Insert complete company name

Creating an Excel Spreadsheet

Using Excel 2000

2Confidential - Insert complete company name

Objectives

• Define the structure of the spreadsheet• Understand the concept of saving a file• Create an Excel formula• Identify and create an Excel function• Apply formatting to a spreadsheet

At the end of this session, you will be able to:

3Confidential - Insert complete company name

Understanding a Spreadsheet

• Spreadsheet is a grid – Columns (vertical)

• Lettered (A – IV)– Rows (horizontal)

• Numbered (1 – 65,536)– Intersection of each is a cell

• Column name and row name• Entered data determines cells status

– Numbers and the following symbols =+ - . $ are considered numeric values

– Alphabetical characters and any other symbols not listed above as the first character cell is then considered text

Example selected cell C4

4Confidential - Insert complete company name

Excel in Action

• Instructor Demonstration– Open Excel– Navigate an Excel Workbook

• Navigating columns, rows, cells, sheet tabs

– Enter Numeric and Text labels• Student Activity

5Confidential - Insert complete company name

Saving a Workbook

• Saved workbook referred to as a file

• Saved to hard drive, network drive or a removable medium– User must designate location– File name– Extension .xls indicates

spreadsheet, .xlt indicates template

6Confidential - Insert complete company name

Creating Formulas

• Formulas are instructions Excel uses to calculate a result

• Excel utilizes mathematical operators + addition, - subtraction, * multiplication, / division, ^ exponentiation

• Cell references identify cell location

7Confidential - Insert complete company name

Excel in Action

• Instructor Demonstration– Save workbook– Create formulas

• Student Activity

8Confidential - Insert complete company name

Insert Columns, Rows, and Cells

• Blank columns can be inserted to the right or left of existing columns of data

• Blank rows can be inserted above or below existing rows of data

• Blank groups of selected cells can be inserted

9Confidential - Insert complete company name

Making Data Corrections

• Change data as you type– Use Backspace or Delete keys– Press Escape to cancel entry or

click the red X on the Formula bar

• Change data after it is entered– Edit cell contents in cell by

double-clicking or by using the formula bar

• Edit the entry– Replace text with something else

10Confidential - Insert complete company name

Creating Functions

• Built-in formulas that perform special calculations and depend on specific values

• Elements of a function– Begins with an equal symbol (=)– Function name – maybe in upper

or lower case– Opening parenthesis– Argument the part of the formula

that contains specific values needed to perform function

– Closing parenthesis• AutoSum Function button

11Confidential - Insert complete company name

Excel in Action

• Instructor Demonstration– Insert a column– Insert row– Add column and row headings– Demonstrate use of Backspace,

Delete, and Escape keys– Demonstrate use of red X on

formula bar– Edit text after it has been entered– Create the =Sum( function– Use the AutoSum button

• Student Activity

12Confidential - Insert complete company name

Applying Cell Formatting

• Formatting toolbar or Format cells dialog box

• Change the appearance of the data contained in the spreadsheet

– Font– Font size– Bold– Italic– Underline– Paragraph Alignment

• Left• Center• Right• Merge and Center

– Currency format– Percent format– Comma format– Decimal (Increase or Decrease)– Paragraph (Increase or

Decrease)– Borders– Fill color– Font color

13Confidential - Insert complete company name

Excel in Action

• Instructor Demonstration– Add a title to the spreadsheet– Center the title over the

spreadsheet (use Merge and Center button)

– Use other formatting tools to enhance spreadsheet with color, and formatting (bold, italics, underline, number formats, etc.

• Student Activity