Initial Planning Conference

Today’s Goals• Understand exercise design team responsibilities

• Grants and Training Exercise Support Team• Jurisdictional Design Team

• Overall Objectives• Discuss design objectives• Target Capabilities List

• Exercise Plan• Familiarize Design Team with structure• Organizational Structure

• MSEL Development• Future Conference Dates

Jurisdiction Design Team • Structured according to ICS• Core Group with Representatives from participating

agencies• Trusted agents for exercise design and development• Logistical requirements• Exercise Site requirements• Exercise Support Requirements• Provide Evaluators• Augment Controllers

Overarching Objectives

• Test ability of Yamhill County Public Safety agencies and EMS functions to respond to a WMD event

• Test the Emergency Alert System and Joint Information Center procedures

• Activate, staff, and operate EOCs

Target Capabilities List• Common

• Planning• Communications• Risk Management• Community Preparedness and Participation

• Prevent Mission Area• Info Gathering & Recognition of Indicators &

Warnings• Intelligence Analysis & Production• Intelligence/Information Sharing & Dissemination• Law Enforcement Investigation and Operations• CBRNE Detection

• Protect Mission Area• Critical Infrastructure Protection• Food & Ag. Safety & Defense• Epidemiological Surveillance & Investigation• Public Health Laboratory Testing

• Recover Mission Area• Structural Damage Assessment & Mitigation• Restoration of Lifelines• Economic & Community Recovery

• Respond Mission Area• On-Site Incident Management• Citizen Protection: Evacuation and/or In-Place

Protection• Emergency Operations Center Management• Isolation & Quarantine• Critical Resource Logistics & Distribution• Urban Search & Rescue• Volunteer Management & Donations• Emergency Public Info & Warning• Responder Safety & Health• Triage & Pre-Hospital Treatment• Public Safety & Security Response• Medical Surge• Animal Health Emergency Support• Medical Supplies Management & Distribution• Environmental Health• Mass Prophylaxis• Explosive Device Response Operations• Mass Care• Firefighting Operations/Support• Fatality Management• WMD/HazMat Response & Decon

Sample Functional Objectives• Assess Fatality Management to include: scene

operations; morgue operations; antemortem data management; victim identification; final disposal; and fatality surge.

• Perform Explosive Device Response Operations to include: dispatching explosive device response personnel; establishing site operations; identifying resource needs; executing action plans for render safe procedures; transport, off-site treatment, and disposal.

Exercise Plan• Documents all of the decisions made by the Exercise

Design Team to execute the exercise and conduct an evaluation

Chapter 1: General Exercise Information

• Purpose• Background• Concept and Scope• Planning• Objectives• Scenario• Organizational Structure• Participants

Chapter 2: Control Staff Instructions• Control Organization• Exercise Control• Implementation and Rules• Identification• Briefings and Events• Controller Instructions• Assessment, Review, and Analysis• Exercise Communications Plan• Controller Communications Plan

Chapter 3: Scenario Information• Scenario Narrative• Major Events• Summary MSEL• Expanded MSEL

Chapter 4: Actor Plan

Actor Plan

Venue InjuryNumber of

ActorsNotes

Venue 1

No Injury

Confused

Cuts and Scrapes

Non-ambulatory

Severe

Fatalities

Chapter 5: Player Handbook• Cover• Description• Player Rules of Conduct

Chapter 6: Evaluation Plan• General Information• Exercise Report• Evaluator Responsibilities• Evaluator Instructions• Evaluation Methodology• Performance Levels• Using EEGs• Target Capabilities List• Sample Write-Ups• Blank Evaluation Sheet

After-Action ReportImprovement Plan

[Jurisdiction]

After Action Report/Improvement Plan

[DATE]

[Jurisdiction]

After Action Report/Improvement Plan

[DATE]

• Distribution• Local Jurisdictions• Federal Partners

• Purpose• Provide Feedback• Pass on Lessons Learned

ObjectivesRecommendationsObservationsInnovations

Chapter 7: Logistics• General Information• Site Access

Chapter 8: Safety and Security• Safety• G&T Exercise Safety Policy• Security and Access

Chapter 9: Observers / Public Information Plan• General Information• Public Affairs

Chapter 10: Appendices To Be Included• Schedule of Events• Briefing and Events Details• Venue Locations• Terms of Reference• Others?

Chapter 11: Meeting Minutes• IPC• MPC• FPC• Others

Organizational Structure

Exercise Director

Operations Planning LogisticsAdmin/Finance

Set Up Exercise Hot Wash

Controllers

Evaluators

Observers

Exercise Materials

Exercise Evaluation

Training

Transportation

Venue

Food

Audio/Visual

Grant Mgmt

Explan

C/E Handbook

Report

MSEL Summary

Event # OptionalEvent

Date/TimeEvent

DescriptionWho

Delivers?Recipient

Expected Outcomeof Player Action

01Player Briefing All Controllers All Players Controllers at each venue brief

players prior to exercise start

02START EXERCISE

03

83 18 - 4:00 PM END EXERCISE

Detailed MSEL

Event #

03 Event Time: Date/time (Expected) (Actual)

Via: how Objective(s): EEG insert information Insert objective #

Who Delivers? who Recipient Player(s): To whom

Event Description:

Event description from MSEL

Inject:

Provide guidance for deliverer (information to be shared, phone and/or fax numbers, email address, etc.)

Detailed MSEL

Expected Action(s): Notes

List expected actions for this inject

Expected Outcome: Notes

Provide information as appropriate for this inject

Future Conference Dates• MPC –

• FPC –

• Deadline for Brilliant Ideas –

• Controller/Evaluator Training –AAR/IP Conference –