Information Technology Committee Report

ICAOS Annual Business MeetingSeptember 13, 2005

IT Committee Members

Harry Hageman Ohio Ron Hajime Hawaii Lei Tupou Alaska David Guntharp Arkansas Joe Kuebler Georgia Charles PlacekNorth Dakota (Ex Officio)

Technical Assistance

Rep Area

Charles Placek North Dakota

Dori Ege Arizona

JAD Group Reps from each region

Paul Brown Arkansas

Sheila Perry National Office

Goals

Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission

Satisfy the requirement of the Compact enabling legislation to create an offender tracking system

Goals, cont. Improve accuracy of the data transferred

between states. Reduce the time required for communication

between states. Create a system that is capable of interfacing

with existing case management application. Provide a web-based application that can be

accessed ICAOS member states. Allow victims and other members of the public

to be able to search the database of active offenders and view a portion of the information.

What has been done?

JAD Session II Four regional IT representative meetings Harry Hageman conducted state

assessment for readiness Softscape conference calls IT Committee conference calls Weekly status meetings with Softscape

What has been done?

Daily correspondence between National Office and Softscape

Articles written and published Presentations to organizations and states Transitioned from contracted Project Manager to

staff member Sheila Perry Hired Xavier Donnelly as Commission staff

member

Website Stats

www.interstatecompact.org 181,550 hits in 4 month period Nearly 1500 per day Texas has 12% of hits Huntsville, TX Forms page receiving the most hits

NACIS Report

ICAOS Annual Business MeetingSeptember 13, 2005

NACIS Demo Log in / Queue Search for User / User Profile Find Offender / Offender Profile View Transfer Request / Signature Forms

Cases & Offenses Residence & Employment Attachments Save & Submit / Log off

Log in as Supervisor / View Queue

What Next ?

Phase Dates

User Acceptance Testing Through 11/15/2005

Revisions & Documentation Through 01/05/2006

Available for Training 01/06/2006

Estimated Production Date ?

Timelines

Testing completed1/5/2006 Train the trainer

Migrate legacy dataCreate user accounts

Train users

Implementation03/01/2006

Train the Trainer

Who will you send? How will they train other users? How much time is needed for end user

training? Self-learning application?

Legacy Data Transfer Process

Create user files and transmit to Softscape Receive unique user id file from Softscape Create legacy CSV files (3 of 16) Add unique user id Cleanse Transmit to Softscape Gap issues?

Decisions to be made?

Training dates ? Deadlines for submitting user data? Deadlines for submitting legacy data? System Integration? Production start date?

NACIS – Add User

Offender Group File NameNACIS System * UsersUsers[ST].csv (4)

Offender Group File NameOffender Demographics * OffenderDemo[ST].csv (6) Offender Aliases OffenderAlias[ST].csv Offender States and Ids OffenderStateIds[ST].csv Offender Green Card & Visa Info OffenderCountryIds[ST].csv

Transfer Request Group File NameTransfer Request Info * TransferRequests[ST].csv (9) Transfer Request Cases Info TransferRequestCases[ST].csv Transfer Request Offenses Info TransferOffenses[ST].csv Transfer Request Residence Info TransferReside[ST].csv Transfer Request Employer Info TransferEmployer[ST].csv Transfer Request Reply From Receiving St TRReply[ST].csv TR – Case Closure Notice TRCaseClosure[ST].csv TR – Notice of Departure / Arrival TRDepart[ST].csv TR – Violation Report TRViolation[ST].csv TR – Progress Report TRProgress[ST].csv TR – Action Request TRActionRequest[ST].csv

Legacy Files

Example: offenderDemo[OH}.csv

FirstName,LastName,DOB,Gender,Race,SSNNICHOLAS,KLINGLER,5/3/1980,m,w,297885979KEVIN,TRAPP,11/5/1968,f,b,221543918SHAWN,WYNN,4/19/1972,m,w,269738497IMAN,ALEXANDER,2/22/1981,f,b,271785809YUSEF,ALI,6/7/1979,m,w,172603614JOHN,KUSS,2/16/1959,f,b,274686703

Implementation

Process? Dates? Compliance? Help desk support?

Questions ?

Contact Interstate Commission for

Adult Offender SupervisionPO Box 11910Lexington KY 40578-1910(859) 244-8008 Phone(859) 244-8001 Faxicaos@interstatecompact.org

Commission Websitewww.interstatecompact.org