-information to be given under information act-2005- under ... act/dr and sr offices... ·...

-Information to be given under Information Act-2005- under section 4(1)A for the period from date of opening the office to 31-3-2018

ANNEXURE-A ( Records to be preserved permanently )

As per IGR Circular No.RGN 130/98-99, dated: 14-3-2002

Sl no Description

Method of Preservation Volume

From Date To date

Page No Remarks

1 2 3 4 5 6 7 8 1 File of Departmental

Circulars & orders regarding Registration matters.

File Book 8Volumes 1/4/1988 31-3-2018 1100 -

File of departmental Circulars & orders regarding Stamp matters

File Book 7Volumes 27/11/1990 31-3-2018 600 -

2 Key to Index Book Form 12 Volumes 19/08/1980 31-3-2018 1200 - 3 Register of destruction

of Records Bound Book - - - - -

4 Register of Documents destroyed

Bound Book - - - - Concerned to DR

5 Register of stock of furniture’s & other articles

Book form 1 25/2/1981 31-3-2018 100 -

6 Book 1 Volumes Book Form 160 16/08/1980 31-3-2018 39,798 - 7 Book 2 volumes Book Form 1 1/4/1983 31-3-2018 50 - 8 Book 3 Volumes Book Form 4 26/8/1980 31-3-2018 928 - 9 Book 4 Volumes Book Form 3 14/8/1980 31-3-2018 620 - 10 Book 5 (with Index)

Volumes - - - - - Concerned

to D.R 11 Register of CD

Preserved Book Form 1 31-10-2003 31-3-2018 100 -

12 Thumb impression Register

Book Form 248 14/8/1980 31-3-2018 37410 -

13 Additional Book-1 File Book 130 19/8/1980 31-3-2018 18900 - 14 Additional Book-2 File Book - - - - No books 15 Additional Book-4 File Book 2 10/11/1980 31-3-2013 255 - 16 Index-I Book Form 22 10/11/1980 31-3-2013 5500 - 17 Index-II Book Form 77 08/07/1980 31-3-2014 19250 - 1 Volume 1 1 8/07/1980 31/03/1981 250 2 Volume 2 2 1/04/1981 31/03/1982 250 - 3 Volume 3 3 1/04/1982 31/03/1983 250

4 Volume 4 4 1/04/1983 31/03/1984 250 5 Volume 5 5 1/04/1984 31/03/1985 250 - 6 Volume 6 6 1/04/1985 31/03/1986 250 - 7 Volume 7 7 1/04/1986 31/03/1987 250 - 8 Volume 8 8 1/04/1987 31/03/1988 250 - 9 Volume 9 9 1/04/1988 31/03/1989 250 - 10 Volume10 10 1/04/1989 31/03/1990 250 -

11 Volume11 11 1/04/1990 31/03/1991 250 -

12 Volume12 12 1/04/1991 31/03/1992 250 -

13 Volume13 13 1/04/1992 31/03/1993 250 -

14 Volume14 14 1/04/1993 31/03/1994 250 -

15 Volume15 15 1/04/1993 31/03/1994 250 -

16 Volume16 16 1/04/1994 31/03/1995 250 -

17 Volume17 17 1/04/1994 31/03/1995 250 - 18 Volume18 18 1/04/1995 31/03/1996 250 -

19 Volume19 19 1/04/1995 31/03/1996 250 -

20 Volume20 20 1/04/1996 31/03/1997 250 -

21 Volume21 21 1/04/1996 31/03/1997 250 -

22 Volume22 22 1/04/1997 31/03/1998 250 -

23 Volume23 23 1/04/1997 31/03/1998 250 -

24 Volume24 24 1/04/1997 31/03/1998 250 -

25 Volume25 25 1/04/1998 31/03/1999 250 -

26 Volume26 26 1/04/1998 31/03/1999 250 -

27 Volume27 27 1/04/1998 31/03/1999 250 -

28 Volume28 28 1/04/1999 31/03/2000 250 - 29 Volume29 29 1/04/1999 31/03/2000 250 -

30 Volume30 30 1/04/1999 31/03/2000 250 -

31 Volume31 31 1/04/2000 31/03/2001 250 -

32 Volume32 32 1/04/2000 31/03/2001 250 -

33 Volume33 33 1/04/2000 31/03/2001 250 -

34 Volume34 34 1/04/2001 31/03/2002 250 -

35 Volume35 35 1/04/2001 31/03/2002 250 -

36 Volume36 36 1/04/2001 31/03/2002 250 -

37 Volume37 37 1/04/2002 31/03/2003 250 -

38 Volume38 38 1/04/2002 31/03/2003 250 - 39 Volume39 39 1/04/2002 31/03/2003 250 -

40 Volume40 40 1/04/2003 31/03/2004 250 -

41 Volume41 41 1/04/2003 31/03/2004 250 -

42 Volume42 42 1/04/2003 31/03/2004 250 -

43 Volume43 43 1/04/2004 31/03/2005 250 -

44 Volume44 44 1/04/2004 31/03/2005 250 -

45 Volume45 45 1/04/2004 31/03/2005 250 -

46 Volume46 46 1/04/2004 31/03/2005 250 -

47 Volume47 47 1/04/2005 31/03/2006 250 -

48 Volume48 48 1/04/2005 31/03/2006 250 -

49 Volume49 49 1/04/2005 31/03/2006 250 -

50 Volume50 50 1/04/2006 31/03/2007 250 -

51 Volume51 51 1/04/2006 31/03/2007 250 -

52 Volume52 52 1/04/2006 31/03/2007 250 -

53 Volume53

53 1/04/2006 31/03/2007 250 -

54 Volume54 54 1/04/2007 31/03/2008 250 -

55 Volume55 55 1/04/2007 31/03/2008 250 -

56 Volume56 56 1/04/2007 31/03/2008 250 -

57 Volume57 57 1/04/2007 31/03/2008 250 - 58 Volume58 58 1/04/2008 31/03/2009 250 -

9 Volume59 59 1/04/2008 31/03/2009 250 -

60 Volume60 60 1/04/2008 31/03/2009 250 -

61 Volume61 61 1/04/2008 31/03/2009 250 -

62 Volume62 62 1/04/2009 31/03/2010 250 -

63 Volume63 63 1/04/2009 31/03/2010 250 - 64 Volume64 64 1/04/2009 31/03/2010 250 -

65 Volume65 65 1/04/2009 31/03/2010 250 -

66 Volume66 66 1/04/2010 31/03/2011 250 -

67 Volume67 67 1/04/2010 31/03/2011 250 -

68 Volume 68 68 1/04/2010 31/03/2011 250 -

69 Volume69 69 1/04/2011 31/03/2012 250 -

70 Volume 70 70 1/04/2011 31/03/2012 250 -

71 Volume 71 71 1/04/2011 31/03/2012 250 -

72 Volume 72 72 1/04/2012 31/03/2013 250 -

73 Volume 73 73 1/04/2012 31/03/2013 250 -

74 Volume 74 74 1/04/2012 31/03/2013 250 - 75 Volume 75 75 01/04/2013 31-03-2014 250 -

76 Volume 76 76 01/04/2013 31/03/2014 250 -

77 Volume 77 77 01/04/2013 31/03/2014 250 -

18 Index-III Book Form 9 01/04/1980 31-3-2014 2100 - 1 Volume2 2 01/04/1980 31/03/1982 100 -

2 Volume3 3 01/04/1982 31/03/1988 245 -

3 Volume4 4 01/04/1988 31/03/1994 250 -

4 Volume5 5 01/04/1994 31/03/2002 250 -

5 Volume6 6 01/04/2002 31/03/2006 250 -

6 Volume7 7 01/04/2006 31/03/2010 250 - 7 Volume8 8 01/04/2010 31/03/2011 250 -

8 Volume9 9 01/04/2011 31/03/2013 250 -

9 Volume10 10 01/04/2013 31/03/2014 250 -

19 Index-IV Book Form 8 01/04/1980 31-3-2014 2000 - 1 Volume2 2 01/04/1980 31/03/1988 250 -

2 Volume3 3 01/04/1988 31/03/1994 250 -

3 Volume4 4 01/04/1994 31/03/2000 250 -

4 Volume5 5 01/04/2000 31/03/2006 250 -

5 Volume6 6 01/04/2006 31/03/2010 250 -

6 Volume7 7 01/04/2010 31/03/2011 250 -

7 Volume 8 8 01/4/2011 31/03/2013 250 -

8 Volume 9 9 01/04/2013 31-03-2014 250 -

20 Index Subsidiary Book Form - - - - - 21 Index to old Register

Books Book Form - - - - -

22 Reference books such as registration acts, stamps acts & manuals etc. (year wise)

Book form - - - - -

1 Bombay Registration Manual

1956 1 30/10/1956 31-3-2018

- -

2 Bombay Registration Manual

1956 1 30-10-1956 31-3-2018 - -

3 Indian Registration act 1908

1928 1 17-3-1928 31-3-2018 - -

4 Indian Stamp Act & Court Fee Act.

1952 15-9-1952 31-3-2018 - -

5 The Supplement to the Bombay Registration manual

1950 1 17-2-1950 31-3-2018 - -

6 Imp. Govt. Orders under Indian Stp.Act.1 of 1899. & Court Fee Act VII. of 1870.

1934 1 9-12-1934 31-3-2018

- --

7 KCSR .Part III Mysore leave Rule 1957.

1958 1 27-2-1958 31-3-2018 - -

8 KCSR 1957 Part IV & V Pension Rules 1957

1958 1 27-2-1958 31-3-2018 - -

9 KCSR Part VIII. Travelling Allowance Rule 1957

1958 1

27-2-1958 31-3-2018 - -

10 KCSR 1957 House Build & Purchase motor car or motor cycle Advance Rule

1957

1

27-2-1958 31-3-2018 - -

11 The KCSR Rule 1958 Vol No. I & Vol No. II

1958 1

27-2-1958 31-3-2018 - -

12 The KCSR Rule Vol No. I, II & III

1958 1

27-2-1958 31-3-2018 - -

13 Table of Registration Fees

1958 1

27-2-1958 31-3-2018 - -

14 The Manual of Contingent Expenditure 1958

1958 1

27-2-1958 31-3-2018 - -

15 The Manual of Office Procedure

1958 1

27-2-1958 31-3-2018 - -

16 Table of Fees (Notification)

1958 1

27-2-1958 31-3-2018 - -

17 The Karnataka Stamp Act.1957.

1958 2

27-2-1958 31-3-2016 - -

18 The Karnataka Registration Rule 1965&Tabel of Fees

1958 2

27-2-1958 31-3-2016

- -

19 The Indian Registration Act 1908 Sanjeeva Rao

1958 1

27-2-1958 31-3-2018 - -

20 The Karnataka Land Reforms Act 1961

1958 1

27-2-1958 31-3-2018 - -

21 Hindu Marriage Act 1958 1 27-2-1958 31-3-2018 - -

22 Karnataka Stamp Act(New Rules)

1958 1

27-2-1958 31-3-2018 - -

23 Office Procedure Book 1958 1 27-2-1958 31-3-2018 - -

24 Encashment of leave and Pay scale

1958 1

27-2-1958 31-3-2018 -

-

25 Implementation of

Recommendation of the Official Pay committee

1958

1

27-2-1958 31-3-2018 - -

26 The Indian Registration Act 1908

1973 1

15-10-1973 31-3-2018 - -

27 The KCSR Rule III rd edition

1973 1

16-11-1973 31-3-2018 - -

28 KCSR(Service & Kannada Language Exam)Rule1974

1974 1

25-7-1974 31-3-2018 - -

29 KCSR (Direct Recruitment by Selection)1967

1967 1

25-7-1974 31-3-2018 - -

30 Digest of case Relating to Disciplinary proceeding Govt. Servants

1967

1

25-7-1974 31-3-2018 - -

31 The Indian Stamp Act 1899 IV Edition

1967 1

25-7-1974 31-3-2018 - -

32 The Karnataka Land Reforms Rule 1974

1974 1

14-1-1976 31-3-2018 - -

33 The Karnataka State Employs Group insurance scheme 1981

1974 1

14-1-1976 31-3-2018 - -

34 KCSR Rule Vol-I. 1977 1 10-1-1977 31-3-2018 - -

35 The Karnataka Stamp manual Rule 1957

1957 1

10-1-1977 31-3-2018 - -

36 KCSR. (General Recruitment ) Rules 1977

1977 1

10-1-1977 31-3-2018 - -

37 The KCSR( confidential Reports ) Rule 1976

1976 1

10-1-1977 31-3-2018 - -

38 The Karnataka Govt. Servants(medical Attendance )Rule 1963

1963 1

10-1-1977 31-3-2018 - -

39 Indian Stamp Act. Vth Edition

1974 1

25-7-1974 31-3-2018 - -

40 TheRegestionAct7th Edition

- 1

8-2-1984 31-3-2018 - -

41 Companion to the India stamp Act Vth Edtion

- 1

8-2-1984 31-3-2018 - -

42 The Karnataka Land Revenue Act 1964 Vth edition

2007 1

1-4-2009 31-3-2018 - -

43 The Karnataka Land Reforms Act 1961 IVth edition

2008

1

1-4-2009 31-3-2018 - -

44 The Hindu Marriage Act 1955

2008 1

1-4-2009 31-3-2018 - -

45 DEEDS & Document 2008 1 1-4-2009 31-3-2018 - -

II nd edition 23 Ledger of detailed

examination of Register Books

Book Form - - - -- -

24 Register of Records Book Form 1 01-04-1981 31-3-2018 100 - 25 Register of records

sent to courts & other offices

Book Form 1 01-04-2005 31-3-2018 50 -

26 Register of reproduced entries of fading foot notes

Book Form - - - - -

27 Register of sanctioned establishment of each offices

Book form - - - Concerned To DR

28 Registration of Stock of books & publications

Book Form 1 25-2-1981 31-3-2018 200 -

29 Registration of valuable records

Book Form - - - - -

30 Register of showing the particular of books partially recopied

Book Form - - - - No Such cases

31 Register of wills & unopened covers containing wills received by post

Book Form - - - - Concerned to D.R

32 Register of wills & sealed covers


33 Vacancy Register Book Form - Concerned to D.R

34 Sealed covers (District Registrar Office)


35 Taluka Map Folded Un mounted

1 01-04-1983 31-3-2018 - -

36 Register of Firms maintained under sec 58 of I.P. Act 1939


37 Index of names of Firms


38 All Register & the Indexes maintained by the Registrar under Hindu marriage Act 1955

File of Book & Book Form

4 1-04-1981 31-3-2018 1000 -

39 All Register & marriage Certificate book and Indexes maintained by the Registrar under special marriage Act 1954

Bound Form 3 1-04-1981 31-3-2018 400 -

40 File of Appeal orders & judgment & orders of court

File Book - -- - - -

41 File of Correspondence relating to creation of new offices, alteration of jurisdictions of offices etc.

File jacket Trilateral index files

- - - - -

42 File of correspondence relating to clarification issued under Registration Act, Stamp Act& Rules there under & other allied acts bearing the subject (if there are not rescinded)


- - - - NO Such Cases

43 File of correspondence relating to creation & transfer of posts



44 File of correspondence relating to order of District Registrar sanctioning recopying or damaged books & indexes



45 File of Translations File Book - - - - NO Such Cases

46 Gradation lists of all cadres


- - - - To be Maintained

DR 47 List of Records

transferred from one office to another & acknowledgements there for

File Book - - - - No Such files

48 Loose sheets containing entries in Register volume recopied.

In a cover under the seal & signature of

registering officer a slip passed on the cover to show

its contents

- - - - No such Sheets

49 Supplement to books (part 1 to V)

File books 77 1-4-1981 31-3-2018 11000 -

50 File relating to Registration of Firms & Changes of constitution there on under I.P.Act 1935


- - - - Concerned to D.R

51 Market value Notifications


31-3-2011

1 2005-06 CVC market Valuation Revision

1 1-1-2006 31-3-2011 1 -

2 2007-08 Do 1 16-10-2007 31-3-2011 4 -

3 2010-11 Do 1 2-07-2009 31-3-2011 5 - 4 2011-12 Do 1 20-6-2011 31-3-2013 10 - 5 2012-13 Do 1 01-07-2013 31-03-2014 20 - 52 Market value files before

Commencement of CVC File jacket

Trilateral index files

31-3-2013

1 1993-94 Revision market Value Rates

1 2/4/1993 31-3-2014 10 -

2 1994-95 Do 1 3-2-1995 31-3-2014 10 - 3 1998-99 Do 1 9-8-2001 31-3-2014 25 - 4 2002-03 Do 1 14-5-2003 31-3-2014 10 - 5 2004-05 Do 1 11-5-2004 31-3-2017 10 - 6 2007-08 Do 1 01-03-2008 14-05-2010 15 - 7 2010-11 Do 1 15-05-2010 20-06-2011 15 - 8 2011-12 Do 1 20-06-2011 01-07-2013 15 - 9 2013-14 Do 1 01-07-2013 02-7-2014 15 - 10 2014-15 Do 1 01-12-2014 01-12-2015 23 - 11 2015-16 Do 1 02-07-2015 01-04-2016 30 - 12 2016-17 Do 1 01-04-2016 01-07-2017 23 - 13 2017-18 Do 1 01-7-2017 01-10-2018 25 -

ANNEXURE-B ( Records to be preserved for Thirty Years )

Sl no

Description Method of

Preservation Volum

e From Date

To date Page No

Remarks

1 2 3 4 5 6 7 8 1 Acquaintance Roll for pay

& other allowances (To be preserved for 40 years)

Bound Book 9 1-08-1980 31-3-2013

900 -

1 Volume1 1 1-08-1980 1-02-1982 100 -

2 Volume2 2 26-12-1983 30-11-1987 100 -

3 Volume3 3 30-12-1987 19-08-1992 100 -

4 Volume4 4 28-08-1992 29-03-1997 100 -

5 Volume5 5 31-03-1997 25-09-2001 100 -

6 Volume6 6 4-10-2001 25-03-2006 100 -

7 Volume7 7 26-06-2006 31-03-2011 100 -

8 Volume 8 8 1-04-2011 31-03-2013 100 -

9 Volume 9 9 01-04-2013 31-03-2018 100 - 2 Administration Report of

the Department File Jacket Trilateral index files

- - -

- -

3 Assets & liabilities statement of Government Servants

File Jacket Trilateral index files

- - -

- Concerned To Dr

4 Cash Book Bound Book 20 22-2-1980 31-3-2013 2000 - 1 Volume1 1 22-2-1980 14-07-1981 100 -

2 Volume2 2 15-07-1981 14-11-1982 100 -

3 Volume3 3 15-11-1982 28-08-1984 100 -

4 Volume4 4 29-08-1984 31-10-1987 100 -

5 Volume5 5 02-11-1987 27-02-1989 100 -

6 Volume6 6 27-02-1989 10-08-1989 100 -

7 Volume7 7 11-08-1989 31-03-1991 100 -

8 Volume8 8 01-04-1991 30-11-1992 100 - 9 Volume9 9 01-12-1992 31-03-1994 100 -

10 Volume10 10 01-04-1994 18-09-1995 100 -

11 Volume11 11 19-09-1995 12-10-1995 100 -

12 Volume12 12 13-10-1995 12-03-1998 100 -

13 Volume13 13 13-03-1998 31-05-1999 100 -

14 Volume14 14 01-06-1999 14-02-2001 100 -

15 Volume15 15 15-02-2001 30-06-2002 100 -

16 Volume16 16 01-07-2002 01-07-2004 100 -

17 Volume17 17 01-08-2004 31-10-2006 100 -

18 Volume18 18 01-11-2006 02-07-2009 100 -

19 Volume19 19 03-07-2009 31-03-2011 100 - 20 Volume 20 20 01-06-2011 31-03-2014 100 -

21 Volume 21 21 01-04-2014 31-3-2018 100

5 Commission orders with interrogatories

File Book - - -

- -

6 Confidential reports( two

years after death 5 years from the date of retirement or removal, dismissal from services)

File Book - -

-

- Concerned To DR

7 Daily Register Bound Book 22 14-08-1980 31-3-2014 5500 - 1 Volume9 9 14-08-1980 05-08-1982 250 -

2 Volume10 10 05-08-1982 30-06-1984 250 -

3 Volume11 11 02-07-1984 23-01-1986 250 - 4 Volume12 12 24-01-1986 18-03-1988 250 -

5 Volume13 13 19-03-1988 30-11-1990 250 -

6 Volume14 14 01-12-1990 31-10-1993 250 -

7 Volume15 15 01-11-1993 15-11-1995 250 -

8 Volume16 16 16-11-1995 25-09-1997 250 -

9 Volume17 17 26-09-1997 17-11-1999 250 -

10 Volume18 18 18-11-1999 19-12-2001 250 -

11 Volume19 19 20-12-2001 07-06-2003 250 -

12 Volume20 20 09-06-2003 31-03-2004 250 -

13 Volume21 21 01-04-2004 26-12-2004 250 - 14 Volume22 22 27-12-2004 28-01-2006 250 -

15 Volume23 23 29-01-2006 12-12-2006 250 - 16 Volume24 24 13-12-2006 14-01-2008 250 - 17 Volume25 25 16-01-2008 26-02-2009 250 - 18 Volume26 26 02-03-2009 31-03-2010 250 - 19 Volume27 27 01-04-2010 31-03-2011 250 -

20 Volume 28 28 02-07-2011 31-03-2012 250 -

21 Volume 29 29 01-04-2012 31-03-2013 250 -

22 Volume 30 30 01-04-2013 22-05-2014 250 -

23 Volume 31 31 23-05-2014 30-03-2015 250 -

24 Volume 32 32 31-03-2015 17-10-2015 249 -

25 Volume 33 33 19-10-2015 01-08-2016 249 -

26 Volume 34 34 02-08-2016 23-05-2017 250 -

27 Voiume 35 35 24-05-2017 22-01-2018 250 -

28 Volume 36 36 23-01-2018 17-12-2018 249 -

8 File correspondence relating to appointments, promotions & confirmations


-

- NO Such Cases

9 File of correspondence relating to disciplinary proceedings.


- - -

- NO Such Cases

10 File of correspondence relating to family pension cases


- - -

- NO Such Cases

11 File of correspondence relating to writ cases on service matters


- - -

- NO Such Cases

12 File of power of attorney File Book - - -

- NO Such

Cases 13 Minute Book Bound Book 6 01-04-1981 31-3-2014 897 - 1 Volume1 1 01-04-1981 25-08-1988 197 -

2 Volume2 2 26-08-1988 14-06-1996 200 - 3 Volume3 3 22-06-1996 21-02-2008 200 -

4 Volume4 4 11-04-2008 31-03-2010 100 -

5 Volume5 5 01-04-2010 31-03-2013 100 -

6 Volume 6 6 01-04-2013 31-03-2014 100 -

7 Volume 7 7 01-04-2014 31-03-2018 100 -

14 File of relating to HBA, HPA, etc.


- - -

- No Such Cases

15 Proceeding sheets (vide sec. 72&73) with the following papers.

a) Original petitions b) The SR Reasons

for refusal c) Enquiry sheet d) Original

documents or copies there of

Bound Book - -

-

- Concerned to D.R

16 Personal file Bound Book - - - - - 17 Records connected with

enquiry under rule 76 Bound Book - -

- - No

Such Cases

18 Register of Appeals Book Form - - -

- No Such Cases

19 Register of Power of Attorney

Bound Form 1 26-02-1983 31-3-2018 100 -

20 Register of revocation of Power of attorney

Bound Book - - -

- No Such Cases

21 Register of visits & commissions

Bound Book - - -

- No Such Cases

22 Service Register of Government Servant who retires/dies while in service

Bound Book - -

-

- No Such Cases

23 Register of deficit fee & Stamp duty

Book Form 1 13-04-1983 31-3-2018 100 ‘D’ Registrar

ANNEXURE-C ( Records to be preserved for Ten Years )

Sl no Description Method of

Preservation Volume From Date To date

Page

No

Remarks

1 2 3 4 5 6 7 8 1 Account of transfer duty

i.e. .surcharge Book form

5

01-04-2000 31-3-2018

1000 -

1 Volume6 (TDB)

6

01-04-2000

31-03-2005

200

-

2 Volume8 (TDB)

8

01-04-2005

31-03-2011 200

-

3 Volume 9(TDB) 9 01-04-2011 31-03-2018

200 -

4 Volume5(TMC)

5

01-04-2000

31-03-2005 200

-

5 Volume7(TMC)

7

01-04-2005

31-03-2018 200

-

2 Receipt book, Counter foil Receipt Book.

Book Form

275

01-04-2000

31-3-2013 1375

0

-

3 Office order Book Book Form 1 01-04-2002 31-3-2018 250 - 4 Register of application for

copies, searches & applications

Book Form 8

01-04-2000

31-3-2018 1000

-

5 Register of personal & other advances

Book Form - - -

- No Such Cases

6 Register of Refunds Book Form 1 1-04-2003 31-3-2014 50 - 7 Treasury Challans File Jacket 10 01-04-2000 31-3-2010 Banking

Treasury started

from 01-04-2003

1 1 2000-01 - 2 1 2001-02 - 3 1 2002-03 -

4 1 2003-04 - 615 - 5 1 2004-05 - 1587 - 6 1 2005-06 - 1020 - 7 1 2006-07 - 890 - 8 1 2007-08 - 1125 - 9 1 2008-09 - 860 - 10 1 2009-10 - 1168 - 8 Treasury remittance Book Book Form 26 + 31-3-2010 1 Registration & misc Vol.No14 01/04/2000 27-07-2001 200 -

2 VolNo15 28-07-2001 28-02-2003 200 - 3 Vol-No16 3-03-2003 31-07-2004 200 -

4 Vol-No17 2-08-2004 21-12-2005 200 -

5 Vol-No18 22-12-2005 2-06-2007 200 -

6 Vol-No19 04-06-2007 31-07-2009 200 -

7 Vol-No20 09-04-2008 31-03-2010 200 -

8 Vol-No21 01-08-2009 31-03-2010 200 -

9 Vol-No22 1-04-2010 3-03-2014 200 -

10 Vol-No 01 01-04-2014 12-08-2014 100 -

11 VOL-NO-02 13-08-2014 15-04-2015 100 - 12 VOL-NO-03 16-04-2014 22-12-2015 100 -

13 VOL-NO-04 23-12-2015 15-09-2016 100 -

14 VOL-NO-05 16-09-2016 18-05-2017 100 -

9 Marriage Remittance Book Form Vol-No-1 26-06-1981 19-03-2009 100 -

10 Vol-No-2 13-04-2009 31-03-2014 100 -

11 VOL-NO-03 01-4-2014 11-07-2017 100 -

12 VOL-NO-04 12-07-2017 CONTINUE -

11 Mutation Fee Remittance Book Form Vol-NO-10 01-04-2000 18-09-2001 200 -

12 Vol-NO-11 19-09-2001 31-07-2003 200 -

13 Vol-NO-12 01-08-2003 28-04-2007 200 -

14 Vol-NO-13 30-04-2007 31-03-2010 200 - 15 Vol-No-14 01-04-2010 31-03-2014 200 -

16 VOl-No- 01 01-04-2014 13-08-2014 100 -

17 VOL-NO-02 14-08-2014 15-04-2015 100 -

18 VOL-NO-03 16-04-2014 22-12-2015 100 -

19 VOL-NO-04 23-12-2015 15-09-2016 100 -

20 VOL-NO-05 16-09-2016 18-05-2017 100 -

21 VOL-NO-06 19-05-2017 31-03-2018 100 -

15 Scanning Remittance Book Form Vol-NO-1 31-10-2003 28-07-2004 100 -

16 Vol-NO-2 29-07-2004 15-12-2005 200 -

17 Vol-NO-3 16-12-2005 02-02-2008 200 - 18 Vol-NO-4 02-02-2008 31-03-2010 200 -

19 VOL-NO5 1-04-2010 31-03-2014 100 -

20 VOL-NO-01 01-04-2014 13-08-2014 100 -

21 VOL-NO-02 14-08-2014 15-04-2015 100 -

22 VOL-NO-03 16-04-2015 22-12-2015 100 -

23 VOL-NO-04 23-12-2015 15-09-2016 100 -

23 VOL-NO-05 16-09-2016 18-05-2017 100 -

24 VOL-NO-06 19-05-2017 31-03-2018 100 -

19 Stamp duty by cash Book Form Vol-NO-1 3-04-2003 13-01-2005 200 -

20 Vol-NO-2 15-01-2005 05-06-2009 200 -

21 Vol-NO-3 06-06-2009 31-03-2014 200 -

22 VOL-NO- 01 01-04-2014 13-08-2014 100 -

23 VOL-NO -02 14-08-2014 15-04-2015 100 -

24 VOL-NO-03 16-04-2015 22-12-2015 100 -

25 VOL-NO-04 23-12-2015 15-09-2016 100 -

26 VOL-NO-05 16-09-2016 18-05-2017 100 -

27 VOL-NO-06 19-05-2017 31-03-2018 100 -

22 Stamp duty by DD Vol-NO-1 08-04-2008 31-03-2010 200 -

23 Stampduty & Registration Fee by DD.

VOL_NO2 01-04-2010 16-06-2014 200 -


VOL-NO 3 17-06-2014 27-06-2015 200 -


VOL-NO 4 30-06-2015 12-07-2016 100 -


VOL-NO-5 13-07-2016 Continue 100 -

1 CESS OF STAMP VOL-NO-01 08-10-2015 09-05-2017 100 -

2 VOL-NO-02 10-05-2017 09-11-2017 100 -

9 Exemption U/s 88(1). Year wise bundle

11 - 31-03-2014

1 1 2000-01 97 - 2 1 2001-02 198 - 3 1 2002-03 224 - 4 1 2003-04 227 - 5 1 2004-05 1515 - 6 1 2005-06 651 - 7 1 2006-07 1124 - 8 1 2007-08 1077 - 9 1 2008-09 986 - 10 1 2009-10 1219 - 11 1 2010-11 850 - 10 Accounts of Documents

sent by post. Book Form 01-04-2000

31-03-2018 - Doc

given by Hand

11 Call Book Book Form - - -

- No such cases

12 Case Register Book Form 4 01-12-2002 31-3-2018 600 - 13 Declaration filled under

Karnataka Vacant Lands in Urban areas( Prohibition of alienation) Act 1971

File Book - -

-

- No such cases

14 File correspondence relating to administration Reports.

File Jacket Trilateral index

files

29 Files 01-04-1981 31-3-2018 200 -

15 File correspondence relating to amendments to Stamp Act & Registration Act etc.


files

- -

-

- No such cases

16 File of Correspondence relating to BPA


files

- -

-

- No such cases

17 File correspondence relating to condonation of claims of arrears of pay etc


files

- -

-

- No such cases

18 File of correspondence relating to date of Birth


files

- - -

- No such cases

19 File of correspondence relating to fixation of pay & sanction of allocation of statements.


files

- -

-

- -

20 File of correspondence relating to gradation list


files

- - -

- No such cases

21 File of correspondence relating to instruments certified under sec 31, 32, & 41 of Indian Stamp Act & KSA 1957.


files

- -

-

- Concerned to DR

22 File of correspondence relating to MCA


files

- - -

- No such cases

23 File of correspondence relating to objection memos received from the Accountant General


files

- -

-

- No such cases

24 File of correspondence relating to remission o institution fee in papers suits & remission of CF


files

- -

-

- No such cases

25 File of correspondence relating to Sanction of increments


files

- - -

- No such cases

26 File of correspondence relating to Sanction of Refunds


files

- - -

- No such cases

27 File of correspondence relating to write of stamp duty & registration fee


files

- - -

- No such cases

28 Pay Bill (not containing acquitence)


files

- - -

- -

29 Register of case histories (personal register)

Book Form - - -

- -

30 Register of fees & deposits for copies, searches & inspections

Book Form - - -

- No such cases

31 Special Register Book Form - - -

-

-

32 Counterfoils of receipt book & challans under Hindu & Special marriage Act

Book Form

-

1 Hindu Marriage Vol-No-1 01-04-2000 31-03-2011 200 - 2 Do Vol-No-2 01-04-2011 31-03-2013 100 - 3 Do VOl-NO-3 01-04-2013 31-03-2014 100

4 DO VOL-NO-4 01-04-2014 31-03-2014 100 -

2 Special Marriage Vol-No-1 01-04-1995 31-03-2010 100 - 3 -do- VOL-NO2 01-04-2010 31-03-2013 100 - 4 -do- Vol-No3 01-04-2013 31-03-2014 100 - 5 -DO- VOL-NO-04 01-04-2014 31-03-2018 100 -

ANNEXURE-D (Records to be preserved for Five Years)

Sl no


Preservation Volume

From Date

To date Page No

Remarks

1 2 3 4 5 6 7 8 1 Additional DA account

ledger. Book form - -

- - -

2 Any other papers not specially provided for under any of the categories.


- -

-

- -

3 Budget Statements File Jacket Trilateral index files

- - 31-03-2018

1 Bud-1/05-06 2005-06 1 01-04-2005 5 - 2 Bud-2/05-06 2005-06 1 02-9-2006 1 - 3 Bud-1/07-08 2007-08 1 07-07-2007 1 - 4 Bud-2/07-08 2007-08 1 6-11-2007 1 - 5 Bud-1/08-09 2008-09 1 9-05-2008 1 - 6 Bud-1/09-10 2009-10 1 5-08-2009 1 - 7 Bud-2/09-10 2009-10 1 27-01-2010 1 - 8 Bud-1/10-11 2010-11 1 1 - 9 Bud-01/11-12 2011-12 1 13-06-2011 1 10 Bud-02/11-12 2011-12 1 1-11-2011 1 - 11 Bud-02/11-12 2011-12 1 1-11-2011 1 - 12 Bud-02/12-13 2012-13 1 16-05-2012 1 - 13 Bud-04/12-13 2012-13 1 28-08-2012 1 - 14 Bud-05/12-13 2012-13 1 25-03-2012 1 - 15 Bud-06/12-13 2012-13 1 29-01-2013 1 - 16 Bud-01/13-14 2013-14 1 27-5-2013 1 - 17 Bud-02/13-14 2013-14 1 28-10-2013 1 - 18 Bud-02/13-14 2013-14 1 25-11-2013 1 - 19 Bud-02/13-14 2013-14 1 18-12-2013 1 - 20 Bud-02/13/14 2013-14 1 27-1-2014 1 - 21 Bud-01/13-14 2013-14 1 27-1-2014 1 - 22 Bud-01/13-14 2013-14 1 17-03-2014 1 - 23 Bud-01/14-15 2014-15 1 31-03-2017 1 - 24 Bud-01/2017-18 2017-18 1 31-03-2018 1 - 4 DC Bill Register. Book Form Vol-No-2 01-04-1983 31-3-2018 98 - 5 Binding Estimates. File Jacket


- - -

- No such cases

6 Consolidates statements of transfer duty.


- - -

- No such cases

7 Contingent Bill File Jacket Trilateral index files

- 01-04-2005 31-3-2018

1 2005-06 Vol-NO-1 01-04-2005 31-3-2006 3 -

2 2006-07 Vol-NO-2 01-04-2006 31-03-2007 2 -

3 2007-08 Vol-NO-3 01-04-2007 31-03-2008 4 -

4 2008-09 Vol-NO-4 01-04-2008 31-03-2009 5 -

5 2009-10 Vol-NO-5 01-04-2009 31-03-2010 5 -

6 2010-11 Vol-NO 6 01-04-2010 01-04-2011 5 -

7 2011-12 Vol-No 7 01-04/2011 31-03-2014 10 -

8 2014-15 Vol-No 8 01-04-2014 31-03-2018 50 -

8 Daily accounts documents Book Form 01-4-2010 31-3-2018 9 Dispatch Register Book Form 3 1-10-2001 31-3-2018 200 -

10 Detailed Budget estimates of an office & correspondence thereto


files

- - -

- -

11 Fair copy Register Book Form - - - - - 12 File of applications for

copies of misc records File Book - -

- - -

13 File of applications for general searches

File Book 6 01-04-2005 31-3-2018 800 -

14 File of applications for private attendance.

File Book Vol No-1 01-04-2005 31-3-2018 50 -

15 File of applications for Single searches.

File Book 4 01-04-2005 31-3-2018 800 -

16 File of applications under section 41 of KSA 1957

File Book - - -

- No such cases

17 File of applications for withdrawal of sealed covers

File Book - - -

- Concerned to D.R

18 File of correspondence & registers etc. connected with recruitment committee


- -

--

- No such cases

19 File of correspondence relating to FDA.


- - -

- No such cases

20 File of correspondence relating to civil list


- - -

- No such cases

21 File of correspondence relating to constructions improvements of buildings etc.


- -

-

- No such cases

22 File of correspondence relating to F.A


2

1-04-2005 31-3-2018

30

-

23 File of correspondence relating to GPF. Final withdrawal


- - -

- No such cases

24 File of correspondence relating to GPF partial final withdrawal


-

-

25 File of correspondence relating to GPF temporary advance


-

No such cases

26 File of correspondence relating to reimbursement of medical charges


- - -

- No such cases

27 File of correspondence File Jacket - - - - No such

relating to revision of rents Trilateral index files

cases

28 File of correspondence relating to routine nature


- - -

- No such cases

29 File of correspondence regarding sub-vouchers sent to audit office


- -

- No such cases

30 File of correspondence relating to supply of Books, forms etc.


- - -

- No such cases

31 File of correspondence relating to supply of furniture, books free clothing & all other office equipments.


1

1-04-2005 31-3-2018

100

-

32 File of correspondence relating to Temporary posts


- - -

- No such cases

33 File of correspondence relating to transfers


- -

- No such cases

34 File of correspondence relating to transfer duty


-

- -

-

No such cases

35 File of declarations filled under Karnataka land reforms Acts


7

01-04-2005 31-3-2018

3500

-

36 File of correspondence with KGID


- 01-04-2005 31-3-2018

-

No such

cases 37 File of correspondence

with PSC regarding appointments


- - -

- No such cases

38 File of correspondence with SPD


- - -

- No such cases

39 Form 37G(income of value less than Rs. 10,000)

File Book - - -

- No such cases

40 General receipt Register Bound form 165 01-04-2005 31-3-2014 16651 - 41 Indent for supply of

stationary articles, financial forms, dept books & sales etc.


- -

-

- No such cases

42 Intimation of collection of transfer duty


- - -

- -

43 Karnataka Gazette ( part I & important Act & regulations relating to department to be sorted out & retained for 30 years

Book Form

-

44 Leave accounts of non-gazetted government servants

Book Form 1

01-04-2005 31-3-2018

40

-

45 Library issue register Book Form 1 01-04-2005 31-3-2018 100 - 46 Local Delivery Book Book Form Vol No-2 23-10-1993 31-3-2018 100 - 47 Memo forwarding &

acknowledging declarations under land reforms Act.

File Book 2

01-04-2005 31-3-2018

300

-

48 Notes of inspections & Audit reports

File Book 1 01-04-2001 31-3-2014

100 -

49 File Book 1 01-04-2014 31-03-2017 100 - 1 IRF/01/2008-09 1 01-04-2001 31-12-2007 10 - 2 IRF/01/2009-10 1 1-01-2008 31-3-2017 20 - 49 Office copies of LPC File Jacket


Vol No-2 01-04-2005 31-3-2018 100 -

1 EST/LPC/1/05-06 N C PALOTI SR

1 22-9-2005 23-05-2006

1 -

2 EST/LPC/2/05-06 V J JEKKINKATTI

Attender

1

01-04-1995 31-07-2006

1 -

3 EST/LPC/3/08-09 M.SRINIVAS SR

1 10-01-2008 31-03-2011

1 -

4 EST/LPC/4/11-12 S.S.BHATT 1 27-12-2011 31-03-2014 1 - 5 EST/LPC/01/2015-16 S.R.Aramani 1 01-04-2014 31-03-2018 1 - 50 Order book of contingent

charges Book Form 1 01-04-2000 31-3-2018 100 -

51 Petitions: 1. For issue of

Summons other than those in appeal & original of such summons

2. For certificate under sec. 16 of the Stamp Act

3. Regarding other matters connected with Registration

File Book - -

- No such cases

52 Record issue Register Book Form 1 1-04-2005 31-3-2018 100 - 53 Record receipt Register Book Form 1 1-04-2005 31-3-2018 50 - 54 Register of contents of

records receptacles Book Form 1 14-08-1981

31-3-2018 100 -

55 Register of contingent expenditure

Book Form 1 01-04-2005 31-3-2018

100 -

56 Register of Documents adjudicated

Book Form - - -

- Concerned To Dr

57 Register of Impounded documents

Book Form 1 01-04-2005 31-3-2018

100 -

58 Register of examination of Records with records receptacles

Book Form - - -

- -

59 Register of increments certificated ( office copies)

Book Form 1 01-04-2005 31-3-2018 200 -

60 Register of Reference under sec 45-A of KSA Act 1957

Book Form 3 01-04-2000 31-3-2018 450 -

61 Register of Travelling allowance & process fees

Book Form 1 18-12-1980 31-3-2018 100 -

62 Register of Trunk call Book Form - - - - - 63 Register of Unclaimed

documents (C – Register) Book Form 1 1-04-1981 31-3-2018 100 -

64 Register of Undisbursed pay

Book Form - - - - -

65 Register of Unserviceable articles

- - - - - -

66 Register showing recoveries made from the salaries of members of co-op societies.

Book Form - - - - -

67 Register showing the stock of service books

Book Form - - - - -

68 Register relating to sealed bags containing Keys

Book Form - - - - -

69 Reports of private attendance

File Jacket 1 01-04-2005 31-3-2018 200 -

70 Service book of government servants who has been refer or removal or dismissed

Book Form -

-

- No such cases

71 Service book of Government Servant who has resigned ( five years from the resignation)

Book Form - -

-

- No such cases

72 Special Register Book Form - - - - - 73 Special or misused sent by

the DC to the IGR under Rule 17 of K.S.R. 1958


- - -

- No such cases

74 Stamp Register Book Form 1 1-04-2005 31-3-2018 100 - 75 Statement of monthly

progressive expenditure & correspondence relating to discrepancy in figure


10 1-04-2005 31-3-2018 100 Expenditure Statement

76 Statement of monthly progressive receipts & correspondence relating to discrepancy in figure


10 01-04-2005 31-3-2014 2500 Monthly Statement`

Report

77 37 01-04-2014 31-03-2018 1600 -do- 77 Stock account of stationary Book Form 1 1-04-2005 31-3-2018 200 - 78 Sub-vouchers not sent to

audit office File Jacket Trilateral index files

- - -

- No such cases

79 Travelling allowances bill Book Form 1 1-04-2005 31-3-2018 100 - 80 Treasury schedules

received from district treasuries

Loose sheets 90 1-04-2005 31-3-2014 2500 -

81 Loose sheet 37 01-04-2014 31-03-2018 2200 - 81 File of certificates of

encumbrance ( office copy 5 years or inspection whichever is later)


- -

31-3-2014

- -

1 2005-06 1580 1-04-2005 31-03-2006 1580 -

2 2006-07 1834 01-04-2006 31-03-2007 1834 - 3 2007-08 1470 01-04-2007 31-03-2008 1470 - 4 2008-09 1670 01-04-2008 31-03-2009 1670 - 5 2009-2010 2223 1-04-2009 31-03-2010 2223 - 6 2010-11 1771 1-04-2010 31-03-2011 1771 - 7 2011-12 4495 1-04-2011 31-3-2013 4495 - 8 2013-14 3278 1-04-2013 31-03-2014 3278 9 2014-15 3252 01-04-2014 31-03-2015 3252 10 2015-16 4015 01-04-2015 31-03-2016 4015 11 2016-17 3517 01-04-2016 31-03-2017 3517 12 2017-18 3831 01-04-2017 31-03-2018 3831 - 82 I.T.C.C U/s 230-A of

income tax Act ( 5 years or departmental Inspection whichever is later)


-

01-04-2005 31-3-2018 No such

cases

83 Affidavits filed under prevention of fragmentation & consolidation holds Act 1966


- -

-

- No such cases

84 Pahani, Affidavits, Agriculture labourer certificate mutation Extract municipal / corporation Khata extract form No 19 & V.P form 9& 10 form 1 & all other records produced at the time of registration ( 5 years or inspection whichever is later)


19813

01-04-2005

31-03-2018

51813

-

1 2005-06 1122 01-04-2005 31-03-2006 3366 - 2 2006-07 2015 01-04-2006 31-03-2007 6045 - 3 2007-08 1652 01-04-2007 31-03-2008 4956 - 4 2008-09 1645 01-04-2008 31-03-2009 4935 - 5 2009-10 2037 01-04-2009 31-03-2010 6111 - 6 2010-11 1542 01-04-2010 31-03-2011 3084 - 7 2011-12 2263 01-04-2011 31-03-2012 4546 - 8 2012-13 2804 01-04-2012 31-03-2013 5608 - 9 2013-14 2461 01-04-2013 31-03-2014 4922 - 10 2014-15 2927 01-04-2014 31-03-2015 5854 - 11 2015-16 3940 01-04-2015 31-03-2016 7880 - 12 2016-17 3612 01-04-2016 31-03-2017 7224 - 13 2017-18 3713 01-04-2016 31-03-2018 7426 - 85 Application filed U/S 26 &

27 of the urban land ( ceiling & regulation Act 1976 and endorsement issued (5 years or inspection whichever is later)

) File Jacket Trilateral index files

-

-

- No such cases

86 Application for deed writers license / Form A and Renewal form B


- - -

- Concerned To Dr `

87 Form 1 calculation sheets (

land endorsements regarding market value) U/s 45-A of KSA, ( 5 years or dept. inspection whichever is later)

4612

01-04-2005

31-3-2014

9224

-

1 2005-06 431 01-04-2005 31-03-2006 862 - 2 2006-07 824 01-04-2006 31-03-2007 1648 - 3 2007-08 516 01-04-2007 31-03-2008 1032 - 4 2008-09 573 01-04-2008 31-03-2009 1146 - 5 2009-10 615 01-04-2009 31-03-2010 1230 - 6 2010-11 1173 01-04-2010 31-3-2011 2346 7 2011-12 654 01-4-2011 31-3-2012 1308 - 8 2012-13 741 01-04-2012 31-3-2013 1482 9 2013-14 480 01-04-2013 31-03-2014 960 - 88 D/C certificates (5 years

or dept. inspection whichever is later)

DC Inspection

1

01-04-2003 31-3-2014

15

-

2 01-04-2014 31-03-2018 50 - 89 Closed files relating U/s

45-A & 46-A of KS Act 1957 (5 years or dept. inspection whichever is later)


- -

-

- Concerned To Dr

ANNEXURE-E (Records to be preserved for One Years)

Sl no


Preservation Volume From Date To date

Page No

Remarks

1 2 3 4 5 6 7 8 1 All papers received for

information for which no action is necessary.


1

01-04-2011 31-03-2018

50

-

2 Application for casual leave


1

1-04-2011 31-3-2017

50

-

1 01-04-2017 31-03-2018 16 - 3 Application for leave &

transfer File Jacket Trilateral index files

- - -

- No such cases

4 Attendance register Book Form 1 01-04-2010 31-3-2014 100 - 2 01-04-2014 31-03-2018 100 - 5 Certificates of transfer of

charge & reports of joining & relief


2

31-3-2017

1 EST/01/09-10 S B Dambal 1 01-04-2010 18-07-2011 1 1 2 EST/02/09-10 H I Nadaf 1 18-07-2010 31-03-2011 1 - 3 EST/01/10-11 G I Armani 1 07-10-2011 31-03-2014 1 - 4 EST/01/2014-15 G I Armani 1 01-04-2014 31-03-2016 1 - 5 EST/01/2014-16 H I Nadaf 1 01-04-2016 31-03-2018 1 - 6 EST/01/2017-18 B M

MENASGI 1 19-08-2016

31-03-2018 1 -

6 Copies of Bills received from nasik sent to S.O.S


- - -

- No such cases

7 Dead Stock Register Book Form 1 01-04-2010 31-3-2018 100 - 8 Dairies of Inspector of

Registration File Jacket Trilateral index files

- - -

- Concerned to D.R

9 Dairies of Clerks. File Jacket Trilateral index files

1

01-04-2010 31-3-2018

100

-

10 Fair Copy Register. Book Form - - - - - 11 File correspondence

relating to applications requesting inform etc. relating to stamp & registration matters from public


- -

-

- No such cases

12 File correspondence relating to grant of copies inspections of records relating to registration of Firms & societies


- -

-

- Concerned to D.R

13 File correspondence relating to monthly arrears list


- -- -

- No such cases

14 File of correspondence File Jacket - - - - No such

relating to interpretations. Trilateral index files

cases

15 File of intermediate correspondence relating to Registration of firms change of constitution


-

-

- Concerned to D.R

16 File of Correspondence relating to weekly Arrears list


- - -

- No such case

17 Invoices( Counter foils with acknowledgements retained in the office of issue)

Book Form - -

-

- No such case

18 Petrol Register Book Form - - -

- Vehicle not

allotted 19 Periodical Register Book Form 1 1-2-1981 31-3-2018 100 - 20 Periodicals received from

subordinate offices Book Form - -

- - No such

case 21 Postal receipts &

Acknowledgement File Book 1 1-04-2011 31-3-2018 50 -

22 Register of allotments Book Form - - - - - 23 Register of casual leave &

examination leave Book Form 1

1-04-2011 31-3-2018

50 -

24 Register of Receipts & disposal of Copies & memoranda ( Sec 64-67)

Book Form 1 1-04-2010 31-3-2018 20 -

25 Register of showing the acknowledgement of Regd post received

Book Form - - -

- -

26 Summons & other correspondence regarding production of records

File Book - - -

- No such case

27 Tour Program File Jacket Trilateral index files

- -

-

- Not concerned

to this office

28 Work statement relating to sub registry offices


3 1-04-2010 31-3-2018 500 -

Computerization of Registered Documents U/S 4(1)(a) From date of computerization to 31-3-2014

Sl no

CD No Book I Doc No

Date Book III Doct No

Book IV Doct No

Book I Part I Doct No

Book I Part V Doct No

from To From To From To From To From To From To 2003-04

1 NRGD1 539 737 3-10-2003 4-9-2004 7 8 8 10 - - 1 125 2004-05

1 NRGD1 1 318 31-10-2003 4-9-2004 1 4 1 3 - - 1 613 2 NRGD2 319 707 30-08-2004 13-6-2005 5 11 - - - - 614 1137

2005-06 1 NRGD2 9 180 30-08-2004 13-6-2005 1 3 1 5 - - 1 57 2 NRGD3 181 749 18-06-2005 2-2-2006 4 9 6 11 - - 58 765 3 NRGD4 750 844 3-02-2006 23-6-2006 10 - 12 15 - - 766 805

2006-07 1 NRGD4 1 428 3-02-2006 23-6-2006 1 - 1 4 - - 1 82 2 NRGD5 429 985 17-6-2006 28-10-2006 2 7 5 7 - - 83 506 3 NRGD6 986 1553 29-9-2006 23-5-2007 8 11 8 12 - - 507 750

2007-08 1 NRGD6 1 99 29-9-2006 23-5-2007 - - 1 - - - 5 17 2 NRGD7 100 795 27-4-2007 13-9-2007 1 4 2 6 - - 18 344 3 NRGD8 796 1520 7-09-2007 12-3-2008 5 8 7 11 - - 345 519 4 NRGD9 1521 1655 27-2-2008 23-8-2008 - - - - - - 520 527

2008-09 1 NRGD9 1 476 27-2-2008 23-8-2008 1 7 1 3 - - 1 135 2 NRGD10 477 1005 7-8-2008 25-11-2008 8 17 4 8 - - 136 722 3 NRGD11 1006 1581 28-10-2008 24-3-2009 18 28 9 12 - - 723 1018 4 NRGD12 1582 1648 16-3-2009 29-7-2009 29 30 13 - - - 1019 1020

2009-10 1 NRGD12 1 533 16-3-2009 29-7-2009 1 12 1 3 - - 1 274 2 NRGD13 534 1164 22-7-2009 11-10-2009 13 16 4 6 - - 275 609 3 NRGD14 1165 1845 26-9-2009 15-4-2010 17 28 7 - - - 610 754 4 NRGD15 1846 2038 16-2-2010 23-4-2010 29 32 8 10 - - 755 771

2010-11 1 NRGD15 1 45 16-2-2010 23-4-2010 1 - 1 - - - 1 3 2 NRGD16 46 260 12-4-2010 24-6-2010 2 7 2 8 - - 4 34 3 NRGD17 261 463 29-5-2010 27-7-2010 8 11 9 11 - - 35 148 4 NRGD18 464 667 13-7-2010 24-8-2010 12 14 - - - - 149 321 5 NRGD19 668 856 19-8-2010 13-10-2010 15 - 12 - - - 322 459 6 NRGD20 857 1050 27-9-2010 1-12-2010 16 20 13 - - - 460 529 7 NRGD21 1051 1224 20-11-2010 20-1-2010 21 22 14 15 - - 530 595 8 NRGD22 1225 1359 13-1-2011 24-2-2011 23 - 16 - - - 596 618 9 NRGD23 1360 1436 15-2-2011 15-3-2011 24 - 17 18 - - 619 644 10 NRGD24 1437 1533 7-3-2011 6-4-2011 - - 19 - - - 645 662 11 NRGD25 1534 1545 28-3-2011 10-5-2011 - - - - - - 663 670

2011-12 12 NRGD25 0001 0102 10-5-2011 - 1 3 - - - - 001 021 13 NRGD-26 0103 0183 10-5-2011 10-6-2011 4 - - - - - 022 023 14 NRGD-27 0184 0331 10-6-2011 01-7-2011 5 6 - - - - 024 066 15 NRGD-28 0332 0463 01-7-2011 14-7-2011 7 - 1 - - - 067 116 16 NRGD-29 0464 0574 14-7-2011 30-7-2011 - - 2 - - - 117 185 17 NRGD-30 0575 0669 30-7-2011 18-8-2011 8 9 - - - - 186 254 18 NRGD-31 0670 0783 18-8-2011 7-9-2011 10 12 - - - - 255 369 19 NRGD-32 0784 0907 7-9-2011 24-9-2011 13 - 3 - - - 370 469 20 NRGD-33 0908 1055 24-9-2011 21-10-2011 - - 4 - - - 470 578 21 NRGD-34 1056 1235 21-10-2011 15-11-2011 14 15 - - - - 579 644 22 NRGD-35 1236 1353 15-11-2011 1-12-2011 16 20 - - - - 645 703 23 NRGD-36 1354 1470 1-12-2011 21-12-2011 21 - 5 6 - - 704 731 24 NRGD-37 1471 1567 21-12-2011 2-01-2012 22 23 7 - - - 732 755 25 NRGD-38 1568 1640 2-01-2012 25-0-2012 - - - - - - 756 777 26 NRGD-39 1641 1721 25-01-2012 14-02-2012 24 - - - - - 778 824 27 NRGD-40 1722 1806 14-02-2012 25-02-2012 - - 8 - - - 825 839 28 NRGD-41 1807 1908 25-02-2012 7-03-2012 25 - 9 - - - 840 861 29 NRGD-42 1909 2001 7-03-2012 15-03-2012 - - 10 - - - 862 870 30 NRGD-43 2002 2139 15-03-2012 26-03-2012 26 - - - - - 871 876 31 NRGD-44 2140 2234 26-03-2012 - 27 28 - - - - - - 32 NRGD-45 2235 2264 26-03-2012 10-04-2012 29 - - - - - 877 878

2012-13 33 NRGD-45 0001 0044 26-03-2012 10-04-2012 - - - - - - 001 - 34 NRGD-46 0045 0120 10-04-2012 23-04-2012 01 02 - - - - 002 010 35 NRGD-47 0121 0180 23-04-2012 2-05-2012 03 04 01 - - - 011 015 36 NRGD-48 0181 0243 2-05-2012 9-05-2012 - - 02 - - - 016 028 37 NRGD-49 0244 0300 9-05-2012 18-05-2012 - - 03 - - - 029 046 38 NRGD-50 0301 0375 18-05-2012 25-05-2012 - - 04 - - - 047 071 39 NRGD-51 0376 0438 25-05-2012 30-05-2012 - - - - - - 072 099 40 NRGD-52 0439 0495 30-05-2012 7-06-2012 05 06 05 - - - 100 144 41 NRGD-53 0496 0554 7-06-2012 18-06-2012 - - 06 - - - 145 192 42 NRGD-54 0555 0613 18-06-2012 23-06-2012 - - - - - - 193 225 43 NRGD-55 0614 0675 23-06-2012 28-06-2012 07 - - - - - 226 267 44 NRGD-56 0676 0733 28-06-2012 5-07-2012 08 - - - - - 268 313 45 NRGD-57 0734 0923 5-07-2012 2-08-2012 09 11 - - - - 314 522 46 NRGD-58 0924 1118 2-08-2012 14-08-2012 - - 07 - - - 523 638 47 NRGD-59 1119 1258 14-08-2012 5-09-2012 - - - - - - 639 776 48 NRGD-60 1259 1411 5-09-2012 22-09-2012 12 16 08 09 - - 777 855 49 NRGD-61 1412 1553 22-09-2012 3-10-2012 17 20 10 - - - 856 897 50 NRGD-62 1554 1699 3-10-2012 22-10-2012 21 23 11 13 - - 898 978 51 NRGD-63 1700 1841 22-10-2012 22-11-2012 24 - 14 16 - - 979 1051 52 NRGD-64 1842 1997 22-11-2012 17-12-2012 25 27 - - - - 1052 1104 53 NRGD-65 1998 2102 17-12-2012 8-01-2013 28 - 17 19 - - 1105 1129 54 NRGD-66 2103 2163 8-01-2013 15-01-2013 29 - 20 22 - - 1130 1142 55 NRGD-67 2164 2260 15-01-2013 28-01-2013 30 - - - - - 1143 1155 56 NRGD-68 2261 2344 28-01-2013 12-02-2013 31 - 23 - - - 1156 1185 57 NRGD-69 2345 2441 12-02-2013 22-02-2013 32 - - - - - 1186 1194 58 NRGD-70 2442 2578 22-02-2013 4-03-2013 33 - 24 26 - - 1195 1210

59 NRGD-71 2579 2695 4-03-2013 19-03-2013 - - 27 - - - 1211 1223 60 NRGD-72 2696 2804 19-03-2013 2-04-2013 34 - 28 - - - 1224 1248

2013-14 61 NRGD-73 2805 - 2-04-2013 26-04-2013 - - - - - - 1249 - 62 NRGD-73 001 085 2-04-2013 26-04-2013 - - 01 02 - - 001 028 63 NRGD-74 0086 0213 26-04-2013 28-05-2013 01 - 03 - - - 029 045 64 NRGD-75 0214 0341 28-05-2013 12-06-2013 02 - - - - - 046 079 65 NRGD-76 0342 0491 12-06-2013 29-06-2013 03 - 04 05 - - 080 176 66 NRGD-77 0492 0632 29-06-2013 10-07-2013 - - - - - - 177 188 67 NRGD-78 0633 0813 10-07-2013 21-07-2013 04 - - - - - 189 193 68 NRGD-79 0814 1014 21-07-2013 01-08-2013 - - 06 - - - 194 196 69 NRGD-80 1015 1141 01-08-2013 13-08-2013 05 - - - - - 197 200 70 NRGD-81 1142 1204 13-08-2013 17-08-2013 - - 07 - - - - - 71 NRGD-82 1205 1255 17-08-2013 21-08-2013 - - - - - - 201 210 72 NRGD-83 1256 1463 21-08-2013 04-09-2013 - - 08 09 - - 211 229 73 NRGD-84 1464 1589 04-09-2013 17-09-2013 06 - 10 13 - - 230 303

74 NRGD-85 1590 1712 17-09-2013 09-10-2013 - - 14 15 - - 304 410

75 NRGD-86 1713 1859 09-10-2013 14-11-2013 07 10 16 - - - 411 625

76 NRGD-87 1860 1989 14-11-2013 21-12-2013 11 14 17 18 - - 626 890

77 NRGD-88 1990 2104 21-12-2013 13-01-2014 - - - - - - 891 1022

78 NRGD-89 2105 2209 13-01-2014 10-02-2014 15 19 - - - - 1023 1135

79 NRGD-90 2210 2316 10-02-2014 11-03-2014 20 21 19 20 - - 1136 1178

2014-15 80 NRGD-91 2317 2416 11-03-2014 28-04-2014 22 24 21 22 - - 1179 1208 81 -DO- 0001 0067 - - 01 03 - - - - 001 045 82 NRGD-92 0068 0384 28-04-2014 05-06-2014 04 07 01 03 - - 046 0102 83 NRGD-93 0385 0667 05-06-2014 30-06-2014 08 09 04 - - - 0103 0205 84 NRGD-94 0668 0954 30-06-2014 17-07-2014 - - - - - - 0206 0331 85 NRGD-95 0955 1265 17-07-2014 19-08-2014 - - 05 - - - 0332 0510 86 NRGD-96 1266 1631 19-08-2014 07-10-2014 10 11 06 - - - 0511 0685 87 NRGD-97 1632 1988 07-10-2014 22-12-2014 12 14 - - - - 0686 0752 88 NRGD-98 1989 2457 22-12-2014 11-02-2015 15 23 07 10 - - 0753 0856

2015-16 89 NRGD-99 2458 2890 11-02-2015 08-04-2015 24 - 11 13 - - 0857 0925

90 -DO- 0001 0009 - - - - 01 - - - 0001 0004

91 NRGD-100

0010 0409 08-04-2015 25-05-2015 01 03 02 10 - - 005 0092

92 NRGD-101

0410 0858 25-05-2015 22-06-2015 04 05 11 17 - - 093 0278

93 NRGD-102 0859 1227 22-06-2015 07-07-2015 - - 18 23 - - 0279 0388 94 NRGD-103 1228 1635 07-07-2015 27-07-2015 06 00 24 00 - - 0389 0516 95 NRGD-104 1636 2024 27-07-2015 14-08-2015 07 00 25 27 - - 0517 0666 96 NRGD-

105 2025 2425 14-08-2015 21-09-2015 00 00 28 31 - - 0667 0772

97 NRGD-106

2426 2801 21-09-2015 31-10-2015 08 09 32 33 - - 0773 0895

98 NRGD-107

2802 3167 31-10-2015 19-12-2015 10 12 34 43 - - 0896 0963

99 NRGD-108

3168 3530 19-12-2015 03-02-2015 13 15 44 49 - - 0964 1025

100 NRGD-109

3531 3859 03-02-2015 15-04-2016 16 19 50 57 - - 1026 1108

2016-17 101 -DO- 0001 0023 03-02-2015 15-04-2016 00 00 01 00 - - 0001 0000 102 NRGD-

110 0024 0403 15-04-2015 28-05-2016 01 00 02 09 - - 0002 0051

103 NRGD-111

0404 0831 28-05-2016 22-06-2016 02 03 10 12 - - 0052 0130

104 NRGD-112

0832 1226 22-06-2016 15-07-016 04 05 13 00 - - 0131 0202

105 NRGD-113

1227 1555 22-06-2016 10-08-2016 06 00 14 16 - - 0203 0285

106 NRGD-114

1556 1922 10-08-2016 01-09-2016 07 00 17 20 - - 0286 0351

107 NRGD-115

1923 2282 01-09-2016 13-10-2016 08 14 21 24 - - 0352 0419

108 NRGD-116

2283 2606 13-10-2016 22-11-2016 15 20 25 29 - - 0420 0467

109 NRGD-117

2607 2953 22-11-2016 06-01-2017 21 29 30 34 - - 0468 0529

110 NRGD-118

2954 3309 06-01-2017 17-03-2017 30 33 35 40 - - 0530 0573

2017-18

111 NRGD-119 3310 3532 17-03-2017 17-06-2017 34 35 41 45 - - 0574 0591

DO 0001 0142 01 02 01 - 0001 0027 112 NRGD-

120 0143 0570 17-06-2017 12-07-2017 03 012 002 007 - - 0028 0080

113 NRGD-121

0571 1016 12-07-2017 05-08-2017 013 017 008 020 - - 0081 0163

114 NRGD-122

1017 1409 05-08-2017 07-09-2017 018 021 021 027 - - 0164 0287

115 NRGD-123

1410 1830 07-09-2017 11-10-2017 022 028 028 033 - - 0288 0382

116 NRGD-124

1831 2258 11-10-2017 07-12-2017 029 030 034 040 - - 0383 0508

117 NRGD-125

2259 2659 07-12-2017 05-02-2018 031 032 041 049 - - 0509 0605

118 NRGD-126

2660 3054 05-02-2018 09-05-2018 033 043 050 054 - - 0606 0671

119 NRGD-127

3055 3462 09-05-2018 02-07-2018 044 049 055 068 - - 0672 0711

120 NRGD-128

3463 3595 02-07-2018 04-08-2018 050 052 0 0 - - 0712 0715