inspection and testing of equipment and machinery...

This document has been provided solely for use by delegated State authorities that come within the remit of the State Claims Agency (as established by the National Treasury Management Agency (Amendment) Act, 2000). The State Claims Agency does not bear responsibility for use of this document or reliance

on it in any manner by any other third party.

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Part 2: Scheduling

Effective date: 01/09/2016 Version No. 03

Inspection and Testing of Equipment and Machinery - Regulatory Requirements Effective date: 01/09/2016 - Version No. 03


The information contained in this document should assist your Authority in complying with its legal obligations in relation to inspecting and testing of equipment and machinery. It should be used as a guide when planning, scheduling and monitoring inspections and testing. Section 1 contains a table summarising the various scheduling requirements for inspections and testing of all listed equipment. Section 2 of the document provides details of the inspection and testing required for each type of equipment/machinery listed, in order of testing frequency. For each item the following details are provided:

Applicable Statutory Instrument (SI), Code of Practice or Standard;

Requirements of relevant SI, Code of Practice or Standard – this provides a summary of the minimum inspection requirements for each piece of equipment/machinery. In some cases it may be necessary to refer to the original documents such as Standard, SI etc. for full details.

This is a non-exhaustive list of equipment and machinery, and their required inspections. It is strongly recommended that each Authority conduct a review of all equipment and machinery, this should involve:

development of a register of all machinery and equipment;

identification of inspection and testing requirements, including timeframes, for each type or item of equipment;

detail of who is responsible for carrying out the testing and inspection. Where this involves a third party, list this party and the person within your organisation responsible for liaising and monitoring with the third party service.

It should also be noted that this is not an exhaustive list of legislation, codes of practice or standards that may apply to the management of health and safety or fire safety risk in your Authority. Should you require any further information in relation to the information in this document or in respect of items of machinery or equipment not covered in this document please do not hesitate to contact the State Claims Agency, Enterprise Risk Management Section at [email protected]

Introduction

mailto:[email protected]


(1) Statutory Inspections Checks, inspections or tests specified in legislation i.e. Act and/or Regulation and that are a legal requirement. (2) Irish Standard (IS) Refers to Irish Standards published by National Standards Association of Ireland (NSAI), which operates under the National Standards Authority of Ireland Act, 1996, on behalf of the Minister for Jobs, Enterprise and Innovation. These are standard specifications for their topic area and conformance with the standard as certified by NSAI provides proof of compliance with requirements of national standard specifications approved by The Minister for Jobs, Enterprise and Innovation. (3) Irish Standard EN (IS EN) EN standards aim to establish a European wide standard in a given subject area. European Standards are typically produced by European technical committees and must be given the status of a national standard, either by publication of an identical text or by endorsement and conflicting national standards must be withdrawn. These standards when transposed into an Irish context are denoted as IS EN. (4) Code of Practice Approved Codes of Practice typically offer advice on compliance with certain legislation in relation to their subject matter. Where the code of practice gives practical guidance on relevant statutory provisions then compliance or non-compliance with those provisions of the code may be admissible in evidence in any criminal or civil proceedings. A person may also be able to comply with the law by adopting alternative measures to those set out in a Code of Practice, provided that those alternative measures achieve the objective of the statute or Regulation to which the Code of Practice relates. However, in a safety and health prosecution or a civil liability claim the onus of proof would rest with the defendant to show that he/she was not negligent and/or in breach of a statutory duty and that all reasonable measures were adopted to prevent against injury.

(5) British Standard (BS) Standards produced by the British Standards Institute. These are referenced in this text only where an applicable Irish Code of Practice or Standard (either IS or IS EN) does not exist. IS, IS EN or Irish Codes of Practice should always take precedence over BS. Where a BS requires a more frequent inspection or testing schedule than an IS, this has been included as a best practice suggestion.

Reference Sources


Definition - Competent person Section 2 (2) of the Safety, Health and Welfare at Work Act 2005 defines a “competent person as follows: “for the purposes of the relevant statutory provisions, a person is deemed to be a competent person where, having regard to the task he or she is required to perform and taking account of the size or hazards (or both of them) of the undertaking or establishment in which he or she undertakes work, the person possesses sufficient training, experience and knowledge appropriate to the nature of the work to be undertaken”. Safety, Health and Welfare at Work (General Application) Regulations 2007 - Regulation 30: Inspection of work equipment 30. An employer shall ensure that—

a) where the safety of work equipment depends on the installation conditions— (i) an initial inspection is carried out after installation is completed and before

it is first put into service, and

(ii) an inspection is carried out after assembly at any new site or in any new location, and

(iii) that the work equipment is installed correctly and is operating properly, b) in the case of work equipment which is exposed to conditions causing deterioration

liable to result in a danger to safety or health— (i) periodic inspections and, where appropriate, testing is carried out, (ii) special inspections are carried out when exceptional circumstances arise

which are liable to make the work equipment unsafe, including modification work, accidents, natural phenomena or prolonged inactivity, and

(iii) deterioration is detected and remedied in good time, c) inspections carried out under paragraphs (a) and (b) are carried out by a competent

person and are appropriate to the nature, location and use of the work equipment,

d) the results of inspections carried out under paragraphs (a) and (b) are recorded and kept available for 5 years from the date of inspection, for inspection by an inspector, and access to these records is made available to users of the work equipment upon request, and

e) when work equipment is used in another place of work, it is accompanied by evidence of the last inspection carried out under paragraphs (a) and (b).

Applicable to all equipment


Table of Contents DAILY .................................................................................................................... 6

WEEKLY ............................................................................................................... 10

MONTHLY ............................................................................................................ 18

QUARTERLY ......................................................................................................... 24

6 MONTHLY ......................................................................................................... 32

ANNUALLY ........................................................................................................... 40

14 MONTHS ......................................................................................................... 58

2 YEARS ............................................................................................................... 60

26 MONTHS ......................................................................................................... 62

3 YEARS ............................................................................................................... 64

4 YEARS ............................................................................................................... 68

5 YEARS ............................................................................................................... 70

10 YEARS ............................................................................................................. 72

FOLLOW INSTALLERS/ .......................................................................................... 74

MANUFACTURERS INSTRUCTIONS ........................................................................ 74

REGULAR INTERVALS (UNSPECIFIED) .................................................................... 80

PRIOR TO USE ...................................................................................................... 86

APPENDIX 1 ......................................................................................................... 89

Index


Equipment Prior

to use Regular intervals

Daily Weekly Monthly 3

Monthly 6

Monthly 1 Year

2 Years

3 Years

4 Years

5 Years

10 Years

Manf./Installer

inst.

Fire

Fire Hydrants X X X

Portable Fire Extinguishers X1 X X X X

Fire Hose Reels X X1 X X X

Fire Blankets X

Sprinkler Systems X X X X X X X X

Fixed Fire Extinguishing Systems X X X X X

Fire Detection and Alarm Systems X X X X X

Fire Mains (Wet & Dry Risers) X X

Fire Doors X X

Emergency Lighting X X X2 X X X

Automatic Door Releases X1 X X X X

Gas Installations X X X

Gas Detection Systems X X X X

Smoke Control Systems X X X X X

Ventilation & air conditioning ductwork3 X4 X

Notes: ¹ Based on BS9999:2008

2 Automatic Systems for Battery Powered Emergency Escape Lighting

3 See section on Smoke Control Systems

4 In a period not exceeding 2 years


Equipment Prior to

use Regular intervals

Daily Weekly Monthly 3

Monthly 6

Monthly 1

Year 14

Months 2

Years 26 Months

Manf./ Installer inst.

Electrical

Electrical Power Generators X

Residual Current Devices (RCDs) X X X X

Earth Loop Impedance System X

Lifting Equipment/Working at Height Passenger/Goods Lift X X X

Hoist/Lifting equipment⁵ X X

Mobile Elevating Work Platform X X X

Ladders X X X

Personal Fall Protection Equipment X X X¹ X X

Forklifts X X X

Vehicle Lifting Tables X X

Miscellaneous

Steam Boilers X

Steam Receivers X

Air Receivers X

Work Equipment X X

Personal Protective Equipment X X

X-ray Units X X

Dental X-ray Units X X X

Goalposts X X X X X X

Local Exhaust Ventilation X X

Vibration X

Portable Appliance Testing (PAT) X X

Notes: ⁵ work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such equipment.


6

DAILY

DA

ILY


Effective date: 01/09/2016 - Version No. 03 7

DAILY

ITEM SI/CODE/STANDARD SUMMARY OF INSPECTION REQUIREMENTS

DAILY

Fire detection & alarm systems

Safety, Health and Welfare at Work (General Application) Regulations, 2007.

IS 3218:2009 Fire Detection and Alarm Systems for Buildings: System Design, Installation and Servicing.

A check shall be made every day to ascertain the following: a) that either the panel indicates normal operation, or if not, that any fault indicated is recorded in the

Log Book and that the other actions recommended below have been taken. After a fault, the user should carry out the following:

b) that any fault warning recorded the previous day has received attention. If any connection to a remote manned centre is not continuously monitored then it should be tested daily in accordance with the supplier’s instructions. On one day each week the daily test will be incorporated in the weekly test. In buildings not in continuous or daily occupation it may not be practicable to carry out the check every day. In such circumstances the check should be carried out on each occasion that the building is used.

Gas detection systems

EN 60079-29-2:2015 Gas detectors — Selection, installation, use and maintenance of detectors for flammable gases and oxygen.

Initial and periodic check procedures for portable and transportable instrumentation Inspection and functional checks are intended to verify that the equipment is in a working state. It is recommended that they are done by personnel actually operating the equipment and is performed before each day of use, particularly if the equipment has catalytic electrochemical, or semiconductor sensors and is being used under arduous conditions. In critical cases where a permit to work is given as a result of a gas test, it is recommended that a functional check is performed afterwards, and that the result of both the gas test and the functional check are logged. A simple sequence of inspections may include the following:

1) Check the battery voltage and/or battery condition; 2) Allowing adequate warm-up time; 3) Checking for sample-line leaks and proper flow in aspirated equipment; 4) Checking that a zero reading is displayed when operated in clean air (see note below); 5) Performing a functional check.



DAILY


DAILY

Automatic door releases

BS 9999:2008 Code of practice for fire safety in the design, management, use of buildings

1.

All doors that are held open by automatic release mechanisms should be released daily.

Emergency lighting BS 9999:2008 Code of practice for fire safety in the design, management and use of buildings

1.

IS 3217: 2013 Emergency Lighting.

It is advised the following be checked daily: a) Every lamp is lit if the system is maintained; b) The control panel for any central battery system or generator indicates normal operation; c) Any fault found is logged and the appropriate action(s) taken.

Daily Routine for Emergency Lighting (Not applicable to lighting installed prior to 27/12/2013) The following minimum operational requirements shall be checked:

a) All deficiencies, defects and/or faults previously recorded in the emergency lighting logbook have been rectified,

b) All indicators and monitors of any central power systems and central generator power systems and all their associated switchgear and control systems are showing correct operation and the system(s) are in normal quiescent condition and fully ready,

c) For Automatic Test Systems (ATS) Type P, Type ER, Type PER and Type PERC check that there are no faults recorded at the graphical interface of central addressable controller,

Note: This is a visual inspection of indicators and monitors to identify that the system(s) is in a ready condition and do not require further investigation or an operational test.

d) Record any emergency lighting system fault reported and/or any other deficiencies, defects and/or faults otherwise discovered in the emergency lighting logbook and take any necessary corrective action(s) required in a timely fashion.

Additional checks to those listed above may be necessary due to either the type of system installed or as a result of other factors. These may include the identification of a need for additional checks as determined by a risk assessment or following a request for such additional checks by a local authority.

1 Please see Reference Sources (5) British Standards for guidance on recommendations made here with regard to BS 9999:2008 and daily inspections

http://www.barbour.info/WebServicesV4/DocumentAccess.aspx?DocID=213323&DList=00790000;90010000;00210000;90070000;90050000;90100000;90090000;90080000;90110000;00820000;00730000;90040000;90020000;00700000;00220000;90060000;00760000;90030000&Pub=B




DAILY


DAILY

It is advised the following be checked daily: a) Every lamp is lit if the system is maintained; b) The control panel for any central battery system or generator indicates normal operation; c) Any fault found is logged and the appropriate action(s) taken.

Portable fire extinguishers (PFEs) and Hose Reels


BS 9999:2008 Code of practice for fire safety in the design, management and use of buildings

1.

All points where hose reels and fire extinguishers are located should be inspected daily. Missing/damaged fire extinguishers or hose reels should be replaced/repaired immediately and if used in a fire, training or otherwise should be recharged immediately. Damaged extinguishers or hose reels should be replaced / repaired.

Mobile Elevating Work Platforms (MEWPs)

BS 8460:2005 Safe use of Mobile elevated work platforms.

Daily pre-use checks

At the beginning of each shift or working day before work commences, the following visual and functional

routine checks, if appropriate for the type of MEWP, should be carried out:

a) checks as required by the manufacturer’s handbook;

b) cleanliness and general signs of damage;

c) efficiency of brakes;

d) correct pneumatic tyre pressures (where fitted);

e) lights (when fitted);

f) levels of the engine cooling-water, lubricating oil and hydraulic oil;

g) security of any pin locating arrangements and visible damage to the prime means of support for

the work platform and extending structure;

h) hydraulic leaks;

i) operation of stabilizers/outriggers;

j) correct functioning of controls and safety devices (for example interlocks, anemometers,

load/moment limiters/sensors, 2-way communications systems);

k) chassis.

A defect reporting system should be in place so that any defects are rectified promptly. It is good practice

to keep a record of the daily check.



10

WEEKLY

WEE

KLY



WEEKLY


WEEKLY

Hoist/Lifting equipment

2

Safety, Health and Welfare at Work Act (General Application) Regulations 2007.

Lifting equipment used on a construction site should be examined weekly by the user as regards features related to its safe working and a record of the results is kept in a suitable form which is kept available for inspection by an inspector for 3 months from the date of examination.

Fire detection and alarm systems



On one day each week the daily test will be incorporated in the weekly test which should also include the following tests to ensure that the system is capable of operating under alarm conditions:

a) at least one detector, call point or end of line switch on at least one zone3 shall be operated to test

the ability of the control and indicating equipment to receive a signal and to sound the alarm and operate any other warning devices. For systems having 13 zones or less, each zone shall be tested in turn; if there are more than 13 zones then more than one zone shall be tested in any week so that the interval between tests on any one zone does not exceed 13 weeks. It is preferable that each time a particular circuit is tested a different trigger device is used. An entry shall be made in the log book quoting the particular trigger device that has been used to initiate the test.

b) If operation of the alarm sounders has been prevented by disconnection then a further test shall

be carried out to prove the final reinstatement of the sounders, and, if permissible, of the alarm transmission circuits.

All defects shall be recorded in the log book and reported to the responsible person.

2 Means work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such equipment.

3 A section of the protected premises where the occurrence of a fire within it will be indicated by a fire alarm system separately from an indication of fire in any other

section.



WEEKLY


WEEKLY

Fixed Fire Extinguishing Systems

BS 5306-0:2011 Fire protection installations and equipment on premises.

BS EN 15004:1 Fixed firefighting systems — Gas extinguishing systems, Parts 1 Enclosures.

BS EN 13565-2:2009, Fixed Fire Fighting Systems, Foam Systems, Part 2, Design, construction and maintenance.

Gaseous, foam and powder extinguishing systems. Weekly routine: All gaseous, foam and powder extinguishing systems should be inspected weekly. In particular, it should be ensured that:

a. any pressure gauges are functioning correctly; b. all operating controls are both properly set and accessible; c. all indicators are functioning correctly; d. the equipment, particularly pipework and nozzles, is free from dust and dirt, is not

physically damaged nor leaking, and remains in its designed position; e. the fire risk and its enclosure have not changed; f. the quantity of extinguishing medium is correct and, g. for foam systems, the water supply is available and at the correct pressure.

Visually check the hazard and the integrity of the enclosure for changes which might reduce the efficiency of the system. Carry out a visual check that there is no obvious damage to pipework and that all operating controls and components are properly set and undamaged. Check pressure gauges and weighing devices, if fitted, for correct reading and take the appropriate action specified in the users' manual. Weekly inspections (by user/ trained personnel)

a) Check the levels in water, pump priming and foam concentrate tanks (excluding bladder tanks) – all tanks shall be kept full;

b) Check the correct function of heating systems (during heating period); c) d) Check the correct status of automatic and manual pump start devices; e) Check for evidence of leakage, damage, corrosion and action remedial work if any is found.



WEEKLY


WEEKLY

Emergency lighting

I.S. 3217: 2013 Emergency Lighting. In addition to the daily inspection methodology, schedule and checklist, the following shall be carried out on at least 25% of the emergency lighting system so that 100% of the system is checked at least every 4 weeks. The following minimum operational requirements shall be checked:

a) Visually check that each emergency light lamp, in all maintained type and or combined (sustained) type emergency luminaires, are operational and illuminated.

b) In the case of all self-contained and ATS emergency luminaires check that their LED status indicators are illuminated and showing healthy condition/status.

c) Ensure that all non-illuminating lamps are replaced.

Sprinkler systems


IS EN 12845:2015 Fixed firefighting systems: automatic sprinkler systems: design, installation and maintenance.

Weekly routine: General Each part of the weekly routine shall be carried out at intervals of no more than 7 days. Checks The following shall be checked and recorded:

a) all water and air pressure gauge readings on installations, trunk mains and pressure tanks; b) The pressure in the pipework in dry, alternate and pre-action installations should not fall at a rate

of more than 1.0 bar per week. c) all water levels in elevated private reservoirs, rivers, canals, lakes, water storage tanks (including

pump priming water tanks and pressure tanks); d) the correct position of all main stop valves.

▬ Water motor alarm test (30 seconds) ▬ Automatic pump starting test ▬ Diesel engine restarting test ▬ Oil pressure (where gauges are fitted), ▬ Trace heating and localized heating systems



WEEKLY


WEEKLY

Smoke control systems


EN 12101 "Smoke and heat control systems"

BS 9999:2008 Code of practice for fire safety in the design, management and use of buildings.

Actuation of the system should be simulated once a week. It should be ensured that any fans and powered exhaust ventilators operate correctly, smoke dampers close (or open in some systems), natural exhaust ventilators open, automatic smoke curtains move into position, etc.


BS 7273-4:2007 Code of practice for the operation of fire protection measures –Part 4: Actuation of release mechanisms for doors.


Every week, a fire alarm signal(s) should be used to cause actuation of all release mechanisms. It should be confirmed that each release mechanism operates correctly and that the doors close properly, unlock or revert to the fully open position, as appropriate. This test should normally be carried out at approximately the same time each week and be of sufficient duration to ensure proper actuation.

Fire hydrants Safety, Health and Welfare at Work (General Application) Regulations, 2007.


All fire hydrants should be inspected once a week. In particular, it should be ensured that there are no obstructions impeding access, that the indicator plates are in position, and that the isolating valves are locked open. This standard also recommends annual checks but does not specify content or responsible party.

Goalposts I.S. 357:2007 playing field Equipment – Goals. Code of Practice on the Procurement, Installation, Maintenance Inspection and Storage.

It is advised this is carried out at least once a week and/or before any game, training activity or event. This inspection is intended to enable the identification of obvious hazards that can result from vandalism, misuse or general deterioration. Typical hazards to consider include:

Damage to the goal frame

Lack of / insufficient anchorage or stability equipment

Damaged or missing fixings

Damaged nets / damaged or missing net fixings Examples of visual inspection are stability, anchorage, excessive wear, structural integrity and alignment. May be increased depending on conditions/usage of goals.

Mobile Elevating Work Platforms (MEWPs)


The intermediate inspections listed should either be carried out once a week or at intervals recommended

by the manufacturer. These inspections are in addition to the checks recommended in daily pre use checks

and are to ensure that all systems function correctly, the MEWP is free from damage and that fluid levels






WEEKLY


WEEKLY

are within the manufacturer’s limits. Inspections should be appropriate for the type of MEWP and include

the following:

a) Inspections as required by the manufacturer’s handbook.

b) Check pneumatic tyres, where fitted, for correct pressures and damage.

c) Wheel nuts should be in place and properly tightened.

d) Brakes should be tested for efficient working.

e) Lights, when fitted, should be in working order.

f) Batteries should be clean, free from corrosion and checked for adequate water level (if applicable)

before use and before recharging.

g) All structural parts should be sound and free from visible defects.

h) Powered mechanisms for raising, slewing and steering etc. should be working properly.

i) Hydraulic systems should be free from leaks.

j) Hydraulic fluid levels should be checked where accessible.

k) Any additional equipment should be functioning satisfactorily.

l) All electrical equipment operating at above 55 volts should be checked.

m) NOTE Attention is drawn to the Electricity at Work Regulations [24] regarding testing of

equipment.

n) The base structure, including any safety guards, should be free of damage and clear of debris.

o) All engine, water, oil and fuel levels should be checked and topped up where necessary.

p) All hoses, fittings, wiring and valves etc. should be inspected for leaks, security and damage.

q) All ground station controls should be tested including any safety cut-outs fitted.

r) All support structures such as scissor packs, booms or outriggers, where fitted, should be

inspected for damage, lose or missing retaining pins, damaged hoses and wiring, and any loose or

missing fittings.

s) Any emergency lowering and slewing equipment fitted should be tested.

t) All operating and warning decals should be clear and readable.

u) All platform guard-rails, entrance-gate latches and harness points should be checked for security.

v) All platform workstation controls including any emergency systems should be tested.



WEEKLY


WEEKLY

w) Drive systems, brakes, steering and speed controls should all be tested for correct operation.

x) Any audible or light alarms fitted by the manufacturer should be checked for correct operation.

y) Any communication system fitted between platform and ground level should be in good working

order.

18

MONTHLY

MO

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19 MONTHLY


MONTHLY

Emergency lighting

IS 3217: 2013 Emergency Lighting.

I.S E.N. 62034:2007 Automatic Systems for Battery Powered Emergency Escape Lighting.

Monthly Routine for Emergency Lighting (ATS only) In addition to the weekly inspection methodology, schedule and checklist, the following shall be carried out:

a) A functional test shall be performed at least once a month. The test duration shall be sufficient to check the illumination of the lamp, but shall not be longer than 10% of rated duration,

b) The ATS shall simulate a power failure for a period no greater than 10% of rated duration. Determine that all emergency luminaires and lamps are operational and illuminating. During this period all luminaires and signs shall be checked to ensure that they are present, clean and functioning correctly,

c) Following the termination of all simulated functional tests check that all emergency luminaires’ LED status indicators are illuminated and showing healthy condition/status.

At the end of this period, the supply to the normal lighting should be restored and any indicator lamp or

device checked to ensure that it is showing that the normal supply has been restored. As per requirements in I.S E.N. 62034:2007 Automatic Systems for Battery Powered Emergency Escape Lighting a functional test should be performed at least once a month on Automatic Test systems for Emergency escape lighting and the test duration shall be sufficient to check the illumination of the lamp and shall not be longer than 10% of the rated duration For full rated duration a test shall be performed according to the manufacturer’s instructions at the commissioning of the ATS and repeated automatically at least annually.


20 MONTHLY


MONTHLY

Portable Fire extinguishers (PFEs)


I.S. 291:2015 - Selection, Commissioning, Installation, Inspection and Maintenance of Portable Fire Extinguishers.

Installed PFEs shall be visually inspected regularly and the following checked as a minimum: a) Each PFE is, in its designated location, outward facing and is correctly and suitably wall mounted

or on a suitable stand/in a suitable cabinet; b) Access to an visibility of each PFE is not obstructed; c) Seal, tamper or a used indicator are not broken, missing or activated; d) Any seal can be easily removed if required and will not interfere with the operation of any PFE in

an emergency; e) Readings of pressure gauges, where fitted, are in the operable range/position; f) There is no visible damage to the PFE; g) The PFE has no obvious defects such as visually clogged nozzle, corrosion, leakage, a loose or

damaged hose etc.; h) Where fitted, the discharge hose/horn is properly secured; i) The operating instructions of each PFE are clear, legible and outward facing; j) The service label/record is correctly attached to the PFE showing the full information as required.

A service certificate should be issued for record purposes.



The operation of fail-safe mechanisms should be tested once a month, either by “breaking-out” the door set or by simulating failure of the mains power supply, as appropriate. The results of the test should be recorded. Any doors that are found to be faulty should be repaired or replaced.



21 MONTHLY


MONTHLY

Sprinkler systems



The electrolyte level and density of all lead acid cells (including diesel engine starter batteries and those for control panel power supplies) shall be checked. If the density is low the battery charger shall be checked and, if this is working normally, the battery or batteries affected shall be replaced. Service, testing and maintenance schedule: Procedures In addition to the schedule given in this clause any procedures recommended by component suppliers shall be carried out. Records A signed, dated report of the inspection shall be provided to the user and shall include advice of any rectification carried out or needed, and details of any external factors, e.g. weather conditions, which may have affected the results.

Fire hose reels Safety, Health and Welfare at Work (General Application) Regulations, 2007.

Hose reels should be visually inspected once a month. In particular, it should be ensured that there are no leaks and that drum assemblies are free to rotate on their spindles. No obvious defects, corroding or leaks should be visable and operating instructions should be legible.


22 MONTHLY


MONTHLY

Fire doors IS EN 179:2008 Building Hardware – Emergency exit devices operated by lever handle or push pad, for use on escape routes – requirements and test methods.

To ensure performance in accordance with IS EN 179:2008, the following routine maintenance checks should be undertaken at intervals of not more than one month (or the period recommended by the producer).

a) Inspect and operate the emergency exit device to ensure that all components are in a satisfactory working condition. Using a force gauge, measure and record the operating forces to release the exit device.

b) Ensure that the keeper(s) is (are) free from obstruction. c) Check that the emergency exit device is lubricated in accordance with the producer’s

instructions. d) Check that no additional locking devices have been added to the door since its original

installation. e) Check periodically that all components of the system are still correct in accordance with the list

of approved components originally supplied with the system. f) Check periodically that the operating element is correctly tightened and, using a force gauge,

measure the operating forces to release the exit device. Check that the operating forces have not changed significantly from the operating forces recorded when originally installed.

Fixed fire extinguishing systems


BS EN 12416-2:2001 Fixed Firefighting systems – Powder systems.



A monthly check should be carried out to ensure that all personnel who might have to operate the equipment or system(s) are properly trained and authorized to do so, and in particular that new employees have been instructed in their use. The monthly inspection shall include the following:

g) damage of the pipework and of the operational position of the valves; h) cleaning of the pipework by compressed air, nitrogen etc; i) protective covers on powder nozzles; j) quantity of the expellant gas (by pressure measurement or weighing depending on the gas used); k) quantity of the powder; l) release system.

Check that all personnel who may have to operate the equipment or system are properly trained and authorized to do so and, in particular, that new employees have been instructed in its use


23 MONTHLY


MONTHLY

Monthly inspection (by user/ trained personnel) a) Check the correct function of the pumps and their drives (except foam concentrate pumps). The

test run shall last for a period in which the normal operation conditions of the drive like power consumption, oil and cooling water temperature have been reached. At the end of the test run power consumption in the case of electrical drives and revolutions, oil and cooling water temperature in the case of diesel engine drives shall be measured. Test run diesel engines to reach operating temperatures (minimum 10 min).

b) check of the flow pressure in case of systems feed directly from public or factory mains; c) check of batteries concerning the maintenance instructions given by the battery manufacturer as

well as function of the battery charger; d) check of minimum fuel supply of diesel engines; e) check of oil level of pumps, compressors and diesel engines; f) visual check of pipework, foam outlets, nozzles and pipe supports for damage or deterioration; g) check frost protection for the permanently charged pipework system; h) function test of automatic refill devices of water tanks; i) function test of automatic and manual pump start devices of foam concentrate pumps; j) check of alarm signalling to a permanent manned location in the case of automatic released

extinguishing systems; k) check the air inlet opening of foam generating devices/nozzles are free from obstruction.

24

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25 QUARTERLY


QUARTERLY




The responsible person shall ensure that the following check and test sequence is carried out every year by a competent person. The sequence shall be scheduled periodically to occur at least four times in the year at intervals of no less than 2 months, or greater than 4 months and the following are complied with:

a) Each detector shall be checked for correct operation in accordance with manufacturer’s recommendations.

b) Each manual call point shall be checked for correct operation by insertion of a test key or operation of the switch mechanism or other test which conforms the correct action of the switching mechanism and ability of the device to correctly communicate a fire signal to the control and indicating equipment. The test shall also confirm the correct operation of any indicator device on the call point and that the response time does not exceed 3 seconds (as per 6.7.1).

c) A visual inspection as far as reasonably practicable shall be made to confirm that all cable fittings and equipment are secure, undamaged and adequately protected.

d) The required sound levels are achieved. It is strongly recommended that this be carried out on conjunction with the annual fire evacuation drill.

The responsible person shall ensure that every 3 months the following checks are carried out by a competent person:

a) Entries in the log book shall be checked and any necessary action taken, b) Where applicable, batteries should be examined to ensure that the specific gravity of electrolyte in each

cell is correct. Any necessary remedial action shall be taken, c) Batteries, including reserves, shall be tested as specified by the supplier to verify that they are satisfactory

for a further period of use by taking measurements that are indicative of the conditions of each cell, by the use of a proprietary load test meter specific for the purpose.

The test conditions and the significance of the readings will depend on the type of cell and the use to which it is being put. These should be clearly specified by the supplier or commissioning company and applied with care. Batteries shall be replaced within the period of the service life stipulated by the battery manufacturer. These requirements need not be applied to batteries which power individual items of equipment (such as detectors or sounders) and which have provision for monitoring as required in 5.15.2.3,


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d) The alarm functions of the control and indicating equipment shall be checked by the operation of a detector or call point in each zone as described in 8.2.2.4. The operation of the alarm devices and any link to an alarm receiving centre (ARC) shall be tested. All ancillary functions of the control panel shall also be tested where practicable. All fault indicators and their circuits shall be checked, preferably by simulation of fault conditions. The control and indicating equipment shall be visually inspected for signs of moisture ingress and other deterioration. NOTE It is recommended that during the quarterly/periodic service a percentage of the detection devices be tested such that at the end of the annual period all devices have been tested. This will be deemed to satisfy the requirements of 8.2.2.6 b) provided that adequate records have been maintained to guarantee that 100 % of the devices have been suitably tested. The operation of sounders/visual alarm indicator shall be checked such that at the end of the annual maintenance period 100 % of all devices have been tested,

e) A visual inspection shall be made to check whether structural or occupancy changes have affected the

requirements for the siting of manual call points, detectors and sounders. The visual inspection shall also confirm that a clear space of at least 500 mm is preserved in all directions below and around every detector, that the detectors are sited in accordance with 5.10.3 and/or 5.10.4 and that all manual call points remain unobstructed and conspicuous,

f) All further checks and tests specified by the installer, supplier or manufacturer shall be carried out and recorded.

g) Particular attention should be made to areas where alterations to the system have been carried out since the last inspection.

Any defect shall be recorded in the log book and reported to the responsible person, and action should be taken to correct it on the instructions of the responsible person. On completion of the work, a Certificate of Servicing/Testing shall be given to the responsible person. The certificate shall indicate its validity/expiry date (see Annex D 1 and Annex D 2 of 1s 3218:2009). For non-residential systems of two zones or less which incorporate a combination of less than 20 automatic


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detection devices or call points, then 3-monthly inspection may be extended to 6 months provided the user/responsible person has been adequately trained and can undertake items a), b) and d) above.

Emergency lighting I.S. 3217: 2013 Emergency Lighting.


An inspection should be made quarterly in accordance with a systematic schedule. Tests should be carried out as follows:

a) Each self-contained luminaire and internally illuminated escape route sign shall be energized from its battery by simulation of a failure of the supply to the normal lighting for the required period set out below:

functional test of 18 minutes maximum (ATS4 only),

functional test of 30 minutes (all test facilities except ATS),

full duration test of 3 hours (all test facilities).

The time should not exceed one quarter of the rated duration of the luminaire or sign. During this period all luminaires and/or signs shall be examined visually to ensure that they are functioning correctly.

b) Each central battery system shall be energized from its battery by simulation of a failure of the supply to

the normal lighting for a period of at least 30 min but not exceeding one quarter of the rated duration of the battery.

During this period all luminaires and/or signs shall be examined visually to ensure that they are functioning correctly. If it is not possible to examine visually all luminaires and/or signs in this period, further tests shall be made after the battery has been fully recharged. The charging arrangements for the battery shall be checked for proper functioning after the test by current and voltage measurements.

c) Each engine-driven generating plant shall be started up by a simulation of a failure of the supply to the normal lighting and allowed to energize the emergency lighting system for a continuous period of at least 1 h. During this time all luminaires and/or signs shall be examined visually to ensure that they are

4 Automatic test system (ATS) - automated test system that may be manually initiated, consisting of parts (such as timers, current detectors, light detectors, change over switches) which, when connected together, make a system that can carry out the routine testing requirements of emergency lighting luminaires, and indicate the test results


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functioning correctly. At the end of the test period the system shall be restored to normal operation and the charging arrangements for the engine-starting battery shall be checked for proper functioning after the test by current and voltage measurements. The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary. The contents of the bulk tank, if provided, shall be noted.

d) Where back-up lighting batteries are used on an engine-driven generator system, the engine shall be prevented from starting. The emergency lighting system shall then be energized solely form the back-up battery by simulation of a failure of the supply to the normal lighting for a period of at least 30 min but not exceeding one quarter of the rated duration of the battery, in order to ensure that the changeover from normal supply to battery is functioning properly.

After this check the starting system engine shall be returned to normal operation and the engine allowed to start up in the normal way to energize the emergency lighting system for a continuous period of at least 1 h. During these periods all luminaires and/or sign shall be examined visually to ensure that they are functioning correctly. At the end of the test period the system shall be restored to normal operation and the charging arrangements for the back-up and the engine starting batteries checked for proper functioning. The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary. The contents of the bulk tank, if provided, shall be noted.

Sprinkler systems Safety, Health and Welfare at Work (General Application) Regulations, 2007.

IS EN 12845:2015 Fixed firefighting systems: automatic sprinkler systems: design,

Quarterly routine: General The following checks and inspections shall be made at intervals of no more than 13 weeks. Review of hazard The effect of any changes of structure, occupancy, storage configuration, heating, lighting or equipment etc. of a


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installation and maintenance. building on hazard classification or installation design shall be identified in order that the appropriate modifications may be carried out. Sprinklers, multiple controls and sprayers Sprinklers, multiple controls and sprayers affected by deposits (other than paint) shall be carefully cleaned. Painted or distorted sprinkler heads, multiple controls or sprayers shall be replaced. Any petroleum jelly coatings shall be checked. Where necessary the existing coatings shall be removed and the sprinklers, multiple controls or sprayers shall be coated twice with petroleum jelly (in the case of glass bulb sprinklers to the sprinkler body and yoke only). Particular attention shall be paid to sprinklers in spray booths, where more frequent cleaning and/or protective measures may be necessary. Pipework and pipe supports Pipework and hangers shall be checked for corrosion and painted as necessary. Bitumen-based paint on pipework, including the threaded ends of galvanized pipework and hangers, shall be renewed as necessary. Note: Bitumen-based paint may need renewal at intervals varying from 1 to 5 years according to the severity of the conditions. Tape wrapping on pipes shall be repaired as necessary. The pipework shall be checked for electrical earthing connections. Sprinkler pipework shall not be used for earthing electrical equipment and any earthing connections from electrical equipment shall be removed and alternative arrangements made. Water supplies and their alarms Each water supply shall be tested with each control valve set in the system. The pump(s), if fitted, in the supply


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shall start automatically and the supply pressure at the appropriate flow rate shall be no less than the appropriate value in accordance with clauses above. Electrical supplies Any secondary electrical supplies from diesel generators shall be checked for satisfactory operation. Stop valves All stop valves controlling the flow of water to sprinklers shall be operated to ensure that they are in working order, and securely refastened in the correct mode. This shall include the stop valves on all water supplies, at the alarm valve(s) and all zone or other subsidiary stop valves. Flow switches Flow switches shall be checked for correct function. Replacement parts The number and condition of replacement parts held as spare shall be checked.




The actuation of all smoke control systems should be simulated once every three months. All zones should be separately tested and it should be ensured that any fans and powered exhaust ventilators operate correctly, smoke dampers close (or open in some systems), etc.

Personal fall protection equipment (Lanyards)


Inspecting fall arrest equipment made from webbing or rope, The Health and Safety Executive, UK.

Frequently used lanyards should be inspected every 3 months, particularly if the equipment is used in arduous environments. (e.g. demolition, steel erection, scaffolding, steel skeletal masts/towers with edges and protrusions). Detailed inspections should be recorded.



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BS 5306:4 20001 + A1 2012, Fire extinguishing systems on premises, Part 4, Carbon Dioxide Systems.

A check every three months to ensure that all associated detection and other electrical systems have been inspected and serviced and that a report has been received from the responsible servicing organization; The servicing organizations’ programme is that each three months, all electrical detection and alarm systems are thoroughly tested and serviced. Every three months: Test and service all electrical detection and alarm systems.

Residual Current Devices (RCDs)

ET214: 2013 Guide to the Selection & Use of Residual Current Devices (RCDs)

RCDs are fitted with a test button to verify their operation. Testing of the RCD by operation of the test button should be carried out on a regular basis, e.g. every three months. However, arrangements should also be made for regular testing by application of an external residual current.

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Passenger/Goods Lift


Hoists and lifts should undergo a thorough examination once every 6 months according to the requirements of the regulations. Should undergo a thorough examination by a competent person. A report in the form prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1) Lifting machines used for personnel should undergo a thorough examination every 6 months.

Hoist/Lifting equipment

5


Hoists and lifts should undergo a thorough examination once every 6 months according to the requirements of the regulations. Should undergo a thorough examination by a competent person. A report in the form prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1) Lifting machines used for personnel should undergo a thorough examination every 6 months.

Fork lift trucks including interchangeable accessories: only those enabled or adapted to lift persons


Should undergo a thorough examination by a competent person. A report in the form prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)


BS 7273-4:2007 Code of practice for the operation of fire protection measures –Part 4: Actuation of release mechanisms for doors.


This may be carried out as part of the periodic inspection and servicing of the fire detection and fire alarm system.

a) The logbook for the fire detection and fire alarm system should be examined. It should be ensured that any faults in respect of release mechanisms, associated equipment or their circuits have received appropriate attention;

b) A visual inspection should be made to check whether structural or occupancy changes have affected compliance. Particular care should be taken to verify whether:

5 Means work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such equipment.



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All manual release controls necessary for compliance with this part of BS 7273 remain unobstructed and conspicuous;

Any new electronically secured doors have been created without the provision of an adjacent manual release control;

Any changes to the layout, use or occupancy of an area make the provision or siting of automatic fire detectors non-compliant;

c) Any batteries should be checked in accordance with the equipment manufacturer’s instructions;

d) All fire alarm sounders needed for correct operation of acoustically actuated release mechanisms should be checked for correct operation unless this work has been carried out as part of the inspection and servicing of the fire detection and fire alarm system within the previous three months;

e) Any fault indicators necessary for compliance with this part of BS 7273 should be checked, where practicable, by simulation of fault conditions;

f) All further checks and tests recommended by the manufacturer of the release mechanisms and associated equipment should be carried out;

g) On completion of the work, any outstanding defects should be reported to the responsible person, an entry should be made in the logbook of the fire detection and fire alarm system and a servicing certificate should be issued.



Half-yearly routine: General The following checks and inspections shall be made at intervals of no more than 6 months. Dry alarm valves The moving parts of dry alarm valves, and any accelerators and exhausters, in dry pipe installations and subsidiary extensions shall be exercised in accordance with the supplier’s instructions. Note: Alternate installations need not be tested in this way since they are exercised twice a year as a result of the changeover from wet to dry operation and back.


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Fire brigade and remote central station alarm The electrical installation shall be checked.

Personal fall protection equipment


BS 8437:2005 Code of practice for selection, use and maintenance of personal fall protection systems and equipment for use in the workplace.


BS EN 365:2005: Formal inspection procedures should be put in place by employers to ensure that personal fall protection equipment is given a detailed inspection (“thorough examination”) by a competent person before first use and at intervals not exceeding six months (or three months where the equipment is used in arduous conditions), and after circumstances liable to jeopardise safety have occurred. HSE Guidance: Formal inspection procedures should be put in place by employers to ensure that personal fall protection equipment is given a detailed inspection (“thorough examination”) by a competent person before first use and at intervals not exceeding six months and after circumstances liable to jeopardize safety have occurred.

Fire door BS 9999:2008 Code of practice for fire safety in the design, management and use of buildings.

All fire doors should be inspected every six months. In particular, it should be ensured that: a) heat-activated seals and smoke seals are undamaged; b) door leaves are not structurally damaged or excessively bowed or deformed; c) gaps between the door leaf and the frame are not so small as to be likely to bind, or

so large as to prevent effective fire and smoke-sealing; d) hanging devices, securing devices, self-closing devices and automatic release

mechanisms are operating correctly.

Fire mains (dry and wet riser)

6


BS 9999:2008 Code of practice for fire safety in the design, management and use of building.

BS 9990:2015 Code of practice for non-automatic

fire-fighting systems in buildings.

Dry fire mains (BS 9990)

Inlets, landing valves, drain valves, door hinges and locking arrangements to the inlet and landing valve boxes should be inspected every six months. Special attention should be given to all valves, spindles, glands and washers to ensure that they are in satisfactory condition, so that all equipment is ready for immediate use.

It should be ensured that: (BS 9999)

6 BS 9999 defines a fire main as a water supply pipe, fitted with an outlet and control valve at specified points, installed in a building for fire-fighting purposes


http://www.barbour.info/WebServicesV4/DocumentAccess.aspx?DocID=213323&DList=00790000;90010000;00210000;90070000;90050000;90100000;90090000;90080000;90110000;00820000;00730000;90040000;90020000;00700000;00220000;90060000;00760000;90030000&Pub=B%20


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All fire mains should be inspected every six months. In particular, it should be ensured that:

a) inlets, landing valves, drain valves, door hinges and locking arrangements for inlet and landing valve boxes are ready for immediate use, and spindles, glands and washers are in a satisfactory condition;

b) for wet mains: 1. booster pumps and their associated mechanical and electrical apparatus are

functioning correctly; 2. storage tanks are full of clean water.






Arrangements should be made for six-monthly inspections and tests to be carried out by competent persons on the fire detection and alarm systems, the sprinkler systems, any extinguishing systems, the emergency and escape lighting systems and the fire-fighting lift, for any defects found to be logged and the necessary action taken, and for certificates of testing to be obtained

Gaseous systems should be subject to a planned inspection at least every six months, whilst it is also recommended that a weekly programme of visual inspection is carried out by the system user to ensure that the system is free of faults and that all pressure gauges, where applicable, indicate the correct pressure. The servicing and maintenance provisions for all systems state that the permissible loss should be not more than 5% of the extinguishant mass and, in the case of super-pressurized systems, more than 10% loss in pressure, adjusted for temperature. This should also include an inspection of the pipework and nozzles to ensure that they are not obstructed, and remain in the designed position, and to ensure that all operating controls are properly set and that components have not been damaged.

Every six months:

Perform the following checks and inspections:

a) Externally examine pipework to determine its condition;

b) Check all control valves for correct manual function and automatic valves additionally for correct automatic function;

c) Externally examine containers for signs of damage or unauthorised modification,


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and for damage to system hoses;

d) Check contents of pilot containers. Liquefied gas type should be within 10% and non-liquefied type within 5% of correct charge. Replace or refill any showing a greater loss;

e) Manually check weigh or use a liquid level indicator on carbon dioxide containers to verify correct content of containers. This will not be required when the containers are subject to continuous weight monitoring. Replace or refill any showing a loss of more than 10%;

Containers shall be subjected to periodical tests as required by the relevant national standard.

At least every 6 months, the container contents shall be checked as follows:

a) Liquefied gases: for halocarbon extinguishants, if a container shows a loss in extinguishant quantity of more than 5 % or a loss in pressure (adjusted for temperature) of more than 10 %, it shall be refilled or replaced.

b) Non-liquefied gases: for inert gas extinguishants, pressure is an indication of extinguishant quantity. Unless otherwise specified by the authority, if an inert gas extinguishant container shows a loss in pressure (adjusted for temperature) of more than 5 %, it shall be refilled or replaced. Where container pressure gauges or weight-monitoring devices are used for this purpose, they shall be compared to a separate calibrated device at least annually.

All extinguishant removed from containers during service or maintenance procedures shall be collected and recycled, or disposed of in an environmentally sound manner, and in accordance with existing laws and regulations. Inert gas mixtures based on those gases normally found in the earth's atmosphere are exempted from this requirement.

Half-yearly inspections (foam system specialists)

a) Visual check of strainers;

b) Functionally test the foam concentrate proportion using water without the use of foam concentrate (where specified by the manufacturer);


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c) test the free movement of all valves and mechanically operated components.

Residual Current Devices (RCDS)

ET101: 2008 National Rules for Electrical Installations.

Portable equipment supplied at a voltage >125V and not exceeding 1000V (e.g. 230 tools and appliances), must be protected by an RCD. It is essential to check that the RCD is functioning correctly. ETCI recommends that:

a) The RCD be tripped by pressing its test push button at least twice each year, (and reset by closing its on/off switch).

Mobile Elevating Platforms (MEWPs)


All MEWPs in service should undergo a thorough examination by a competent person at least once every six months unless the competent person specifies a shorter interval. Prior to thorough examination the MEWP should be cleaned by appropriate means, e.g. pressure washed, to remove any deposits such as oil or dirt, which would otherwise conceal the structure or mechanisms and prevent an effective examination. The examination should be carried out in a logical sequence, for example top to bottom, to ensure that nothing is overlooked.

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Fork lift trucks including interchangeable accessories


Should undergo a thorough examination by a competent person. A report in the form prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)

Vehicle lifting tables


Should undergo a thorough examination once every 12 months according to the requirements of the regulations.

Hoist/ lifting equipment


Items provided for support of lifting equipment and lifting machines (materials only) should undergo a thorough examination by a competent person every 12 months. A report in the form prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)




The responsible person shall ensure that the following check and test sequence is carried out every year by competent person:

a) The servicing and test routines detailed in the “Quarterly Routine” have been carried out at least four times in the year at intervals of no less than 2 months, or greater than 4 months.

b) each detector shall be checked for correct operation in accordance with the manufacturer’s recommendations (see note on detectors);

c) every manual call point shall be checked for correct operation by insertion of a test key or operation of the switch mechanism and ability of the device to correctly communicate a fire signal to the control and indicating equipment. The test shall also confirm the correct operation of any indicator device on the call point and that the response time shall not exceed 3s;

The test shall also confirm the correct operation of any indicator device on the call point and that the response time is within the parameters set out in IS 3218:2013 (In general the delay between operation of a call point and the giving of an audible or visual confirmation shall not exceed 3s, a delay of up to 10s may be acceptable, subject to the agreement of the relevant enforcing authority and the recording of the delay as a variation on the Certificate of Completion);

d) a visual inspection as far as is reasonably practical shall be made to confirm that all cable fittings and equipment are secure, undamaged and adequately protected;

e) the required sound levels are achieved. It is strongly recommended that this be carried out in

conjunction with the annual fire evacuation drill.


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Any defect shall be recorded in the log book. These shall be reported to the responsible person for appropriate corrective action. Heat detectors Heat detector which requires replacement of the device or any element of device following activation which cannot be tested by the application of a heat source should be rested at least annually in accordance with the manufacturers’ instructions. Care should be taken to ensure that the heat source has been designed for the application and is not likely to damage any part of the detection device or be a cause of ignition of fire. Naked flames shall not be used. Point type smoke detector Every detector shall be tested at least annually by a method which confirms that smoke can enter the detection chamber and activate the device. The product employed for the test of the detector (simulated smoke or aerosol) should be suitable for the application and should not cause damage to the device or impair its future detection ability. Test products recommended by the manufacturer should be employed or the manufacturers’ approval should be sought for the use of alternative products. The use of magnets, remote switches, other electrical/electronic tests or interrogation of devices by software methods will not be acceptable. Carbon Monoxide point detectors Each detector shall be tested as per requirements for Point type smoke detector above but employing Carbon Monoxide in accordance with the manufacturers' recommended concentration as the test medium. Alternatively any test medium recommended by the manufacturer which can simulate the reaction of the cell to carbon monoxide may be employed provided it also correctly simulates the ability of the carbon monoxide to enter the detection chamber. Multi-sensors Each device shall be tested annually to confirm its correct operation. Testing should be undertaken in accordance with the manufacturers' instructions and each sensing element shall be confirmed as being responsive to the medium being sensed i.e. smoke sensor shall react to smoke, heat sensors to heat and carbon monoxide sensors to carbon monoxide.


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In addition to the testing of the device it shall also be confirmed that where multi-sensors are applied to detect single phenomena (smoke, heat or carbon monoxide only) that the detector spacing and coverage complies with the spacing relevant to the fire phenomena. Air sampling/aspirating systems Each detector shall be tested annually in accordance with the manufacturers' instructions and by a method which confirms that smoke can enter the detection chamber and activate the device. Each device shall be tested to confirm that smoke entering the furthest sampling hole is sensed at the detection chamber. The air flow monitoring capability of each device should also be confirmed by the restriction of the appropriate volume of air to trigger the flow monitoring circuit. The use for which the device is being employed shall be considered and appropriate test procedures initiated.

Use as a point detector substitute - Each sampling hole designed to represent a point detector shall be tested to ensure it is clear and that smoke entering the hole is sensed at the detection chamber.

Use for Equipment Protection - Each device shall be tested by the application of smoke or simulated smoke into at least one sampling hole in each equipment enclosure. Where access to the equipment enclosure presents a hazard (e.g. high voltage, etc.) then provision shall be made for the application of smoke or simulated smoke into a blanked off sampling point located outside the enclosure but which has similar characteristics (opening size etc.) to the sampling hole(s) within the enclosure.

Use in Electronic Data Processing applications - The guidelines as set out in BS 6266 should be followed.

Beam Detectors Linear beam detectors shall be tested at least annually in accordance with the manufacturers' instructions. Where optical filters are used to test the device the filter shall be of the correct obscuration for the particular device. Alternatively smoke or simulated smoke may be employed. Flame detectors The flame detector shall be checked for correct alignment for the hazard protected and tested in


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accordance with the manufacturers' instructions annually. Where UV or IR test torches are used they should match the detection characteristics of the sensor and in hazardous areas the test devices should also be suitably rated for the hazard area. Other detectors Detectors other than those listed above shall be checked for correct operation and sensitivity in accordance with the manufacturers' recommendations. Remounted detectors If detectors, sounders or alarm indicators are removed from their mounting or circuit for any test, then a final verification check shall be carried out for correct operation after remounting. System disconnection during testing Care should be taken to minimise disruption of the normal use of a building by alarms sounding during detector testing. It is preferable that during testing of detectors as much as possible of the remainder of the system should continue to function normally. If detectors are removed from the system for testing or servicing, replacement detectors should be immediately provided to keep the system in normal operation, or separate provision should be made for surveillance of the unprotected area. Systems using addressable detectors Care should be taken during the servicing of systems in which the detector is itself coded. False information in respect of the origin of alarms could occur if individually coded detectors were incorrectly replaced. Standby supply batteries The test specified by the manufacturer under IS 3218:2013 shall be carried out at the intervals specified (a method of test likely to predict the failure of the battery in the interval between routine tests).


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Electric power generators

IS 3218:2013 Fire Detection and Alarm Systems for Buildings: System Design, Installation, Servicing and Maintenance.

Checks for generators used in fire alarm and detection systems and Emergency Lighting are covered in relevant sections.

Fire hydrants Safety, Health and Welfare at Work (General Application) Regulations, 2007.

BS 9990: 2008 Code of practice for non-automatic fire-fighting systems in buildings.

BS 5306-0: 2011 Fire protection installations and equipment on premises.

Arrangements should be made by the owners or the occupiers to ensure that, at least once a year, a competent person carries out maintenance on all private fire hydrants. In most cases these arrangements, subject to suitable financial provisions, can be made with the local water undertaking (local authority in this case) or the fire authority. The former might also be prepared to carry out any necessary repair work. It is recommended that the following maintenance instructions are provided to the owners or occupiers of the building.

All fire hydrants should be inspected at least once a year by a competent person to ensure that pressure and flow are satisfactory;

That there are no obstructions and;

That all isolating valves are locked in the open position.



I.S E.N 60598-2-22 Luminaries —Particular requirements — Luminaries for emergency lighting.

The three-monthly test shall be carried out and the following additional tests made: (a) each emergency lighting installation shall be tested and inspected to ascertain compliance

with this Standard; (b) each self-contained luminaire and/or internally illuminated sign shall be tested for its full

duration (3 hours); (c) at the end of the test period the supply to the normal lighting shall be restored and any

indicator lamp or device checked to ensure that it is showing that the normal supply has been restored,

(d) each central battery system shall be tested for its full duration(3 hours); (e) at the end of the test period the supply to the normal lighting shall be restored and any

indicator lamp or device checked to ensure that it is showing that the normal supply has been restored, The charging arrangements shall be checked for proper functioning;

(f) each generator back-up battery, where fitted, shall be tested for its full duration; (g) at the end of the test period the system shall be restored to normal operation and the

charging arrangements for the back-up and engine-starting batteries checked for proper


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functioning. Any indicator lamp or device shall then be checked to ensure that it is showing that normal arrangements have been restored;

(h) The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary. Those conducting the annual test should supply a Periodic Inspection and Testing Certificate Automatic Systems for Battery Powered Emergency Escape Lighting must be tested for full rated duration according to the manufacturer’s instructions

Gas installations I.S. 820:2010 Non Domestic Gas Installations.

The Energy (Miscellaneous Provisions) Act, 2006.

I.S. 820:2010 states that appliances shall be serviced at intervals indicated in the manufacturer’s instructions or at more frequent intervals if dictated by the conditions of use and in general at minimum intervals of one year.


EN 60079-29-2:2015 Gas Detectors – selection, installation, use and maintenance of detectors for flammable gases and oxygen.

Although not specifically stated in legislation or the Standards, common industry standards for the inspection and testing of gas detection systems is one inspection every 6-12months by a competent person.

▬ Flame arrestors should be checked or certified to confirm they are suitable for their application. ▬ Routine tests of any flammable gas detection system are an extremely important factor

affecting the reliability of the units. ▬ The detection system should be frequently re-inspected by a competent person.

Water, foam, wet chemical and dry powder/chemical Portable Fire Extinguishers


I.S. 291:2015 - Selection, Commissioning, Installation, Inspection and Maintenance of Portable Fire Extinguishers.

Procedure for maintenance of water, foam, wet chemical and dry powder/chemical PFEs

Check the year of the PFE. Any water, foam, wet chemical and/or dry powder/chemical PFE still in service, manufactured 10 years before the date of maintenance, shall be brought to the attention of the responsible person as they no longer comply with this Standard.

Check the safety pin and indicating devices to determine if the extinguisher has been operated.

Examine the exterior of the PFE for corrosion, dents, gouges or other damage that could impair the safe operation of the PFE.

Ensure that the operating instructions including the pictograms are in accordance with I.S EN 3-7 and are correct and legible.

Stored pressure PFEs

▬ Pressure release device:


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o Visually inspect the pressure release device to determine that it is not damaged or obstructed.

▬ Dust covers/stickers: o Check that where applicable any dust covers/stickers on the pressure indicating

devices are in place and do not obscure the reading of the gauge settings. ▬ Check weight:

o Weight of the PFE using a suitable calibrated weighing device. In the event of a loss of content of more than 10% of the original weight of the contents of the PFE, discharge and recharge the PFE according to the manufacturer’s data sheet.

Gas cartridge operated water PFEs

▬ Unscrew the headcap and remove the gas cartridge: o If it is suspected that the pressure is contained in the body, discharge any residual

pressure by operation of the discharge control device. o Unscrew the headcap slowly; one or two turns only, to allow any residual pressure to

vent, then continue unscrewing the headcap slowly directing the headcap away from the operator.

▬ Remove the gas cartridge: o Check the year of manufacture of the gas cartridge. Any gas cartridge which has not

been pressure tested within the previous 10 years shall be brought to the attention of the responsible person and that the relevant gas cartridge(s) shall immediately be removed from service and be hydraulically pressure tested or replaced.

o Examine the gas cartridge externally for corrosion or damage. If the gas cartridge has suffered mechanical damage or is corroded, replace as recommended by the manufacturer.

o Weigh the gas cartridge using a suitably calibrated weighing device. If the gas cartridge has sustained a loss of content greater than 5% of the original weight of the contents, withdraw it from service and replace it with a gas cartridge as recommended by the manufacturer.

Gas cartridge operated water based PFEs including foam

▬ Pour the original charge into a clean container and check it is in accordance with the PFE


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manufacturer’s data sheets. ▬ Where there is an additive in a separate container, remove this container and check it for

leakage. If the container has been leaking, discard the container, rinse out the body and recharge the extinguisher according to the manufacturer’s data sheet.

▬ In all circumstances a fresh charge shall be provided in conformance with the manufacturer’s instructions for refilling and maintenance.

Gas cartridge operated powder PFEs

▬ Examine the powder of the PFE. ▬ Agitate the powder by inverting and shaking the PFE, taking care to avoid spillage. If there is any

evidence of caking, lumps or foreign bodies, or if the powder is not free flowing, or if there is any doubt at all about the condition of the powder, discard all powder and recharge in accordance with the manufacturer’s instructions for refilling and maintenance.

Note: the use of sieves or machines to remove foreign bodies or caked or lumpy material is not recommended since this will involve considerable exposure to the powder to atmospheric humidity with a risk of subsequent caking. Operating mechanism and air passages

▬ Clean if necessary and pass air through the air passages, paying particular attention to the vent holes (or other venting device) in the headcap.

▬ Check that the strainer (where fitted), internal discharge tube and breather valve (where fitted) are unobstructed.

▬ Rectify any problems or if necessary replace with a new tube or valve as specified by the manufacturer.

▬ Check the operating mechanism and discharge control (where fitted) for free movement. ▬ Rectify any problems or replace with a new operating mechanism or discharge control as

specified by the manufacturer of the PFE as necessary. ▬ Protect moving parts and threads against corrosion with a lubricant as recommended by the

manufacturer.


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Removable operating system ▬ Where a PFE is designed to have the operating mechanism removed without discharge of the

contents or loss of pressure, remove and check the operating mechanism and discharge control (where fitted) for free movement.

▬ Clean and lubricant the operating mechanisms, rectify any problems, or replace with a new operating mechanism as specified by the manufacturer as necessary.

Safety Pin

▬ Remove the safety pin and check that the operating lever is undamaged and its movement is unobstructed. Safety precautions should be taken to avoid inadvertent operation.

▬ Replace the safety pin of the PFE ensuring that the safety pin is in conformance with the manufacturer’s instructions for refilling and maintenance.

“O” rings and washers The O rings and washers for the discharge horn, the hose, the nozzle and the valve body should be replaced with new O rings and washers of the same type and specification as those of the PFE when these components are removed from the PFE. If the hose is fitted with a diaphragm, this should always be replaced with a new diaphragm as specified by the manufacturer. Discharge, hose, nozzle, valve body and diaphragm Check the condition and fitness for use if the discharge nozzle, horn and hose, and ensure that the nozzle and hose, if fitted, are not obstructed, cracked, worn, or damaged. If necessary, replace with a new nozzle or hose as specified by the manufacturer or a suitable alternative. PFE Body: water, water-based and foam

▬ Examine the interior of the PFE with the aid of a suitable inspection light. Check for corrosion or lining deterioration.

▬ Check separate containers for additives and replace as specified by the manufacture of the PFE if they are leaking or damaged.

▬ In all circumstances a fresh charge shall be provided in conformance with the manufacturer’s instructions for refilling and maintenance.

▬ Pay particular attention to the areas around the neck ring, bottom of extinguisher and around the welds.


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PFE Body: powder Examine the interior with the aid of a suitable inspection light. Check for corrosion and deterioration of the lining, if fitted. Water and water-based (including foam) charges Return the original charge to the PFE, or replace with a new charge according to the manufacturer’s data sheet. Reassembly Reassemble the PFE in accordance with the instructions of the manufacturer. Install a new anti-tamper seal/indicator as specified by the manufacturer ensuring that the seal can easily be removed if required and will not interfere with the operation of any PFE in an emergency. Mounting bracket, stand, cabinet Check that the mounting bracket, stand or cabinet is suitable and accessible and rectify any problems. Record keeping Relevant details shall be filled in the service label/record of the PFE and in the Fire Safety Register by those responsible for doing so.


BS 7273-4:2007 Code of practice for the operation of fire protection measures –Part 4: Actuation of release mechanisms for doors (although this is a British Standard it was the only applicable one that could be located).

It is recommended that the following work be carried out every year, in conjunction with fire alarm testing.

(a) The switch mechanism of every manual release control necessary for compliance should be tested

(b) All primary (non-rechargeable) batteries that are required to provide power for the correct operation of equipment must be replaced.

(c) A visual inspection should be made to confirm that all readily accessible cable fixings are secure and undamaged.

(d) All further annual checks and tests recommended by the manufacturer of the release mechanisms and associated equipment should be carried out.


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Fire mains (dry and wet riser)


BS 9999:2008 Code of practice for fire safety in the design, management and use of building.

BS 9990:2006 Code of practice for non-automatic fire-fighting systems in building.

This standard also recommends annual checks but does not specify content or responsible party. In addition, it is recommended that wet tests be carried out annually when the main can be checked for leaks.

Sprinkler systems IS EN 12845:2015 Fixed firefighting systems: Automatic sprinkler systems -Design, installation and maintenance.


Flow Test General The following checks and inspection shall be made at intervals of no more than 12 months. Automatic pump flow test Each water supply pump in the installation shall be tested at the full load condition (by means of the test line connection coupled to the pump delivery branch downstream of the pump outlet non-return valve) and shall give the pressure/flow values stated on the nameplate. Appropriate allowances shall be made for pressure losses in the supply pipe and valves between the source and each control valve set. Flow test where no pump is installed Each water supply in the installation shall be tested at the full load condition (by means of the test line connection coupled to the pump delivery branch downstream of the pump outlet non-return valve) and shall give the pressure/flow values stated on the nameplate. Appropriate allowances shall be made for pressure losses in the supply pipe and valves between the source and each control valve set. Diesel engine failed-to-start test A failed-to-start alarm shall be tested to be carried out in accordance with the automatic starting system. Immediately after this test the engine shall be started using the manual starting system.

http://www.barbour.info/WebServicesV4/DocumentAccess.aspx?DocID=213323&DList=00790000;90010000;00210000;90070000;90050000;90100000;90090000;90080000;90110000;00820000;00730000;90040000;90020000;00700000;00220000;90060000;00760000;90030000&Pub=B%20


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Float valves on water storage tanks Float valves on water storage tanks shall be checked to ensure they function correctly. Pump suction chambers and strainers Pump suction strainers and settling chamber and their screens shall be inspected at least annually and cleaned as necessary.



EN 12101 "Smoke and heat control systems".


In BS 9999 Annual test also recommended although not described;

It is specified that spring-operated fire dampers should be tested annually and fire dampers situated in dust-laden and similar atmospheres should be tested much more frequently, at periods suited to the degree of pollution.



Portable equipment supplied at a voltage >125V and not exceeding 1000V (e.g. 230 tools and appliances), must be protected by an RCD. It is essential to check that the RCD is functioning correctly. ETCI recommends that:

b) That it be annually tested by a competent person to ensure that it operates at a leakage current not exceeding 30mA in a time of not more than 0.3seconds.




BS EN 12416-2:2001 Fixed Firefighting systems – Powder systems.


BS EN 13565-2:2009, Fixed Fire Fighting

Arrangements should be made for annual inspections and tests of the sprinkler and drencher systems to be carried out by competent persons, for any defects to be logged and the necessary action taken, and for certificates of testing to be obtained. Stocks of foam concentrate or solution should be checked annually and replenished as necessary. It is essential that the system be kept in good working order at all times with this responsibility being in no way diminished by any periodic or regular servicing carried out. Room integrity, and thus gas retention/hold time should be revalidated annually. An annual check to ensure that the foam concentrate, foam solution, and foam proportioning has been tested, and a report received. Annually, samples of foam concentrate and foam solution should be tested and analysed for changes in



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Systems, Foam Systems, Part 2, Design, construction and maintenance.

constitution and physical properties. Sedimentation should be carefully measured. All these tests should be the subject of a report to the owner or his representative. Foam concentrate quality A check of the foam concentrate properties shall be carried out by competent and trained foam laboratory personnel. The sampling shall be carried out according to the manufacturer’s instructions. The checks shall include:

a) foam type; b) specific gravity; c) PH; d) undissolved solids/sediment; e) drain time; f) foam expansion ratio; g) spreading coefficient - film formation (on Cyclohexane) – film forming foams only; h) alcohol burnback test (AR foams only).

The results, and ‘pass’ or ‘fail’ conclusions, shall be given in a report. If the foam concentrate report does not give a ‘pass’ i.e. fit for use, as a result of its quality check tests, it shall be replaced immediately using foam concentrate of the same type which is passed fit for use. Foam proportioning accuracy test A test of the proportioner and associated fittings shall be carried out. The test shall be carried out at the maximum and minimum system design flow rates. The accuracy of foam proportioning shall be in accordance with the tolerance given in EN 13565-1. These tests should, where possible, be carried out with environmentally compatible foam substitutes. Discharge test A discharge test should be carried out on each system to verify:

a) correct function of the system; b) nozzles are free from blockage; c) correct functioning of valves; d) required discharge coverage is achieved.


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Every twelve months:

a) Carry out a check of enclosure integrity. If the measured aggregate area of leakage has increased from that measured during installation, which would adversely affect system performance, carry out work to reduce the leakage.

b) As required by BS 1968, remove the containers and pressure test when necessary At least once a year the quality of powder shall be checked. At least every 12 months Determined whether boundary penetration or other changes to the protected enclosure have occurred that could affect leakage and extinguishant performance. If this cannot be visually determined, it shall be positively established by repeating the test for enclosure integrity At least annually, or more frequently as required by the authority, all systems shall be thoroughly inspected and tested for proper operation by competent personnel. The inspection report with recommendations shall be filed with the owner.


IS EN 671-3:2009 Fixed firefighting systems: hose systems maintenance of hose reels with semi-rigid hose and hose systems with lay-flat hose.


The inspection and maintenance shall be carried out by the competent person. The hose shall be fully run out, put under building system pressure and the following points checked:

a) The appliance is unobstructed and free from damage and components not corroded or leaking;

b) Operating instructions are clear and legible;

c) The location is clearly marked;

d) Brackets for wall mounting are suitable for their purpose and are fixed and firm;

e) The flow of water is steady and sufficient (the use of flow indicator and pressure gauge is recommended);

f) Pressure gauge (if fitted) is working satisfactorily and within its operating range;

g) The entire length of hose should be inspected for signs of cracking, distortion, wear or damage. If the hose shows any signs of defect it shall be replaced or proof tested to maximum permissible working pressure;


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h) Hose clips or bindings are of the correct type and are securely fastened;

i) Hose drums rotates freely in both directions;

j) For swinging reels, check that the pivot rotates easily and that the reel swings through 180°;

k) On manual reels, check the stop valve is of correct type and that it operates easily and correctly;

l) On automatic reels, check the correct operation of the automatic valve and check for the correct operation of the isolating service valve;

m) Check the condition of the water supply pipework, particular attention should be paid to any flexible pipework for signs of damage or wear;

n) If fitted with a cabinet, check for signs of damage and check that the cabinet doors open freely;

o) Check that the nozzle is of the correct type and easy to operate;

p) Check the operation of any hose guide and ensure they are correctly and firmly fixed;

q) Leave the hose reel and hose system ready for immediate use. If any extensive maintenance is necessary the hose reel or hose system should be labelled OUT OF ORDER and the competent person should inform the user/owner.

It is recommended that the following maintenance instructions are provided to the owners or occupiers of the building. Hose reels should be:

All fire hydrants should be inspected at least once a year by a competent person to ensure that pressure and flow are satisfactory, that there are no obstructions and that all isolating valves are locked in the open position.

X-Ray units Radiological Protection Act, 1991 (General Control of Radioactive Substances, Nuclear Devices and Irradiating Apparatus) Order, 1993.

Users of X-ray units which are licensed by the RPII must abide by the licence conditions attached to their Licence and to relevant radiation protection legislation (Radiological Protection Act, Ionising Radiation Order, 2000 (SI 125 of 2000)). One licence condition states that “the licensed item shall be checked for correct operation and shall be serviced and maintained at least every 12 months or more frequently, depending on use, by suitably trained and competent persons in accordance with the manufacturer’s instructions.” This ensures that the unit is serviced and maintained on a regular basis.


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Dental X-ray equipment

Code of Practice for Radiological Protection in Dentistry - RPII - 96/2.

Radiological Protection Act, 1991 (General Control of Radioactive Substances, Nuclear Devices and Irradiating Apparatus) Order, 1993.

Maintained, serviced and performance checked by competent person.


This inspection is carried out to establish the overall level of safety of goals.

Should include routine visual inspection and operational inspection described above and

Foundations and surfaces, e.g. effects of weather, evidence of rotting or corrosion, Competent persons should carry out this inspection of the goal in strict accordance with manufacturer’s instructions. The level of competence required will vary with the task.

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Steam boilers

SI 445/12 General application (amendment) regulations', 2012 – Pressure systems.

Schedule 12 Part B “Period of examination of pressure vessels” states every steam boiler and all its fittings and attachments shall be thoroughly examined by a competent person at least once in every period of fourteen months, and also after any extensive repairs. Any examination should consist of an internal and external examination of the boiler when it is cold, and, except in the case of an economiser or super heater, of an examination when it is under normal steam pressure.

Local Exhaust ventilation (LEV)

HSA Local Exhaust Ventilation (LEV) Guidance 2013.

Safety, Health and Welfare at Work (General Application) Regulations 2007.

Checking and maintaining existing LEV The system needs to be thoroughly examined regularly to demonstrate it is performing to design. It is recommended that the system be checked at least every 14 months, or more frequently if the manufacturer recommends it. Also, simple routine checks can be carried out when the system is in use. As well as checking exhaust performance rates, checks and maintenance of the complete system are essential, especially moving parts that wear, e.g. fan motors/drives, gear wheels, fan belts, fan bearings, filter shakers; hoods, ductwork flanges and seals that can be corroded or damaged also need to be checked, along with any parts that may deteriorate with use, e.g. filters, flexible ducting, and items that need regular attention, e.g. dust collectors, cyclones, scrubbers. System parts that are outdoors may, in time, become corroded and leak. In the case of work equipment which is exposed to conditions causing deterioration liable to result in a danger to safety or health—

i. periodic inspections and, where appropriate, testing is carried out, ii. special inspections are carried out when exceptional circumstances arise which

are liable to make the work equipment unsafe, including modification work, accidents, natural phenomena or prolonged inactivity, and

iii. deterioration is detected and remedied in good time.

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2 YEARS

Dental X-ray equipment

Code of Practice for Radiological Protection in Dentistry - RPII - 96/2.

Radiological Protection Act, 1991 (General Control of Radioactive Substances, Nuclear Devices and Irradiating Apparatus) Order, 1993.

A full Quality Assurance inspection to insure compliance with requirements of the code (Detailed in the code in Appendix 2 - Criteria for the Acceptability of X-Ray Equipment in Dentistry) as well as an assessment of electrical and mechanical safety shall be carried out on all new equipment, and every two years thereafter, by a competent expert. The expert shall be independent of the supplying company. The frequency of inspection may be altered with expert advice. Particular attention shall be paid to old equipment.

Ventilation & air conditioning ductwork

BS 9999:2008: Code of practice for fire safety in the design, management and use of buildings.

Arrangements should be made for all fire dampers to be tested by a competent person on completion of the installation and at regular intervals not exceeding 2 years, and to be repaired or replaced immediately if found to be faulty.


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26 MONTHS

Steam receivers

Factories Act 1955, Section 41 (amended slightly by Safety in Industry, Act: section 32).

Safety Health and Welfare at Work, (General Application), (Amendment), Regulations, (Statutory Instrument 445 of 2012).

Inspection should include examination of:

Maximum pressure of steam at source of supply to receiver

Condition of receiver

Construction – can it safely withstand maximum pressure of steam

Fittings and appliance

Safe working pressure

Air receivers Factories Act 1955, Section 42 (amended slightly by Safety in Industry Act, 1980, Section 33).

Safety Health and Welfare at Work, (General Application), (Amendment), Regulations, (Statutory Instrument 445 of 2012).

Inspection should include examination of:

Condition of receiver

Fittings and appliance

Safe working pressure

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3 YEARS


IS EN 12845:2004 + A2:2009 - Fixed firefighting systems: automatic sprinkler systems: design, installation and maintenance.

The following checks and inspections shall be made at intervals of no more than 3 years. Storage and pressure tanks With the exception of tanks designed not to need maintenance within 10 years (e.g. gravity tank with no booster pump or storage tank with two or more pumps), all tanks shall be internally inspected and if necessary drained and cleaned. They shall be examined externally for corrosion based on the manufacturer’s recommendations and all tanks shall be repainted and/or have the corrosion protection refurbished, as necessary. Water supply stop valves, alarm and non-return valves All water supply stop valves, alarm and non-return valves shall be dismantled, examined and replaced or overhauled as necessary.

Portable Fire Extinguishers

IS 291:2015 - Selection, Commissioning, Installation, Inspection and Maintenance of Portable Fire Extinguishers.

Discharge testing ▬ Every PFE shall be tested by discharge every 3 years from the date of

commissioning or 4 years from the date of manufacture of the PFE, whichever is first and subsequently every 3 years from last date of test discharge.

▬ One third of all PFEs shall be discharged each year so that at the end of the 3rd year, 100% of the extinguishers will have been tested by discharge.

▬ The test discharge shall be carried out by a competent person according to the requirements of this Clause. This shall be carried out around the time of the annual maintenance as part of the maintenance programme.

Procedure for discharge testing

▬ Prior to performing the discharge test, the extinguisher shall be examined externally for any obvious signs of damage to the body or operating mechanism. If any such damage is visible, the PFE shall not be test discharged. It shall be marked “condemned” on the cylinder and immediately removed from service.

▬ Perform the test discharge of the PFE as follows:


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a) Weigh the extinguisher; b) Hold the extinguisher in its normal working position (i.e. hand-held)

and keep it immobile for the duration of the test; c) For those extinguishers supplied with a final control valve and an

independent activation system, pressurise when the final control valve is closed;

d) Open this control valve 6 seconds after the commencement of pressurisation of the extinguisher;

e) For extinguishers which are activated by a single operation of the control valve, open the control valve and leave open for the duration of the test;

f) Measure and record the time between the opening of the control valve and the commencement of discharge;

g) Measure and record the duration of operation; h) For gaseous extinguishers: reweigh, calculate and record the residual

charge; i) For all other extinguishers : reweigh, empty the residual contents,

reweigh or measure and record details on the service label; j) Record the date of the discharge test and refill.

▬ The minimum discharge time measured in seconds shall be in accordance with I.S. EN 3-7.

▬ Examine the body internally in detail for corrosion, dents, cuts, gouges, or lining damage. Pay special attention to the welds and base of the PFE body. Examine and check all closures for thread wear, damage and corrosion as applicable.

▬ Reassemble and recharge the PFE in accordance with the instructions of the PFE manufacturer. An external neck ring shall be fitted on the PFE (except CO₂) to indicate the date of the recharge. This neck ring provided shall not be removable until the valve has been taken off the PFE.

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4 YEARS


Light level tests shall be carried out to confirm illumination levels

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Every 5 years all hoses should be pressurized to maximum working pressure. After inspection and necessary corrective measures hose reels and hose systems should be marked CHECKED and a permanent record of all inspections, checks and tests maintained.

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10 YEARS


IS EN 12845: 2004 Fixed firefighting systems: automatic sprinkler systems: design, installation and maintenance.

At no more than 10-year intervals, all storage tanks shall be cleaned and examined internally and the fabric attended to as necessary.

Portable Fire Extinguishers

IS 291:2015 - Selection, Commissioning, Installation, Inspection and Maintenance of Portable Fire Extinguishers.

▬ Pressure testing carbon dioxide PFEs and gas cartridges ▬ The requirement for the periodic inspection and testing CO₂ portable

extinguishers are specified in I.S. EN 1802, I.S. EN 1803 and I.S. EN1968, depending on the construction of the extinguisher body.

▬ The pressure test procedure shall be carried out on PFEs which have not been pressure tested within the previous 10 years.

▬ The relevant inspection and testing details shall be filled in on the service label/record of PFE and in the Fire Safety Register by those responsible.

▬ A pressure tested cylinder shall be permanently-indelibly marked showing the date of the test as per the requirements of I.S. EN ISO 13769.

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Passenger / goods lifts

European Communities (Lifts) Regulations, 1998.

EC Directives 95/16/EC (Lifts Directive).

IS EN 13015:2001 Maintenance for lifts and escalators— Rules for maintenance instructions.

IS EN 13015:2001: Refer to details of installer’s instructions.

Work equipment (machinery)

IS EN ISO 12100:2010 - Safety of machinery: general principles for design: risk assessment and risk reduction.

Inspections must be carried out by a competent person and appropriate to the nature, location and use of the work equipment. Equipment used in another place of work, must be accompanied by evidence of the last inspection carried out. Necessary measures must be taken to ensure that throughout its working life work equipment is kept, by means of adequate maintenance, at a level such that it complies with the requirements of Chapter 2 of the General Application Regulations and relevant EU Directive’s as they apply.

Forklifts Forklift Truck Operator Pre-Use Checks, the Health & Safety Authority.

Advise maintenance as per manufacturer’s instructions.





Advise maintenance as per manufacturer’s instructions.


IS EN 12845:2004 Fixed firefighting systems: automatic sprinkler systems : design, installation and maintenance.

The installer should provide a documented inspection and checking procedure for the system. This should include instruction on the action to be taken in respect of faults, operation of the system, with particular mention of the procedure for emergency manual starting of pumps, and details of the weekly routine.



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Ladders Safety, Health and Welfare at Work (General Application) Regulations, 2007.

Guide to the Safety, Health and Welfare at Work (General Application) Regulations, 2007, Part 4: Work at Heights.

Using Ladders Safely - Information Sheet, The Health and Safety Authority.

BS EN 131-3: 2007 Ladders: Part 3- Users Instructions.

General Applications, 2007, Part 4: You must inspect and maintain the ladder at regular intervals to ensure the equipment is in safe working condition. The time between inspections should be based on risk assessment and the manufacturer’s instructions. BS EN 131-3: 2007 - Repairs and maintenance shall be carried out by a competent person and be in accordance with the producer’s instructions.

Fire detection & alarm systems

IS 3218:2009 Fire Detection and Alarm Systems for Buildings: System Design, Installation Servicing and Maintenance.

Each detector shall be checked for correct operation in accordance with the manufacturer’s recommendations (see note below on detectors);

It is essential that routine tests are adequate to ensure that the requisite degree of sensitivity to fire is maintained, and the responsible persons should satisfy themselves on this point. If it is found that the sensitivity of detectors is adversely affected by harsh environmental conditions, then arrangements should be made to increase the frequency of the inspections. Any detectors which have shown continued signs of instability should be replaced. All detectors should be visually examined for damage or other conditions, such as any coating of paint, likely to interfere with correct operation.




BS EN 365:2004 Personal protective equipment against falls from a height — General requirements for instructions for use, maintenance, periodic examination, repair, marking and packaging.


It is essential that all load-bearing equipment is given a visual and tactile inspection before each use to ensure that it is in a safe condition and operates correctly. Advice should be obtained from the manufacturer on how to do this, and this advice should be strictly followed. Manufacturers shall provide all the necessary information and equipment e.g. instructions, checklists, spare parts lists and special tools etc, to enable periodic examinations to be carried out by a competent person. BS EN 365:2004 - where deemed necessary by the manufacturer, e.g. due to the complexity or innovation of the equipment, or where safety critical knowledge is needed in the dismantling, reassembly, or assessment of the equipment, (e.g. a retractable type fall arrester), an instruction specifying that periodic examinations shall only be conducted by the manufacturer or by a person or organisation authorised by the manufacturer


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Personal Protective Equipment

Safety, Health and Welfare at Work (General Application) Regulations 2007, Part 2 Chapter 3.

PPE must be thoroughly examined regularly by competent staff according to manufacturer’s instructions. As a general rule, simple maintenance may be carried out by the user, provided that he or she has been adequately instructed and trained (e.g. lens cleaning on goggles or replacing helmet straps


Goals should be maintained in accordance with manufacturer’s instructions. Check that manufacturer’s instructions are followed in relation to location of anchorage equipment and correct weights;

Vehicle lifting tables IS EN 1570:1998 + A2: 2009 – Safety requirements of lifting tables.

The manufacturer shall supply with each lifting table a set of instructions sufficient to inspect, maintain and repair the lifting table including access methods and replacement periods of parts. These shall state that any replacement parts required for the lifting table shall be obtained from the original manufacturer of the lifting table or be of at least equivalent quality and safety.


IS EN 50073:1999 Guide for selection, installation, use and maintenance of apparatus for detection and measurement of combustible gases or oxygen.

According to the standard a sequence of inspections may include the following: (a) Resetting of the mechanical zero of analogue meters. (b) Checking the tightness of all electrical connections (remote detector head,

power supply etc.). (c) Allowing adequate warm-up time. (d) Checking for sample-line leaks and proper flow. (e) Checking for clogged or dirty flame-arresting systems. (f) Checking the battery voltage and/or battery condition (g) Performing a test of the failure (malfunction) circuit(s). Checking that a zero reading is displayed when operated in clean air and the response test, as follows and the response (sensitivity) of the apparatus should be checked using the field calibration kit. For alarm-only apparatus, a test gas concentration should be applied which is equal to 5 % LEL above the highest alarm set point of the apparatus.

Gas installations Requirements of IS 820:2010 Non Domestic Gas Installations.

Under IS 820:2010, it states that appliances shall be serviced at intervals indicated in the manufacturer’s instructions or at more frequent intervals if dictated by the conditions of use and in general at minimum intervals of one year.


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X-ray units Radiological Protection Act, 1991 (General Control of Radioactive Substances, Nuclear Devices and Irradiating Apparatus) Order, 1993.

One licence condition states that “the licensed item shall be checked for correct operation and shall be serviced and maintained at least every 12 months or more frequently, depending on use, by suitably trained and competent persons in accordance with the manufacturer’s instructions.” This ensures that the unit is serviced and maintained on a regular basis.

Dental X-ray units Code of Practice for Radiological Protection in Dentistry - RPII - 96/2.

Additionally, the instructions for use shall identify the parts on which preventive inspection and maintenance shall be performed by SERVICE PERSONNEL, including the periods to be applied, but not necessarily including details about the actual performance

of such maintenance. Fire Blankets BS EN 1869:1997 Fire Blankets. This standard specifies requirements for fire blankets which are not re-useable and that

are intended for use by one person. It is applicable to fire blankets primarily intended for extinguishing cooking oil fires. Fire performance test When tested in accordance with “Fire performance test” the fire blanket shall be capable of extinguishing the cooking oil fire as described in “Fire performance test” using the (345 ± 5) mm diameter tray. The fire blanket shall remain whole and not ignite during the test.

Local Exhaust Ventilation (LEV)

HSA Local Exhaust Ventilation (LEV) Guidance 2013 The system needs to be thoroughly examined regularly to demonstrate it is performing to design. It is recommended that the system be checked at least every 14 months, or more frequently if the manufacturer recommends it.

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Passenger/goods lifts Including: Fire-fighting lifts

European Communities (Lifts) Regulations, 1998 to 2008.

EC Directives 95/16/EC (Lifts Directive).

IS EN 13015:2001 Maintenance for lifts and escalators— Rules for maintenance instructions.

Installers instructions should include details on the need for the owner to carry out periodically a full ascent and descent which should include checks on:

Landing doors and bottom door tracks;

Stopping accuracy;

Indicators that are not located in a reserved area;

Landing push controls;

Car push controls;

Door open controls;

Two-way means of communication in the car which provides permanent contact with a rescue service;

Normal car lighting;

Door reversal device;

Safety signs/pictograms.

For goods only and service lifts the checks to be carried out are the same, when relevant.





Regular visual checks should be made for damage such as cracked or bent stiles or rungs, corrosion and defective or missing fittings. You must inspect and maintain the ladder at regular intervals to ensure the equipment is in safe working condition. The time between inspections should be based on risk assessment and the manufacturer’s instructions. A record of all maintenance and inspections carried out should be kept.


Goals should be inspected regularly to ensure they are safe for use – frequency of inspections should take account of conditions in which goal is kept. The standard states it may be necessary to inspect a goal installed in a public space everyday but less frequent inspections would be required for goals in a locked, fenced enclosure, used only by an organised club at high level.


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REGULAR INTERVALS






BS EN 365:2004 Personal protective equipment against falls from a height — General requirements for instructions for use, maintenance, periodic examination, repair, marking and packaging.


It is recommended that interim inspections of personal fall protection equipment are carried out over and above the pre-use checks and the detailed inspections, at intervals determined by the risk assessment carried out at the beginning of the job. In determining what is a suitable interval, factors such as whether items are subject to high levels of wear and tear or contamination should be considered.

Personal Protective Equipment

Safety, Health and Welfare at Work (General Application) Regulations, 2007, Part 2 Chapter 3.

European Communities (Personal Protective Equipment) Regulations 1993.

An employer shall ensure that any personal protective equipment provided by the employer under Regulation 62 is maintained at all times in good working order and in a satisfactory hygienic condition by means of any necessary storage, maintenance, repair or replacement.

Earth loop impedance system


The fault loop impedance should be measured using a proprietary instrument with a facility for measuring low values of impedance. Measurements should be made as follows,

At the location of the main fuse the instrument is connected between the phase conductor and the main earthing terminal.

For a final circuit the instrument is connected at the furthest point of the circuit between the phase conductor and the corresponding point on the associated protective conductor e.g. at a socket outlet.

And checked against details of Annex 61C of ET101.


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ET214: 2013 Guide to the Selection & Use of Residual Current Devices (RCDS).

ET 215: 2008 Guideline on Managing Safety in the Use of Portable Electrical Equipment in the Workplace: Section 3.6.

ET214 recommends verifying operation of RCDS using the test button on the RCD at regular intervals such as every three months. The Code of Practice for Preventing Injury and Occupational Ill Health in Agriculture recommends RCD’s be tested monthly by using the test trip button. ET214 also states arrangements should be made for regular testing by application of an external residual current as specified in Annex 61f of ET101. Annex 61f of ET101 deals with verification of operation of RCDS, and specifies that the operating characteristics of RCDS should be verified by injecting a test residual current and recording time of operation by means of an instrument specifically designed for the purpose. The values obtained should be in line with ET101 tables. These should be completed at regular intervals although no specific time frame mentioned.

Work equipment (machinery)

IS EN ISO 12100:2010 - Safety of machinery: general principles for design: risk assessment and risk reduction.


Inspections must be carried out by a competent person and appropriate to the nature, location and use of the work equipment. Equipment used in another place of work, must be accompanied by evidence of the last inspection carried out. Necessary measures must be taken to ensure that throughout its working life work equipment is kept, by means of adequate maintenance, at a level such that it complies with the requirements of Chapter 2 of the General Application Regulations and relevant EU Directive’s as they apply. In the case of work equipment which is exposed to conditions causing deterioration liable to result in a danger to safety or health periodic inspections and, where appropriate, testing should be carried out.

Fire hydrants Safety, Health and Welfare at Work (General Application) Regulations, 2007


BS 9990:2006 Code of practice for non-automatic fire-fighting systems in buildings

Periodical inspections of the vicinity of all hydrants should also be made to ensure that there are no obstructions impeding accessibility and that hydrant indicator plates are in position. Periodical inspection should be made to ensure that all isolating valves for systems are kept locked in an open position. Also flow and pressure should be checked to ensure that supplies have not deteriorated. If possible the local authority or Chief Fire Officer should be consulted on any inspection schedules.



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BS 5306-1:2006 Code of practice for fire extinguishing installations and equipment on premises – Part 1: Hose reels and foam inlets.



Checks should ensure that each hose reel or hose system is:

Located in the designated place,

Unobstructed, visible and has legible operating instructions,

Not obviously defective, corroded or leaking.

Gas installations I.S. 820:2010 Non Domestic Gas Installations.

The Energy (Miscellaneous Provisions) Act, 2006.

I.S. 820:2010 states that appliances shall be serviced at intervals indicated in the manufacturer’s instructions or at more frequent intervals if dictated by the conditions of use and in general at minimum intervals of one year.

Vibration Directive 2004/44/EC, “Health and Safety requirements regarding the exposure of workers to the risks arising from physical agents (vibration)”.

The employer shall establish and implement a programme of technical and/or organisational measures intended to reduce to a minimum exposure to mechanical vibration and the attendant risks, taking into account in particular, appropriate maintenance programmes for work equipment, the workplace and workplace systems.

Gas detection systems EN 60079-29-2:2015 Gas detectors — Selection, installation, use and maintenance of detectors for flammable gases and oxygen.

Although not specifically stated in legislation or the Standards, common industry standards for the inspection and testing of gas detection systems is one inspection every 6-12months by a competent person. Routine tests of any flammable gas detection system are an extremely important factor affecting the reliability of the units. Optimum system performance and reliable operation will only be achieved through a defined program of comprehensive tests. The frequency of the tests will depend on the effects of possible poisoning and aging on the type of sensor used but otherwise can only be determined by experience of the particular application. An in-depth calibration should be performed regularly by the plant instrument maintenance personnel, or their equivalent, on every portable apparatus or fixed sensor (detector head). Records should be maintained for each portable apparatus or detector head.



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Fixed Systems regular inspections a) Regular visual inspection b) Regular functional verification c) Regular re-calibration d) System operation test

Portable and transportable gas detection equipment

a) Visual inspection b) Sensitivity checking c) Complete the maintenance records.

Smoke control systems Specifically ventilation & air conditioning ductwork




Arrangements should be made for all fire dampers to be tested by a competent person on completion of the installation and at regular intervals not exceeding 2 years, and to be repaired or replaced immediately if found to be faulty. Arrangements should be made for periodic maintenance of any smoke detector system used to operate fire dampers and for such system(s) to be tested by a competent person after installation to determine whether detection occurs at the appropriate design smoke density. Any smoke detector system that is found to be faulty should be either repaired or replaced immediately.

Portable Appliance Testing (PAT)

Safety, Health and Welfare at Work (General Application) Regulations 2007 Part 3: Electricity.

Guide to the Maintenance, Inspection and Testing of Portable Equipment (Electrical Appliances and Tools) in the workplace ET 215:2008.

Portable Equipment which requires Periodic Inspection as outlined above may also need to be tested by a Competent Person. Reasons for carrying out testing would include:

Use of equipment in an extremely hazardous environment (e.g. subject to heavy wear and tear)

Requirements contained in manufacturer’s instructions

After repair work on the equipment

If equipment is second-hand and previous history is unknown


Effective date: 01/09/2016 Version no: 03

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Before using the ladder you must visually check it at least daily. The inspection should pick up obvious defects such as:

cracked or bent stiles or rungs;

corrosion;

defective or missing fittings or ties.



IS EN 365:2004/AC: 2006 Personal protective equipment against falls from a height — General requirements for instructions for use, maintenance, periodic examination, repair, marking and packaging.

IS EN 363:2008 Personal fall Protection Equipment – Personal Fall Protection Systems.



It is essential that all load-bearing equipment is given a visual and tactile inspection before each use to ensure that it is in a safe condition and operates correctly. Advice should be obtained from the manufacturer on how to do this, and this advice should be strictly followed. Pre-use checks for laynards should be tactile and visual. The whole lanyard should be subject to the check, by passing it slowly through the hands (e.g. to detect small cuts of 1 mm in the edges, softening or hardening of fibres, ingress of contaminants). A visual check should be undertaken in good light and will normally take a few minutes.

Forklift Health and Safety Authority - Forklift Truck Operator Pre-Use Checks available on www.hsa.ie

Daily checks of tyres, brakes, reversing alarm, flashing beacon, etc. by the driver prior to use.


Goals should be inspected regularly to ensure they are safe for use – frequency of inspections should take account of conditions in which goal is kept.

Level of usage should also be considered when developing inspection schedule.

Portable Appliance Testing (PAT)

Safety, Health and Welfare at Work (General Application) Regulations 2007 Part 3: Electricity.

Portable equipment which is— i. exposed to conditions causing deterioration liable to result in danger,

and ii. supplied at a voltage exceeding 125 volts alternating current, is— - visually checked by the user before use, and - periodically inspected by a competent person, appropriate to the

http://www.hsa.ie/


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nature, location and use of the equipment. Before using any portable equipment, the user should ensure that it is correctly rated for use, in the proposed location and environment. Then visually check that it is safe to use, with no signs of damage or defects. Users must be instructed in the method of carrying out these checks. Check:

▬ Tool/Appliance ▬ Cable/mains lead ▬ Plug ▬ Socket-outlet

NOTE:

Electric Power Generators are covered under requirements outlined in IS 3217:2015 Emergency Lighting and IS 3218:2009 Fire Detection and Alarm Systems for Buildings:

System Design, Installation and Servicing and manufactures instructions should also be followed.

For Break Glass Units see requirements for manual call points as covered in Code of practice on Fire Alarm and Detection Systems above.


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APPENDIX 1

Safety Health and Welfare at Work (General Application)

Regulations, 2007

Schedule 1 Part E — Information to be contained in report of thorough examination

And

Regulation 54 Keeping of records and registers of lifting equipment


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Schedule 1 Part E — Information to be contained in report of thorough examination

1. The name and address of the employer or owner for whom the thorough examination was made. 2 The address of the premises at which the thorough examination was made. 3. Particulars sufficient to identify the lifting equipment including, where known, its date of manufacture. 4. Date of this examination and date of the last thorough examination if known. 5. The safe working load of the lifting equipment or, where its safe working load depends on the configuration of the lifting equipment, its safe working load for the different configurations that have been determined. 6. The purpose of the examination including examination before putting into use for the first time, examination after installation or after assembly at a new site or in a new location, examination after repairs or alterations and periodic examination. 7. In relation to every thorough examination of lifting equipment—

(a) Identification of any part found to have a defect which is or could become a danger to persons and a description of the defect;

(b) Particulars of any repair, renewal or alteration required to remedy a defect found to be a danger to persons;

(c) In the case of a defect which is not yet but could become a danger to persons

(i) The time by which it could become such danger; (ii) Particulars of any repair, renewal or alteration required to modify it;

(d) The latest date by which the next thorough examination must be carried out; (e) Where the thorough examination included testing, particulars of any test; (f) Identification of parts not accessible for examination.

8. The name, address and qualifications of the individual making the report and, where appropriate, the name and address of the individual’s employer.

9. Where appropriate, the name and position of a person signing or authenticating the report on behalf of its author.


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Safety Health and Welfare at Work (General Application) Regulations, 2007, Regulation 54 - Keeping of records and registers of lifting equipment. (1) An employer shall ensure that a report, under Regulation 53, or a copy of it—

(a) is kept at the place of work when the lifting equipment is permanently located there, (b) in the case of lifting equipment on a construction site, is kept at the site office or at the business

address of the contractor for whom the report was made, (c) and in the case of mobile equipment, is kept on the equipment in addition to being available for

inspection at the address of the equipment owner. (2) An employer shall ensure that—

(a) A register of lifting equipment and lifting accessories containing details of the equipment, distinguishing number, date of first use and date of last thorough examination and testing is maintained and kept available for inspection by an inspector, and

(b) if the equipment does not have a distinguishing number or mark, one of long lasting duration is provided.

inspection and testing of equipment and machinery...

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