information broadcasting _ email bursting
DESCRIPTION
EMAIL bursting for Broadcasting in sap biTRANSCRIPT
Information Broadcasting : Email Bursting Concept
Introduction:
- What is Information Broadcasting.
- Calling BeX Broadcaster.
- Distribution Type.
- Output Type.
- Online link to current data
Introduction:
Information broadcasting allows you to make objects with business intelligence content available to a wide spectrum of users, according to your own requirements. It also offers functions to optimize performance and for exception reporting.
Object Types :
- Query
- Web Templates
- Reports
- Workbook ( Requires separate server )
- Query View
Introduction: Calling Broadcaster
- BEx Query Designer
- BEx Web Application Designer
- BEx Analyzer
- BEx Web Analyzer
Introduction: Distribution Type
Distribution Type:
-Broadcast by E-Mail
-Broadcast to the Portal
-Broadcast to the Printer
-Broadcast E-Mail (Bursting)
-Broadcast by Exception
-Broadcast (Multi Channel)
-Pre-calculating Value Sets
-Filling the OLAP Cache
-Filling the MDX Cache
Introduction: Output Format
Output Format: These are all available formats in which you can broadcast your document. Select any one of them
- HTML
- MHTML
- EXCEL
- Online link to current data
Introduction: Recipient Determination
You can specify recipients in various ways
- User: Enter the BI user names of the recipients
- Users in Role: Enter the BI roles
- E-Mail Addresses: Enter the e-mail addresses of the recipients, separated by semicolons
- Authorization User: If you schedule the broadcast setting for background processing, system generates the document with the settings and authorizations of the specified user.
- Language: If you schedule the broadcast setting for background processing, you can select the language in which the document is to be generated.
- User-Specific: Generate user-specific document
Introduction: Text
You can specify values for the following:
- Subject: Enter a subject line for the e-mail
- Importance: Select the importance level for the e-mail (low, medium, high).
- Contents: Enter text for the contents of the e-mail
Introduction: General Precalculation
Theme : The theme determines the colors and appearance
- Only Upon Change : Broadcast setting is only distributed when the data displayed in the distributed document has been changed since the last distribution in the underlying data provider
- Variable Assignment : Create your own Variable or determine from existing Variant
Email Bursting
- What is Email Bursting ??
- The concept of Email bursting lies in the Master data, means getting the recipient list /user Information from Master data of your object. This is called Bursting.
- How it works ??
- It allows us to broadcast BI objects (queries, query views, Web templates, reports, or workbooks) as pre-calculated documents or online links by email to recipients that you determine on the basis of master data.
- You need to maintain the master data for the Object on which you would like to distribute your report.
Email Bursting:You have the requirement to distribute your report to different Users & each user should receive data for his/her Interest.
Let’s Consider,
Multiple users are responsible for one cost center
One Cost Center can have multiple responsible people.
Example:
- COST CENTER Person Responsible:
- COST CENTER 1 , CSTCTR1 ---------- User1
- COST CENTER 1 , CSTCTR1 ---------- User2
- COST CENTER 2 , CSTCTR2 ---------- User2
- COST CENTER 2 , CSTCTR2 ---------- User3
- Steps to implement the above scenario:
- You can call your Broadcaster from
- BEx Query Designer
- BEx Web Application Designer
- BEx Analyzer
- BEx Web Analyzer
Email Bursting:
From BEx Web Analyzer:
Select the Object type which u wants to broadcast: ( In our example it’s Query )
Email Bursting:
Email Bursting:
Email Bursting:
Email Bursting:
- Recipient Determination: You can define your recipient in multiple ways. In our example scenario we want to distribute the document Cost Center Wise.
- Filter Document by Characteristic Value
- The document is filtered by the characteristic value with which the recipient is identified. Each recipient receives the document filtered by the relevant characteristic values.
- Choose the required characteristic for which the recipient is maintained as an attribute. You can select from those characteristics that are included in the query or Data Provider of the Web Application or the report.
Email Bursting:
This is how you can store your User Information in attributes:
Email Bursting:
Selecting Characteristic Values
- You specify the characteristic values here for which an e-mail recipient is to be determined we can define the file structure.
Email Bursting:
User/Language
- On the User/Language tab page you can determine for the background processing of the broadcast setting the language, authorizations with which the scheduled document is to be generated.
Email Bursting: Texts
- You can specify values for the following:
- Subject: Enter a subject line for the e-mail manually or use a text variable .The text can contain up to 50 characters.
- Importance: Select the importance level for the e-mail (low, medium, high).
- Contents: Enter text for the contents of the e-mail manually or use a text variable.
- Note: You cannot create your own Text Variables.
Email Bursting:
.
Email Bursting:
Email Bursting:
Email Bursting:
- Filter Navigation:
On the Filter Navigation tab page you can specify characteristics or a control query so that the system pre-calculates several documents with different filter settings from the same query or Web application.
Filtering Using Selected Characteristics: The system pre-calculates several documents with various filter settings according to your chosen settings, if we select Period as the Filter characteristic then this setting would generate 2 separate documents per period for each Cost Center.
- Example: Cost Center report has sent for period 01.2009 – 02.2009
- Cost Center Period
- CSTCTR1 01.2009
- CSTCTR1 02.2009
Email Bursting:
Now save & execute the setting.Result : This report will be distributed to two Cost Centers as belowUSER1 Will receive report for Cost Center 1 USER2 Will receive report for Cost Center 1 & Cost Center 2USER3 Will receive report for Cost Center 2.
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