information services presents grant support and planning
TRANSCRIPT
Grant Support and PlanningInformation Services presents
Today
• 9:00am - 9:10am• Welcome
• 9:10am - 9:40am• Grant Writing Introduction
• 9:40am - 10:10am• Systems (Kuali & PIVOT)
• 10:10am - 10:40am• Data Management Planning
• 10:40am - 10:55am• Grant Writing/Technical
Writing
• 10:55am - 11:10am• Docusign
• 11:10am - 11:30am• Training
• 11:30am - 12:00pm• Boilerplate & Q&A
• 12:00pm - 1:00pm• Lunch
Introductions
Coleen SanteeDeputy CIO, Information Services
Jim RaberInterim Executive Director, Information Services
Research & Sponsored ProgramsLori Burchard, Director ([email protected])
Diana Skok, Assistant Director ([email protected])Mark van ’t Hooft, eRA Support Analyst ([email protected])
What We Do
• Identify external funding opportunities.• Assist with proposal development, authorization, and submission.• Review proposals for compliance with program guidelines and
university policies.• Accept awards and negotiate terms/conditions.• Coordinate with grants accounting for financial management and
reporting.• Assist with implementation of grant awards including budgeting,
reporting, and compliance with all terms/conditions.• Provide training and guidance on all stages of the process.
What is a Sponsored Project?
• Any externally funded research or scholarly activity that has a defined scope of work or set of objectives, which provides a basis for sponsor expectations.• This can include research, demonstration, instruction, training,
curriculum development, community and public service, or other scholarly activity.• Involves funds, materials other forms of compensation, or
exchanges of in-kind efforts under awards or agreements.
Sponsored Project Conditions
• Submitted in response to an RFP (Request for Proposal) or similar solicitation.• Specific line of scholarly or scientific inquiry typically documented in a
statement of work.• Includes a set of objectives which provides basis for sponsor expectations.• Commits university resources, such as personnel effort or use of equipment,
facilities, etc.• Includes a detailed budget.• Involves the use of human subjects, laboratory animals, radioactive or
hazardous materials, recombinant DNA, carcinogens, pathogens, or proprietary materials.
• Agreement between sponsor and university.• Specified period of performance.
Sponsored Project Conditions - Continued
• Expected deliverables, such as reports, financial accounting, or intellectual property ownership.
• Requirement for specific formal fiscal reports and/or invoicing.• Restricts or monitors publications or use of results or calls for protection of
confidential information.• Addresses disposition of property resulting from the project such as equipment,
records, activity reports, theses and dissertations, rights in data, software, copyrights, inventions or research-related materials.
• Specifies fiduciary responsibilities such as adherence to a budget, project audit, payment contingencies, return of any unexpended funds at the end of the project.
• Sponsor is involved in making decisions regarding the project or stands to benefit from the work.
Sponsored Project Process
Finding Support(Funding)
Proposal Preparation
Project Performance
Resources at Kent State
• COS Pivot funding opportunity search• Kuali Research
• Manage lifecycle of sponsored projects• Proposal development and approvals
• Grants.gov• Source to find and apply for U.S. federal grants (26 grant-making agencies)• Institutional applicant account
• Support for various agency Electronic Research Administration (ERA) Systems
Proposal Preparation Process
10+ Business Days Before Deadline
Inform OSP you plan to submit a proposal
5 Business Days Before Deadline
Budget complete and proposal is routed in Kuali
2 Business Days Before Deadline
Internal approval obtained; Final attachments to OSP
Sponsored Programs Regulations
• Federal regulations• Uniform Guidance – 2 CFR 200• Federal Acquisition Regulations (for contracts)
• State law and regulations• Agency policy• Award specific terms and conditions• University policies and procedures• The most stringent regulations apply
Other Opportunities & Resources
• Institutional Funding• University Research Council
• Colleges
• Kent State University Foundation annual grant
• Student Research• SURE (Summer Undergraduate Research Experience)
• Sophomore Research Experience
• Undergraduate Symposium on Research, Scholarship, and Creative Endeavors – April 5, 2018
• Find a Researcher database: www.kent.edu/researcher/find-researcher
• Research & Innovation Forum – April 16 Ballroom Balcony 4:00-6:00
Questions?
Contact Sponsored Programs if we can provide any assistance
www.kent.edu/sponsored-programs207 Schwartz Center
330-672-2070
COS Pivot & Kuali ResearchSearch for Grant-Funding Opportunities
Prepare Proposal Submissions
COS Pivot: Funding Opportunities
• One of the most comprehensive sources of funding available on the Web
• Multi-disciplinary in scope• All categories of sponsors, public and private
• Over 11,500 national and international sponsors including government agencies, private foundations, corporations, non-profit organizations etc…
• Updated daily
COS Pivot: Funding Types
• Research • Artistic Pursuit • Prize or Award • Collaboration or Cooperative
Agreement • Program, Curriculum
Development or Provision • Publishing or Editorial• Equipment, Materials, Facility
• Training, Scholarship, Fellowship • Facility Construction or Operation • Travel • Meeting, Conference, Seminar • Visiting Personnel • Postdoctoral Award• Dissertation or Thesis
COS Pivot: How to Access
• http://pivot.cos.com• https://www.kent.edu/sponsored-programs /funding-
opportunities• Flashline Research/Kuali Channel
COS Pivot: How to Access
• Subscription-based service; free access to all Kent State faculty, staff, students.
• Perform basic and advanced searches.
COS Pivot: How to Access
• Create a user account to take advantage of many features beyond searching. Use your Kent State email address to register!
• Maintain a User Profile that links you to other researchers and funding opportunities• Save and Share Search Results• Save, Tag, and Share Individual Funding Opportunities in two lists• Receive customized weekly updates
http://pivot.cos.com
Kuali Research: Overview
• Electronic proposal preparation• Budgeting• Certifications• Approval Routing• System-2-System Submissions (e.g. NIH)
• Award management
Kuali Research: How to Access
• https://kent-prd-res.kuali.co• https://www.kent.edu/sponsored-programs/proposal-resources• Flashline Research/Kuali Channel
Kuali Research: How to Access
• Kent State University faculty, staff, student with active employment relationships have access. Others can be added manually.• The Office of Sponsored Programs will (help) set up your proposal
and provide instructions for sections to be completed by you.
https://kent-prd-res.kuali.co
Need Help?
• COS Pivot:• Support/Help materials provided on Pivot website, including a Quick Start Guide and
video tutorials.• https://www.kent.edu/sponsored-programs/funding-opportunities
• Kuali Research:• [email protected]• https://www.kent.edu/sponsored-programs/kuali-research-resources
Proposal Preparation ResourcesSponsored Programs PreAward Services
Proposal Preparation Resources
• Sponsored Programs:• Public Funding: Federal, State and Local Government• Principal Investigator Initiated Research Proposals (eg, American Heart Association,
National Multiple Sclerosis Society, American Diabetes Society)
• Foundation Relations:• Private Funding: Foundations and Charitable Organizations• Primarily Public Service including Academic Support and Instruction
CONTACT SPONSORED PROGRAMS FOR PROPOSAL SUPPORT:330-672-2070
Proposal Preparation Resources
• Sponsored Programs• Review guidelines• Develop budget• Assistance with budget narrative
(financial language)• Compliance checking• Assistance with forms• Proposal submission
• Foundation Relations• Review guidelines• Grant Writing• Review and edit of narrative text• Will “shop” your project to private
funders• Compliance checking• Assistance with forms• Proposal submission
Proposal Preparation Resources:Assistance with Electronic Submission
• AGENCY ALPHABET SOUP:
• eCommons eBRAP PAMS grants.gov FLUXX• Fastlane Workspace ASSIST Formstack• NSPIRES HIE Research.gov NIWR ARTIE
and multiple private and program specific grant portals…..
Proposal Preparation Resources
• Proposal is comprised of many documents:• Abstract• Narrative• References• Budget Narrative• CV’s or biosketches• Facilities and Other Resources• Human Subjects • Authentication of biologicals and chemicals• Vertebrate Animals• Other Agency Specific and ….
The Data Management Plan
• National Science Foundation began requiring a Data Management Plan effective January 2011.
• Many agencies have since added Data Management Plan as required element of all proposals (NASA, DOE, ED, NIH)
Data Management Plan
1. Types of Data2. Standards Used for the Data3. Policies for Data Access and Sharing4. Policies and Provisions for re-use, re-distribution and production
of derivatives.5. Plans for Archiving
Budgeting for your Data ManagementAllowable, Allocable and During the Project Period
• Allowable
• Specialized hardware/software• Technical Staff/Salary Support• Purchased Services from Outside
Vendors Data storage and indexing of dataData archiving/storage costs
• Not Allowable
• General office hardware/software• Interdepartmental Charges or “Fees”• General IT Support• General storage
Data Management PlansMichael HawkinsResident Library
Head, Map Library
The Data Management Plan
• National Science Foundation began requiring a Data Management Plan effective January 2011.
• Many agencies have since added Data Management Plan as required element of all proposals (NASA, DOE, ED, NIH)
• NSF will not evaluate any proposal missing a DMP• May be up to two pages long• PI may state that project will not generate data or samples• DMP is reviewed as part of intellectual merit or broader impacts of
application, or both• Costs to implement DMP may be included in proposal’s budget
Data Management Plan
• 1. Types of Data• 2. Standards Used for the Data• 3. Policies for Data Access and Sharing• 4. Policies and Provisions for re-use, re-distribution and production
of derivatives.• 5. Plans for Archiving
What is meant by “data management”?
Fundamental Practices• File Organization• Data Documentation• Reliable Backups
Data lifecycle• Digital Sustainability• Scholarly Communication• Data Publishing• Research Impact
Upfront Decisions for Researchers
• What is the expected lifespan of the data?• Besides the researcher(s) on the project, who else should be given
access to the data? • Does the dataset include any sensitive information?• Who owns or controls the research data? • Should any restrictions be placed on the dataset? • How are the data stored and preserved?
Upfront Decisions for Researchers
• How might the data be used, reused, and repurposed? • How is the data described and organized?• Who are the expected and potential audiences for the datasets?• What publications or discoveries have resulted from the datasets?• How should the data be made accessible?
Data Management Plan
• Data Management Plan Tool
Data Management Plan
Data Management Plan
Data Management Plan
Data Management Plan
Data Management Plan
Data Management Plan
• Data Management Tool Disclaimer:
• PUBLIC PLANS ARE PLANS CREATED USING THE DMPTool AND SHARED PUBLICLY BY THEIR OWNERS. THEY ARE NOT VERIFIED FOR QUALITY, COMPLETENESS, OR ADHERENCE TO FUNDER GUIDELINES.
Other resources
• Librarians• Library guides• Other online tools -
IS Division Grant Writing/Technical Writing
AssistancePhil Thomas
Information ServicesMarch 16, 2018
By Philip ThomasNetwork [email protected]
Where the Fun Begins?
We want you to Select Option 1
What can IS do for you?
Support Letters
We can help Provide Regional Campus Support.• Dean Letters of Support• CIO IT Support Letter• Security Sign Off and Support Letter• Other required Technical letters of support.
Technical IT Research and Design
We can help you design a IT solution to support your Research needs. Address Security Issues.
We can help you design a IT solution to support your research needs.
Address Security Issues.
Help with reviewing, IT sections of Grants
IT Equipment Quotes
Post Grant - IT Equipment RFP/RFQ Assistance
Post Grant IT Support and Set up.
Post Grant Consulting and Support
Tier 1 ISP Engineering Team Dhaka Bangladesh
Docusign –Electronic Signature Platform
Matthew PahlsInformation Services
March 16, 2018
DocuSign - Vision
To empower Kent State to send, sign, and manage documents anytime, anywhere, on any device with confidence. DocuSign replaces printing, faxing, scanning and overnighting documents with a way to make every approval and decision digital.
DocuSign - Benefits
• Digitally sign documents anywhere from any device• No faxing, scanning or copies needed; all instant and
electronic• More secure than paper documents / complete audit trail is
maintained• Quick & easy to use; will decrease processing time• Sustainability value added by eliminating over 140,000
paper transactions in 2017.• Ability to legibly read documents
DocuSign - Benefits
• Get Started Immediately
• Replacing public facing PDFs
• Enhanced Student Services
• Reduce Risk
• Supported Full Mobile Enablement
• Accelerate Turnaround Time for Research Grants
DocuSign - Use Cases
• Student application• Financial aid and scholarships• Transfer requests• Student petitions• Interdisciplinary applications • Requests for postponement
• FASFA forms• Grant Requests• Scholarship requests• Change in major• Title IV authorization • Travel request forms
DocuSign - Human Resources
• HR Records, Career Exploration & Development, Talent Acquisition & Academic Personnel
• 60% of documents are completed under one hour
• Average completion of a hire went from weeks to 1.5 days
• Total digital pages collected 199,937
• Total envelopes sent = 3050 (faculty, staff, students)
• Files are automatically moved from DocuSign to shared drives for processing
DocuSign - Use Cases
• DocuSign University- Self Study• Signer Courses• Sender Courses
• Onsite training “COMING SOON”
DocuSign - Accessing the platform
STEP 1
Discovery
Formal project request
-or-support.kent.edu
STEP 2
Document Gathering & Preparation
STEP 3
Agile Project Management
STEP 4
Execution
Onboarding, Testing,
Promotion
STEP 5
Production
“Go Live” and Refinement
DocuSign - Demonstration
TrainingTom Mahon
Information Services March 16, 2018
Where to find us
• Federated Support Team• Online Service Catalog
• http://support.kent.edu/ (Service & SupportàTechnology for Faculty Research)
• Research Colloquia Site• https://www.kent.edu/is/2018KSRC
Questions/Comments?