information resources/technology initiatives

Texas Department of Information Resources

Information Resources/Technology

Initiatives


Department of Information Resources (DIR)

To advance the missions of Texas government by serving as a catalyst for improvement, by influencing technology decisions, and by ensuring the most appropriate uses of information resources.


Texas State Government Facts

State Employees = 247,500» State IT Employees 95,000 (38%)

Biennial Budget = $ 98.198 billion (revenue sources sales tax, federal funds, fees, interest, other charges)

State Budget developed based on Strategic Planning Process

Appropriation Act divided into 8 areas


State IT Employee Turnover

Information Specialists 27.03% Data Processing Audit Specialists

25.81% Systems Programmers 22.36% Programmers 23.40%

Software development in Austin makes it the second largest concentration in the United States (87,000+ positions).


Texas State Government

General Government Health/Human Services Education Judiciary Public Safety/Criminal Justice Natural Resources Business/Economic Development Regulatory


Texas State Government

State Agencies = 133 Universities and Colleges = 120 De-centralized, independent agency

management


State IT Management

DIR Established in 1989 with passage of the Information Resources Management Act (IRMA)

Executive Branch Agency Governed by Board

Establish Standards, Statewide IT Strategic Plan and Report

Approve Agencies’ IT Strategic and Operating Plans ~ Contract with LBB


State IT Management

Each Agency and University has to designate Information Resources Manager

Information Resource Manager (IRM) must report to agency Executive Director

Agencies and Universities IRMs must submit IT strategic plans and operating plans for approval prior to expending any IT funds


State IT Planning & Reporting

State Strategic Plan ~ November 1999"Texas Connected: Service at the Speed of Light”

http://www.dir.state.tx.us/pubs/99ssp/index.html

Biennial Report ~ November 2000Connecting Texas in the Digital Age

http://www.dir.state.tx.us

Statewide Security Assessment ~ January 2001


Information Resources Planning Cycle

BiennialReport onInformationResourcesManagement

StateStrategic Planfor Information

ResourcesManagement

FISCAL 1999

FISCAL 2000

Odd-Numbered Year

Even-Numbered Year

Legislative Session

AgencyStrategic Plan

AgencyStrategic Planfor Information

ResourcesManagement


Information Resources Spending in Texas

Total Appropriations for Technology has risen at same pace as Statewide Appropriations

Approximately $ 1.2 billion appropriated annually for technology

30 agencies account for 80% of IT dollars


Major Cooperative Efforts

Texas Geographic Information Council Health and Human Services Network Telecommunication Planning Group Cooperative Contracts Program PESO Working Group Electronic Government Task Force

Others: Procurement, E-Texas

New ~ Statewide Security Assessment


Major IT Issues E-government Enterprise IR Management Privacy Geographic Information Systems IT Work Force IT Security Digital Divide Telecommunication Rates Electronic Records Management Interagency Sharing of Health Data Electronic Signature Laws


Texas E~Government Legislative Initiatives

All State Agencies shall have an e-mail address

Publishing Open Records, Rules, Reports and Other Information on the Internet

Electronic Payments by the State and to State Agencies (plans to accept payments over the Internet)

Pilot for State and Local Government Portal for Business Transactions


E~Government Pilot

SB974 Electronic Transactions between State or Local Government and Members of the Public ~ Task Force & Demonstration Project

Exchange Documents

License/Permit Applications & Filings

Payments

Task Force Report Published November 1, 2000

http://www.dir.state.tx.us/egov/index.htmlhttp://www.texasonline.state.tx.us


Criteria for Success

Who Benefits?PublicState and Local GovernmentContractor

Document Cost for Online Transactions vs. Current Processes

Long-Term Business Process Re-engineering Across Agencies

Customer (Public) Relations Management and Feedback


E-Government Recommendations

Continue the Governance for E initiatives

Continue the Statewide Portal

Continue Self-Sustaining Model

Allow Agencies & Local Governments to add Transaction Fees


Statewide Security Assessment Recommendations

Need for a Statewide Standard for Perimeter Security

Need for Central Security Organization to Assist and Implement IT Security at a Statewide Level.


Security Resources

Transaction Risk Assessmenthttp://www.state.tx.us/Standards/srrpub11-transaction-risk.htm

Practices for Protecting Information Resources Assets

http://www.dir.state.tx.us/IRAPC/practices/index.html

Information Security Standardshttp://www.dir.state.tx.us/IRAPC/201.13b/secrules.htm

Statewide Information Technology Security Assessment http://www.dir.state.tx.us (Pending)


Cooperative Contracts Program

The Business Operations Division (division within DIR) established the Cooperative Contracts Program to support and optimize service delivery to the citizens of Texas.

This Program maximizes the state’s considerable purchasing power in acquiring information resources technologies for state agencies and universities.

The result is substantial pricing discounts, which agencies are unable to achieve individually.


Benefits to You

No bidding required

Contract terms and conditions are taken care of

Volume Pricing

Improved customer service, & quick response involving

order processing

The GoDirect Program allows customers to place orders

directly with the vendors


Who’s Eligible?

State Agencies Counties Municipalities Special Districts Political Subdivisions of

the state

Universities School Districts Junior College Districts


Track Record - 2000

$124 million in gross sales in 2000

$41.6 million in cost avoidance

Continue to exceed the statewide average

in use of HUB contractors

Approximately 60% of revenue from

participation by local government entities


Cooperative ContractsSummary Report

Currently supports a hardware and software goods and services customer base of some 1,200 entities that generate upwards of 22,000 orders per year.

Hardware and software orders range in size from less than $110 to several million dollars, with an average size of $3,800.

Approximately, seventy-five (75) vendors participate in the hardware and software side of the Cooperative Contracts Program.


Cooperative ContractsSummary Report

Business Operations DivisionOrders Summary Report

$0

$15,000,000

$30,000,000

$45,000,000

$60,000,000

$75,000,000

$90,000,000

$105,000,000

$120,000,000

$135,000,000

Monthly Cumulative Sales

Am

ou

nt

FY2001 Orders

FY2000 Orders

FY1999 Orders

FY1998 Orders

FY2001 Orders $19,151,921 $30,199,460 $42,791,862 $53,644,959

FY2000 Orders $17,130,483 $27,628,980 $35,520,471 $41,936,345 $47,625,423 $55,199,285 $63,492,203 $69,863,476 $82,254,399 $94,155,436 $109,579,688 $124,791,678

FY1999 Orders $13,612,562 $23,343,494 $29,493,714 $37,857,307 $44,336,227 $53,716,268 $64,791,676 $74,126,409 $83,091,217 $94,094,489 $105,777,711 $119,723,775

FY1998 Orders $11,244,374 $18,298,817 $23,159,532 $28,439,067 $33,377,545 $38,749,826 $46,451,698 $53,966,040 $64,500,818 $69,699,277 $77,790,209 $87,365,469

September October November December J anuary February March April May J une J uly August


Technical Standards & Rules

Guidelines published as we see trends ~ and if necessary Adopt Rules. As an Example: » SRRPUB11 World Wide Web Design and

Coding Guidelines ~ December 1997» Rule Adopted in March 2000

PESO Working Group key in developing & assisting with Guidelines and Rules


Standards & GuidelinesStandards Review and Recommendation

Publications SRRPUBS

SRRPUB01 Statewide Network Standards - Superseded by Administrative Rule

SRRPUB02 Building and Campus Wiring Recommendations ~ Rule published in the Texas Register February 1998

SRRPUB03 IP Address Assignment SRRPUB04 Personal Use of E-Mail & Internet

Services SRRPUB05 Video Conferencing Standards

Revised 1997 ~ Rule as published in the Texas Register February 1998




SRRPUB06 Sale or Transfer of Computers and Software

SRRPUB07 Internet Domain Names for Government Entities in Texas

SRRPUB08 Directory and Locator Services SRRPUB09 The Year 2000 & Rule SRRPUB10 Personal Naming Convention for E-

Mail and Legislative requirements for agencies to establish and publish E-Mail addresses




SRRPUB11 World Wide Web Design and Coding Guidelines, and Rule March 2000 ~ Proposed changes addressed at PESO meetings

SRRPUB12 E-Mail and Document Interchange Guidelines, 1998 January 2

SRRPUB13 Digital Signatures and Certificate Authority Guidelines, and Digital Signature Rule Revised March 2000

SRRPUB14 Unsolicited Bulk E-Mail (UBE)/"SPAM” May 2000


Internet Resources

DIR Homepage http://www.dir.state.tx.us State of Texas - http://www.state.tx.us Information Technology Standards

http://www.state.tx.us/Standards PESO Web Site

http://www.state.tx.us/Standards/peso.htm Questions?


Questions

Mel Mireles

Manager, Statewide IT Planning and Standards

e-mail address: [email protected]

Phone number: 512/475-3701