Injury Reporting System - Intelex

Environmental Health & SafetyMount Royal University

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 1

Important Information:

The Intelex injury reporting software is only available on desktop/laptop units connected to the Mount Royal University network servers (wired in connection).

It cannot be accessed via cellular devices or other WiFiconnection.

Intelex functions best via the Google Chrome internet browser.

** If you cannot access Intelex, please report the injury to Security Services 403.440.5900 or via email ehs@mtroyal.ca

Updated: April 2019ENVIRONMENTAL HEALTH AND SAFETY – INJURY REPORTING SOFTWARE TRAINING 2

Incident Reporting System - Intelex

Intelex is Mount Royal University’s incident / accident online reporting system.

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 3

All incidents should be reported into Intelex, by the Supervisor, within 24 hours of occurrence.

What is Intelex? Reporting timeline:

**For all life threatening emergencies, please dial (9)-9-1-1 , then Security.

**For all non-life threatening emergencies, please contact Security (5900) and call 911.

What to report into Intelex?

All incidents / accidents occurring on MRU property are required to be reported involving:

▪ Students

▪ Faculty

▪ Staff

▪ Contractors

▪ Volunteers

▪ Visitors

**Only MRU employees have access to the injury reporting

software. An employee must submit an injury report on

behalf of students, contractors, volunteers and visitors.

The witness should be noted in Intelex.

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 4

Please report any injuries and occupational illnesses

sustained during the course of your work to your

Supervisor or Manager and into Intelex within 48 hours of

occurrence.

What to report into Intelex?

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 5

How to report into Intelex:

Step 1 – Log into MyMRU, click the “Employee” tab & within the HR section click “Report an Accident”

Click ‘Report an Accident’

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 6

How to report into Intelex:

For first time login, use

the forgot password

button.

Your Intelex username is

the same as your MRU

username and follow the

“forgot password”

instructions.

You will receive an email

to create a password.

Step 2: Log into Intelex

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 7

How to report into Intelex:

Click to Report an Injury.

Follow the instructions on

the injury report form to

complete and submit the

form.

Step 3: Once you are logged into Intelex, open the

‘Report an Injury’ form

ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 8Updated: April 2019

How to report into Intelex:

Follow these instructions for proper

completion and submission of the

incident report.

Step 4: Once you have accessed the ‘Report Injury’ form, fill in the form with

the injured persons details and any related injury information.

‘Log Out’ once

completed.

For any questions regarding submitting a report, please contact:

EH&S – ehs@mtroyal.ca

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 9

Employees, Contractors, Volunteers

All incidents involving employees, contractors and volunteers that are submitted into Intelex are received by

the Environmental Health and Safety department. The EH&S team follows up with the injured and the

Supervisor to conduct a thorough investigation, if necessary. Corrective action will be put in place in order to prevent future incidents.

If a WCB report is required, the Supervisor or Manager will receive an email notification from Intelex and will be required to fill out on the behalf of the injured in conjunction with an HR representative, as per the WCB

Act. For more information on WCB, please contact Employee Wellbeing Consultant at (403)440-8573.

*For any questions regarding employee, contractor or volunteer incidents, please contact Environmental Health and Safety at 403.440.6038 or email: ehs@mtroyal.ca.

**For all life threatening emergencies, please call (9)-9-1-1 immediately, then Security.

**For all non-life threatening emergencies, please contact Security (5900).

Investigation / Corrective Actions / WCB

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 10

Students and Visitors

All incidents involving students and visitors that are submitted into intelex are transferred to the Risk team.

The EH&S team may be involved at any point. If necessary, a WCB report will be filled out on the behalf of

the injured.

*For any questions regarding student and visitor incidents, please contact Risk Management –

riskmanagement@mtroyal.ca

Investigation / Corrective Actions / WCB

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY – INJURY REPORTING SOFTWARE TRAINING 11

For all life threatening emergencies, please dial (9)-9-1-1 , then Security.

For all non-life threatening emergencies, please contact Security (5900) and call 911.

The Environmental Health and Safety team at Mount Royal University plays a critical role in the prevention of workplace

incidents by supporting a progressive health and safety community culture through individual education and awareness.

This is accomplished through University-wide EH&S policy and procedure implementation, workplace hazard assessment,

accident prevention education and health and safety training for employees, contractors, students and volunteers, in

accordance with health and safety legislation and best practices.

The ultimate goal of the EH&S team is to make sure everyone goes home safe and healthy everyday.

Thank You

Updated: April 2019ENVIRONMENTAL HEALTH & SAFETY –INJURY REPORTING SOFTWARE TRAINING 12