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FermiWorks Initial Sign In and Onboarding

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Welcome to Fermilab! One important part of onboarding is to enter your account information into FermiWorks, Fermilab’s Human Capital Management System. FermiWorks is a one-stop shop for nearly all of your human resources processes at Fermilab. View the instructions below for

Initial Sign-in to FermiWorks

Initial Onboarding Steps

Final Onboarding Steps Initial Sign-in to FermiWorks You will receive two emails from the Fermilab Service Desk containing:

1. Your FermiWorks User Name 2. Your FermiWorks Temporary Password

The link to FermiWorks is: https://wd5.myworkday.com/fermilab. If you have not received this information, please contact the Service Desk at [email protected] or 630.840.2345.

After signing into FermiWorks, you will need to complete a series of Action steps which will include one or more of the following depending on your worker type:

Review Documents (On-call and Seasonal Online Orientation Presentation)

Edit Government ID’s (social security number)

Contact Information

Name and Personal Information

Review Documents

Change My Emergency Contacts Education History Change Benefits Elections

To complete setting up your account in FermiWorks, please follow the instructions listed below. If you have questions, contact your Fermilab Recruiting or Users Office representative. They will refer you to technical staff as needed if any issues arise as you navigate through the system. Access Your FermiWorks Account

1. Open the email you received from Fermilab.

2. Click the link to open FermiWorks.

3. Enter your User Name.

https://wd5.myworkday.com/fermilab

mailto:[email protected]


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4. Enter your temporary Password.

5. Click Change Password.

Change Password

Password Parameters: Your new password must not be the same as your current password or user name. Minimum number of characters required: 8. The following character types must be represented: alphabetic characters, uppercase characters, lowercase characters, Arabic numerals 0 - 9, special characters ! " # $ % & ' ( ) * + , - . / : ; = > ? @ [ [ \ ] ^ _ ` { | } ~. The password must not have been used within the following number of days: 90. The password must not have been used within the following number of last passwords: 10.

1. Enter your User Name.

2. Enter your Old Password (the password in the email you received).

3. Enter your New Password.

4. Enter your new password to Verify New Password.

5. Click Submit.

Select and answer the Password Challenge questions. If you forget your password, you can create a new

one after answering your Challenge questions correctly.


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Initial Onboarding Steps

Congratulations! You can now access FermiWorks. The introductory page previews the ways to navigate around FermiWorks using Search, Profile and Inbox.

1. Click Let’s get started!

2. Click on the Inbox worklet.


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3. Complete the first set of Action items prior to your first day of employment.

Review Documents: (for on-call/seasonal/interns only)

1. Click on the “Oncall and Seasonal Online Orientation” link to view the presentation. Click the “I

Agree” checkbox to acknowledge viewing the presentation.

2. Click Submit.

NOTE: After clicking submit, you will see that your event was submitted.

Click “done” to refresh your inbox to view the next action steps.


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Edit Government IDs: (for employees only)

1. Enter a United States social security number and click “submit.” The default is 999-99-9999. This

MUST be updated to your actual Social Security Number for your paycheck to process properly. If

you cannot enter your Social Security Number, leave the default number and update on your first

day at Fermilab.

2. If you receive an error message, click the (-) to delete the row, then click the (+) to add a new row

and enter the country (United States of America), national ID Type (Social Security Number) and

social security number.

NOTE: After clicking submit, you will see that your event was submitted. You can either click on the

“Up Next” item or click “done” to move to the next action step.


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Contact Information:

1. Click “add” to enter each type of contact information.

2. Enter a local address for primary address. If you do not yet have a local address, then enter:

Address Line 1: Kirk Road and Pine Street

City: Batavia

State: Illinois

Postal Code: 60510

3. Click submit when complete.

Name and Personal Information:

1. Enter your legal name (which appears on the documentation presented on your first day at the

Laboratory) and a preferred name if different.

2. Enter all required personal information.

3. Click submit when complete.

NOTE: If you have entered information indicating you have citizenship outside the United States, you will

be required to enter appropriate Visa and/or Passport information in a subsequent step.

NOTE: After clicking submit, you will see that your event was submitted. You can either click on the “Up

Next” item or click “done” to move to the next action step.


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NOTE: After clicking submit, you will see that your event was submitted. Click “done” and then click on the

inbox notification “You have new inbox items” to open the remaining onboarding steps.


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Review Documents

Change my Passports and Visas:

If you added non-U.S. citizenship to your personal information, you will need to enter the appropriate visa and

passport information. Note this is a multi-step process.




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1. Click the button to change my passports and visas:

2. Click the (+) to enter passport and/or visa information. Click submit.

3. Click “submit” a final time to close out this “To Do” step.


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Final Onboarding Steps:

The remaining steps must be completed within 31 days of your hire date:

Change Emergency Contacts

Education History (employees only)

Change Benefits for Life Event (note: it is highly recommended to wait to complete the benefits

enrollment step until after you have completed on-site orientation).




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Change Emergency Contacts:

1. Enter a primary (personal) emergency contact including legal name, relationship and at least one

piece of contact information.

2. For contingent workers (Visitors, Users, Contractors and Joint Appointees), enter an emergency

contact from your host institution or employer in addition to a personal emergency contact.

3. For seasonal Interns, enter your mentor/manager’s Fermilab contact information. Then add a

personal emergency contact. Note: to enter a non-U.S. phone number, enter the country phone

code, for example Italy (+39).


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Manage Education:

1. Click the cutton to Add Education.


inbox for the next onboarding step.


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2. Enter your name. Enter your degree information. Click add for additional degree(s). Click submit when

complete entering your degree(s).

3. Click submit a final time to close out this “To Do” step.

NOTE: After clicking submit, you will see a message that states onboarding is complete, however you may

likely have remaining open action items such as benefits enrollment. Click done to move to the next step.

.


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Benefits Enrollment (Change Benefits for Life Event): you will receive benefit election options based on worker

type.

1. Click “Save for Later” and open this action step after going through orientation.

Congratulations, you have completed Onboarding in FermiWorks! Please contact your Manager/Mentor, Division Administrator or Human Resources Partner

with any questions as you begin your employment with the Laboratory.

NOTE: During orientation on your first day of employment, a Benefits representative will provide additional details

to clarify the various benefit plans and elections. Complete the Benefits Action after you receive these

additional details and/or after you have conferred with a Benefits representative.