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

3(b)

Revenue stamp not affixed

4.00 4.00 Nil

Though amount realised but compliance not submitted to BOR Cuttack

-do-

3(c)

Re-imbursement of inadmissible cost of Medicine

58.15 58.15 Nil -do- -do-

3(d)

Excess TA drawn and paid to Staff

324.30

324.30 Nil -do- -do-

3(e)

Excess TA drawn and paid to Staff

878.00

- 878.00



3(i)

Excess TA paid 254.88

- 254.88 -do- -do-

4(a)

Un disbursement amount rolling in the case book

2,844

-

2,844 -do- -do-

4(b) Para not

available in the AR

4(c)

5(b)

Ex-post-facto approval wanting

15,439

-

15,439 -do-

5(d)

Irregular payment of holding tax

830.00

-

830.00 -do-

5(e)

Local purchase of stationary items

1,176

-

1,176 -do-

5(f)

Purchase of glass items

9.00

-

9.00 -do-

5(g)

Pay & allowance 288.00

-

288.00 -do-

5(h)

Purchase of clerical goods

2,771

-

2,771 -do-

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

5(i)

Non-production of vouchers 105.00 - 105.00 -do-

6

Para not available in

the AR

132/90-91

1 Closing Cash

Balance 1,340 -- 1,340

No action has been taken for

realisation

Immediate step should be taken for

submit compliance

2(a) Leave Salary

90.50 90.50 --

Amount though realized

but complianc

e not submitted


submit compliance

report

2(b) Cancellation of bill not produce

to audit 11,375 -- 11,375


compliance


submit compliance

2(c)

Date of drawl of A.E.C.D. bill not

noted in bill Register

8,565.00 -- 8,565.00 -do- -do-

4(a)

Excess of drawl of T.A. & Payment

124.00 -- 124.00 -do- -do-

4(b) Excess of drawl of T.A. & paid

95.10 95.10 --


but complianc

e not submitted

-do-

4(d) Irregular

payment of LTC 64.25 -- 64.25


realisation

-do-

4(e) -do- 335.40 -- 335.40 -do- -do-

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

5(a) Excess payment made towards

hire vehicle 2,050 -- 2,050 -do- -do-

5(c) Purchase of 24.00 -- 24.00 -do- -do-

glass stumper

5(d) Stock entry

wanting POL 547.05 -- 547.05 -do- -do-

5(e)

Expenditure incurred for Hire of vehicles and non production

of log book

29,230 -- 29,230 -do- -do-

6(a) Consumption of

POL 12,089 -- 12,089


realisation

-do-

6(d) Consumption of

Diesel 192.24 -- 192.24 -do- -do-

6(e) Local purchase

of stationary articles

998.93 -- 998.93 -do- -do-

6(g) Irregular

purchase of towel

240.00 240.00 -do- -do-

7 Gist of objection -- -- -- -- --

238/91-92

1

Though M.R. cancelled but original copies

of M.R. not tagged

105.00 105.00


compliance


submit compliance

3 Irregular

payment of surrender leave

3,016.00 3,016.00

Action not yet been taken for

realization

Immediate step should be taken to realize and compliance submitted

5 POL not taken into account

911.60 911.60 -do- -do-

9 -- -- -- Para not available

10 Screen cloth

issued to Res. Office

495.00 495.00


compliance

Immediate step should be taken to realize and compliance submitted

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8 250/93-

94 1(a)

b(I) Non disposal of 3,64,000 3,64,000 No action Immediate

certificate cases has been taken for

realization

steps should be taken for compliance

II Non

disbursement of personal claim

14,711 14,711 -do- -do-

III Refund of

unspent amount 17,452 17,452 -do- -do-

IV Non refund of

security money 32,723 32,723 -do- -do-

V Non transaction

of BD 1,85,250 1,85,250 -do- -do-

VI

Non refund of un-

disbursement salary

68,604 68,604 -do- -do-

2(a)

I

Return of huge amount of hard

cash 4,06,221 4,06,221 -do- -do-

II

Non adjust of adv.

1,24,484 1,24,484 -do- -do-

III

Non adjust of adv.

4,97,444 4,97,444 -do- -do-

3 (a) & (b) not

available

in AR

para

Non realisation of house rent

1,215.00 1,215.00 -do- -do-

4(a) Excess payment

of DA 553.00 553.00


realization


(b) Excess payment

of medicine allowance

113.40 113.40 -do- -do-

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

5 Payment of cash of un adjustable

160.70 160.70 -do- -do-

article

6(a) Purchase of

article 55.00 55.00 -do- -do-

(b) Excess payment of call and travel

cash 1,676.00 1,676.00 -do- -do-

8 Purchase of

diesel 33.78 33.78


but complianc

e not submitted

Immediate steps should be taken to

submit compliance

9 Excess

expenditure of stamp

19.00 19.00 -do- -do-

166/95-96

1(b) Advance paid to

H.D. Hasda 4,42,395 4,42,395


realization


6 Non adjustment

of advance 10,000 10,000 -do- -do-

7(d) Excess drawl of transportation

charges 6.00 6.00 -do- -do-

8(a) Charge of diesel

due to wrong balance

6.80 6.80


but complianc

e not submitted

-do-

8(b) Excess of

consumption of diesel

11,233 11,233


realization

-do-

289/ 96-97

1 Advance not

reflected in cash book

30,000 30,000

No action has yet been

taken to submit

compliance

Immediate step should be taken to realize the

said amount

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

2 Excess payment

of T.A. 12.00 12.00

Amount though

Immediate step should

realized but

compliance not

submitted

be taken to submit

compliance

3 -do- 35.00 35.00 -do- -do-

4 Excess

consumption of HSD

13.85 13.85

Action has not yet been

taken for realization

Immediate step should be taken to realize the

said amount and

compliance submitted

5

Irregular expenditure on maintenance of Govt. vehicle

4,723 4,723 -do- -do-

6 Payment of telephone of Res Office

9,315 9,315 -do- -do-

7 Excess drawl of

voucher 5.00 5.00 -do- -do-

8 Amount not disbursed

1,372 1,372 -do- -do-

9 Amount paid

without signature

902.00 902.00 -do- -do-

10 Amount not paid

till the date of audit

1,243.00 1,243.00 -do- -do-

11 Not entry in to stock register

1,200.00 1,200.00 -do- -do-

12 Gist of

Objection -- -- -- -- --

89/2012-13

3 Outstanding

advance 3,57,618 3,57,618

Records & register

seized by crime

branch

Compliance will be

submitted after

finalization of the case.

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

8 Revenue receipt 27,92,025 27,92,025

Action has not been taken for

Sub-Collector

should take

compliance

immediate steps to

deposit in proper head and report compliance

11 LPC of outgoing

employee not produce

15,700 15,700 -do- -do-

12 Less realization

of house rent 3,240.00 3,240.00 -do- -do-

7/2013-14

3 Nothing

available in this para

4 Outstanding

advance 3,57,618 3,57,618

Records seized by

Crime branch in Case No. 61/1993

To be complied

after finalization of

case

5 Paid voucher 14,40,102 14,40,102

Letter issue to Board to obtain

allotment

My office should look

into it

6 Heavy cash rolling cash

book 72,80,630 72,80,630

Complied but

complains not submit

-do-

8 Revenue receipt 25,99,249 25,99,249 -do- -do-

11 Less deduction of house rent

4,560.00 4,560.00


compliance

-do-

13 Excess DA paid 326.00 326.00 -do- -do-

15 Excess TA paid

to staff 4,997.00 4,997.00 -do- -do-

AR No/Year

Pending para


Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

23

Interest accorded in

Bank deposit not deposit in

1,96,22,671 1,96,22,671


but


submit

45/ 94-95 1(I) Advance not

adjusted 3,62,795 3,62,795


realisation


submit compliance

report

(II) Voucher not

adjusted 10,079 10,079 -do- -do-

III Payment of

unspent amount 17,452 17,452 -do- -do-

IV Non refund of

security money 32,723 32,723 -do- -do-

V Telephone bill 10,079 10,079 -do- -do-

VI Amount not

receipt 1,075 1,075 -do- -do-

VII Reduce the cash

balance -- -- -- --

6 Purchase of

articles 55.00 55.00 --


but compliance

not submitted


submit compliance

report

9 Excess telephone

charges 3,772 3,772


compliance

-do-

13 Purchase of Jeep

battery 3,127 3,127 -do- -do-

14 Purchase of towel 1,300 1,300 -do- -do-

20 Less collection of

interest 2,548 2,548 -do- -do-

22 Non affixing of

stamp in CC cash 462.00 462.00 -do- -do-

23 Non

disbursement of drawl amount

1,527 1,527 -do- -do-

AR No/Year

Pending

para Gist of objection

Amount Involved

Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

172/ 92-93

5 Training Allowance

not allowed

5,355 - 5355

Steps not taken to

realise the amount


proper H/A compliance not

submitted

compliance

6

Reimbursement of cost of in

admissible medicine

125.75 125.75 Nil


-do-

7

Excess payment of LTC

3,789

- 3789



8

LTC Advance not deducted from LTC

Bill 1,500 571.00 929.00

Amount partly realised.

-do-

9

Sanction order of LTC not available

810 - 810



10 Excess TA paid 900 900 -


-do-

AR No/Year

Pending


Amount Involved

Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

11 Excess DA paid

271.60

- 271.60

No steps has been taken to realise the amount

Immediate steps should be taken to submit compliance

13

POL not accounted for log book

vehicle 54.05 54.05 -


-do-

16

Purchase of battery

400.00 - 400.00

No steps has been taken to realise the amount

Immediate steps should be taken to submit compliance

19

Non-Production of vehicle book

410.98 - 410.98 -do- -do-

20

Local purchase of stationary items

6,706 - 6706 -do- -do-

24

Purchase 6 nos. of tyre

6,880 - 6880 -do- -do-

25

Excess of payment of hire charges

25,549 - 25,549 -do- -do-

26

Acknowledgement receipt wanting

3,287 - 3,287 -do- -do-

27

Purchase of tyres(4nos.)

6,880 - 6,880 -do- -do-

AR No/Year

Pending


Amount Involved

Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

28

Purchase of type writers

4,853 - 4,853 -do- -do-

29

POL not taken io to vehicle log book

7,453 - 7,453 -do- -do-

30

Stock register of miss articles not

15,498 - 15,498 -do- -do-

produced

AR No/Year

Pending para

Gist of objection

Amount Involved

Amount realised

Amount to be

realised

Nature pendency

Remarks

1 2 3 4 5 6 7 8

499/ 89-90

1 Non

disbursement drawl amount

3,376 3,376


realization

Immediate steps

should be taken for

realization and report compliance

2 Non fixing of

stamp

624.00 624.00 -do- -do-

3 -- -- -- -- -- Para not

available in AR

4(b) Excess

payment of TA

227.00 227.00


realization

Immediate steps

should be taken for


(d) Excess

payment of TA

64.50 64.50


but compliance

not submitted

Steps to be taken to

submit compliance

report

5(a) Non

admissible articles

18.00 18.00


realization

Immediate steps

should be taken for


(i)

Articles purchase without inviting

quotation

4,900.00 4,900.00 -do- -do-

10 Heavy cash

balance 7,21,246.38 7,21,246.38 -do- -do-

11 Non

verification of cash balance

-do- -do-

Para 13,14,15,16,17,18,19 and 20 are not available in the Audit Para of Board of Revenue

As per the above position of pending IR & AR, it is seen that huge amounts of Govt. money pending without realisation. No sizable action so far been taken at this level, though different inspections have been made in the mean time.

Hence, the Sub-Collector, Sadar, Sundargarh is being directed to take immediate steps to adjust / realize the above pending paras of IR & AR and submit compliance report to the respective quarter within a month positively and report compliance.

Nizarat

The following Subsidiary Register along with Main Cash Book are maintained by the Nazir.

Rs.

1. S.R. – IV - Certificate dues - 29,20,313.00

2. S.R. – V - Salaries / TA - 4,09,003.25

3. S.R. – VII - Natural Calamities 4,92,079.62

4. S.R. – VIII - Electric dues 1,02,34,232.73

5. S.R. – X - Contigency 78,226.00

6. S.R. – XI - Stipend Nil.

Total. 1,41,33,854.60

The abstract of Closing Balance as Dt. 11.05.2015

1. Cash in Hand – Rs. 97,839.40

2. In shape of advance – Rs. 95,12,339.20

3. In shape of Vouchers – Rs. 13,19,125.00

4. In shape of Bank Draft – Rs. 2,192.00

5. In shape of Bankers Cheque – Rs. 1,800.00

6. In shape of Bank A/c. – Rs. 32,00,559.00

Total - Rs. 1,41,33,854.00

On Verification, it is seen that huge amount is shape of advance and vouchers are pending without adjustment / recovery. No such effective steps also been taken to reduce the unexpected advance position. The Sub-Collector is instructed to take special effort to recovered or adjusted the amount through vouchers in order to minimize advance position. He is also advised to control his machineries not to increase the advance position in future and report compliance within a month positively.

Collection:

Application Fees(MR) : Rs.990/-

Application Fees(IPO) : Rs.350/-

Total Rs.1340/- ( Rupees One thousand three hundred forty only)

1. Application Received from BPL Category :--- 6

2. Application Received from Govt & Other office on Transfer :--- 36

3. Application Received through Treasury Challan :--- 10

4. Application Received without fees :--- 4

TOTAL :- 56

REGISTER

1. Application Received Register

RIGHT TO INFORMATION ACT 2005 (FROM 1.1.2014 TO 31.3.2015)

Nameof the P.I.O- Akul Chandra Naik,ORS,Revenue Officer Name of the 1st Appllate Authority:Sri Satchitananda Sahoo,OAS-I(SB) SL NO

YEAR NO OF APPLICATION RECEIV

ED

NO OF APPLICATION

FINALLY DISPOSED OFF

NO OF APPLICATION

PENDING DUE

TO COLLEC

TION OF

INFORAMTION

U/S 6(1)

BALANCE

PENDING IN THE

LEVEL OF PIO

NO OF CASES FILED

BEFORE THE 1ST APPELL

ATE AUTHO

RITY

NO OF CASES DISPOSED OFF BY 1ST

A.A.

BALANCE

PENDING WITH 1ST A.A.

NO OF

CASES FILED BEFO

RE STATE INFORAMTION

COMMISIO

N ,BBSR

NO OF CASES

DISPOSED OF AT THE LEVEL

OF STATE

INFORAMTION COMMISIONER , BBSR

NO OF

CASES PENDI

NG AT

THE LEVEL

OF STATE COMMISIO

N ,BBSR

AMOUNT COLLECTED

APPLICATION FEES

USER FEES

1 2 3 4 5 6 7 8 9 10 11 12 13 14

10 2014 157 157 0 0 9 9 0 0 0 0 1040 931

11 2015

(till 31.3.2015)

33 33 0 0 1 1 0 0 0 0 300 322

TOTAL 190 190 0 0 10 10 0 0 0 0 1340 1253

2. Cash Register (Form –G)

3. Money Receipt

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