inis status report 1996
TRANSCRIPT
631-L2-TC-441.25/1
Twenty Fifth Consultative Meetingof INIS Liaison Officers
Vienna, 21-23 May 1997
STATUS REPORT OF INIS OPERATIONS
APRIL 1996 - APRIL 1997
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 1
Table of Contents
A. General Statistics Page 2
B. INIS Section 1996 Financial Perfonnance Report
and 1997 Financial Plan Page 21
С Staff of the INIS Section (March 1997) Page 22
D. INIS Input Page 23
E. INIS Processing Support Page 25
F. INIS Output Products Page 28
G. Promotion. Information and Other Services Page 40
H. OECD/NEA Computer Program Service to Non-
OECD members through the IAEA: Report for 1996 Page 43
I. Training, TC Fellowship and Project Support Page 48
J. INIS Computer Support Page 52
K. Decisions and Recommendations of the 24th Page 53Consultative Meeting of IMS Liaison Officers28-31 May 1996, Kyoto
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 2
A. GENERAL STATISTICS1995 1996
MembershipOfficial Participants (Member States + Int. Orgs.) 1 11 (94+17) 1 16 (99+17)
Centres submitting input 78 (70+8) 77 (67+10)
Form of Input ''Number of centres submitting input on:- Magnetic tape- Diskettes- Worksheets- E-mail-FTP
Input and Processing FiguresItems received (volume year)Items received (calendar year)In machine-readable formItems published (volume year)'1'Items published (calendar year)121
Output FiguresCentres receiving INIS output tapesSubscriptions to INIS Atomindex (paid)Subscriptions to INIS Atomindex (free)
Subscriptions to documents on microfiche 28 21
Members using direct access to the Database 19 18at the IAEA (including the IAEA)
INIS on CD-ROMTotal paid subscriptions (current & lapsed)Total paid subscriptions (current)Total free subscriptions
797699.7979
2418318
5918408%021400
18205238
22833813
858299.8082
1416:24:
25077297%516717
11
1519289
18510196
[1] Some centres submit input in more than one type of media[2] It should be noted that those figures, and those on pages 11-20, reflect the actual numbers of records published,i.e. they exclude deleted and changed records. The figures cited in INIS Information Letter No. 135 include suchrecords and thus are somewhat higher.
25TH CONSULTAT IVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE3
Meetings (1995-91?)
Consultative Meeting of INIS Liaison Officers
INIS Training Seminar
INIS Workshop
Group Fellowship Training
Consultants Meeting
Technical Committee
Advisory Committee for INIS
INIS Members represented
1995 1996
72
5 (+5 non-members)10
18
73
38
15
Staff
Approved posts in the INIS Section:Professional staffGeneral Service staff
1726.5 26.5
Budget
In US $ millions - approved budget(ROE for 19')5: AS 10.03 = US$1)(ROE for 1996: AS 10.47 = US$1)
In US $ millions - actual expenditure(ROE for 1995: AS 10.03 = US$1)(ROE for 1996: AS 10.47 = US$1)
5.883 5.395
5.845 5.290
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
Countries and International Organizations participating in
Country
AlbaniaAlgeriaArgentinaArmeniaAustraliaAustriaBangladeshBelarusBelgiumBoliviaBrazilBulgariaCameroonCanadaChileChinaColombiaCosta RicaCroatiaCubaCyprusCzech Rep.DenmarkEcuador
EgyptEstoniaEthiopiaFinlandFranceGermanyGhanaGreeceGuatemalaHungaryIndiaIndonesiaIran. Isl. Rep.IraqIrelandIsraelItalyJapan
Liaison Officer
L. QafokuM. BenhamadiA. T. ChavezJ. KurghinyanM. HuxlinA. NevyjelK. A. HoqueV.A. IvanyukovichA. Sneyers-
L. F. Passos de MacedoI. MitevaB. EtoundiM. LimL. TrujilloG. HuangС A. RussiM. A. Zamora GonzalezN. Novo selD. Alonso MederosA. SawaP. AdamekB. PedersenH. CifuentesM. I. HassanI. MaalmannB. DonE. M. TolonenD. LoehnerG. F. SchultheissE. A. AgyemanA. Maltezos-
P. RobozM. R. BalakrishnanH. KusumoA. JafarnejadI. A. AjajM. KellyE. ShalmonP. MolinasN. Hiramatsu
STATUS REPORTPAGE 4
INIS
Alternate Liaison Officer
S. Asselah
V. KourguinianS. GoixingeF. RanzM. Kaikobad
L. Femando SayaoL. VasilevaD. F. Kenmogne
V. Ortiz
A. G. SanchezA. Araya Mann
J. Acen ComasS. Christofides
L. Nissen
M. A. Ashoub
E. Alemu
D. MarekG. Emi-ReynoldsK. PotiriadesJ. Palma
M. Ho seinR. A. Al-Shaheed
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 5
JordanKazakstánKenyaKoreaKuwaitLebanonLibyaLithuaniaMadagascarMalaysiaMaliMexicoMongoliaMoroccoMyanmarNetherlandsNew ZealandNicaraguaNigeriaNorwayPakistanPanamaParaguayPeruPhilippinesPolandPortugalQatarRomaniaRussian Fed.Saudi ArabiaSingaporeSlovak Rep.SloveniaSouth AfricaSpainSri LankaSudanSwedenSwitzerlandSyriaThailand
R. QassemS. AbdykhalykovaL. K. MuthiganiYong-Hwan KimA. K. Al-JassarA. HabibF. SerebaD. JanenasA. J. RubisIbrahim Ali-R. Botello CorteD. TundevF. Mazouar(J. Hla WinF. G. H. van Wees-F. MoralesDirector General, ECNR. FeylingK. Gui-V. Rodriguez GautoJ. L. A. Prado CubaI. DelfinT. UrbanskiM. A. Alexandre CostaS. M. Al-MalkiM. I. CristuV. G. Terent'evA. O. Al-MusaF. SoeratmanK. JankoD. PungercarC. N. van der MerweE. Martin SantamaríaH. G. P. KarunaratneI. A. Shaddad1̂ . EdvardsonS. HuwylerR. Al-ShanaaС Mongkulmann
K. Y. Awad
H. Maina NjorogeYun Soo Lim*
M. Fkini
R. AndriambololoNor R. A. Hamid
R. Novelo Pena
A. Brunvold
E. Conti
O. G. Mikhnevich
H. M. K. SoysaN. Orner SinadaU. WidemoP. KohlerN. SkheitaP. Patumthong
denotes that the Alternate LO's institute is not the same as the LO's institute
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
The Former YugoslavRep. of MacedoniaTunisiaTurkeyUgandaUK
UkraineUruguayUSAUzbekistanVenezuelaViet NamYemenYugoslaviaZaireZambia
Organization
AAEACECCERNFAOIAEAICRPIIASAICSTIISO
JINRNEAOAUUNIDOUNSCEARWECWHOWMO
M. Sejmenova-GicevskaN. E. Hachicha0. Sahin SeckinF.T. Esiangu-
J. I. PisankoA. RebellatoR. Ch. MorganA. D. AvezovJ. A. LozadaHoaug Anh NguyenM. S. Abdullah "N. MarinkovicN. DikolelaW. C. Mushipi
Liaison Officer
B. ChebaniG. StevenС PettenatiG. StergiouC. TodeschiniD. A. PenyE. Loe serA. I. LovtzovE. PatrikeevV. A. BiryukovE. SartoriA. W. GhabrialV. Podshibyakin-P. MuellnerK. ShibataL. E. Olsson
STATUS REPORTPAGE 6
S.Fascioli de Turenne
R. B. SanaevY. Rojas
Z. ZdravkovicM. Lubanza
= 99 countries
Alternate Liaison Officer
L. I. Molotkov
= 17 international organizations
25TH CONSULTATIVE MEETING STATUS REPORTOF IN1S LIAISON OFFICERS PAGE 7
MEMBER STATES
Year Countries + Int. Org. New Member States1978 6 2 4 1 3 Kuwait, Madagascar, Malaysia, Mali,
Qatar, Sri Lanka, Zaire, Zambia.
1979 6 4 + 1 3 Columbia, D.PR. Korea.
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
Kenya, Ethiopia.
1994 88+17 Croatia, Lebanon and Lithuania joined,D.PR.Korea withdrew.
1995 94+17 Armenia, Kazakstán, Uzbekistan, MyanmarEstonia, Tunisia.
1996 99 + 17 The former Yugoslav Republic of Macedonia,Republic of Cyprus, Singapore, Yemen,Uganda
66
69
69
72
73
74
74
75
78
79
79
80
81
86
+ 13
+ 14
+ 14
+ 14
+ 14
+ 14
+ 14
+ 14
+ 15
+ 15
+ 15
+ 16
+ 17
+ 17
Cuba, Greece.
Libya, Paraguay, Syria + IIASA.
-
Saudi Arabia, Nigeria. Guatemala.
China.
Uruguay.
-
Panama.
Costa Rica, Morocco, Jordan, UNIDO
Mongolia.
DDR ceased, Sudan joined.
Albania, AAEA.
Bolivia, WMO.
Nicaragua. Slovenia. Slovakia.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 8
OUTPUT TAPES SUPPLIED
Year Nujliber Member States
1978 41 Norway, Netherlands, Euratom cancelled.
1979 38 Pakistan added; Turkey cancelled.
1980 38
1981 38 Iraq added; Denmark cancelled.
1982 40 Cuba and Greece added.
1983 40 Libya added; Finland cancelled.
1984 42 Bangladesh, China added.
1985 43 Turkey added.
1986 41 Libya, Switzerland cancelled.
1987 42 Viet Nam added.
1988 40 Saudi Arabia added, Bangladesh, Spain
and Venezuela cancelled.
1989 35 New Zealand, CERN, Turkey, Algeriaand Viet Nam cancelled
1990 35 Algeria added, DDR ceased.
1991 32 Bulgaria, Australia andSaudi Arabia cancelled.
1992 25 Argentina, Hungary, Iran, Iraq, Poland,Romania and Yugoslavia cancelled.
1993 21 Italy, Cuba, Greece, Israel and ICSTI
cancelled, D.P.R. Korea added.
D.P.R. Korea withdrew.
South Africa, JINR cancelled.
Austria, Sweden, and UK cancelled
1994
1995
1996
20
18
15
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 9
INIS Correspondence Sent to INIS Liaison Officers in 1996
No. Date Subject
INIS Circular Lette rs
None
INIS Technical Notes
116 1996-01-18 INIS Questionnaire for Maintenance of the Coiporate
Authority117 1996-03-11 INIS Questionnaire for FIBRE Enhancement118 1996-09-0: Updating LNIS Liaison Officers' Data in the Introduction
for Vol. 28 of INIS Atomindex119 1996-09-17 Update of List of Journals Regularly Scanned and Key Journals120 1996-10-11 Non-Conventional Literature Data Production and Prep aration -
Barcodes121 1996-12-02 List Server
INIS Information Letters
119 1996-01-22 Production Statistics 1995120 1996-01 -23 Free Distribution of COM Products121 1996-01-31 Availability via FTP of Manual for Subject Analysis122 1996-04-11 Announcement of Professional Vacancies in the INIS Section123 1996-05-17 Article for the Electronic Library124 1996-06-2Í Modified INIS Output Production Schedule 1996125 1996-06-26 INIS FTP Service for the Distribution of INIS Atomindex Files126 1996-07-02 Major Changes in the Terminology of the INIS Thesaurus127 1996-07-15 Submission of Input via E-mail or FTP128 1996-07-31 Review of New INIS Products129 1996-08-02 Input to 1996 Periodic Report130 1996-10-25 IMS Output Production Schedule 1997131 1996-10-30 Future Production and Distribution of the ENIS Database on
CD-ROM132 1996-11-12 INIS Home Page Live133 1996-11-21 New IMS E-Mail Addresses134 1996-11-28 2nd Joint ETDE/IMS Technical Committee
Indexing News and Information Sheet
10 Feb. 1996 Subject Category Selection
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 10
Revisions of the Reference Series Documents
Ref Series No.
2 (Rev.7)
6 (Rev.27)
11 (Rev. 23)
12 (Rev.3)
13 (Rev. 35)
Date
Sep 96
Jul 96
Jun 96
Jan. 96
Jan 96
Subject
Samples for Bibliographic Desc
Authority List for Coiporate Enand Report Number Prefixes
Authority List for Journal Titles
Manual for Subject Analysis
INIS Thesaurus
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 11
Input to INIS Database by CountryVolume 27 (1996) - Total No. of Records 80516
IN 2.3%J P 6.7% G B 3 . 8 %
FR 3.7%
RU 8 1%
DE 6.0%
CN 3.9%
CH 1.3%CA 1.8%
BR 2.0%
OTHERS 11.8%
XA 2.9%
US 37.4%
"OTHERS" INCLUDES ALL COUNTRIES WITH INPUT LESS
Input to INIS Database by CountryVolume 23 (1992) - Volume 27 (1996)
О
оо
35,000
30,000
25,000
20,000 -
15,000
10,000
5,000
0
m
о
in ffl
О
BR СН DE GB JP PL US OTHERSCA CN FR IN NL RU XA
> wm о
1992 • 1993 • 1994 • 1995 1996
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 13
Input to INIS Databaseconventional and non-conventional literature
Volume 11 (1980) - Volume 27 (1996)
V. 11 (1980)
V. 12(1981)
V. 13 (1982)
V. 14(1983)
V. 15(1984)
V.16 (1985)
V. 17(1986)
V. 18 (1987)
V. 19 (1988) -
V. 20(1989)
V.21 (1990)
V. 22(1991)
V. 23(1992)
V.24(1993)
V. 25 (1994)
V. 26(1995)
V. 27(1996) -i
19505
18731
14202
22356
14948
19801
26526
29479
26032
28723
24482
27175
26972
76541
70761
72525
91720
73318
86448
~ 90369
I 100442
106717
86249
95579
H I 91927
Ц 88956
76560
77084
]78986
" 80516
0 20,000 40,000 60,000 80,000 100,000 120,000 140,000
TOTAL NUMBER OF ITEMS NON-CONVENT.LIT.
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 14
Input to INIS Database received and publishedVolume 22 (1991) - Volume 27 (1996)
V. 22(1991)
V. 23(1992)
V. 24(1993)
V. 25(1994)
V. 26(1995)
V. 27(1996)
93,790
91,927
88,538
88,956
74,432
76,560
80,317
77,084
79,591
78,986
] 85,25080,516
0 20,000 40,000 60,000 80,000 100,000 120,000
И ITEMS RECEIVED Ц ITEMS PUBLISHED
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 15
Input to INIS Database by Literature TypeVOLUME 27 (1996) - Total No. of Records 80516
JOURNALS 52.4°/c
BOOKS 14.1%
PATENTS 1.1%
REPORTS 21.6%
MISCELLANEOUS 10.8%
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 16
Input to INIS Database by Subject CategoryVolume 27 (1996) - Total No. of Records 80516
D 1.2%
E 25.9%
С 14.5%
F 5.9%
В 17.9%
G 34.6%
В - CHEMISTRY, MATERIALS AND EARTH SCIENCES
С - LIFE AND ENVIRONMENTAL SCIENCES
D - ISOTOPES, ISOTOPE AND RADIATION APPLICATIONS
E - ENGINEERING AND TECHNOLOGY
F - OTHER ASPECTS OF NUCLEAR AND NONNUCLEAR ENERGY
G - PHYSICS
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 17
Input to INIS Database by Subject AreasVolume 27 (1996) - Total No. of Records 80516
7.5%Nuclear Materials
(B2)
7.1%Nuclear Physics
(G3)6.5%Chemistry(B1)
10.9%Elementary Particles
(G1..G2)
14.5%Life & Environmental Sciences
(C)
16.6%Research and Technology related to Fusion
(G4, G5, G6)
5.3%Radioactive Waste(E5)
5.1%Economic, Legal & Social(F1.F2, F3, F5, F6, excl. F28)
4.0% Earth Sciences (B3)
1.2% Isotopes (D)0.8% Safeguards
(F28, F4)
20.5%Nuclear Power(E1.E2.E3.E4)
25TH CONSULTATIVE MEETINGOF IMS LIAISON OFFICERS
STATUS REPORTPAGE 18
Input to INIS Database by Subject AreasVolume 24 (1993) - Volume 27 (1996)
Nuclear Power(E1,E2,E3,E4)
Radioactive Waste(E5)
Safeguards(F28.F4)
Isotopes(D)
Economic, Lega; & Social(F1,F2,F3,F5,F6, excl. F28)
Life & Environmental Sciences(C)
Earth Sciences(B3)
Nuclear Materials(B2)
Chemistry(B1)
Research & Technology relatedto Fusion (G4,G5,G6)
Nuclear Physics(G3)
Elementary Particles(G1.G2)
0 5,000 10,000 15,000 20,000
1993 1994 1995 1996
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 19
Input to INIS Database by year of publicationVolume 27 (1996) - Total No. of Records 80516
4986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
42868
19657
0 10,000 20,000 30,000 40,000 50,000
* 20 records were entered with publication year before 1986
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 20
Atomindex TimelinessYear of Publication in Each Anouncement Year
Volume 18 (1987) - Volume 27 (1996)
120,000
100,000
80,000
60,000
40,000
20,000
106,717
100,442
ШШШШ
95,579
86,249
IP
91,92788,956
гш/Ш.
76^6078,986 80,516
í.1•".• . i
1987 (Vol 18) 1989 (Vol 20) 1991 (Vol 22) 1993 (Vol 24) 1995 (Vol 26)1988 (Vol 19) 1990 (Vol 21 ) 1992 (Vol 23) 1994 (Vol 25) 1996(VoL27)
Publ.year=Ann. year
Publ.year=Ann.year-3
Publ.year=Ann.year-1
Publ.year-Ann.year-4 and rnore
Publ.year=Ann.year-2
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 21
B. IMS SECTION 1996 FINANCIAL PERFORMANCE REPORT AND 1997 FINANCIALPLAN
(1996 ROE: AS 10.30 = US$1)(1997 ROE: AS 1 ().')()= US$1)
Salaries - tstablished posts - P
Temporary Assistance - P
Salaries - Established Posts - GS, M&O
Temporary' Assistance - GS
Common Staff Costs
Overtime
Sub-total: Staff Costs
Travel - Staff
Travel - Non-staff
Sub-Total: Travel Costs
Interpretation Sendees
Representation and Hospitality
Training
Equipment: Purchased
Supplies and Materials
General Operating Expenses
Contracts
Miscellaneous
Sub-total: Other Direct Costs
Translation Sendees
Printing and Publishing Services
Data Processing Application Services
Sub-Total: Shared Costs
Total
1996USS (Actual)
1 186 067
32 103
1 239 218
16 175
904 249
2 194
3 380 006
70318
165 525
235 843
33 261
3 000
8 392
37 153
77 469
91 502
417 644
39 055
707 476
45 600
586 332
334 705
966 637
5 289 974
1997USS (Plan)
1 323 400
65 800
1 265 400
17 200
975 000
2 400
3 649 200
62 800
95 000
157 800
25 800
4000
11 800
93 200
81 800
93 700
207 500
38 200
556 000
39 400
492 000
295 400
826 800
5 194 600
ÍNIS SECTION
С. TodeschiniSecretary: B. Mayer
255
n
VacantSecretary: Vacant
ел p
SIоpuел
2О
Bibliogr. Control Unit Subject Control Unit Centre Services Unit1
Seer. N. DreihannSuperv. S. RiederA. AgiusL. Dessyllas (P/T)R. EderR. Foerster-R. (P/T)L. Gonscinski
ШШМШШШШSeer. K. EppersonThesaurus Spec:G. TebbSubject Specialists:R. AgarwalJ. MondtB. NegeriV. SmirnovDocumentationSuperv.: M. AvedikianС NasiniS. Oezhan
Seer. R. FloryTechn. Info.Officer:J. BlantonSeer. E. AldoverInfo. Officer:Z. StanikSenior Doc. Clerk:S. ScherzerSenior Doc. Clerk:R. Foerster-R. (P/T)IAEA Liaison OfficerOECD/NEA, France
J. Galan
Clearinghouse Unit
D. Pertot-SinozicG. FazekasR. KunzM. HennetС Aleson
Photographic Unit:Superv.: H. LoserlL. BinderR. Reynauri
G. St. PierreD. Calma (P/T)D. Sattler (P/T)
IINIS Computer Supp. Group
E. CsorbaL. IlievN. Gyasi
ел
ел
О VИ О(о 73
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 23
D. IMS INPUT
D. 1 Volume of Input
The total number of records announced in Atomindex volume 27 ( 1996) was 80,5 16.
A total of 77 Members sent input for volume 27 (1996) (78 for volume 26 (1995)). The followingMembers provided no input for the given calendar years:
1994
AlbaniaChileCameroonColombiaEcuadorGreeceGuatemalaDPR. KoreaKenyaKuwaitLibyaMadagascarNicaraguaPanamaPortugalSaudi ArabiaS. AfricaSudanTurkey
1994(continued)
UruguayVenezuelaYugoslaviaZaireAAEAFAOICRPICSTIIIASAISOOAUWECWHOWMOUNIDO
1995
AlbaniaBoliviaCameroonColombiaGreeceKenyaKuwaitLebanonLibyaMadagascarMaliNicaraguaPanamaPortugalSloveniaSudanVenezuelaYugoslaviaZaire
1995(continued)
CECFAOICRPIIASAOAUUNIDOWECWHOWMO
1996
AlbaniaArgentinaBoliviaCameroonColombiaCosta RicaEcuadorGreece+GuatemalaIraqKenyaKuwaitLibyaMadagascarMaliMyanmarNicaraguaPanamaPortugal
1996(continued)
QatarSaudi ArabiaSloveniaSri LankaSudanVenezuelaYugoslaviaZaireEURATOMFAOICRPIIASAISOOAUUNIDOWECWMO
* New Members are not included in the year in which they joined INIS.+ Greece sent a test input in 1996 but the final version was not received until 1997.
The INIS Secretariat made a comprehensive effort in 1996 to encourage Liaison Officersto participate more actively in INIS. Liaison Officers of 17 countries were contacted in July toremind them that they had not sent any input since the beginning of 1996. As a result of thisactivity 10 of these countries did send input.
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 24
Also in July, letters were sent to the Missions of eight countries whose input haddecreased considerably during 1991-95 to enquire about the reasons and to offer assistance. As aresult four countries sent more input for volume 27 (1996) than for volume 26 ( 1995).
In August, three Liaison Officers of countries that had submitted no input since joiningINIS were contacted to remind them to fulfill their responsibility of sending input to INIS.Unfortunately, no positive response was achieved as a result of these letters.
In December, letters were sent to the Missions of a further ten countries who had notsubmitted any input either since joining INIS or for the past at least two years, drawing theirattention to the revised arrangements for INIS membership requiring their cooperation torevitalize their country's participation in INIS.
D.2 Non-Conventional Literature on Microfiche
In 1996. INIS received 26.971 reports of non-conventional literature which weredisseminated on 11 610 microfiche titles (16 273 microfiches). The following table containsfigures for the past five years, indicating documents processed by the Secretariat and thosereceived from the US in microfiche form.
Year
19921993199419951996Aver.
INIS Production
Docs
630655675969445547925417
Fiche
S14871477686581354637051
RNs162731288215702156521790015681
US Production
Docs
641666197473829868186938
Fiche
920697051116512213981010144
RNs93511023787761176890139839
Total
Docs
127221218613442127531161012386
Total
Fiche
173571685218851180261627317196
% of docs notavailable fromINIS
Patent
10.2%8.7%7.7%5.3%7.5%7.8%
Other
5.2%6.6%6.7%5.9%3.4%5.5%
The above figures do not show any significant trends over the past five years. TheSecretariat continues to be grateful to INIS Members for their efforts in sending copies of the fulltexts of non-conventional literature to the system. As of Atomindex Volume 28 issue 05, 355 600documents of non-conventional literature are referenced in INIS, of which 316 445 are availablefrom the Clearinghouse.
D.3 Input Media
E-mail/FTP are the preferred media of input submission. Input was submitted viae-mail/FTP by 5 1 Members, on diskette by 28 Members, on magnetic tape by 2 Members, and onworksheets by 3 Members.
D.4 IAEA input
In 1996, the INIS Secretariat prepared 2377 items of input from publications of the IAEAand other UN organizations (in 1995, the figure w/as 2304).
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 25
D.5 Input with FIBRE
During 1996 FIBRE was used by 62 Members, six more than in the previous year. SomeMembers are using FIBRE for checking input only, but the majority are using FIBRE for inputpreparation and cliecking data.
E. INPUT PROCESSING SUPPORT
1Ъе development of the INIS Data Processing System (IDPS) was continued with fullconcentration on die second main part, the INIS Record Processing Subsystem (IRPS). Specialattention was devoted to the architecture of the software processes that constitute the system andto the design of the user interfaces that support the work of the INIS Secretariat staff. The actualconstruction phase of the system started in 1997. The implementation of the IRPS with links tothe Authorities Maintenance Subsystems is scheduled to take place mid-November 1997, startingwith the first issue of the INIS Atomindex, volume 29.
The updated version of DOS-FIBRE 2.1 and WinFIBRE 1.0 were distributed to allregistered recipients in June.
E.I Authorities
E.I.I Maintenance of the Corporate Authority
A draft proposal to simplify the rules governing the standardization of Corporate Entriesand a proposal on the mechanisms/procedures for future decentralized maintenance of corporateentries was discus sed at the 2nd Joint INIS/ETDE Technical Committee Meeting in Oak Ridge,TN. USA 28-30 October 1996. The full results of the discussions as reviewed and agreed uponby all participants were sent to the entire INIS membership as INIS Inforrnation Letter No. 134.The topic will be presented and discussed at the present meeting (see Agenda item 11).
E.I.2 Corporate Entries and Report Prefixes, Journal Titles
The 27th Revision of the Authority List for Corporate Entries and Report NumberPrefixes (IAEA-INIS-6) and the Supplements containing 32,098 entries were published.
The 23rd Revision of the Authority List for Journal Titles (IAEA-INIS-11) and theSupplements containing 11,745 titles were published.
E.1.3 INIS Thesaurus
Revision 36 of the Thesaurus, printed in January 1997, contains 19,177 accepted terms(descriptors) and 6663 forbidden terms (non-descriptors). Since the publication of Revision 35,633 accepted terms and 28 forbidden terms have been deleted or changed and 77 accepted termsand 462 forbidden terms have been added. The changes are in accordance with therecommendation of the twenty-fourth Consultative Meeting of INIS Liaison Officers that"consideration should be given to reducing the number of accepted terms in the INIS Thesaurus
25TH CONSULTATIVE MEETING STATUS RETORTOF 1NIS LIAISON OFFICERS PAGE 26
by deleting infrequently used terms'". The deleted terms had all been in the Thesaurus for aconsiderable period of time (generally since before 1980) but had rarely, if ever, been used toindex literature reported to INIS. Terms that had never been used were deleted without beingmade into forbidden terms; ternis that had been used at least once were made into forbidden termswith a scope note to indicate the period for which they were valid descriptors and withappropriate USE or SEE references to indicate how the concepts they represented should betreated.
Work also continued on the reconciliation of the INIS and ETDE Thesauruses. A numberof contentious terms were resolved, either by deletion from the ETDE Thesaurus or by additionto the INIS Thesaurus. The vast majority of the tenus used to index literature within the INISscope are now common to both authorities and work on reconciling the two books has thereforeceased, in accordance with the Liaison Officers' recommendations. Nevertheless, there remainsclose coordination between the Thesaurus Specialists of the two systems to ensure that futureterminological changes are made consistently.
E.I.4 INIS Multilingual Dictionary
Since publication of the revised Multilingual Dictionary in 1995 there have been somesignificant changes to the Thesaurus terminology. A format for the exchange of the multilingualfile has been developed and used to send recent terminological changes to the four national INIScentres responsible for the translations (the centres of France, Germany, Spain and the RussianFederation). The ;e centres have all agreed to supply translations of the new terminology. Whenall the translations are received they will be made available to INIS Members via FTP.
E. 1.5 Subject Categories and Scope Descriptions
The INIS Secretariat prepared a set of proposals for revision 8 ofIAEA-INIS-3 with themain objective of reducing the hierarchy of the categorization scheme from five to three levels.The proposals were presented and discussed at the 2nd Joint INIS/ETDE Technical CommitteeMeeting held in October 1996 in Oak Ridge. Based on the recommendations made at thismeeting and at the 24th Consultative Meeting of IMS Liaison Officers, a revision of' IAEA-INIS-3was prepared for the 25th Consultative Meeting of INIS Liaison Officers. The revision preservesthe present structure of the categorization scheme until a common INIS/ETDE categorizationscheme is adopted, but includes revisions of the scope definitions especially in problematiccategories (see Agenda Item 12).
E.2 Database Quality Assurance
To assure the high quality of the common Database, the INIS Secretariat, acting on behalfof INIS Members, carefully considers the major quality aspects of input with regard to:
Completeness of coverageTimelinessConsistencySubject analysis and bibliographic description
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 27
E.2.1 Completeness of Coverage
As a result of checks performed by the INIS Secretariat to identify items relevant to theINIS subject scope but not included in the INIS Database, 24 letters were sent to INIS LiaisonOfficers asking for submission of the missing publications. For a further discussion of theSecretariat s efforts to improve coverage, see Agenda Item 13.
E.2.2 Timeliness
The following table gives an overview of the average time lag (in months) for the past sixvolumes by type of literature.
Type ofrecordJournalBookReportPatentMisc.All records*
Vol. 221991
71310131910
Vol. 231992
8131011
1610
Vol. 241993
79
109
179
Vol. 251994
799
12189
Vol. 261995
711810179
Vol. 271996
8898
159
*ineludes more than 99% of total inputTime lag = date of inclusion in the database - publication date (in months)
Although the figures in the above table suggest that the timeliness of non-conventionalliterature (reports, patents and miscellaneous items) may be improving slightly, we canunfortunately find no evidence that the time lag for the inclusion of records to journal articles isdecreasing. This is somewhat disappointing in view of the high importance attached to journalliterature by Database users and of past discussions by the INIS Liaison Officers to identify waysto improve the timeliness of the reporting of journal items.
The following additional statistical figures were presented in the Production Statistics1996. dated 1997-02-03 as INIS Information Letter No. 135:
• Time lag for records arranged by country
• Time lag for type of literature arranged by country
• Year of publication arranged by country
25TH CONSULTATIVE MEETING STATUS RETORTOF INIS LIAISON OFFICERS PAGE 28
E.2.3 Consistency
Because of the high degree of decentralization, special efforts are devoted to theconsistency of INIS and its Database. The INIS Secretariat therefore publishes and updates theReference Series with twenty-three manuals on INIS rules, standards, guidelines, etc. Thefollowing manuals from the INIS Reference Series were revised, supplemented or updated duringthe reporting period.
IAEA-INIS-2(Rev.7) INIS: Samples for Bibliographic Descriptionwas published and distributed in September 1996.
IAEA-IMS-6(Rev.27) INIS: Authority List for Corporate Entriesand Report Number PrefixesSupplements and the annual revision were published anddistributed in 1996.
IAEA-INIS-ll(Rev.23) INIS: Authority List for Journal TitlesSupplements and the annual revision were published anddistributed in 1996.
IAEA-INIS-12(Rev.3) Manual for Subject Analysiswas published and distributed in January 1996
IAEA-INIS-13(Rev.35) INIS Thesauruswas published and distributed in January 1996
E.2.4 Quality Check of Subject Analysis and Bibliographic Description
In 1996, 16,786 items of input were checked for quality of subject analysis and, ifnecessary', corrected by the Subject Specialists. The Expert System checked 78,124 input recordsand selected 9040 items as having a high probability of being incorrectly categoiized or poorlyindexed (or both). As a result of manual checks of these items by the Subject Specialists, 1183were withdrawn (out of INIS scope), 5024 were changed and the remaining 2833 records enteredinto the Database unchanged. The main subject analysis problems identified on these input itemsby the Subject Specialists were communicated to the inputting centres in the form of SpecialQuality Checks or detailed tutorial letters. Special Quality Checks were also performed at therequest of INIS inputting centres, as well as for the first input received from new inputtingcentres. A total of 16 Special Quality Checks and letters were sent to the inputting centres basedon approximately 300 input items. The Bibliographic Control Unit carried out continuous checkson the bibliographic description of documents referenced in INIS. During 1996, letters or e-mailswere sent to 26 INIS Members giving guidance on this aspect of input preparation.
F. OUTPUT PRODUCTS AND SERVICES
F. 1 Printed INIS Atomindex
For 1996, the IAEA's Division of Publications reports 161 paid subscriptions and 241 freesubscriptions (including those for IAEA staff) for the printed INIS Atomindex. These figurescompare with 205 paid subscriptions and 238 free subscriptions for the previous year, 1995.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 29
1997 is rhe last year in which the printed INIS Atomindex will be available. Asrecommended by the 9th Advisory Committee for INIS, publication of the printed product willcease as of January 1998.
F.2 INIS Online Services of the IAEA
The external online usage of the INIS Database in 1996 is compared below with that ofrecent years:
INIS usage by external Members
Year1993199419951996
No. of active externalIMS Members2 3 " '"•" "" "
221817
Connecthours249.T36218.737211.175199.367
SDIexecutions2,6891,9451,9541,380
Referencessupplied33,86827,64526.24821,648
The total connect hours of individual Members, including the IAEA, are given in Table 1,followed by the connect hours by modes of connection and the use of related services in Table 2.Charges for database services remained unchanged in 1996.
Access via the Web: in 1996 a sample database of about 3000 INIS references, usingPLWeb retrieval software, was made available on the INIS Home Page for free access withoutregistration. We hope, through this sample database, to give all people who access the INISHome Page an insight into the entire online database, its contents and its usefulness. The INISHome Page also gives a link to enable connection to the Agency mainframe, which simplifies theprocedure for accessing the INIS database under STAIRS.
Partnership with ESA-IRS: the European Space Agency's Information Retrieval Service(ESA-1RS) informed us that their commercial activities will be phased out at the end of 1997, atwhich time our co-operative agreement for the distributed database operation of INIS and AGRISwill cease. The INIS Database will continue to be available on the IAEA mainframe computer(possibly soon with an improved user interface - see Agenda Item 14) and via various commercialhosts.
Liaison Officers' Reports: the INIS Liaison Officers are reminded that they may requesta monthly summary report of the online access to INIS on the IAEA host made by users in theircountry or international organization, whether this access be by direct dial-up or through theESA-IRS gateway. Where no report is received for a particular month, this is an indication thatno access was made by the country that month. Similarly, annual summary reports are producedand sent every January to those Liaison Officers who receive the monthly reports.
Table 1. Access in
INIS Member
COUNTRY
Connect Hours to the INIS/EDIN Databases on the IAEA Computer by
Region
1 Austria Europe2 Belgium3 Bulgaria4 Canada5 China, PR6 Denmark7 Finland8 France9 Hungary
10 Ireland11 Italy12 Korea, Rep13 Mexico14 Netherlands15 Norway16 Slovakia17 Slovenia18 Spain19 Sweden20 Switzerland21 UK22 USA
Subtotals
INTERNATIONAL ORGAN1 CEC2 FAO3ÍAEA4 UNIDO
Subtotals
TOTALS
EuropeEuropeThe AmericasEast Asia & the PacificEuropeEuropeEuropeEuropeEuropeEuropeEast Asia & the PacificThe AmericasEuropeEuropeEuropeEuropeEurope
«нвиякавииииаvieil* |'|*1И1'двян^|^вятеч
INIS
9.71311.703
'"0.019"0.0001.1480.0250.227 1
62.6880.0000.7463.5170.5290.1110.4280.1249.8434.4760.275
Europe | 2.084Europe ! 37.610Europe ; 71.654The Americas
ZATION
0.000
216.920
1.0480.769
4006.8040.000
4008.621
4225.541
EDIN
4.0440.0000.0000.0000.0000.0000.0000.1340.0000.0046.9360.0000.0000.0170.0000.0000.0000.0000.0000.9440.0000.000
12.079
0.0000.000/3290.000
7.329
19.408
ШШШтTotal
13.75711.703Ó.0Í90.0001.1480.0250.227
62.8220.0000.750
10.4530.5290.1110.445
\ 0.1249.8434.4760.2752.084
38.55471.6540.000
228.999
1.0480.769
4014.Ï330.000
4015.950
4244.949
INIS
24.86810.1820.0000.0000.0000.072 j0.080
53.5240.0110.0004.5501.9090.0000.2481.1495.1622.8770.0009.644
25.61871.066
0.000
210.960
0.1500.000
3475.4660.065
3475.681
3686.641
1995EDIN
0.1440.0000.0000.0000.0000.0000.0000.2180.0000.0000.0000.0000.000
18.4640.0000.0000.0000.0000.4210.1520.9620.000
20.361
0.0000.000
16.0800.000
16.080
36.441
INIS Members, 1994-1996.
Total
25.01210.1820.0000.0000.0000.0720.080
53.7420.0110.0004.5501.9090.000
18.7121.1495.1622.8770.000
10.06525.77072.028
0.000
231.321
0.1500.000
3491.5460.065
3491.761
3723.082
1996INIS
174.850 ̂
3.144O.OÓO0.6610.0000.0000.000
13.9210.0000.0033.4180.0000.0000.0440.0000.2570.4090.7056.318
17.97177.548
0.000
199.249
0.0000.000
3886.1370/118
3886.255
4085.504
EDIN
0.0140.0000.0000.000b.oóó0.0000.0000.0110.0000.0100.0000.0000.0006.4190.0000.0000.0000.0000.4600.4570.0000.000
7.371
0.0000.0001.9380.000
1.938•
9.309
Total
74.8643.1440.0000.6610.0000.0000.000
13.9320.0000.0133.4180.0000.0006.463
[_ 0.0000.2570.4090.705
i 6.77818.42877.548
0.000
206.620
0.0000.000
3888.0750.118
3888.193
4094.813
NOTES: 1. The 18 Members active in 1996 appear in bold type in column 1.2. Denmark and Finland: 1996 usage was solely SDI-related, so no connect-time was incurred in that year.3. USA: 1994-1996 usage was solely SDI-related, so no connect-time was incurred in those years.
STATUS REPORTPAGE 31
Table 2. Modes of Access to the INIS/EDIN Databases onUse of Related Services, 1994-1996.
Modes of AccessDial-up users
Sessions
Connect hours
Print requests
Packet-switching & networks
Sessions
Connect hours
P'int requests
ESA-IRS usersSessions
Connect hoursPrint requests
Totals for external users
Sessions
Connect hours
Print requests
In-house usersSessionsConnect hours
Print requests
TOTALS FOR ALL USERSSessions
Connect hoursPrint requests
Related ServicesExternal users
Printed referencesPagesSDI executions
Microfiched reports
In-house usersPrinted references
Pages
SDI executionsMicrofiched reports
TOTALS FOR ALL USERSPrinted references
PagesSDI executions
Microfiched reports
NOTE: There is a slightin the computing
—-
INIS
2
0.0190
126
27.48061
1,510
189.686
55
1,638
217.185
116
7,5244006.804
2,122
9,162
"4223.989"2,238
27^645"38,022
C945" 32
41,46532,733
852
196
69,110
70,7552,797
228
discrepancy inprogram.
1994EDIN
0
0.000
0
4
4.044
0
61
8.0350
65
12.079
" ~ " o "
1207.329
0
18519.408
0
000
0
0
0
"o0~
• - • — -
0
0
0
0
the total
Total
20.019
0
13031.524
61
1,571
197.721
55
1,703229.264
116
7,6444014.133
2,122
9,3474243.397
2,238
27,64538,022
17945"32
-
41,465
"""32,733852
196
69,11070,755
2,797
228
INIS
0
0.000
0
231
42.44437
1,419
175.855
57
1,650
218.29994
6,5473475.466
1,736
8,197
3693.765
1,830
26,24836,937
1,954
34
33,240
30,232
802~"
153
59,488
67,169
2,7561 8 7 •
1995EDIN
0
0.000
0
3
0.141
0
64
20.2117
0
67
20.358
0
123
16.0800
190
36.4380
000
0
0
0
00
00
0
0
the HAEA Computer and
Total
0
0.000
0
234
42.58537
1,483
196.07257
1,717
238.657
94
6,6703491.546
1,736
8,387
" 3730.2031,830
26,24836,937
1,954
34
33,240
30,232
802
153
59,488
67,169
2756187
connect hours for INIS between Tables 1
INIS
1
0.124
0
307
75.424
0
1,045
123.30825
1,353198.856
25
5,1823886.137
1,301
6,5354084.993
1,326
21,64832,099
i,38020
32,159
27,498
640145
53,807
59,597
2,020165
and 2, due
1996EDIN
00.000
0
1
0.014
0
24
7.357
0
25
7.371
0
801.938
0
1059.309
0
000
"0
-—
0
0
00
00
0
0
Total
1
0.124
0
308
75.438
0
1,069
130.665
25
1,378206.227
25
5,2623888.075
1,301
6,6404094.302
1,326
21,64832,099
'""'1,38020
32,15927,498
640
145
53,807
59,597
2,020
165
to variations
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 32
F.3 Retrieval Service from the INIS Database for Non-registered End-users
The INIS Secretariat continues to offer a free ad-hoc retrieval service for staff of the VICorganizations and the Permanent Missions, for Fellows and Scientific Visitors at the IAEA, fororganizers and participants of IAEA meetings, for UN organizations, for requesters in developingcountries, and in response to readers who returned the Enquiry Service Form from the fNISPeriodic Reports In 1996. a total of 67 such searches were made.
Additionally, the INIS Secretariat continues to provide a free SDI service (automaticscanning of stored queries against every update of the database) for staff at the VIC. At the end of1996. INIS staff members had 25 stored queries being processed on behalf of VIC staff.
F.4 INIS Database on CD-ROM: New Procedures for the Production andDistribution
The INIS Liaison Officers were informed in INIS Information Letter No. 131 of newprocedures for tie production and distribution of the Database on CD-ROM. These will bediscussed under Agenda Item 6.
WinSPIRS Version 2.0 and the Quick Reference Guide were received in late April 1996and dispatched to Member States and cooperating international organizations on 3 May 1996.
At the time of writing, 85 Member States and 11 international organizations are licensedto receive a free subscription to the INIS CD-ROM. On 19 December 1996, there were 101current subscriptions to the INIS CD-ROM worldwide, and 185 total sales (current and lapsed).At the time of writing, a total of 65 requests from IAEA staff members for subscriptions havebeen received.
This is the first year where the Liaison Officers were asked to provide statistics on theusage of the INIS database on CD-ROM, which are reflected in Table 3. The Liaison Officers willbe asked to provide such statistics every year.
F.5 INIS FTP Service for the Distribution of INIS Atomindex Files
At the end of June 1996, the INIS Secretariat established an FTP Service for thedistribution of INIS Atomindex files via FTP. Since that date, ASCII files in the standardISO-2709 format corresponding to the two latest INIS Atomindex issues are permanentlyavailable on the IAEA's FTP server. The information is updated twice per month according to theINIS output production schedule. To reduce transfer time, all files are compressed withPKZIP/UNZIP Utilities 2.04g, which are also available on the server. INIS Liaison Officers wereprovided with the necessary instructions for transferring the files from the server.
When a new INIS Atomindex file is put on the server, all INIS Liaison Officers who haveprovided us with their Internet address are informed of the availability of the new file. For those
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 33
Liaison Officers who have an Internet address but do not have the FTP facility, each INISAtommdex file is sent as an attachment to an e-mail, at the same frequency of twice per month.
Special UNIX and DOS tools for the conversion of INIS Atomindex ISO-2709 files intoFIBRE tag-text format were developed and put on the server.
At present the FTP service is being accessed by the following countries:
INIS Downloading Timespan of Connect References References Full textMembers frequency INIS data hours displayed printed or INIS NCL
per month available online downloaded
57425
FRANCE
GERMANY
IRANMEXICO
USA
twice
twice
twice
twice
1972 topresent1970 topresent
1981 topresent1976 topresent
-
873.41
240-
2,082
-
23,430
360_
400
500
370230
452,687 19,601
Many oilier INIS Members have answered positively towards the FTP service, most ofwhom have plans to use it in the near future.
F.6 INIS Online and SDI Services provided by INIS Members from INISTapes/Cartridges
Following a recommendation of the 19th Consultative Meeting of INIS Liaison Officers,INIS Members provide statistics on the use of the INIS Database online on their national orregional hosts; these statistics are reproduced in the yearly Status Report of INIS Operationsalong with the IMS Secretariat's statistics for the IAEA host. Table 4, in four parts, contains thestatistics received from INIS Members for the year 1996.
The INI S Secretariat would appreciate the Liaison Officers' preparing their statistics forsending to the INIS Secretariat every year in February. We will naturally continue to remind theLiaison Officers of this task at the beginning of each year.
The ÍNIS Secretariat has recently contacted those centres that currently receive updates tothe INIS Database on tapes suggesting that CD-ROMs be used instead of this medium in future.
TABLE 3 -1996 STATISTICS ON THE USAGE OF THE IN[S DATABASE ON CD-ROMPAGE 3 4
Country Name/International Organization
AlbaniaArgentinaArmeniaAustria
AustraliaBelarusBrazil
BulgariaChileChina
CroatiaCuba
Czech Republic-EstoniaEthiopiaFinlandFrance
German)'Greece
HungaryIran
IrelandJapan
JordanKazakstánLithuania
Macedonia
MalaysiaMexico
MorrocoNetherlands
PakistanPern
PhilippinesPoland
ParaguaySingapore
Slovak Republic
South AfricaSri Lanka
SudanSweden
SwitzerlandSyria
ThailandTurkeyUkraine
United KingdomUruguay
United States of AmericaUzbekistan
VietnamICRP, United Kingdom
JINR, Moscow
OECD/NEA Data BarkUNIDO
TOTALS
Number of searchrequests handled
3554084
o'0
200260
3862
166
1054023
960 '30
471
00
174'250
o'0
192'
526
o'o'
112'
• o'0
• o'630
9223
")
0
o"16'
159"
000
160*42
320300
42'32'
o'224200
3000
00
9,375
Notes: 1) Bold and italics figures are estimates provided by the ILO.2) Countries with zero figures represent non-availability of statistics.5) * # of References supplied: Morocco 7,600; Pakistan 36,600 (displayed
Number of operational Number of full textSDI queries ( M S NCL) supplied
o'248
0
o'561200
000
801,176
o'150
o'456
020
2150
0'
o'100 '
0110
04,419"
o'o'
* 011054
100
o"152
0
0248
00
15'200'142
/660 :
5315
240
00
7,971
online) and 18,300 (printed o: downloaded)
0270
00
50000
7522
00
604486
400
400000
48500
360000
11700
91823
13000
360
0129
0205638
1700
40
16150
12
000
4,575
u-./e'ia/cd96stat.xls/eva 26/:'./97 lof 1
Table 4 (Part 1) External Members' Statistics on Usage made of the INIS Services they provided from IAEA/INIS Tapes orCartridges in 1996.
External INIS Member[and Host]
Timespan hostedor
batch processing
^Referencesp||sp¡4i^9ci';|pfonline*'"!-"
^References. ;printed or
downloadedSDI
executions
References printedor downloaded from
SDI executionsFull textsupplied
1 Austria [OeFZ Seibersdorf]2 Belgium [Belindis]3 Brazil [CIN/CNEN]4 Canada [CISTI]5 China, PR [CNIC] (see Notes)6 Czech Republic7 France (see Notes)8 Germany [STN International]9 India [BARC]
10 Japan [JAERI]11 Korea, Republic of [KAERI]12 Mexico13 Pakistan
-14 Russia [Atominform]15 Sweden [RIT]16 USA [DOE/OSTI, DIALOG,
and STN International]TOTALS
batch1987 through 1996
1971 to presentbatch
1993 to presentbatch
May 1970 to presentbatch
1974 to presentbatchbatchbatch
1976 to presentbatch
1976 to present
27.250 14,966 304360.000 figure unavailable figure unavailable
2,294744
19,872834
1,176
17,0004,915
498,00040,340
51,232
873.410 57,425
2,768.000 in "Refs print/downl"
170.000 45,544
3,082.000 452,687
7,280.660 570,622
23,430
416,050
20,501
19,601
479,886
2,4242,4002,5925,3404,4162,040
2484,056
incl in Refs print/downl45,00099,36742,78011,51491,800
70,214incl in "Refs print/downl
48,436 972,162
3,900
486400500
87230918221
6,742NOTES:1. AUSTRIA: the tapes were used until the introduction of the INIS FTP Service in mid-1996, after which the INIS data were downloaded from the IAEA's FTP server.2. CHINA, PR: CNIC provides online search services for 22 remote terminals through telephone links; no statistics maintained.3. FRANCE: the tapes were used until the introduction of the INIS FTP Service in mid-1996, after which the INIS data were downloaded from the IAEA's FTP server.
CEA-Saclay uses the INIS data to extract references to the microfiche they receive from INIS, to constitute a catalogue of their library holdings. (See also France's FTP-usagestatistics in Section F5.)
4. GERMANY: the number of connect hours is based on the online usage of the INIS database and the percentage of INIS information in the total ENERGY database. Statisticsinclude non-German usage: see Parts 2 and 3 for a breakdown.
5. INDIA: the numbers of full text supplied are not relevant, as the full text of most of the INIS records is available in BARC's library.6. JAPAN: JAERI's online service is available only to JAERI staff, whereas JAERI's SDI service is also open to external users. The numbers of full text supplied are not available,
since no distinction is made between INIS and other microfiche. Statistics on the INIS usage on the host STN International in Japan are included in Germany's statistics.7. USA: statistics are based on the percentage of INIS information in the total EDB database and include non-US usage: see Part 4 for a breakdown. DOE/OSTI's data on number
of references displayed, references printed or downloaded, and SDI executions are not included due to unavailability. The 4,056 SDI execs are based on monthly average of338 execs x 12 months.
No statistics related to the use of INIS tapes were received from Algeria or the UK.
STATUS REPORT
PAGE 36
Table 4 (Part 2)
Country
1 Argentina2 Austria3 Belgium4 Canada5 Denmark6 Finland7 France8 Germany9 Israel
10 Italy11 Japan12 Netherlands13 Norway14 Portugal15 Russia16 Slovakia17 Slovenia18 South Africa19 Sweden20 Switzerland21 UK
TOTALS
Table 4 (Part 3)
Country
1 Argentina2 Australia3 Austria4 Belgium5 Brazil6 Canada7 Denmark8 Finland9 France
10 Germany11 Israel12 Italy13 Japan14 Korea, Rep15 Mexico16 Netherlands17 Norway18 Poland19 Portugal20 Russia21 Slovakia22 Slovenia23 South Africa
24 Spain25 Sweden26 Switzerland27 UK28 USA
TOTALS
NOTE re ENERGY I
Statistics are based
From Germany: Breakdown by Country, Usage of INIS Database on STN
Internationa
Connect
hours
0.162.76
26.896.890.945.71
83.59185.73
0.021.22
78.336.351.110.611.291.210.221.684.645.689.48
424.51
1 in 1996.
Online
displays
436
4,2811,457
32380
10,99225,329
081
10,5091,345
10155
129135
50
220458
1,876
57,425
Offline
prints
00000
2717,5778,666
025
3,9461,593
6740000
4221646
194
23,430
т о т Germany: Breakdown by Country of
INIS Connect Hours in INIS and ENERGY
Databases on STN International in 1996.
Connect
hours
in INIS
0.160.002.76
26.89O.CO6.890.945.71
83.59" """ЛБ5.73"
"" 0.021.22
"" 78.330.000.00
"'"6."35"1.110.00
' " 0.611.291.210.221.68
0.004.645.689.480.00
424.51
Database:
Connect
hours
in ENERGY
'""" abo"Ü67
"""~aoo"5730"0.581.09
10.5238723"18.87
219.440.00
L369.84
o:i40703
" 55.01"" "0.50
0.020.000.00
" """ 0.00"0.ÜÜ0.00
"07026.701.286.32
51.98
448.90
Total
connect
hours
0.161.672.76
32.1907587.98
11.4663.94
Í02.46405.17
0.022.58
~ ""88/17 "0.140.03
61.361.610.020.61
"" 1.291.210.221.680.02
11.346.96
15.8051.98
873.41
on percentage of INIS information in total database.
SDIexecs
and prints
00000
48319
1,6480
480
12148
0000
16800
24
2,424
Online orders
for full text
_
_._
ra
>
TO
£Z
ZJ
С
3о
"О
j ¿
го
Я)
m
212
STATUS REPORTPAGE 37
Table 4 (Part 4) from the USA: Breakdown byDOE/OSTI, DIALOG and STN
Country
1 Australia2 Belgium3 Brazil4 Canada5 Denmark6 Finland7 France8 Hungary (trial access)9 Italy
10 Japan11 Korea, Rep12 Mexico (trial access)13 Netherlands "14 Norway15 Spain16 Sweden17 Switzerlanc18 UK19 USA
TOTALS
Connecthours
4283
9897
940
145618
1111216367
1262,524
3,082
Refsdisplayed
online
14,0681,764
84934,2422,3651,883
20,1944
2,7389,8773,305
3102,2473,2201,7837,7102,003
46,677297,448
452,687
Country, INIS Usage onInternational in 1996.
Offline prints(incl SDI
prints)
1,1790
191,557
221
2,0310
137737
2160
55387
590
1,59411,805
19,601
SDIexecutions
338was the
average monthlynumber ofSDI execs
NOTES: 1. Statistics are based on the percentage of INIS information in the total EDB Database.2. DOE/OSTI's data on number of refs displayed, offline prints, and SDI executions are not
included due to unavailability.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 38
F.7 Resumption of Provision of Output Products and Services to Yugoslavia
In April 1996. the INIS Secretariat received authorization from the IAEA's Division ofExternal Relations to resume the provision of INIS products and services to Yugoslavia (Serbiaand Montenegro), following the lifting of sanctions imposed in 1992 under UN Security CouncilResolution 757. This also included resumption of the OECD/NEA Data Bank's ComputerProgram Sen ices to organizations in Yugoslavia participating in the service through the IAEA.
F.8 Non-Conventional Literature on Microfiche
i) Ad-hoc orders (including online microfiche ordering)
External distribution:
No. ofreports
Requested*
Supplied*
1992
1824
1327
1993
1584
1092
1994
1761
1350
1995
2517
1503
1996
1712
1468
* Documents are not supplied until payment is received.
The online microfiche ordering service is used mainly in-house and externally by France( 11 documents) and Switzerland (9 documents). The Clearinghouse has established an Internetaddress [email protected] for orders and administrative questions.
In-house distribution (free) totalled 212 reports in 1996.
ii) Yearly Standing orders
1992 J993 1994 1995 1996
32 31 29 28 21
iii) Standing orders by prefix and/or subject category
In 1996, 730 reports were supplied to eight external customers for an amount of USS3458. The VIC Library ordered 429 reports to the value of US $2347, which were supplied freeof charge as part of an interlibrary exchange programme with ETFI of Switzerland.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS ; PAGE 39
iv) Prices
In 1996. prices for microfiche were as follows:
- Ad-hoc orders AS 100/report developing countries AS 50/report- Standing orders/prefix AS 58/report developing countries AS 43/report- Standing orders AS 7.85/fiche
v) Cost Recovery
At the USS exchange rate of AS 10.60 (1996), the billed cost realized through allmicrofiche sales amounted to US $168 500.
vi) Production
1992 1993 1994 1995 1996
Master (Non-US 10 000 8 800 7 700 4 455 4792NCL) approx.
Copies approx. 3 000 381000 270 000 133 650 168 038(non US)
Dispatched 493 000 438 000 453 000 252 988 246 164approx.(includes US)
Approx. no. of 2 9 2 2 ? 2 2 4 6 ,0 7*) 9 7
framesdispatched(millions)
*) Drop coincides, with phasing out of COM
F.9 Special Microfiche Production
In addition to INIS microfiche, the INIS Clearinghouse also produces, with lower priority,fiches for in-house customers (UNIDO) on a cost-recovery basis. The total volume of productionduring 1996 amounted to US$5142.
F.10 Clearinghouse Imaging Project
The INIS Clearinghouse staff began INIS Secretariat Imaging operations (INISIS) in earlyMarch. Images are stored in archival media and, beginning in June 1997, will be converted toCD-ROMs and disseminated to customers.
25TH CONSULTAT IVE MEETING STATUS REPORTOF IN1S LIAISON OFFICERS PAGE 40
7Ъе INIS Secretariat will image about 400,000 pages a year and will receiveapproximately 800.000 in electronic form from the U.S. and other countries. It is anticipated thatbetween 100-120 CD-ROMs a year will be required to disseminate this material. Further detailswill be provided under Agenda Item 8.
G. PROMOTION, INFORMATION AND OTHER SERVICES
G. 1 Promotion and Information
The following promotional materials were produced by the INIS Section for use attraining events, exhibitions, seminars, conferences and for the use by INIS Member States fortheir own promotional activities, and for ad-hoc distribution:
I "INIS Periodic Report 1995"II. "Development of INIS - Highlights (a special supplement to the INIS Periodic Report
1995 giving highlights of INIS history);III. IMS Fact Sheets" (updated);IV. "Presenting INIS" (completely new English version released, Russian and Spanish
translations in progress);V. INIS Homepage (completed, Internet link activated);VI. INTS Exhibit Stands (permanent stand in constant use as in-house promotional display;
the expanded stand was set up and manned by INIS staff at the IAEA General Conferencein September and the International Conference on one Decade After Chernobyl:Summing Up the Consequences of the Accident in April, both held at the ViennaInternational Conference Centre;
VII. INIS Newsletter (resumed, Issue No. 5 I/October 1996)
In addition, the following promotional materials are under development:
I. INIS Video Film (a completely new INIS promotional film which will also beavailable in CD ROM form is in production and will be shown under Agenda Item 4);
II. INTS Photo Archive (an initial study was commissioned by INIS and performed by theSystems Development Section of Computer Services);
III. INIS Poster (a new poster design was commissioned by an external graphicsdesigner/artist.)
IV. Database Directories (updates on INIS data sent to Directory of ProfessionalDatabases, Gale Directory of Databases Directory of Information Resources Online,etc);
V. UN Catalogue (contribution sent on INIS on CD-ROM to the UN Catalogue ofElectronic Products)
INIS External Promotional Events:
Promotion of INIS at the international seminar "Information in the Power Sector -INFOENERGO 96". Liptovsky Jan, Slovakia, from 27 to 31 May 1996;
25TH CONSULTAI IVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 41
Promotion of INIS at a seminar on IAEÎA activities in Nuclear Safety and InformationServices for staff of NPP Dukovany, Dukovany, Czech Republic, 29 November 1996;
Promotion of INIS at a seminar organized by the Faculty of Natural Sciences, ComeniusUniversity. Bratislava. Slovak Republic. 4 December 1996;
INIS In-house Promotion Programme: during the timeframe April through October1996. INIS provided in-house promotion on four occasions, as well as at the General Conferencein September 1996:
• International Conference on One Decade After Chernobyl: Summing up the Consequences ofthe Accident
• International Svinposium on Experience in the Planning and Operation of Low Level WasteDisposal Facilities
• FAO/IAEA Symposium on the Use of Nuclear and Related Techniques for StudyingEnvironmental Behaviour of Crop Protection Chemicals
• Svinposium on Reviewing the Safety of Existing Nuclear Power Plants
Information via e-mail: the Centre Services Unit of the INIS Section receives and responds to asteady flow of e-mail from Member States requesting information on INIS and accesspossibilities.
G. 2 Electronic Information Exchange
The address of the IAEA FTP server is "nesihp04.iaea.or.at". Access to the INIS directoryis password protected. There is one main directory and four subdirectories that containinformation for INIS users:
/ (main) INIS Atomindex and Authority files
/reference INIS Reference Series manuals
/mfhead Microfiche header information
/fibre Latest release of WinFIBRE and DOS-FIBRE
/tools UNLX and DOS tools
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 42
The following lists are not complete but serve to draw attention to particular files.
In the / (main) directory:
atVVSSII.zip Atomindex file with two issues SS and II of volume VV
atmfVVSS.zip Atomindex file with issue SS of volume VV
ccVVSS.zip INIS coiporate authority (with country codes) conesponding to volumeVV issue S S of Atomindex file
cnVVSS.zip INIS coiporate authority (with country names) corresponding to volumeW issue S S of Atomindex file
jallWSS.zip INIS journal authority (longer version) corresponding to volume VVissue SS of Atomindex file
jtilWSS.zip INIS journal authority (shorter version) corresponding to volume VV
issue SS of Atomindex file
thes.zip file with the latest version of the INIS Thesaurus
thes.trm INIS Thesaurus file format description
In the /reference subdirectory:
inisl zip IAEA-INIS-1 INIS: Guide to Bibliographic Description (WordPerfect)
inis7.zip IAEA-INIS-7 INIS: Specifications for Machine-readable Data Exchange(Word 6.0)
inis 12.zip IAEA-INIS-12 INIS: Manual for Subject Analysis (WordPerfect)
inis21.zip IAEA-INIS-21 INIS: Guidelines for Standardized Entry of Coiporate
Bodies (WordPerfect)
inis23.zip IAEA-INIS-23: INIS: FIBRE User's Manual (Word 6.0)
winfibre m.zip WinFIBRE User's Manual (Word 6.0)
In the /fibre subdirectory:
in /fibre/windows/: the February 1997 release of WinFIBRE 1.0
in /fibre/dos/: the February 1997 release of DOS-FIBRE 2 1
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 43
H. OECD/NEA DATA BANK'S COMPUTER PROGRAM SERVICE TO NON-OECD MEMBERS THROUGH THE IAEA: REPORT FOR 1996
H. 1 Introduction
As part oí" the co-operative arrangement between the IAEA and the OECD/NEA, theNEA provides its computer programs to IAEA Member States; that are not Members of theOECD. The liaison function between OECD/NEA, IAEA and Member States is vested in theINIS Secretariat. Under this arrangement one INIS Secretariat staff member works as a computerprogrammer at the NEA Data Bank, to check and provide program packages to users at theIAEA and at participating institutions in IAEA Members States that are non-OECD Members.
NEA Dati Bank services are financed by contributions from its Member Countries, and nodirect charge for the services is made to users.
The agreement takes the following forms: assisting new organizations to participate in theComputer Program Service; publicising OECD/NEA benchmarks, conferences and seminars tothese and other organizations; nominating their scientists to attend and channelling theparticipation forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the ComputerProgram Sendee serves scientific users authorised by Member Countries and belonging to over500 organizations: national laboratories, universities and safety authorities.
In 1996 the Czech Republic and Hungary joined the NEA Data Bank. These two countrieswill no longer access the Computer Program Service through the co-operative arrangementbetween IAEA and OECD/NEA.
H.2 Acquisition of New Programs
In 1996 the number of computer programs received from non-OECD Member Countriesincreased as compared with 1995. In 1995, 21 programs were received out of 158, as comparedto 27 programs out of 114 in 1996. The contributing countries are shown in Table 1. Figure 1shows the program acquisition by subject category.
Contributor(non-OECD Member)
ArgentinaChina, PRIsraelLithuaniaSloveniaIAEATotal
Number ofPrograms
11122
2027
Table 1: Non-OECD Members contributing Computer Programs in 1996.
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS RETORTPAGE 44
& Post Processors 50.8%
^Exper. Data Process. 3.4%
• Static Design Study 6.8%
E Radiation Shielding 1.7%
И Fuel Management 5.1%
E3 Reactor Kinetics 1.7%
® Safety Accidents 1.7%
0Heat& Fluid Flow 8.5%
•Reactor Systems 3.4 %
И Cross Sections Cale. 11.9%
ELattice&Cell Prob. 5.1%
Figure 1: Program Acquisition by Subject Category in 1996 (Total Number is 27).
H.3 Distribution
In all, 497 packages out of a total of 1837 were distributed to 27 non-OECD countries.During 1995. 216 packages out of 1523 were distributed. This represents an increase of morethan 100%. This increase is partly due to the Workshop on Nuclear Reaction Data and NuclearReactors, Physics, Design and Safety held last May at the International Centre for TheoreticalPhysics (ICTP). liiis workshop is organized every two years by the Nuclear Data Section of theIAEA and the ICTP. As part of the co-operative arrangement with IAEA, the Data Bank providesthe computer programs used during the workshop. This year 55 persons from 27 countriesattended the workshop and used 25 programs. During the workshop about 200 requests wereregistered.
It is expected that the number of codes distributed to non-OECD countries during thecurrent year ( 1997) will be about 200 fewer. Table 2 shows the number of programs sent to eachnon-OECD Member Country that placed requests in 1996. Figure 2 shows the programdispatches by requestor type. Figure 3 shows the program dispatches by subject categories.
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 45
Requester(non-OECD Member)
AlgeriaArgentinaBangladeshBrazilBulgariaChina, PRCubaEgyptGhanaIndiaIndonesiaIranIsraelJordanMoroccoNigeriaPakistanPolandRomaniaRussian FederationSlovakiaSloveniaSouth AfricaSyriaUkraineUzbekistanYugoslaviaIAEATotal
Number ofPrograms
256
283157
62126
576
324
2->5
2710
13828
58
1823
2766
497
Table 2: Computer Programs dispatched to non-OECD Members in 1996.
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 46
GovernmentalLabs.68%
Universities31%
International Org.1%
Figure 2: Program Dispatches by Requestor Type (Total Number is 497).
E3 Pre & Post Processors 27.7%
Ш Exper. Data Process. 0.9%
DStatic Design Study 7.6%
Ш Radiation Shielding 2.4%
В Fuel Management 15.9%
В Reactor Kinetics 1.1%
В Safety Accidents 2.4%
Ш Heat& Fluid Flow 1.2%
• Reactor Systems 0.2 %
HCross Sections Cale. 13.1%
• Lattice & Cell Prob. 11.0%
• Waste & Environment 0.6%
H Nuclear Fusion 0.2%
В Mathematical Subr. 0.8%
0 Muttigroup X-section 2.4%
В Structural Analysis 12.4%
Figure 3: Program Dispatches by Subject Categories (Total Number is 497).
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 47
The number of programs distributed originating in non-OECD Members during 1996increased by 80%. There were 235 during 1995 and 425 during 1996. Table 3 shows the details.Figure 4 shows the evolution over time of program distribution.
Originator(non-OECD Member)
Number ofPrograms
AlgeriaArgentinaBrazilChina PRCroatiaCubaIndiaIranIsraelLithuaniaMyanmarRomaniaRussian Fed.SlovakiaSloveniaSouth AfricaSyriaViet NamIAEA
1
559
2
211
'У
2
71213189512264
TOTAL 425
Table 3: Computer Programs originating in Non-OECD Member Countries and distributedin 1996
h
•TOTAL• NON-OECD
D Û C D r ^ r h 0 O 0 O 0 O O C O O ) a ) C D O )0 ) 0 0 ) 0 0 ) 0 1 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 )
Figure 4: Evolution over Time of Program Distribution.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 48
I. TRAINING, TC, FELLOWSHIP AND TC PROJECT SUPPORT
1996 was a good year for training in INIS. Fifty four Member States (56%) and eightyfour participants received some kind of training during the year. The training involved eitherindividual participation available through three different formal course offerings or a fellowship orscientific visit to ihe Secretarial, and/or one or more INIS centers.
1.1 INIS Training Seminar
An INIS Training Seminar was held in Vienna from 9-13 December 1996. The Seminarwas attended by thirty nine participants from the following thirty eight countries: Austria;Argentina; Bangladesh: Bulgaria; China; Colombia; Croatia; Cuba; Cyprus; Estonia; France;Ghana; Hungary; India; Indonesia; Jordan; Lebanon; Libya; Lithuania; The former YugoslavRepublic of Macedonia; Mexico; Mongolia; Myanmar; Norway; Pakistan; Poland; Romania;Singapore; Slovakia; South Afinca; Spain; Sudan; Tunisia; Turkey; Ukraine; Yemen; Yugoslavia;and Zambia. Thirteen participants attended the Bibliographic Description Course; fifteen theSubject Analysis Course; and eleven the Online Database and CD-ROM Course.
1.2 INIS PC-Based Training Package
Dean Associates. Sheffield, UK, has been continuing work on the INIS PC-BasedTraining Package during 1996. The package is designed for individualized beginner training inINIS Centres. Nineteen INIS Centers received a draft of the Package on CD-ROM in 1996,reviewed it and provided feedback to INIS. The Package was revised to incorporate thisfeedback. The English version of the Package will be distributed to INIS Centers in the firstquarter of 1997. The French and Spanish INIS centres have generously offered to translate thetext of the audio part of the package and the French and Spanish versions will be distributed laterin 1997.
1.3 Technical Co-Operation (TC) Regional Workshops
In cooperation with the IAEA Department of Technical Co-Operation (TC), INISsponsored two Regional Workshops in 1996. Through these workshops thirty INIS Center stafffrom twenty Member States received classroom training and practical application.
A Regional (RCA) Workshop on Nuclear Information Systems was held for the Asia andPacific Regions in Kuala Lumpur, Malaysia 18-29 March 1996. It was jointly organized by theIAEA and the Malaysian Institute for Nuclear Technology Research (MINT). The Workshopincluded sessions on INIS Output Products and Services; Promotion; Management andOrganization of Modern Information Centers; Collection and Selection of INIS Input;Bibliographic Description; Subject Analysis and Database Search and Retrieval. Twelveparticipants from the following ten Member States attended: Bangladesh; China; India; Indonesia;Korea; Malaysia; Pakistan; Philippines; Sri Lanka and Vietnam.
A Regional Workshop on Nuclear Information Systems was held for the West AsiaRegion in Damascus, Syria 17-21 November 1996. It was organized by the IAEA in cooperation
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 49
with the Government of the Syrian Arab Republic through the Atomic Energy Commission ofSyria. The Workshop included lectures and practical exercises on: Overview of IAEA TCDepartment; Principles of Information Management; INIS As A Nuclear Information System;INIS Subject Scope; INIS Database; Guidelines for Submitting Information; INIS Products,Sen ices and Promotion and Opportunities for Regional Cooperation. The group also visited theNational Information Center (NICE), the Syrian National Library and the Library andDocumentation Division of the Atomic Energy Commission. The Workshop was attended byeighteen participants from eight countries: Iran; Jordan; Kazakstán; Lebanon; Saudi Arabia; Syria;Uzbekistan and Yemen.
1.4 TC-sponsored Donation of used IAEA PCs to National IJNIS Centres
Shipment was completed of 109 surplus/used complete computer configurations from theIAEA made available to INIS centres of developing countries through the instigation of the INISSecretariat for the preparation of national input to the INIS Database. A further consignment of25 surplus/used PC systems has been assigned and is awaiting shipment.
1.5 IAEA Fellowships and Scientific Visits
During 1996 there were seventeen individuals representing fourteen Member States whoenjoyed INIS-related fellowships and scientific visits. These were:
DATE INDIVIDUAL AND MEMBER STATE MEMBER HOST
February: Mr. Joel RAJOBELISON, Madagascar IAEAApril: Ms. Janna KOURGHINIAN, Armenia IAEA
Ms. Elena V. KHARITONOVICH, Uzbekistan IAEAMr. Anvar AVEZOV, Uzbekistan IAEA
April-June Mr. Yu ZHOA, China IAEA; AustriaMay Ms. SIBBUKU, Zambia IAEA
Mr. ISYAKA, Nigeria IAEAJuly-August Mr. Vladimir IVANYUKOVICH, Belarus IAEA; Austria
Ms. Marija SEJMENOVA-GICEVSKA, IAEA; AustriaThe Former Yugoslav Rep. of Macedonia
Sept.- October Ms. Iglika MITEVA, Bulgaria Denmark, FranceOctober Ms. Ала E. REBELLATO RODRIQUEZ, Uruguay Brazil
Ms. Hilde ROHLAND, Chile IAEAMr. Humberto P. LOPEZ, Uruguay IAEAMs. Najat AYOUB, Lebanon Syria
November-December Ms. Aline GHAYA, Lebanon Syria, Austria, IAEADecember Ms. lige MAALMANN, Estonia IAEA
Ms. Amal HABIB, Lebanon Denmark, France,Switzerland
25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS
STATUS REPORTPAGE 50
The following IAEA Technical Cooperation Projects were worked on in 1996:
National Projects Project No.BelarusLebanonKazakstánUzbekistan
BYE/0/002LEB/0/004KAZ/0/002UZB/0/002
Regional Projects Project No.East Asia and Pacific ; RAS/0/019West Asia
Europe
RAW/0/003
RER/0/011
ActivityEstablishment of INIS centreNational INIS centreEstablishment of INIS centreEstablishment of INIS centre
ActivityNuclear Information System (RCA)Establishing national and regionalINIS capabilitiesEstablishing INIS capabilities in theNIS
Statusongoingongoing
to start in 1997to start in 1997
Statusongoingongoing
ongoing
1.6 1997 Training
There will be a TC-sponsored Interregional training course on "INIS Electronic Input andDissemination" for the Africa and Latin American Regions to be held in Rio de Janeiro, Brazil,3-14 November 1997. A Regional training course for INIS Centers in the European Region isunder consideration for early September.
1996 Number of Participants by CountrySTATUS REPORTPAGE 51
#1')
3456!8Q
101112151415161718192021222324252627282930315233343536373839404142434445464748495051525354
Member StateAustria
ArgentinaArmenia
BangladeshBelarusBulgaria
ChileChina
ColombiaCroatiaCuba
CyprusEstoniaFranceGhana
HungaryIndia
IndonesiaIran
JordanKazakstán
KoreaLebanon
LibyaLithuania
MacedoniaMadagascar
MalaysiaMexico
MongoliaMyanmar
NigeriaNorwayPakistan
PhilippinesPoland
RomaniaSaudi Arabia
SingaporeSlovakia
South AfricaSpain
Sri LankaSudanSyria
TunisiaTurkeyUkraineUruguay
UzbekistanVietnamYemen
YugoslaviaZambia
Totals
Number of Participantsin Training
11
2
1
2111112112233214111
2111
1311121111113111
21211
69
Number of Participantswith Scientific Visits
1
111
1
2
11
1
22
115
1 of 1
25TH CONSULTATIVE MEETING STATUS RETORTOF INIS LIAISON OFFICERS PAGE 52
J. IMS COMPUTER SUPPORT- JUNE 1996 TO APRIL 1997
At present the INIS Computer Support Group consists of five programmers. OneTemporary Assistance staffis working on the new INIS Data Processing System project . Inaddition, the Systems Development Section staff are providing computer support for INISdevelopment projects and data base administration in the range 400 staff days. Nearly all of it hasbeen spent on the INIS Data Processing System project.
The Group is working in accordance with the recommendations made by the LiaisonOfficers and based upon the approved action plan of the INIS section for 1996/1997. For theperiod under review the Group has provided support of the majority of the INIS developmentprojects in particular - new INIS Data Processing System, FIBRE Enhancement, INIS HomePage. Clearing House Imaging System, Electronic Information Exchange, INIS ElectronicReference Series etc. The CPG group has supported all INIS production systems and has ensuredsmooth INIS operations for this period.
The main project remains the development of the INIS Data Processing System (IDPS). Inaccordance with the project plan the first phase of the project, implementation of the INIS RecordProcessing Subsystem (IRPS), should have been completed in 1996. But the first version of IRPSwas rejected by INIS staff during acceptance testing of the system. The main reasons for rejectionwere the poor performance of the system and lack of several important functions. It has beendecided to re-design the IRPS interface and architecture of IRPS. The new interface is based onfour INIS specialist rôles, namely non-conventional literature specialist, bibliographic specialist,journal specialist and subject specialist. The architecture of IRPS is now under investigation, butmost probably the Multi-Tier Client/Server architecture will be selected.
In accordance with the new project plan the INIS Record Processing Subsystem shouldbe implemented by November 1997. The second phase of the project that includes thedevelopment of the INIS Input Registration Subsystem, the INIS Ordering Subsystem and INISQuality Checking Expert System has been postponed until next year.
25TH CONSULTATIVE MEETING STATUS REPORTOF IMS LIAISON OFFICERS PAGE 53
K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY FOURTHCONSULTATIVE MEETING OF INIS LIAISON OFFICERS, KYOTO, JAPAN, 28-
31 MAY 1996
Decisions and Recommendations
The Liaison Officers:
Agenda item 12a: Questionnaire results from inputting centres on the cost of inputpreparation
1. commended the INIS Secretariat for its efforts in the compilation of the questionnaire todetennine the breakdown of the costs of input preparation and in the analysis of the resultsas a basis for discussions of possible changes in INIS input procedures to reduce the costof input preparation.
2. recommended that the use of "Q" labels on descriptors be discontinued with the cessationof production of the printed INIS Atomindex, but some of the Liaison Officers reaffirmedthe importance of "M"-labelled descriptors to users of the Database.
3. requested the INIS Secretariat to accord high priority to increasing the maximumpermitted length of abstracts in the Database to facilitate the use of abstracts obtainedelectronically.
Action:
The matter was discussed by the 2nd Joint INIS/ETDE Technical Committee where thefollowing decision was made: maximum permitted length of abstract 5,000 characters,maximum permitted length per record 32,000 characters. The changed rule will becomeeffective at the end of 1997 when production of the printed Atomindex will bediscontinued and an INIS Circular Letter informing Members of the change will be sentout by September 1997.
4. requested the forthcoming joint INIS/ETDE Technical Committee Meeting to consider areduction in the complexity of the hierarchy of the INIS subject categories from thepresent five levels to three.
25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 54
Action:
Three proposals concerning the reduction of the hierarchy of the INIS subject categoriesfrom five to four or three levels were presented by the INIS Secretariat at the 2iid JointINIS/ETDE Technical Committee Meeting (28-30 October 1996, Oak Ridge). Themajority of the Members did not see a benefit in changing the classification scheme fromfive to three levels unless a common INIS/ETDE scheme is adopted. It was proposed toprepare a new common scheme, trying to maintain the continuity of the current scheme.The new scheme nv7/ be discussed under Agenda Item 12 of the present meeting.
5. requested the Secretariat to continue to enhance the FIBRE software for inputpreparation, for example to make use of emerging tools for machine-assisted indexing.
Agenda item 12b: Revision of INIS record structure and cataloguing rules
6. requested the INIS Secretariat to proceed with its proposed study of possible revisions tothe INIS record structure and cataloguing rules but stressed that proposed changes shouldnot have a. detrimental effect on retrieval from the INIS Database.
7. emphasized that the revised record structure and cataloguing rules should show a highdegree of compatibility both with the present Database structure and with the system to beintroduced for storing and retrieving non-conventional literature.
8. suggested that a cos^enefit analysis of possible changes be performed, and requested thatthis analysis include the costs of, for example, reprogramming and training in theinputting centres as well as at the INIS Secretariat.
Action for 6-8:
See Agenda Item 9 for the present meeting.
Agenda item 12c: Possible decentralization of maintenance of the Corporate Authority file
9. requested the INIS Secretariat to simplify the rules governing the standardization ofcorporate entries , with the revision in the rules to be completed before the start of INISAtomindex Volume 29 (late 1997), and proposed that the revision be discussed at theforthcoming joint INIS/ETDE Technical Committee Meeting.
10. agreed that maintenance of the Corporate Authority file could be decentralized when therevised mies have been implemented, with the understanding that the National INISCentres will maintain the accuracy of their national files for corporate entries and submitupdates periodically to the INIS Secretariat for compilation and distribution to allinterested INIS Members.
11. asked the INIS Secretariat to review and suggest software that could be made available toNational INIS Centres to facilitate their maintenance and updating of national coi'porateentries.
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Action for 9-11:
See Agenda Item 11 for the present meeting.
Agenda item 12d: Use of ISDS and its regional focal points in the maintenance of theJournal Authority file
12. urged National INIS Centres to continue trying to obtain ISSN numbers for journalsthrough their respective national or regional ISDS focal points, but suggested that if thereare financial or administrative obstacles the INIS Secretariat should request theassignment of ISSN numbers from the ISDS headquarters.
Action:
The address of the respective ISSN national centre was sent to 59 Liaison Officers in July1996.
Agenda item 12e: Implications for the INIS subject scope of the review of IAEA interestsand activities
13. reaffirmed that the INIS Database is multi-disciplinary and mission-oriented and that itsscope should continue to reflect the interests and activities of the IAEA and the Databaseusers, and emphasized that the needs of Database users should be borne in mind in anyconsiderations of modifications to the Database scope.
14. congratulated the Secretariat for its comparison of the INIS subject scope with the fieldsof interest and activities of the IAEA and noted the implications for the INIS scope butrecommended that the areas of the INIS scope dealing with basic science not be deletedfrom the INIS subject scope.
15. suggested instead that these areas, especially the categories in the "Bl", "B2", "Gl", "G2"and "G6" groups, be redefined to concentrate on actual or potential nuclear applicationsor on radiation effects; some Members suggested that the Secretariat consider alsopossible revisions to the areas covered by the "C60", "D", "El6" and "F20" groups ofcategories.
16. suggested that the "F" categories, covering "Other aspects" of the subject scope, beexpanded to reflect new areas of IAEA interest, for example in extended safeguards andverification activities.
17. concurred with the Secretariat's proposed time-scale for the scope revision and that adraft of the revised subject scope could be discussed at the next Consultative Meeting ofINIS Liaison Officers.
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Action for 13-17
A draft of IAEA-INIS-3 with redefined scope descriptions has been prepared forsubmission to the 3rd Joint ¡NIS/ETDE Technical Committee Meeting and the currentConsultative Meeting of IN!S Liaison Officers. It is attached as Attachment 3.
18. requested the INIS Secretariat to initiate a study to determine Database usage in differentsubject areas of the INIS scope.
Action:
ЛЬ action taken due to lack of resources.
19. endorsed the INIS direction to serve as a transparent gateway to other databases,including IAEA databases, containing information of nuclear relevance not included inINIS.
Action:
Work initiated by including links to potential sources of nuclear information through theINIS Nome Page.
Agenda item 12f: Inclusion in the INIS Database of records within INIS scope but notsatisfying strictly all I141S rules for input
20. affirmed that efforts to pursue agreements with priman/ and secondary publishers toimprove the comprehensiveness of the INIS Database should continue.
21. noted thai electronic records received from primary and secondary publishers should beadapted by the responsible National INIS Centre to conform with INIS rules. Inparticular, Centres should provide the added intellectual effort to select items within theINIS scope and assign appropriate descriptors, etc.
22. requested the INIS Secretariat to continue to facilitate agreements between primary andsecondary publishers and National INIS Centres.
23. recognized that reaching agreement with primary and secondary publishers may becomplicated by issues relating to copyright, intellectual property and cost.
Action for 20-23:
The INIS Secretariat has continued to pursue possible agreements with primary andsecondary publishers to facilitate the task of national centres in providing completecoverage of their national nuclear literature. At the time of this writing negotiations arewell advanced with a very large publisher having operations in a number of membercountries to obtain in electronic form bibliographic records to the nuclear literature itpublishes.
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Technical Solutions for handling non-INIS Thesaurus terminology
24. reaffirmed that a high quality Thesaurus is important to INIS and that the terminology ofthe Thesaurus should continue to reflect the subject scope of the INIS Database.
25. requested the INIS Secretariat to continue working closely with the Operating Agent ofthe ETDE to resolve differences in the interpretation of terminology common to boththesauruses and in all matters relating to the introduction of new terminology but felt thatthe Thesaurus Reconciliation Project should cease by the end of 1996.
26. endorsed the Secretariat's proposals to introduce software "filters" based on electroniccopies of non-INIS thesauruses and concurred that non-INIS terms and their broadertenus taken from non-INIS thesauruses be included in the electronic INIS outputproducts.
Action:
Programming of the software "filters" is underway and the initial phases of the code arecurrently being tested.
27. felt that consideration should be given to reducing the number of accepted terms in theINIS Thesaurus by deleting infrequently used terms and requested the Secretariat to dothis in collaboration with the Operating Agent of the ETDE.
Action.
The number of accepted terms in the INIS Thesaurus was reduced last year by 556 bydeletion of infrequently used terms. All changes were made after extensive consultationwith the Operating Agent of the ETDE. Work on the reduction of the Thesaurusterminology is continuing.
28. encouraged the use of "free terms" in INIS input for inclusion in the electronic INISoutput products in Tag 811.
Action:
INIS Circular Letter No. 153, dated 4 February 1997, describes the inclusion of the "freetext" terms in INIS records and gives guidance for the use of this new facility.
Agenda item 12g: New INIS electronic products
29. applauded the Secretariat's initiative in the production of the electronic INIS ReferenceSeries on CD-ROM, requested the Secretariat to continue working towards the inclusionof all part; of the INIS Reference Series on CD-ROM and suggested that the final productbe updated quarterly and distributed to all Liaison Officers.
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Action:
The INIS Reference Series is being produced on CD-ROM and will be demonstrated atthis meeting.
30. welcomed the suggestion of producing CD-ROMs containing subsets of the INISDatabase by subject area subject to the results of the Database usage study.
Action:
This suggestion will be considered when resources and time become available.
3 1. proposed that updates to the INIS Database be disseminated by means of electronic mailand FTP, and that such updates be treated as an official output product of INIS.
Action:
At the end of June 1996, the INIS Secretariat established an FTP Service for thedistribution of INIS Atomindex files, and INIS Members were informed accordingly.Twice per month all INIS Liaison Officers with Internet addresses are informed of theavailability' of new Atomindex file(s) on the IAEA 's FTP server. For those LiaisonOfficers who do not have the FTP facility, each file is sent as an attachment to an e-mail,at the same frequency of twice per month.
The avaHability of INIS data online to cover the gap between successive CD-ROMupdates is under consideration and will be discussed during the meeting (Agenda Item14).
Agenda item 12h: Production and use of full text non-conventional literature in electronicform
32. agreed to place barcodes on paper copies of non-conventional literature before sendingthis material to the INIS Secretariat.
Action:
With Technical Note No. 120 a survey was held for all inputting centres. 43 centresresponded, of which 38 agreed to place barcodes on their input. INIS developed softwareto generate barcodes and disseminated this to all centres, with instructions for use.Preprinted barcodes were sent to those centres that requested them.
33. felt that INIS should continue to accept and store complete documents of non-conventional literature even when portions of them lie outside the INIS scope.
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Action:
Documents will be processed in their entirety.
34. с oi te une d that inputting centres submitting non-conventional literature electronicallywould send both bibliographic records and full texts simultaneously, but noted that centressubmitting paper copies of non-conventional literature could continue to send thisliterature separately fiom the corresponding bibliographic records but at the same time.
35. felt that there is a requirement for further investigation of procedures for preparation andtransmission of electronic documents and the associated standards.
Action:
This related primarily to SGML documents. However, the only documents being receivedelectronically are in the standard TIFF format. We have no indicatiotvs that otherformats will be sent within the near future. The INIS Imaging System will be modified toaccept new formats when they become available. We can, of course, print any format tohardcopy and then convert the document into a TIFF image for processing.
36. requested the INIS Secretariat to prepare a legal document describing as exactly aspossible the distribution and usage of documents foreseen by and allowed to the INISSecretariat and INIS users and to offer the document to INIS Members to authorize themto obtain the rights to use full text information on behalf of the IAEA.
Action:
With INIS Information Letter No. 137, dated 1997-02-21, the Distribution PolicyStatement of the Agency for distribution of the full text of non-conventional literaturewas made available to all Liaison Officers. The matter will be discussed under AgendaItem 15 of the present meeting.