Information Session for Applicants for Promotion to Professor Fall 2011

Faculty of Arts & Science – June 2011

Agenda

• Introduction of Faculty Affairs’ team members• Overview of the Promotion to Professor Process

- Different criteria

- Documents to be submitted

- Dossier – submission procedures

- Process following submission

• Advice to Candidates• Question period

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Different Criteria for Promotion (14.05)

• Research that is superior over a sustained period of time {14.05 c)}– Normally complete 6 years as Associate Professor

– Teaching must be of good quality

• Teaching that is superior over a sustained period of time {14.05 d)}– Must complete 6 years as Associate Professor

– Research must be of good quality

• Combination of teaching, research and service {14.05 e)}– Must complete 19 years as Assistant and Associate Professor

– This option will disappear in 2014

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Applications vs Nominations {14.05 f)}

• May apply for promotion or be nominated• If nominated, a refusal shall not appear in the personnel file• Members are responsible for preparing the dossier even if

nominated

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Application Procedures (14.07)

• Requests or nominations must reach the academic unit head by October 1

• Requests shall specify under which category the application is being made

• Candidates shall include the names of 6 individuals who may act as evaluators (up to 3 shall be chosen by DPC)

• Evaluators shall not be in a position of conflict of interest• Evaluators should normally hold the rank of Professor• Evaluators will normally be individuals within the University in

case of 14.05 e)

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Documents to be Submitted – Promotion to Professor Checklist

The following documents must be submitted:•Promotion checklist

•Letter of application

•Names and contact information of evaluators

•Curriculum Vitae

•Research Dossier with a research statement (encouraged)

•Teaching Dossier with a teaching statement (encouraged)

•Service Dossier with a service statement (encouraged)

For more detailed information, see 14.05 and 14.07

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Dossier - Submission procedures

Candidate’s Dossier - Submission Procedures2 ways to submit your dossier:– Paper– Electronic

All dossiers, whether submitted in paper or electronic format, must follow the order laid out in the checklist

Reviewers will all receive electronic copies of the dossier. Faculty Affairs Office will make all appropriate copies.

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Submission of paper dossiers

• Scanned into .pdf format• A CD will be sent to you with your electronic file• Important rules to follow:

– 1 continuous document of 8 ½ x 11 pages– All pages must be single sided– No staples or paper clips– Divisions between parts:

• No dividers made of cardboard or thick paper• No separation of sections• If you choose to put paper dividers, better to write the section titles on them.

• Supplementary material• Books, articles, monographs, non-print material

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Submission of electronic dossiers

• Follow the checklist order (please include checklist with submission)

• The dossier must be presented in a single .pdf document– Text searchable– No folders– No separate parts for the dossier

• Supplementary material: books, articles, monographs, non print material – first page only will be scanned

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Important facts about electronic dossiers

• Faculty Affairs Office only scans into black & white.

• If dossiers are submitted close to the deadline, applicant’s responsibility to provide your department with a copy of your submission.

• Also provide your department with your supplementary material directly if close to the deadline.

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Timeline of Promotion Process

Where to find more information?

• The Faculty of Arts & Science Website

http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/

• CUFA collective agreement

http://www.cufa.net/

• Faculty Affairs – Support staff team members:

– Sheila Anderson, Faculty Affairs Administrator

– Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements)

– Monica Chiriac, Faculty Affairs Assistant

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Advice to Candidates

• Know the relevant articles in your collective agreement (Article 14)

• Submit an updated CV

• We encourage you to include Teaching, Research and Service statements in your dossier

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Question Period

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