information seminar - bga.qld.edu.au · queensland independent schools block grant authority is a...

Information Seminar

Seminar Agenda

Time Topic Presenter

10.00am Welcome and Introduction Adrian Wiles

Review of 2017 and 2018 Funds Available Rod Morris

Hot Topics Kylie Burnett

Application Timeframe Adrian Wiles

Grant Administration and Q&A Rod Morris

11.00am Morning Tea Break

11.20am Case Study BGA Officers

12.00pm Close

Queensland Independent Schools Block Grant Authority | Information Seminars 2017

www.bga.qld.edu.au

Adrian Wiles

GENERAL MANAGER

Australian Government

Capital Grants Program

(CGP)

Rod Morris

EXECUTIVE OFFICER -

FINANCE

State Capital Assistance

Scheme (SCAS)

Capital Assistance

Supplementary Scheme

(CASS)

Kylie Burnett

EXECUTIVE OFFICER -

EDUCATION

External Infrastructure

Subsidy Scheme (EIS)

Trade Training Centres in

Schools Program

Trade Skills Centres

(TTC/TSC)

Magi Huang

FINANCE OFFICER

Shannon Service

SENIOR ADMIN

OFFICER

Our people

Queensland Independent Schools Block Grant Authority | Information Seminars 2017 3

Queensland Independent Schools Block Grant Authority is a not-for-profit company that distributes capital funds to independent schools in Queensland, on behalf of the Commonwealth and State Governments.

QIS Block Grant Authority

Commonwealth Government

• Capital Grants Program (CGP)

State Government

• State Capital Assistance Scheme (SCAS)

• Capital Assistance Supplementary Scheme (CASS) ****

• External Infrastructure Subsidy Scheme (EIS)


QIS Block Grant Authority

Tuition

Tuition Support

Boarding

Toilets and Traffic Lights


Parameters - Capital Grant Application

Education and Building

• Minimum Viable Project

Finance

• Schools continued viability (20 year contingent liability)

• Maximum contribution to project by school/community


QIS BGA receives public funds and therefore needs to work within the relevant Government legislations.

Review of 2017

Rod Morris

Approved School Projects - Dollars2015 - 2017

$57.5m

$77.1m

$58.2m

$11.7m

$14.2m

$11.4m

$27.0m

$38.7m

$27.4m

$-

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

2015 2016 2017

2017

School funded Commonwealth funded State Funded


Project Summary - Number 2015 - 2017

54 55

44

69

81

61

14

236

4

0

10

20

30

40

50

60

70

80

90

2015 2016 2017

Schools Funded Projects Approved No. of Schools Withdrawn No. of Projects not Funded


2017

2017 Successful Schools by Area


Area No.

Schools

Grant

Value

Brisbane 11 $8.8m

Gold Coast 7 $9.4m

Ipswich 6 $4.2m

Sunshine Coast 6 $5.9m

Toowoomba 3 $1.9m

Bundaberg/

Hervey Bay

3 $2.3m

Cairns 4 $2.8m

Townsville/Gladstone

R’hampton/Mackay

4 $3.6m

26% of grant funds for

Regional Queensland

2017 Grants in dollars – SES groups

$7.9m

$3.1m

$7.2m

$13.2m

$6.3m

$0.2m

$0.8m

SAS 85 - 89 90 - 94 95 - 99 100 - 104 105-109 110 - 114 114 - 119 120 - 124


Average Grant –

40.0%

Largest Grant $2.69m

2017 number of Schools - SES Groups

5 5

9

15

8

0

1 1

0

SAS 85 - 89 90 - 94 95 - 99 100 - 104 105-109 110 - 114 114 - 119 120 - 124


Average SES - 96

2017 Purpose of Grants

GLA - 32%

Admin - 13%Speciality Areas - 28%

Multi Sports - 10%

Library - 5%

Boarding - 2%

Dist Ed - 2%

Misc - 8%


77% Construction

23% Refurb/Alt/Ext

2017 Number of Projects per School1

Pro

ject

30 Schools

2 P

roje

cts

11 Schools

3 P

roje

cts

3 Schools


Outcomes of EIS Rounds2015 - 2017

201527 Projects Funded

21 Schools Funded

Grants Approved:

$4.2m

201635 Projects Funded

25 Schools Funded

Grants Approved:

$2.3m

2017(up to SEPT 17)

22 Projects Funded

14 Schools Funded

Grants Approved:

$1.6m


2018 Funds Available

Available Capital Funds 2018 Round

Total Funding $46.6 million

Commonwealth Capital Grants Program (CGP)

$12.2 million

State Capital Assistance Scheme (SCAS)

$18.2 million

Capital Assistance Supplementary Scheme (CASS)

$16.2 million

External Infrastructure Subsidy Scheme (EIS)

$2.4 million


Hot Topics

Kylie Burnett

2018 Round – Costing Proposed Projects

Locality Indices ‘renewed’

• Same as 2017

Construction costs and furniture and equipment allowances

• Costs escalated to June 2019


2018 Round – Guidelines for Learning Spaces

• Learning Places and Spaces- area guidelines for educational spaces

• Now the ‘go to’ for understanding BGA expectations around the minimum viable project

• Titles and descriptors for learning spaces refined


New Curriculum, New Terminology- New Spaces?

Example Learning Area Rate (m²) Functional Area BGA Rate Alignment

Technologies Design and Technologies

$3,190 - Food and fibre production Home Ec

$3,190 - Food specialisations Home Ec

$2,170 - Engineering principles and systems Industrial Tech

$2,170 - Materials and technologies specialisation Industrial Tech

$2,870 - Design and Tech./Digital Tech. Laboratory Graphics

The Arts Substrands:

$2,590 - Dance or Drama or Media Arts or Music Dance/Drama/Art/Music

$2,330 - Visual Arts Art


Infrastructure Designation

• From community infrastructure designation (CID) to infrastructure designation (ID)

• The Planning Minister will be the single State designator

• Consultation requirements include two opportunities for stakeholder engagement


Let’s not forget…

3 ways to achieve the way forward:

• Local Council DA

or

• Infrastructure Designation

- Approvals decided by Minister for Infrastructure and Planning

or

• Priority Development Area (PDA)

- Approvals through Economic Development Queensland


Schools with a designated site (new or existing) will be exempt from Adopted Infrastructure Charges

Department of Infrastructure, Local Government and Planning


https://planning.dilgp.qld.gov.au/

Community Hubs and Partnerships (CHaPs)

• Led by the Department of State Development

• Progressing partnership opportunities for the provision of essential community infrastructure

• Aims for innovations in:

• Funding and finance arrangements for non-state schools

• Planning and land use for the state and non-state sectors


Contact: Allan Guse, ISQ Principal Advisor – Strategic Resources

Queensland Schools Planning Reference Committee

• Assesses impacts of population growth and used to inform the planning of new schools in Qld

• Demand maps can be accessed to achieve up to date population growth information


Contact: Allan Guse, ISQ Principal Advisor – Strategic Resources

Grant Timeframes

Preparing for a Capital Grant Application


Apply in 2018

Construction in 2019

Occupancy in 2020

Capital Grant Application Timeframe

4 Dec: Application Website Live

1 Mar: Section 1 Closes

29 Mar: Section 2 Closes

Early April: Submit Hard Copy

Apr – Aug: School Visits


BGA Site Visit to School

• Site visit takes approx. 2 hours

• Tour of site is essential

• Who should attend and why?

• What information is required at the visit?

• Insurances

• Maintenance Plan

• Details of fee discounts


Capital Grant Application Timeframe

4 Dec: Application

Website Live

1 Mar: Section 1

Closes

29 Mar: Section 2

Closes

6 April: Submit Hard

Copy

Apr – Aug: School Visits

Aug-Sept: Final

Committee Meetings

30 Sept: Recommendation to the

Minister

November-December: Ministers’ Approval


Capital Program Process Post Approval

Ministers’ Approval

Agreement (State only)

Submit/Review Tender Plans

Building Contract and Commonwealth Agreement

Grant Payments

Acquittals (Architect & Accountant)

Recognition and Post Inspection


Building Contract is nowrequired for State Grants

EIS Application Due Dates

23 Feb 2018 Round 1

29 Mar 2018Recommendation

to Minister

29 June 2018Round 2

31 July 2018Recommendation

to Minister

31 Aug 2018Round 3

28 Sept 2018Recommendation

to Minister

26 Oct 2018Round 4

28 Dec 2018Recommendation

to Minister


Grant Adminstration

State (SCAS) Grant Milestone Payments2017 round onwards

50% of Grant amount at 25% completion

Payment 1

40% of Grant amount at 50% completion

Payment 2

Final 10% of Grant amount on receipt of Architect’s Acquittal

Payment 3


BGA may request an

audit of expenditure

at any time

Maintenance is not Refurbishment


Post Receipt of Grant Funds


Acquittals

Recognition

Post Occupancy Inspection

Frequently Asked Questions


• “Will the State election timing have an impact on 2017 Round

grants?”

• “Does my approved grant lapse – can we extend the term?”

• “Should we apply for a State or Commonwealth grant?”

Any other questions

Morning Tea

Case Study

Sound Educational Planning

Strategic Plan

• Core Values

• Community Ownership

• Education Priorities

Master Plan

• Education Priorities (again ..)

• Build or Refurb

• Global area ‘in and out’

Financial Plan

• Enrolments

• Projections

• Available Funds

• Timing


Strategic Planning


Core Values

Community Ownership

Education Priorities

Strategic planning takes time

Master Plan


Education Priorities (again…)

Build or Refurb

Global Area – ‘in and out’

Master Planning involves reflection, community engagement,

data, research …. and ‘educational vision’

Master Plan

Application Plans

Tender

Plans

Actual

BuildAcquittals

Recognition

Post Inspection


Consistent Plans …make our life easier…

Financial Plan


Enrolments ProjectionsAvailable

FundsTiming

Financial Planning is the ‘engine room’ that makes the

educational vision come to life

Considerations

• What is the strategic direction (VISION) of the School?

• Is this vision ‘owned’ by the school community?

• Teaching and learning must ‘drive’ the need for Master Planning and Financial Planning


Considerations

• What facilities are required to meet the vision?

• In what order? At what cost? At what risk?

• What is the time frame?


Case Study: Imaginary School (P-12)

Background

Enrolments at Imaginary School are increasing steadily and the school needs to build an additional two GLA’s in their primary school.

The School must consider car parking, set down and pick up areas and infrastructure charges.

Project Justification

• Needs to meet the State and Commonwealth program objectives.

• Does the proposed project relate to the Strategic Plan?


Master Plan


Floor Plan


Project Summary

Construction of two primary GLA’s, two withdrawal areas, two storage, one veranda, one amenity, one covered outdoor learning, site works, furniture, equipment and professional fees.


Capital Grant Online Application Overview

• Section 1 (due 1 March 2018)• School Details

• Student numbers/streams

• Fees

• Enrolment policy

• Existing teaching spaces

• Land details

• Project details and costs

• Justification


Contact the BGA Office for a password

Capital Grant Online Application Overview

• Section 2 – Finance Section (due 29 March 2018)• Profit and Loss

• Cashflow

• Balance Sheet

• Section 3 – Agreements (all hard copies due 6 April 2018)• Embedded Applicant School Agreement

• Embedded Declaration

* Hard Copy Plans*


Download the 2018 Application Checklist

Enrolment Table

Year Prep 1 2 3 4 5 6 7 8 9 10 11 12 BDRS OS

2016 47 45 44 35 34 40 44 63 70 60 64 60 62 0 2

Stream 2 2 2 1.5 1.5 2 2 3 3 3 3 3 3

2017 50 49 44 38 34 39 41 60 63 68 62 65 59 0 2

Stream 2 2 2 1.5 1.5 2 2 3 3 3 3 3 3

2018 50 50 49 45 36 33 42 65 60 64 67 65 62 0 3

Stream 2 2 2 2 1.5 1.5 2 3 3 3 3 3 3

2019 52 51 52 50 46 40 40 75 65 61 65 68 60 0 3

Stream 2 2 2 2 2 2 2 3 3 3 3 3 3

2020 70 58 51 50 52 46 52 70 75 64 62 67 65 0 3

Stream 3 3 2 3 2 2 2 3 3 3 3 3 3

2021 72 72 61 51 48 52 48 72 72 78 66 64 65 0 3

Stream 3 3 3 2 2 2 2 3 3 3 3 3 3

2022 74 75 75 64 52 50 50 78 70 75 80 69 60 0 3

Stream 3 3 3 3 2 2 2 3 3 3 3 3 3


Enrolment Table ExtractYear Prep 1 2 3

2016 47 45 44 35

Stream 2 2 2 1.5

2017 50 49 44 38

Stream 2 2 2 1.5

2018 50 50 49 45

Stream 2 2 2 2

2019 52 51 52 50

Stream 2 2 2 2

2020 70 58 51 50

Stream 3 3 2 2

2021 72 72 61 51

Stream 3 3 3 2

2022 74 75 75 64

Stream 3 3 3 3


Educational NeedWhy does the school need more GLAs?

Apply in 2018 for

construction in 2019

and occupancy in 2020

Proposed Project – Construction Costs

Facility

Description Space Code Sector Work Type m2 No. Total m2 $/m2 Total

Classroom GLA Primary Construct 76 2 152 $ 2,210 $ 335,920

Withdrawal Withdrawal Primary Construct 12 2 24 $ 2,210 $ 53,040

Store Store Primary Construct 9 2 18 $ 2,210 $ 39,780

Toilets Amenities Primary Construct 10 2 20 $ 3,750 $ 75,000

Veranda Travel Unenclosed Primary Construct 83 1 83 $ 700 $ 58,100

Outdoor Learning Travel Unenclosed Primary Construct 76 1 76 $ 700 $ 53,200

Total Construction Area 373m2 $ 615,040


Proposed Project – Other Costs

Fees Description Fees

TOTAL CONSTRUCTION COSTS $ 615,040

B - Professional Fees $ 81,478

C - Local Authority Charges $ 25,000

E - Loose Furniture Costs $ 23,844

F - Equipment Costs $ 1,918

G - Library Resources Costs $ -

H - Fire Services Costs $ 6,250

I - Special Services Costs $ 65,000

J - Site Development Costs $ 40,200

K - Other Additional Costs $ 14,216

TOTAL PROJECT COSTS $ 872,946


Have you considered

applying for EIS

funds?

Sources of Funds

Fees Description Fees

Loans $ 372,946

School's Cash reserves

School's building fund

Parish/Congregation Contribution

Donations (parent's and Friends special appeal)

Funds to be transferred from school' foundation or assoc. Companies

Sale of property

Total funds to be contributed by school (sum of above)

State Capital Assistance Grant Requested $ 250,000

Australian Government Capital Grant Requested $ 250,000

Total School Contribution & Total Grants $ 872,946

Total Cost of Project (per Section 8: Proposed Projects) $ 872,946

Difference (must be zero) $ -


Have you held

discussions with your

financier?

Calculating Global Floor Areas


Schools Floor Area Before Project (‘18) After Project (‘20)

Total Education Space 10,000 10,000

minus Floor area concessions 3,600 3,792

plus New project area (net of concessions) 373

minus Spaces to be removed 0

equals Total Calculated Area (a) 6,400 6,581

Floor Area Entitlements Before

Project

Students (‘18)

Allowance

(m2)

After Project

Students

(‘20)

Allowance

(m2)

Primary Enrolments 305 7.0 379 7.0

plus Junior Secondary Enrolments 256 10.0 271 10.0

plus Senior Secondary Enrolments 127 11.0 132 11.0

equals Total Area Entitlement (b) 11,782 11,786

Calculation Global Floor Areas Before Project (‘18) After Project (‘20)

Total Calculated Area (a)/Total Area Entitlement (b) equals 105% equals 96%

What about External Infrastructure?

External Infrastructure Subsidy Scheme


• Local government requirements, external to the site

• Development Conditions

• Project Work

• Infrastructure Charges

External Infrastructure Subsidy Scheme


• External

• Services

• Transport

• Streetscape

+

• Internal

• Pick Up/Set Down

The Final Act

Activities that should have commenced

Plan and complete the ground work

Meet with School Executives, Council, Community

Engage experts – architects, accountants, banks etc.

Financial Planning

Consult with the BGA team


Thank You

QIS BGA would like to thank ISQ and the following Schools for hosting the Information

Seminars

Freshwater Christian College Townsville Grammar School Mackay Christian College

Sunshine Coast Grammar

School

The Glennie School Rockhampton Girls

Grammar School

St John’s Anglican College St Hilda’s School St John’s Lutheran Primary

School

QIS BGA would also like to thank Simon Brook of Burling Brown Architectsfor supplying the fictitious plans for the case study


information seminar - bga.qld.edu.au · queensland independent schools block grant authority is a...

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