INTRODUCTION

INTRODUCTIONAn inventory control system is a set of hardware and software based tools that automate the process of tracking inventory. Inventory control systems are employed in a wide variety of applications and are ensure good quality control in businesses that handle transactions revolving around consumer goods having a computerized Inventory system provides "real time" assessment of inventory levels.

In construction industry a systematic database management system is needed. The study is basically about developing inventory system which can be applied in construction industry. Materials, machineries, spare parts etc..are the inventory involved in construction industry. The objectives is to identify the problems during implementation of inventory system , keeping accurate inventory as to improve successful business accuracy and to develop the prototype of inventory system which can later be implemented at the spare parts store. For the development of the prototype a case study has been carried out at LOGISTICS and MACHINERIES DEPARTMENT (LMD) and at PROPEL BERHAND (PB). A bar coding system and Microsoft Access is been used through out the case. This prototype main purpose is to provide useful information to the people and to the staffs dealing with spare parts store by making it faster, easier and more accurate.

The uses of computers are universal and it plays a vital role in every field. It is efficient and effective having a computerized Inventory system which provides "real time" assessment of inventory levels. In performance of inventory management functions the computers are very important function which more efficiently manage each and every activity.

Therefore, in our project this will introduce us an idea about the characteristics and purpose of computerized inventory system as well as about their applications. Even a significant impact of describing the design and software packages for inventory management will show how to improve business inventory accuracy.

The structure- Typically, depending on project size, the term Inventory simply means the goods and services that businesses hold in stock. It describes materials which can be identified at certain stages of transformation process in an organization.

There are, however, several different categories or types of inventory:-

The first is called materials and components. This usually consists of the essential items needed to create or make a finished product, such as gears for a bicycle, microchips for a computer, or screens and tubes for a television set. The second type of inventory is called WIP, or work in progress inventory. This refers to items that are partially completed, but are not the entire finished product. They are on their way to becoming whole items but are not quite their yet. The third and most common form of inventory is called finished goods. These are the final products that are ready to be purchased by customers and consumers. Finished goods can range from cakes to furniture to vehicles. Most people think of the finished goods as being part of an inventory stock, but the parts that create them are held accountable in inventory as well.

Our project reflects on how to handle inventory and tells us why inventories exists. It relates function of inventory in the firm. Such as the purchase of raw materials, processing, and having finished goods available for sale, has a sequential, physical dependency. Maintenance of inventories allows the firm to decouple these functions so that each can be planned, scheduled, and operated independently. For retail firms, inventory provides customers with selection choices and decouples the purchasing function from the selling function.

Overall, how the term Inventory along with its types namely:-

(A) Raw Materials

(B) Work-in-Process

(C) Finished Goods

have been successfully defined.OBJECTIVES OF THE STUDY

The project will specifically focus on the following application areas:

Consumer information services:- For example, the consumer is guided through the store to find the products he/she is looking for; the consumer can track-down to a product instance the quality and history in front of the store-shelf; the consumer can see other useful information while in front of the shelf, such as whether the product is available in the back-room and request it or whether there is a joint/ personalised promotion, etc.

Store management:- For example, shelf replenishment practices change based on real-time information about shelf availability and product shortages; both the retailer and the supplier are notified in case a product is missing from the shelf; the store personnel but also the supplier can dynamically monitor the shelf appearance and the extent to which a shelf planogram is applied, etc.

Promotion/ event execution:- For example, retailers and suppliers are able to dynamically manage their promotional offerings to consumers, e.g. lower the price of specific product instances in real-time due to freshness limitations or poor consumer response; they run promotion pilots and get real-time information about promotion effectiveness before rollout; they monitor product availability in relation to promotion events and take corrective actions, etc.

Product traceability and reverse logistics:- For example, suppliers can track down to the point-of-sales the location of their products/ displays/ pallets so that they can withdraw products from the market in case of a food crisis or close expiration date as well as get pallets/ displays back after an event, delivery to the store, etc.

Inventory management and collaborative replenishment:- For example, demand forecasting algorithms are updated to take into account the extra information provided by unique product identification in combination with promotion events and shelf availability information that was not available before; retailers use this information to manage store and warehouse inventories more efficiently; suppliers also get this information in real-time to more efficiently manage their buyers inventory in a collaboration process.

Our objective is to meet the customers need, several types of stock (1) raw material (2) work in process and (3) finished goods. The stock would not be in very large quantity, because it increases our cost of inventory and not insufficient because it can loss our customer. Therefore our objective is: - minimize the cost of inventory at stock and maximize the wealth of owner of the company or organization.

Specifically our goal and objectives include:-

To enable innovative in-store consumer services and new supply-chain collaboration scenarios

The provision of reliable and real-time end-to-end information about product quality

Unique product identification capabilities and real-time information flows, to support store operations and

The development of a technological framework

PROBLEM STATEMENT

Our study will be reflecting on the problems which the running system faces through out maintaining of stocks and in handling number of persons to maintain Inventories. Apart from it other considerations are important as well. And these too have been looked upon. Such as :-

Balanced assortment of items

Quick, efficient turnover

Maintaining service quality

Stocking up-to-date items

High volume purchases

Cost control

Difficulties due to improper stocks and in seasonal product requirement are too considered. Difficulties like:-

Manual work, Improper or excess stock, extra cost, time consumptions , technological problems, late delivery, less profit and shortage of stock also been discussed. Excessive level of cost and measures taken to minimize cost is being solved in our study. Other problematic issues have been discussed in order to manage inventories. A proper balance is of the utmost importance, therefore to create balance nothing has been left underestimated and on every thing it is worked upon properly .

RESEARCH METHOLODOGY

The focus of this IT project will discuss the method of research to be used, the respondents of the study, the sampling technique, the instrument to be used, the validation of the instrument, the administration of the instrument and the statistical treatment of the data that will be gathered. Although a great number of research methods are available but in this project the method to be used falls into two basic styles, "objective" and "subjective". Objective approaches are concerned with the physical characteristics and the external world, universally applicable rules and laws, tested through hypothesis, experiment and survey. Subjective approaches deal with the created social lives of groups and individuals through observation and explanation.

The data used are valuable and derivate from the running system. Problem, dysfunction and difficulties faced by the running system will be resolved by using certain tools and techniques. These are functioned as-

Formulas

Tables

Relational models

E-R diagrams and Graphs

Graphical representations

Files

Theories

In every organization data needs to be collected, managed, and analyzed. A relational database fulfills these needs. Conceptually, to maintain relationship between Entities, the RDBMS (relational database management system) uses Oracle and SQL respectively. Oracle which manages data in a very structured way allows users to store and retrieve related data in a multiuser environment and SQL (Structured Query Language) is a querying language exclusively designed for controlling data and managing databases effectively. Here with the support of scientific inventory controls and design various factors are being used which emphasis to overcome inventory factors.

Particularly in the project all the Data and feedback through out running system would be used in finding the problems of system and describes the design and analysis of a computer-based information system for possible adaptation and necessary modifications.

The introduction- The uses of computers is universal and it plays a vital role in every field. It is efficient and effective having a computerized Inventory system which provides "real time" assessment of inventory levels. In performance of inventory management functions the computers are very important function which more efficiently manage each and every activity.

Therefore, in our project this will introduce us an idea about the characteristics and purpose of computerized inventory system as well as about their applications. Even a significant impact of describing the design and software packages for inventory management will show how to improve business inventory accuracy.

The structure- Typically, depending on project size, the term Inventory simply means the goods and services that businesses hold in stock. It describes materials which can be identified at certain stages of transformation process in an organization. There are, however, several different categories or types of inventory

The first is called materials and components. This usually consists of the essential items needed to create or make a finished product, such as gears for a bicycle, microchips for a computer, or screens and tubes for a television set.

The second type of inventory is called WIP, or work in progress inventory. This refers to items that are partially completed, but are not the entire finished product. They are on their way to becoming whole items but are not quite their yet.

The third and most common form of inventory is called finished goods. These are the final products that are ready to be purchased by customers and consumers. Finished goods can range from cakes to furniture to vehicles. Most people think of the finished goods as being part of an inventory stock, but the parts that create them are held accountable in inventory as well.

Our project reflects on how to handle inventory and tells us why inventories exists. It relates function of inventory in the firm. Such as the purchase of raw materials, processing, and having finished goods available for sale, has a sequential, physical dependency. Maintenance of inventories allows the firm to decouple these functions so that each can be planned, scheduled, and operated independently. For retail firms, inventory provides customers with selection choices and decouples the purchasing function from the selling function.

Overall, how the term Inventory along with its types namely:-

(A) Raw Materials

(B) Work-in-Process

(C) Finished Goods

have been successfully defined.

The conclusion:- Basically, our project is being designed to strike that perfect balance between the stock that is on hand and the stock that is needed to operate the company efficiently. Most importantly maintaining inventory and providing data that makes it possible to keep the inventory within a given range. The result is successfully applicable when our system is successfully and competently managing the inventory by minimizing the amount in each period.

SCOPE AND RELEVANCE OF PROJECT

The scope and relevance describes the necessary steps and detailed features of our project. Although our Inventory system is been designed for small scale business to keep sequence of all Goods. As part of our inventory system we have designed it to keep tracks of all goods in stock , goods on order and even the location of the goods in store so as to carry new items. These new items will be given a unique part number. Then later these will be added to the Master file. The current system in the Store is comprehensive and error free, covering every aspect of the operations by providing users with reports of goods in stock and facility of updating items that need to be reordered. Just as generating items on order by producing purchase order.

Specifically the system strike perfect balance by allowing users to keep check of all sale transactions individually. Like, managing items which are sold, to whom it has been sold, etc.. Even in figuring number of Sales person, date of sales and their Invoice number are concerned in our methods. Overall, the user will lead to ultimate success in managing levels of stock, keeping track of all incoming goods and also in handling replenishment techniques. However depending on the program some considerations can make the process much easier by using individual transaction records from sales in order to update the stock status in the Master file.

REFERENCESDepending on our Project requirement we have referred and consulted appropriate source of Books. We have referred books with one or multiple authors, Websites, CDs, articles and other types of sources for our project. Here we have compiled a complete entry of every source which helped us in designing and in carrying out a fair Project.

Books and Authors-

Database Management System -by Toby J. Teorey and H.F.Korth

Database Applications and DBMS complete reference -by Peter M. Heineken and C.J.Date

The Business Data system -by H.D. Clifton

Scientific Inventory Control -by C.D.Lewis

Production Inventory Management -by Donald W. Forgaty

Operation Research Techniques for Management -by H.Moskowity

We have also included more inputs like use of Articles, Internet and Websites for our research. These are as:-

www.google.co.in

www.wikipedia.org

www.tradeindia.com