Information Overload:What can I do?

Informationcomes from

everywhere, everyone d fand in many formats!

7/24/365 Global Information Exchange

It livesanywhere

andeverywhere!

On shared/local drives,email folders and even on paper.

M i dManaging andcontrolling itcontrolling it

is no easy taskis no easy task.

Know what you’re holdingKnow what you re holding• Information typesyp

– Contracts, drawings, invoices

F types• Format types– Word, Excel, PowerPoint

– email

• Where it resides– Local or shared drives

– Thumb drives

Know where it’s flowingKnow where it s flowing

Create/capture Solutions

Store

Create/capture SolutionsDocument Repositories

Store

Save

Store

W k E i

Publish

Work Environments

Know what you need to keepKnow what you need to keep…

• Regulatory requirementsRegulatory requirements– Federal, State and Local

• Bu in continuit• Business continuity– Business critical to keep your business alive

d• Business records– Transactional; contracts, financials

and throw away…and throw away

• Regulatory requirementsRegulatory requirements– When can we destroy it?

• Bu in continuit• Business continuity– Do we need it to survive?

d• Business records– What are my business records?

Do not underestimateinformation migration.

Theoretically simple.Theoretically simple.

Capture

ECM system

Capture - getting information from source into an ECM system

ECM system

A challenge in practice.A challenge in practice.

T h lTechnologyi h lis not the only

f tfactor.

We cannot overlookthe

Human FactorHuman Factor.

Human FactorHuman Factor

• People do not like changePeople do not like change– “If it ain’t broke, don’t fix it!”

• P opl lik th comfort on• People like the comfort zone– “We’ve been doing it this way for years.”

d d• People want to be included– “If you had asked me, I could’ve told you.”

Change does not come easyChange does not come easy…

…and needs to be managed.

Here is some adviceHere is some adviceonon

what you can do.what you can do.

Create and maintaina team environment:

ITITManagementManagement

Users

Establish strong ginformation management gpolicies and procedures.

P id l Provide regular communications using communications using a method common to a method common to

all employeesall employees.

Choose the right gtechnologyfor the job.

Provide timely training on policies, procedures

and technologies.

Acquire new knowledge and skills

to ensure success.

Information Overload:What can you do?

Start with practical education and training.

This is a sample of what we offer.

Take action and call us!301.755.2686 in the US or 44.1905.727600 in Europe301.755.2686 in the US or 44.1905.727600 in Europe

Looking for a ClassLooking for a Class? Check ? Check out the current schedules atout the current schedules atwww.aiim.org/training for the USfor the US

ororwww.aiim.eu/training for Europe

Want to see what it is like first?Want to see what it is like first?Want to see what it is like first?Want to see what it is like first?

Take a Take a freefree test drive of an online module attest drive of an online module at/ dwww.aiim.org/testdrive

and use Campaign Code X1YZAand use Campaign Code X1YZA