information interchange 2018 - prodevmedia.com · information interchange 2018 |2 ride the wave of...

Register by November 17, 2017 if you want your LOGO in the printed brochure!

Information Interchange 2018

www.InformationInterchange.org |2

Ride the Wave of Real-Time Payments!ePayResources’ Information Interchange is a highly-respected payments industry event,

known for having national-caliber speakers at regional conference prices!

The Wave CatchersDon’t miss your chance to

hang loose with attendees! Chief Executive Officers

Chief Financial Officers

Chief Operations Officers

Controllers & Comptrollers

Vice-Presidents, Directors, & Senior Managers

Senior Payments Executives

Operations Officers & Managers

Fraud & Risk Managers

Compliance Officers

Auditors

Treasury Management Sales Officers

Government Payment Officials

Accredited ACH Professionals (AAPs)

National Check Professionals (NCPs)

Certified Treasury Professionals (CTPs)

Payments Strategy / Enterprise Payments Groups

Payments Innovation / Technology Groups

Go for a Perfect 10!Why suit up for Information Interchange?

• Here’s your chance to network with the biggest names and organizations in the payments industry!

• Professional development sessions are carefully selected to attract senior staff from financial institutions and other industry participants.

• Hear about problems and issues today’s payments professionals are having so you can develop tools to meet their needs.

• Have face-to-face time with your existing customers and network with potential new customers.

• We are dedicated to advocating sound payments practices through education and networking.

The RewardWhat can you gain from Information Interchange?

• Engaging sponsorship and exhibitor opportunities that will make a lasting impression.

• A strategic brand opportunity in front of payments professionals who make or influence purchasing decisions.

• Dynamic attendee engagement.

• Partner promotions through social media and Product Showcase opportunities.



Information Interchange Stats

Operations/Technology

40%

Sales/Treasury 23%

Audit/Compliance/

Risk 17%

Senior Management

20%

Banks 55%

Businesses 23%

Credit Unions 22%

T E C H N O L O G I E S

TM

AGICrighter inc.

Past Sponsors

Attendee Roles

Attendee Demographics



Sponsors & Exhibitor Pricing

FeaturesPlatinum$9,995

Gold$3,995

Silver$1,995

Exhibitor Combo Package$1,350

Exhibitor$845

Partner Showcase

$500

Number of Pre-Conference Workshop Registration 3 2 1

Number of Complimentary Registrations 5 3 2 1 1

Unlimited Additional Registrations at $425 Each

Speaker and Topic Selection for One (1) General Session (Pending Approval From Conference Planning Committee)

Opportunity to Lead a Roundtable Discussion

Exclusive Sponsor of Main Networking Reception & Entertainment

Choice of Additional Promotional Item(s) 2 1 1

Logo on Brochure Cover

Logo in Printed Brochure

Logo on Brochure Back

Logo on Handbook Cover**

Logo and Description in Handbook**

Full Page Color Ad in Handbook**

Full Page Black and White Ad in Handbook**

Premier Signage for Maximum Visibility (provided by sponsor)

Prominent Placement of Logo and Signage**

Logo and Link on Conference Site

Weeks in Advance Attendee List Sent 3 3 3 2 2

Exhibit Table*

*Exhibit table includes: 2 chairs and 6 ft. skirted table**Conference materials due no later than January 12, 2018.Billing and invoices must be paid in full before exhibitor set-up at II2018



Platinum SponsorshipThe one and only Platinum Sponsorship is the top spot with unmatched access to brand opportunities and exposure offering premium signage and messaging.

• 3 Free Pre-Conference Workshop Registrations• 5 Free Registrations to Information Interchange 2018• Additional Conference Registrations at $425 Each• Speaker and Topic Selection for One (1) General Session

(Pending Approval From Conference Planning Committee) • Exclusive Sponsor of the Main Networking Reception & Entertainment• Choice of 2 Additional Promotional Items (Provided by Sponsor)• Logo on Brochure Cover• Logo in Printed Brochure• Logo on Brochure Back• Logo on Handbook Cover• Logo and Description in Handbook• Full Page Color Ad in Handbook• Premier Signage for Maximum Visibility (Provided by Sponsor)• Prominent Placement of Logo and Signage• Logo and Link on Conference Website• Attendee List Sent 3 Weeks in Advance (Information Includes

Attendee Name, Company and Title)

Booth Space in Prime Location • 1st Round Pick for Exhibit Table Location• Exhibit Table

Main Networking Reception

The fun highlight of the conference for all attendees. Here you’ll create big news and brand exposure!

• Logo is featured: ȁ On signage at meal entrance ȁ In conference materials

Reception Entertainment

Bring the entertainment and get recognized!

• Provide reception entertainment• Logo is featured:

ȁ On event signage ȁ On conference materials

Exclusive Exposure! $9,995 Most Visibility! 0 Available



Gold SponsorshipA unique and powerful way to make a statement, the Gold Sponsorship offers dynamic opportunities for your brand and several exclusive attendee interactions.

• 2 Free Pre-Conference Workshop Registrations• 3 Free Registrations to Information Interchange 2018• Additional Conference Registrations at $425 Each• Choice of 1 Additional Promotional Items (Provided by Sponsor)• Logo on Brochure Cover• Logo in Printed Brochure• Logo on Brochure Back• Logo on Handbook Cover• Logo and Description in Handbook• Full Page Color Ad in Handbook• Prominent Placement of Logo and Signage• Logo and Link on Conference Website• Attendee List Sent 3 Weeks in Advance (Information Includes

Attendee Name, Company and Title)• 2nd Round Pick for Exhibit Table Location• Exhibit Table

Prominent Visibility! $3,995 2 Total Available Only 1 Remaining

Current Gold Sponsor



Silver SponsorshipA premier sponsorship packed with value! As a Silver sponsor, your brand will be displayed alongside our other premier sponsors with an exciting individual opportunity to make an impact.

• 1 Free Pre-Conference Workshop Registration• 2 Free Registrations to Information Interchange 2018• Additional Conference Registrations at $425 Each• Choice of 1 Additional Promotional Items (Provided by Sponsor)• Logo in Printed Brochure• Logo on Brochure Back• Logo and Description in Handbook• Full Page Black and White Ad in Handbook• Prominent Placement of Logo and Signage• Logo and Link on Conference Website• Attendee List Sent 3 Weeks in Advance (Information Includes

Attendee Name, Company and Title)• 3rd Round Pick for Exhibit Table Location• Exhibit Table

Make a BIG SPLASH with your brand!

$1,995 4 Total Available Only 1 Remaining

Current Silver Sponsor



ExhibitorA competitive price with a big return on investment. Make connections and find new business with valuable opportunities.

• 1 Free Registration to Information Interchange 2018• Additional Conference Registrations at $425 Each• Opportunity to Lead a Roundtable Discussion• Logo in Printed Brochure• Logo and Description in Handbook• Logo and Link on Conference Website• Attendee List Sent 2 Weeks in Advance (Information Includes

Attendee Name, Company and Title)• Exhibit Table

What is better than one opportunity to exhibit your brand? That’s right! TWO!

• Includes all of the features of the Exhibitor Sponsorship above• Exhibit at both Executive Payments Summit 2018 (choose between Dallas, TX or

Charlotte, NC) & Information Interchange 2018 (March 6-8, Orlando, FL)

Exhibitor Combo Package

Hang loose with attendees!

Exhibitor $845

Exhibitor Combo Package $1,350

15 Total Available Only 7 Remaining

Current Exhibitors


TM



Grab one of the five concurrent 45 minute sessions during the first full day of the conference.

• Chance to Deliver your Payments-related Solution(s) to Attendees• Additional Conference Registrations at $425 Each• Logo in Printed Brochure• Logo and Description in Handbook• Logo and Link on Conference Website

Partner Showcase

Show Off Your Winning Solutions!

$500 5 Total Available Only 2 Remaining

Partner Showcase


TM



Sponsorship OpportunitiesCreate visibility and gain maximum brand exposure!

Tuesday Welcome Reception

$3,500 Conference Wifi $3,000 App $2,000

Make the first impression on attendees at the opening event on the first evening of Information Interchange.

The one and only chance to show your brand name on the wireless internet network for all attendees to see.

As people check the Information Interchange app on their mobile devices for details and updates, your logo will be there to greet them!

• 1 available Tuesday• Logo is featured:

ȁ On table tents ȁ On signage at meal entrance ȁ In conference materials

• 1 available• Logo featured on signage• Provided in general session• Wireless network identification features your company name

• 1 available• Logo is featured:

ȁ In conference materials ȁ On banner and landing page ȁ Highlighted throughout app

Luncheon $1,500 Breakfast Roundtable $1,000 Grab-N-Go Lunch $1,000

Satisfy attendees who are hungry for networking and nourishment.

Start the day off right by planting your company’s brand firmly in the minds of all attendees.

Make a creative impact! Get your brand in the hands of hungry attendees and make a lasting impression.

• 1 available Wednesday• May also provide a seat drop• Logo is featured:

ȁ On signage at meal entrance ȁ In conference materials

• 1 available Thursday• May also provide a seat drop• Logo is featured:

ȁ On signage at meal entrance ȁ In conference materials

• 1 available Thursday• Logo is featured on lunch containers with stickers provided by sponsor



Sponsorship OpportunitiesCreate visibility and gain maximum brand exposure!

Morning Break $750 Afternoon Break $750 Track Sponsor $595

Give attendees their mid-morning boost that will help them maximize their day.

You can treat attendees to something a little sweet to help them power through!

Operations Track Risk & ComplianceTreasury ManagementInnovation & Technology


ȁ On strategic signage



• Choose 1 of 4 tracks listed above• Logo is featured:

ȁ On signage at each session ȁ In promo brochure ȁ In all conference materials

Hydration Station $500General Session Charging Station

$300 Track Charging Station $250

With attendees requiring 8 glasses of water a day, you are guaranteed maximum exposure.

Show off your brand while attendees recharge their mobile devices, tablets, and more. Charge on!

Show off your brand while attendees recharge their mobile devices, tablets, and more. Charge on!

• Variety of fruit-infused water• Located outside of general session and/or at a break• Branded supplies can be provided by sponsor• Logo is featured:


• 1 available in general session only• Logo is featured:

ȁ At station ȁ On strategic signage

• 4 available in: ȁ Operations Track ȁ Risk & Compliance ȁ Treasury Management ȁ Innovation & Technology

• Logo is featured: ȁ At station ȁ On strategic signage



Promotional SponsorshipsHot marketing opportunities that will make a lasting impression! Promote your company with take-away branding.

Name Badge Card $1,750 Tote Bags $1,500 Lanyards $600

Give people a visual to learn and remember each others name by providing them with an appealing name badge card.

Gain maximum branding exposure with your logo on the bag that all attendees will receive.

Attendees wear your logo throughout the whole conference!

• 1 available• Sponsor provides color artwork, front and back• Cards are 4.25” x 6” plastic

• 1 available• Company logo featured on conference bag• Bags provided by PDG• Logo/artwork provided by sponsor

• 0 available• Company logo on conference lanyard• Sponsor provides logo• Lanyard provided by PDG

Promotional Items $500 Attendee Bag Insert $250 Handbook AdStarts at

$175

Is there something not on our list that you would like to give attendees? Be creative!

Have an advertisement already prepared for a magazine? Engage attendees and provide a savvy marketing piece that stands alone.

Place your brand in the handbook and gain exposure every time an attendee needs to reference essential conference information.

• Provided by sponsor• Ideas:

ȁ Luggage spotters ȁ Pens ȁ Notepads ȁ Mobile chargers ȁ Reusable water bottles ȁ Sunglasses ȁ Sunscreen

• 8.5” x 11” page• Can be front & back• Must be pre-approved by ePayResources• Provided by sponsor

• Quarter page (2.5” x 3.75”) ($175)• Half page (5” x 3.75”) ($225)• Full page (5” x 7.75”) ($275)• Artwork created by sponsor• Must be pre-approved by ePayResources



Partner ContractI. Company Name ______________________________________

Registration PricingPlatinum Sponsor (limit 1; 0 available) $9,995Gold Sponsor (limit 2; 1 available) $3,995Silver Sponsor (limit 4; 1 available) $1,995Exhibitor Combo Package (limit 15 total;

7 total available) $1,350

Exhibitor Table $845Partner Showcase (limit 5; 2 available) $500Additional Attendee $425Sponsorships OpportunitiesTuesday Welcome Reception (Limit 1; 1 available) $3,500Wifi (limit 1; 1 available) $3,000App (limit 1; 1 available) $2,000Luncheon (limit 1; 1 available) $1,500Breakfast Roundtable (limit 1; 1 available) $1,000Grab-N-Go Lunch (limit 1; 1 available) $1,000Morning Break (limit 2; 2 available) $750Afternoon Break (limit 2; 2 available) $750Track Sponsor (limit 4; 4 available) $595Hydration Station $500General Session Charging Station (limit 1; 1 available) $300

Track Charging Station (limit 4; 4 available) $250/Track

Promotional SponsorshipsName Badge Card (limit 1; 1 available) $1,750Tote Bags (limit 1; 1 available) $1,500Lanyards (limit 1; 0 available) $600Promotional ItemsItem(s): $500

Handbook Ad - Full page $275Attendee Bag Insert $250Handbook Ad - Half page $225Handbook Ad - Quarter Page $175

TOTAL

*** ATTENTION SPONSORS AND EXHIBITORS ***Register and submit a vector company logo (.eps/.ai/.pdf) by

November 17, 2017 to be included in the conference brochure.

Continued on next page



Partner Contract ContinuedCompany Name: ___________________________________________________________________________________________________________

Primary Contact Name: ________________________________________ Title: ________________________________________________________

Address: ___________________________________________________ City/State/Zip: _________________________________________________

Phone: ________________________ Fax: _______________________ Email: _______________________________________________________

URL: ______________________________________________________ Twitter Handle: ________________________________________________

Signature*: _______________________________________________________________________________________________________________ *Above signature acknowledges agreement with partner contract and exhibit terms and conditions on pages 15 and 16.

Will you be attending the conference as the sponsor representative? Yes or No

If no, who will be the attendee sponsor representative? Name: _______________________________________________________

Email: _____________________________________ Title: ____________________________________ Phone: _____________________________

Will additional members of your company be attending? Yes or No

If yes, who? Name: _________________________________________ Email: _______________________________________________________

Name: _________________________________________ Email: _______________________________________________________

Name: _________________________________________ Email: _______________________________________________________

Name: _________________________________________ Email: _______________________________________________________

II. Payment InformationPayment in full must accompany any signed exhibitor contract.

Payment Amount: $___________________________

Check (payable to ePayResources) ACH DebitR/T # ____________________________Acct # ___________________________GL Acct # _________________________

Credit Card (online CC payment is available if you register online at www.epayresources.org/II2018Partners for your sponsorship)

Complete this form (pages 13 and 14), save and return to Stephanie Higgins at [email protected] or fax to (812) 339–0138.

OR

Register online at www.epayresources.org/II2018Partners

http://www.epayresources.org/II2018Partners

mailto:shiggins%40prodevmeetings.com?subject=Information%20Interchange%202018%20Partner%20Contract

http://www.epayresources.org/II2018Partners



Exhibit Terms & Conditions1. ASSIGNING BOOTHSBooth locations are assigned on a first-come, first-serve basis. ePayResources reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary. Exhibitors will be provided one exhibit table (includes one draped table and two chairs). Additional services are available separately from designated conference hotel contact.

2. EXPOSITION SCHEDULE (Subject to change)Show Set-up Tuesday, March 6th, 2:00 – 4:00 p.m.

Conference Hours Tuesday, March 6th, 10:00 – 6:00 p.m. Wednesday, March 7th, 7:00 a.m. – 7:30 p.m. Thursday, March 8th, 7:00 a.m. – 3:00 p.m.

Mandatory Exhibit Hours (subject to change) Your table (or reception location) must be occupied/represented during the following times: Wednesday, March 7th• Breakfast: 7:00 a.m. – 8:00 a.m.• Morning Break: 9:45 a.m. – 10:15 a.m.• Afternoon Break: 2:30 p.m. – 3:00 p.m.• Reception: 5:30 p.m. – 7:30 p.m.

Thursday, March 8th• Breakfast: 7:00 a.m. – 8:15 a.m.• Morning Break: 10:00 a.m. – 10:30 a.m.

Show Teardown Thursday, March 8th, 10:30 a.m. – 12:00 p.m. or conclusion of the conference.

3. INSTALLATION & REMOVALNo installation work will be permitted after 4:00 p.m. on Tuesday, March 6th without consent of ePayResources. All exhibits shall be operational through Thursday, March 8th at 10:30 a.m. (Exhibitors who dismantle their booths before this closing time will not be invited to exhibit next year). Thereafter, packing and removal shall be done as quickly as possible and not during sessions taking place in the exhibit hall. Exhibitors shall not deface or harm the property in which the exhibits are housed. Nothing shall be tacked, nailed or screwed to walls, floors, columns or other parts of the hotel without the permission of ePayResources and the hotel.

4. STORAGE AND HANDLINGStorage and handling arrangements should be made through designated facilities contact at the Rosen Centre Hotel.

5. USE AND CARE OF EXHIBIT SPACENo part of the exhibit may be more than 8 feet in height, the sides and the front of the exhibit may be no more than 4 feet in height. No part of an exhibit shall obstruct the view of adjacent exhibits. Exhibits shall not be unduly noisy, glaring, or otherwise objectionable. Audio-visual and other sound effects will be

permitted only where and when they do not interfere with activities in adjacent tables. The Exhibitor shall maintain their exhibit in good order at their own expense. Exhibitors shall comply with any municipal, state, and federal laws, rules and regulations, including, but not limited to, fire and safety codes, building codes, the requirements of the Americans with Disabilities Act, and all laws relating to access by disabled persons.

6. PROHIBITED ACTIVITIESThe following activities are prohibited by any Exhibitor: sale of any gift or any intoxicating beverage; sale of goods or taking orders for sale of equipment, products, services or supplies.

7. SUBLETTING SPACEExhibitors may not sublet or assign any part of their exhibit space, nor advertise or display goods or services other than their own. Exhibition advertisements and display must conform to the statement in the Exhibitor’s application describing displays.

8. FAILURE TO OCCUPY SPACEUnless prior approval for delayed occupancy is received from ePayResources, any tables not occupied by 4:00 p.m. on Tuesday, March 6th will be forfeited by the Exhibitor, and may be reassigned or used by ePayResources without refund to the Exhibitor.

9. SOCIAL FUNCTIONSExhibitors may not conduct social functions in the exhibit area or in public areas of the hotel during the conference. Exhibitors may conduct social functions in “hotel suites” with the written approval of ePayResources. Social functions shall be scheduled at a time which will not interfere with ePayResources scheduled activities. ePayResources must receive a copy of the function announcement or invitation two weeks in advance of mailing.

10. SECURITYExhibitors shall exercise reasonable care for the protection of their materials and display in the designated hotel exhibit hall and/or concourse. ePayResources, officers, directors, members and staff are not responsible for the safety of the property or the exhibitor, their agents, or employees, or harm or damage to such persons resulting from theft, fire, accident, or any other cause. Exhibitor is required to provide all insurance and/or policy riders necessary to cover all exhibits.

11. CANCELLATION OR RELOCATION OF CONFERENCEIf ePayResources fails to hold its conference as herein provided, relocates its conference site to another hotel or city, or fails to furnish Exhibitor space as stated herein, it shall refund to Exhibitor any charges paid hereunder. Such refund shall be accepted by Exhibitor in full settlement of any loss or damage suffered or claimed by Exhibitor.

Continued on next page



Exhibit Terms & Conditions12. CANCELLATION BY EXHIBITORIf the Exhibitor notifies ePayResources in writing before November 17, 2017 that it will not occupy the exhibit space stated herein, all fees paid by the Exhibitor will be refunded less 50% of contracted amount. No refund of any fees will be made if such notice is received after that date. The fees are nontransferable. No exhibitor benefits apply if booth space is cancelled.

13. LIABILITY AND INDEMNITYExhibitor agrees to assume sole responsibility and liability for all damages and injuries arising out of, resulting from, or in any manner connected with its exhibit (including installation and dismantling) that may be suffered by (a) Exhibitor and their employees and representatives (b) other Exhibitors and their employees or representatives, (c) conference participants, guests or visitors, (d) the hotel and the owners, employees and representatives thereof, and (e) any other persons lawfully on or about the conference premises. Exhibitor agrees to indemnify and hold harmless ePayResources, its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys’ fees, or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by, or asserted against ePayResources in any way relating to or arising out of this Agreement and/or Exhibitor’s use of exhibit booths at the Exposition. The Exhibitor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed pursuant to the provisions of this section. ePayResources shall not be liable for failure to deliver exhibit space to an Exhibitor as contracted for herein due to causes beyond ePayResources’s control. In such event, ePayResources will reimburse fees paid hereunder, less expenses incurred by ePayResources including advertising, administration and related expenses.

14. VIOLATIONSIn the event of violation of this Agreement, ePayResources may evict Exhibitor from the exhibit space and/or have exhibit materials removed. No fees will be returned to Exhibitor and the Exhibitor shall be liable to ePayResources for the costs associated with such eviction, less fees paid. In addition to the remedies provided in this Agreement, ePayResources shall have and may exercise all other remedies afforded to it by law for costs or damages suffered on account of such violation.

15. MEDIA RELEASEePayResources reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by ePayResources in the course of the event for whatever use deemed proper by ePayResources and has the exclusive right to include photographic, video and other visual portrayals of attendees, exhibitors and their exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without compensation to exhibitor or attendee, and all rights titled and interest bearing (including all worldwide copyrights therein) will be ePayResources’s sole property, free of any claims of attendee, exhibitor or any persons deriving any rights or interest from the attendee or exhibitor.

16. ADVERTISING, MARKETING, PROMOTIONAL ACTIVITIES, AND DISTRIBUTION OF PRINTED MATERIAL Advertising, marketing, promotional activities, signage, and the distribution of product promotion material, product specific advertisement, and other types of exhibitor collateral is strictly limited to within the Exhibitor’s exhibit space in the Exhibit Hall. Advertising, marketing, signage, promotional activities, and/or

materials may not be displayed or distributed within a 15 mile radius of the Rosen Centre Hotel, including but not limited to meeting rooms and public areas at the Rosen Centre Hotel (excluding advertising and promotional support opportunities secured and approved directly via ePayResources), in or around the vicinity of the Rosen Centre Hotel, at the airport, in or around the vicinity of any official Rosen Centre hotels and along any path where attendees may walk or shuttles may pass on their way to the Rosen Centre Hotel. Violation may result in expulsion from the Exhibit Hall, loss of all participation in conference events, and possible prohibition from participating in future ePayResources events.

17. EPAYRESOURCES LOGO USEThe name ePayResources and the ePayResources logo are registered trademarks of ePayResources. Use of the aforementioned in conjunction with promotional materials, advertisements, email marketing, company websites, endorsements, statements, contests, and/ or awards is strictly prohibited. In addition, Exhibitor is not permitted to use the name ePayResources in a company website address, email signature/tag line, etc.

18. INFORMATION INTERCHANGE 2018 CONFERENCE LOGOExhibitors may be able to use the Information Interchange 2018 conference logo provided that advance written permission is received from ePayResources. Exhibitors who would like to use the Information Interchange 2018 conference logo or have questions regarding ePayResources’ logo usage policy must contact [email protected].

19. PAYMENT TERMSPayment in full must accompany any signed exhibitor contract. Should the exhibitor be unable to occupy and use the exhibit space contracted for and should they notify ePayResources in writing by November 17, 2017, 50% of all fees paid by the exhibitor will be refunded. No refund of any fees will be made if notice of cancellation is received in writing after November 17, 2017. The fees are nontransferable. No exhibitor benefits apply if exhibit space is cancelled.

information interchange 2018 - prodevmedia.com · information interchange 2018 |2 ride the wave of...

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