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INFORMATION BOOKLET

U18 COCA-COLA CRAVEN WEEK 2015

PAUL ROOS GIMNASIUM

STELLENBOSCH

13 – 18 JULY 2015

PROUDLY HOSTED BY WESTERN PROVINCE RUGBY UNION

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INDEX

1. Registration of Players

2. Team Entries

3. Payment

4. Reception and Programme

5. Photographs

6. Fixtures

7. Hospitality for Unions and Tertiary Institutions

8. Referees

9. Medical

10. Hostel allocation

11. Laundry service

12. Registration and Accreditation Form

General

- Registration Form - Annexure A

- Church Service & Photos - Annexure B

- Opening Ceremony - Annexure C

- Team Manager Details for Footprint System - Annexure D

- Booking form for Functions - Annexure E

- Booking Form for Advertising in Official Brochure - Annexure F

- Booking for Hospitality Suite - Annexure G

- Programme of the Week - Annexure H

*COMPREHENSIVE CONTACT DETAILS OF THE LOC WILL BE FORWARDED IN DUE COURSE.

*SLIGHT CHANGES MIGHT OCCURE AND WILL BE SENT TO UNIONS.

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U18 COCA-COLA CRAVEN WEEK 2015

1. PLAYERS REGISTRATION

1.1 Visit SA Rugby website (www.sarugby.co.za) and proceed to the ABOUT US

tab, in the Main Menu tabs. In ABOUT US, scroll down to the bottom where

you will see, FORMS AND INFO. Click on the FORMS AND INFO tab

(http://www.sarugby.co.za/content/aspx?contentid=10513). Under YOUTH

WEEKS you can download the relevant forms.

1.2 How to Register:

Registration for all SARU Youth Weeks must be done by Friday 29 May 2015.

Download the Player Profile / Registration Form for Youth Weeks and make

enough copies for your entire team. Make sure the form is filled in correctly

and completely. Managers to check they are complete and have not left

out information. Attach a recent photo of the player and a COPY of his ID

(DO NOT SEND ORIGINAL) in the relevant places on the form. For teams from

outside South Africa, like Namibia and Zimbabwe, please attach a

Photograph and a Photostat copy of their Passport, instead of ID, showing

their names and Date of Birth. The School Headmaster must sign each form

and stamp it.

WHEN YOU HAVE THE FINAL 4 TRIAL TEAMS GET THE PLAYERS TO FILL IN THE

PLAYER PROFILE /REGISTRATION FORM FOR YOUTH WEEKS, THEN ONCE YOUR

FINAL TEAM IS SELECTED YOU WILL ALREADY HAVE THEIR FORMS – TIME IS

IMPORTANT. Courier only the profile /registration forms for the final selected

team, together with the Team List for Program. We have to register all players,

for all the Youth Weeks, and this takes time, so YOUR co-operation will be

appreciated.

IMPORTANT

If you want Eddie Grieb (SARU) to check any ID’s before you pick your final

team, send him their names and ID number to [email protected] . You

can send him your last 4 trial teams with their ID’s and he will check them for

you. DON’T leave it until the last minute.

REMEMBER EVERY PLAYER HAS TO BE ENTERED IN SARU DATABASE AND HIS ID

CHECKED. THIS TAKES TIME SO PLEASE SEND IN YOUR TEAMS AS SOON AS IS

POSSIBLE.

Eddie Grieb WILL LET YOU KNOW IF ANY PLAYERS HAVE FALSE ID’S, SO THAT

YOU CAN CORRECT THE SITUATION BEFORE YOU ARRIVE AT THE YOUTH WEEK.

PLAYER AND TEAM MANAGERS DETAILS FOR FOOTPRINT REGISTRATION

(See Annexure E)

Please note that as per the participation agreement , each manager will be

required to register all their players electronically on the SARU Footprint

system.

http://www.sarugby.co.za/

http://www.sarugby.co.za/content/aspx?contentid=10513

mailto:[email protected]

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Members are requested to submit the following details of their team

managers to Morne Nortier at SARU ([email protected]) by no later

than the 5TH OF JUNE 2015 in order for team managers registration on the

Footprint system in order to complete the above required player registration.

Union:

Specific Youth Week:

Full Name(s):

Surname:

ID Number:

Ethnicity:

Mobile Number:

Email:

SARU will ensure that all team managers are activated, briefed and trained

on the system in order to comply with this regulations on or before the 15th of

June 2015.

See Annexure B

Team List for Program Form:

Please complete your “Team List for Program”, (Download from website, one

of the 6 options) and ensure all information are filled in correctly, especially

the Full Names, Positions, ID numbers and any previous Youth Weeks they

have attended. This document MUST BE SENT to the Local Organising

Committee (LOC) of the Youth Week you are taking part in. This is for the

Program. THIS MUST ALSO BE SENT TO Karen Nell (see below).

Team Declarations Form:

The “Team Declarations /Match Team Sheet” form is for you to download

from the website, one for each game, and they have to be handed in

before each game you play.

Team Medical Staff

Team medical staff must note the requirements that must be met if they are

going to be granted permission to roam the touch line during a match that

their team participates in. These requirements are noted in the “Safety and

Medical Requirements, Regulations and General Information: Coaches,

Referees, Union Officials, Team Medical Staff, Parents and or legal Guardians

and Rugby Players”

In summary:

1. All team medical staff who are eligible to roam the touch line must have

an active 1st Aid Qualification

2. All team medical staff must complete the World Rugby On-Line

Concussion and Match Day Medical Staff education modules.

3. As per World Rugby and SARU Tournament Rules only qualified medical

doctors and physiotherapists can roam the touch line during a game that

their team participates in.


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Medical Forms:

Make sure you and all your players are aware of the Medical and Doping

Regulations and that the “SARU Youth Week Participation Consent Form” is

signed by parents and brought to the Youth Week, to be handed in to the

event Medical Safety Control Officer. Please DO NOT send these to SARU with

the Player Profile Registration forms.

The applicable form is the “SARU Youth Week Participation Consent Form”

and it can be found on the SA Rugby website.

Courier

Make COPIES of all documents for yourself (in case the forms are lost). Place

ALL the forms in an envelope, i.e: the Player Profile Registration Forms for

Youth Weeks and the TEAM LIST FOR PROGRAM and COURIER ONLY (DO NOT

POST, OR use Postnet, they get lost) to:

Karen Nell

SARU House

Tygerberg Park

163 Uys Krige Road

Plattekloof

Cape Town

7500

Tel: 021-928 7018

Fax: 021-928 7181

Finally, please ensure your couriered forms reach the SARU office by no later

than Friday 29 May 2015.

1.3 Team managers please take note that the Team Declarations and Team lists

must also be e-mailed to the LOC, on or before Friday, 5 JUNE 2015.

Lindsay Booysen

WP Rugby Union

8 Boundary Road

Newlands

7700

Fax: 086 633 7782

E-mail: [email protected]

Tell: 021 6594504

(i) Team managers must note that the Coca-Cola U/18 Craven Week

2015 is a tournament for players not exceeding the age of 18, in other

words under 18 on 1st January 2015. A player is regarded under 18 as

long as he does not turn 19 during the year 2015. The SARU Schools

(ii) Rugby Age-Banding Regulations are applicable at the Coca-Cola U/18

Craven Week 2015.

(iii) The name and membership number of every player’s medical fund, as

well as other relevant information, must be indicated on the medical

information form found in the


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“SARU Youth Week Participation Consent Form”. This form must also be

accompanied by a copy of the medical aid card.

(iii) Every team manager will sign a written statement at registration in

which he will declare his full understanding of the information on this

website, pertaining to conditions of accommodation, as well as his full

acceptance of the duties and responsibilities laid upon him.

2. TEAM ENTRIES

Team Managers are requested to download the Team Declaration as well as the

PLAYER PROFILE from the website.

These lists are to contain the following:

Names of players, coaches, managers, physiotherapist, permanent

representative.

Number of bus drivers if any.

Number of Halaal requirements.

Number of diabetic requirements.

These completed forms must then be couriered to SA Rugby, together with the

Registration forms (Player Profile Form), not later than Friday, 29 May 2015, to the

following address:

Karen Nell

SARU House

Tygerberg Park

163 Uys Krige Road

Plattekloof

CAPE TOWN

7500

Tel: 021 – 928 7018

Fax: 021 – 928 7181

ALL PROFILES MUST BE SENT to Karen Nell, on or before FRIDAY, 29 MAY 2015

NO DOCUMENTATION – NO PLAY

3. PAYMENT

3.1 ACCREDITATION MONEY MUST BE PAID BEFORE OR ON 5 JUNE 2015

Name of Bank: Absa

Account number: 1014991014

Name of account: WP Ho�̈�rskool Rugby Unie

Branch: Paarl 334-210

Proof of transaction must be faxed/emailed to: Miss Lindsay Booysen

Payment must be transferred via internet payment.

NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION.

NO LATE ACCREDITATION WILL BE ACCEPTED.

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ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUST BE ADDRESSED TO:

Howard Wilson

Cell: 083 544 0071


3.2 ACCREDITATION and SCAS

See attached ACCREDITATION FORMS for applying. Accreditation will take

place at Paul Roos Gimnasium Suidwal Stellenbosch on 12 July 2015 between

10:00 and 15:00.

A chaperone (SCAS) will be appointed as a liaison officer to each team

during registration.

4. RECEPTION AND PROGRAMME

4.1 Reception, registration and accreditation between 10:00 – 15:00 at Paul Roos

Gimnasium. (Committee room)

4.2 Managers meet at 16:00 – Paul Roos Gimnasium Staff Room.

Supper for the players and management at 17:00 at the hostel of their stay.

4.3 Sunday evening programme

Evening programme will start at 18:30. Church service at Paul Roos centre.

Function for all the officials of SA Rugby, guests of honour, sponsors, and

chairmen of Unions (schools), media, selectors, coaches, team managers

and members of LOC at 20:00 at the Japie Krige Hall at Paul Roos centre.

Please note that invitations to the functions during the week will be given to

you on registration. IT IS EXPECTED FROM OFFICIALS TO PLEASE ATTEND THESE

FUNCTIONS.

4.4 Teams wishing to arrange practise sessions and venues must contact:

Stephan Jordaan – 0846884720 - [email protected]

(Practise venue and schedules will be made available at the Managers

meeting)

5. PHOTOGRAPHS

5.1 RULES OF ORDER

1. On arrival the team/group photographs will be taken at Paul Roos

Gimnasium. Team managers must ensure that the players line up in

time from tall to short with the captain and vice-captain in front.

2. The dress code for the group photographs will be determined by the

different Unions.

3. The cost will be R100, 00 per photo. Please note that this additional

cost must be paid into the account of the WP Höerskool Rugby Unie.

5. Individual photos will be taken directly after the group photographs.

This cost will be additional and will have to be paid to the

photographer Carl Fourie.



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6. All team photographs will be ready for collection after breakfast on 16

July 2015 at Markötter Stadium.

5.2 ACTION PHOTOGRAPHS

1. Action photographs will only be available for purchase during the week. (13

July to 18 July 2015) and the cost will be between R50 – R100.

2. These photographs will be on display. You will be required to pay for your

photographs when you place your order. Look out for the Photography

Gazebo.

6. FIXTURES

(These mentioned times might change)

MONDAY 13 JULY 2015

08:30 – 10:00 Namibia Border CD

10:00 – 11:30 Boland Limpopo

11:30 – 13:00 Pumas Border

13:00 – 14:30 Free State Griffons

14:40 – 15:20 Opening Ceremony

15:30 – 17:00 Western Province Blue Bulls

TUESDAY 14 JULY 2015

09:00 – 10:30 Griquas CD Zimbabwe

10:30 – 12:00 Valke Eastern Province CD

12:00 – 13:30 Leopards Griquas

13:30 – 15:00 Kwazulu-Natal Golden Lions

15:00 – 16:30 Eastern Province South Western Districts

6.1 Wednesday , 15 July 2015

MARKÖTTER : PAUL ROOS

NO. Time A-Field

1 09:00 – 10:30

2 10:30 – 12:00

3 12:00 – 13:30

4 13:30 – 15:00

5 15:00 – 16:30

6.2 Thursday, 16 July 2015


NO. Time A-Field

1 09:00 – 10:30

2 10:30 – 12:00

3 12:00 – 13:30

4 13:30 – 15:00

5 15:00 – 16:30

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6.3 Saturday, 18 July 2015


NO. Time Main Field Meulsloot (Markötter) Doornbosch

(Markötter)

1 10h15 09:00 – 10:30

2 11h45 10:30 – 12:00

3 13h15 12:00 – 13:30

4 14h45 CLOSING CEREMONY

5 15h00 Main Match

*Abovementioned times may be changed slightly.

7. HOSPITALITY SUITES FOR UNIONS AND TERTIARY INSTITUTIONS

There will be only 10 suites available. Please contact Mnr. Theo Kleynhans for details.

Theo Kleynhans

Cell: 0836264027


8. REFEREES

MANAGER REFEREES: Gabby Pappas

Cell: 0827834158


REFEREES LIAISON OFFICER: Ben Theron

Cell: 0832693590


9. MEDICAL

9.1 GENERAL

Full medical services are available for the duration of the tournament.

Team managers must provide for less serious cases, like headaches etc.

Transportation via ambulance and admission to the hospital is for the

account of the injured player and/or his Union.

Team managers must be in possession of a copy of the parents/guardians

medical aid fund membership card or the membership number of the

particular fund before any medical services are supplied.

Plasters, bandaging and strapping will only be supplied for injuries

sustained during matches and not for routine bandaging.

Random tests for the use of forbidden stimulants as prescribed by SA

Rugby can be done by a qualified doctor.

9.2 SICK PARADE

Team managers are responsible for arranging meals for sick players in the

hostels. If a sick player stays behind in his hostel room, it must be brought

to the attention of the hostel manager immediately. The doctor on duty

at the onsite clinic will refer sick or injured players to a Private or Provincial

Hospital for further treatment if necessary.




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9.3 AT PLAYING FIELD

A medical doctor and trained emergency staff will be on duty during

every match.

9.4 INJURIES DURING MATCHES

Members of the ER24 medical team will treat players injured during

matches.

If any injury necessitates it, the player will be stabilised on the field and

treated by the on duty medical doctor at the onsite medical clinic and/or

transported directly to the closest appropriate medical facility.

Such a player must be accompanied by an authorised adult/Team

Manager.

9.5 MEDICAL SERVICES AVAILABLE

Ambulances and medical staff will be on duty at the field on the match

days.

A medically qualified doctor will be on duty on the match days.

A pharmacy and dentist will be available off site if required.

9.6 COSTS

a) Players with Medical Aid:

Please note that all players’ medical information must be available at all

times and team manager must take responsibility.

Their parents/guardians will be responsible for payments of accounts for

ambulance transportation and/or admission to a medical facility.

b) Players without Medical Aid:

Any injury incurred at the tournament will be treated by the medical

doctor at the onsite medical facility and if further medical intervention is

required, the player will be referred to a Provincial Hospital (no medical

aid player) or to a Private Hospital (medical aid player) and the costs

incurred at these facilities will be for the account of the player and/or

Union he represents. (All managers should know medical status of his

players.)

9.7 STRAPPING

The application of strapping for preventative measures will be done by the

medical personnel, free of charge provided the player supplies his own

strapping. (PROVIDED THE PLAYER PROVIDES OWN STRAPPING)

The on duty Medical Doctor and the Paramedics will decide whether a

player should be taken to the hospital.

For all other injuries and medical emergencies outside rugby matches, the

following person can be contacted:

Faizel Felton

Cell: 0832359276



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10. HOSTEL ALLOCATION AND RULES

Contact: Stephan Jordaan – 0846884720 - [email protected]

Teams will be accompanied by the chaperones to their various hostels after they

have registered.

THE PERIOD: 12 JULY 2015 (supper) – 18 JULY 2015 (lunch)

Provincial Unions are responsible for the payment of R3 000, 00 damage deposit. A

cheque must be made out in the name of WP Hoërskool Rugby Unie. (Cheques will

be handed back should no damage occur.)

Bank: Absa

Account name: WP Hoërskool Rugby Unie

Account no: 1014991014

Branch code: Paarl 334-210

Bedding will be provided for all accredited officials with accommodation

package. Players should bring enough warm bedding. Stellenbosch can

be very cold during this time of the year.

On arrival at the hostel, the team manager together with the team

chaperone and the hostel representative must inspect the conditions of all

rooms allocated to the team before the team moves into the rooms. All

defaults must be documented and taken note of before they move in.

Any breakages must be taken note of and documented before the team

is officially signed in.

When the team leaves the hostel at the end of the week, the same

procedure as above will be followed before the team signs out.

No team will be allowed to leave the hostel before such inspection has

taken place and the necessary forms have been completed by both

parties (Manager and Superintendent).

Players are advised to leave the keys at the hostel’s kitchen. The hostel

management or school does not accept any responsibility for loss,

damage or injury resulting from the presence of the team in the hostel.

No parties, smoking or drinking are permitted in the hostel or within its

boundaries.

Occupants with their team managers of each room are responsible for

the neatness and cleanliness of the room. Rooms will be cleaned by the

hostel staff.

Rugby boots may not be worn in the hostel.

No ball games may be played in the hostel.

No running around in the hostel.

Noise must be kept at an acceptable level.

Wet clothing must not be hung out of the windows.

The use of fire hoses/ fire extinguishers, except for the purpose of

firefighting, is a criminal offence. A fine of R3 000 will be levied if this rule is

broken.


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Meals are provided only at the stipulated times. The chaperone/manager

must accompany the team to all meals.

Dress at all meals must be uniform and neat. Shoes/sandals must be worn.

No property or equipment belonging to the hostel may be removed from

the hostel.

No crockery or cutlery may be removed from the hostel.

Team managers and chaperones are responsible for their team

equipment and behaviour of their teams at all times.

Team managers are responsible for arranging meals for sick players.

If a player stays behind in his hostel room, it must be brought to the

attention of the hostel superintendent immediately.

All Hostel rules will apply during the duration of the CRAVEN WEEK.

Team managers must ensure that rooms are left tidy when teams depart.

Accreditation cards must be displayed at all times.

Designated Accommodation for Provinces: (All teams will be accommodated in

university and school hostels in Stellenbosch.)

Allocations can only be done after registration forms have been received.

(Numbers and special requests of groups will influence the allocations.)

All players must supply their own bedding and long shackle padlock and team

manager must keep spare key in his possession.

A. Paul Roos Gimnasium (7 teams)

Prima __(will follow)___________________________

_______________________________________

_______________________________________

_______________________________________

Prima Nova __(will follow)___________________________

_______________________________________

_______________________________________

_______________________________________

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B. University of Stellenbosch

Helderberg Hostel __(will follow)___________________________

(6 teams)

_______________________________________

_______________________________________

_______________________________________

_______________________________________

_______________________________________

Huis Visser __(will follow)__________________________

(7 teams)

_______________________________________

_______________________________________

_______________________________________

_______________________________________

_______________________________________

_______________________________________

10.2 MEALS

1. BREAKFAST

Breakfast will be served at the hostel: Monday to Friday, from

06:30 – 08:00.

Teams playing earlier could arrange earlier breakfast with

superintendent.

Saturday from 06:00 and hostels must be vacated at 08:00.

2. LUNCH

Lunch coupons will be issued to managers for all players to collect a

lunch box.

Officials will have lunch in the Markötter suite between 12:00 – 14:00.

3. SUPPER

Sunday at hostel between 17:00 – 18:00.

Monday - Friday at hostels between 17:30 – 18:30.

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11. LAUNDRY SERVICE

Total costs R300 for the 2 washes per team.

11.1 Information to Team Managers

1. The teams shall commit their kit within 20 minutes after their

game.

2. The team manager shall insist on receiving the copy they signed

for the kit submitted to the said committee member.

3. The team manager shall count all their jerseys, shorts and socks

with the committee member and sign.

4. The team managers shall collect their kit at a minimum of an

hour before their game, i.e. you are not going to come late and

expect us to rush things. Our procedure shall be followed.

5. Clearly mark your shorts as follows: in case of white shorts, write

with black permanent marker on the inside the Province and

player number.

e.g. 1. Western Province no. 8 = shall be written like this WP8

2. Kwa-Zulu Natal no 13 = shall be written like this KZN13

6. In case of black shorts use a white permanent marker or tippex

to mark them.

7. Your socks shall be marked under the foot where it is white, (with

black permanent marker).

8. Laundry bags will be provided.

For more information contact:

Petrie Stofberg

Cell: 0823757282


11.2 TEAM MANAGERS DO NOT HAVE TO MAKE COPIES OF THE CONTROL

LISTS. CONTROL LISTS WILL BE PROVIDED.

Laundry

numbers

Provinces Abbreviation

1 Blue Bulls BB

2 Boland BOL

3 Border BOR

4 Border CD BOR CD

5 Eastern Province EP

6 Eastern Province CD EP CD

7 Free State FS

8 Griffons GRIF

9 Griquas GRIQ

10 Griquas CD GRIQ CD

11 Kwa-Zulu Natal KZN

12 Leopards LEO

13 Limpopo Blue Bulls LIM


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14 Lions LIO

15 Namibia NAM

16 Pumas PUM

17 South Western Districts SWD

18 Valke VAL

19 Western Province WP

20 Zimbabwe ZIM

21 Referees REF

12. REGISTRATION AND ACCREDITATION FORM

Accreditation passes are the only form of identification for participants and

those otherwise involved.

Accreditation passes are issued to individuals in their names.

Accreditation passes must be worn at all times during all matches and official

occasions. Accreditation passes are not transferable.

The organising committee of the Coca-Cola Craven Week 2015 reserves the

right to refuse any application for accreditation already issued.

Accreditation passes remain the property of the LOC of the U/18 Coca-Cola

Craven Week 2015 until after the tournament. Lost passes will not be replaced.

Temporary accreditation, which will be valid for one day only, will be issued in

exceptional cases.

The application for accreditation of all players and officials must reach the LOC

before or on 31 May 2015.

Accreditation categories

12.1 CATEGORY A (Green card)

Entrance to the stadium

Luncheons

All functions

An official programme

The following individuals will be accredited at the cost of SA Rugby and

affected Unions:-

Executive members and officials of SA Rugby as supplied by the Union.

Sponsors and members of the media as arrange with the organizing

committee.

Executive members and selectors of SASRA (South African Schools Rugby

Association).

Tournament referees.

Officials and executive members of the Western Province Football Rugby

Union

Official announcer.

Permanent representatives of the Union. (Can be accommodated with

the team at the hostel at an additional cost of R2500 inclusive of

bedding.)

Two coaches per team and one team manager per team. (Inclusive of

Accommodation and bedding)

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Any individual not mentioned who wants to be accredited will have to

apply for ONE of the following:

Option 1: Orange card Cost: R4000

(If a team is accompanied by an additional official an amount of R4 000

will be payable to the organising committee)

This includes:

Entrance to the stadium (restricted areas)

VIP Luncheons

All Functions


Hostel accommodation with bedding

Option 2: Yellow card Cost: R3000

This includes:

Entrance to the stadium (restricted areas)

VIP Luncheons

All Functions


No Accommodation

Option 3: White card (Bus drivers) Cost: R2500

This includes:

Entrance to the stadium

Meals at the hostel or with the team


Accommodation at same hostel as team (including bedding)

No Functions

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ANNEXURE A

Example of Registration Form to be downloaded from www.sarugby.co.za

Registration with LOC for 2015 Coca-Cola U/18 Craven Week

(This information must be emailed / faxed to Lindsay Booysen [email protected] /

086 633 7782)

Postal address: PO Box 66, Newlands, 7700

1. Name of Province: ___________________________________________

2. Official Team Name: ___________________________________________

3. Name and contact details of responsible person who will handle all

correspondence with the LOC:

3.1 Name: ___________________________________________

3.2 Postal address: ___________________________________________

___________________________________________

3.3 Email address ___________________________________________

3.4 Cell no: ___________________________________________

3.5 Work no: ___________________________________________

3.6 Fax no: ___________________________________________

3.7 A/H no: ___________________________________________

4. Team Management Details:

4.1 Manager: __________________________________________

Postal address: __________________________________________

__________________________________________

__________________________________________

Email address: __________________________________________

Cell no: __________________________________________

Work no: __________________________________________

Fax no: __________________________________________

http://www.sarugby.co.za/


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A/H no: __________________________________________

4.2 Head Coach ___________________________________________

Postal address: ___________________________________________

___________________________________________

Cell no: ___________________________________________

Work no: ___________________________________________

Fax no: ___________________________________________

A/H no: ___________________________________________

4.3 Assist Coach: ___________________________________________

Postal address: ___________________________________________

___________________________________________

Cell no: ___________________________________________

Work no: ___________________________________________

Fax no: ___________________________________________

A/H no: ___________________________________________

The persons listed under 4 will be accredited by the LOC, including entrance to

stadium, programme, functions, meals and accommodation with bedding.

5. Permanent Representative (Accommodation in hostel can be arranged at a cost

of R2 500 including bedding or arrange for own accommodation.)

5.1 Position held in Province ___________________________________________

(E.g. Chairman, Exec member, etc.)

Name: ___________________________________________

Postal address: ___________________________________________

___________________________________________

Cell no: ___________________________________________

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Work no: ___________________________________________

Fax no: ___________________________________________

A/H no: ___________________________________________

Please note: The PR will be accredited by the LOC for entrance to the stadium,

programme, and lunches at the stadium, and functions. (PLEASE ARRANGE OWN

ACCOMMODATION; SEE TOURISM or hostel accommodation @ R2 500)

With accommodation: Own accommodation arrangements:

(Please tick one of the boxes above)

6. NAMES OF EXTRA OFFICIALS WHOM YOU WOULD LIKE TO BE ACCREDITED BY YOUR

UNION

(AT UNION’S OWN COST)

(R4 000 all inclusive)

6.1 Name: ___________________________________________

Capacity: ___________________________________________

Email Address ___________________________________________

Cell no: ___________________________________________

Work no: ___________________________________________

Fax no: ___________________________________________

A/H number: ___________________________________________

6.2 Name: ___________________________________________

Capacity: ___________________________________________

Email Address ___________________________________________

Cell no: ___________________________________________

Work no: ___________________________________________

Fax no: ___________________________________________

A/H number: ___________________________________________

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6.3 Name: ___________________________________________

Capacity: ___________________________________________

Email Address ___________________________________________

Cell no: ___________________________________________

Work no: ___________________________________________

Fax no: ___________________________________________

A/H number: ___________________________________________

Please note: People listed under 5 and 6 will have to apply for accreditation as set out in

the information document; there are different options and the cost is for your Union’s

account. This must be applied for and paid before arrival.

7. Special Food requirements: (Please indicate totals)

Totals Totals

Halaal

Officials

Players

Vegetarian

Officials

Players

Other:

Specify

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8. PAYMENT:

Name of Province: _________________________________________________

Estimate time of arrival: ____________________________________________

Person responsible for payment:

Name: _______________________________________ Cell no.: ________________________

8.1 Refundable breakage deposit @ R3 000 per Union.

Make a cheque out to: WP Hoërskool Rugby Unie. R 3000.00

If no breakage occurs, cheque will be handed back at vacation of hostel)

8.2 Washing @ R300 R300.00

8.3 Accreditation:

Orange card: Option 1 x …….@R4 000 R _____________

Yellow card: Option 2 x …….@R3 000 R _____________

White card (Bus drivers): Option 3 x …….@R2 500 R _____________

Green card (Extra Accommodation): x …...@ R2 500 R _____________

8.4 Team Photos x …… @ R100 R _____________

TOTAL DUE R______________

Payment must be done before 30 May 2015. Proof of payment must be e-mailed

to: Miss Lindsay Booysen

Banking details:

Name of Bank: Absa

Account number: 1014991014

Name of account: WP Hoërskool Rugby Unie

Branch: Paarl 334-210

Ref: (Name of your province)

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ANNEXURE B

INFORMATION FOR TEAM MANAGERS OF CRAVEN WEEK

1. PHOTOS

Sunday 13 July 2014.

Photos are taken as teams arrive and register.

TIME : 10:00 – 15:00

PLACE : Paul Roos Gimnasium, Main Building

(Enter through Main entrance)

PRICE : Team photo R100, 00 p.p. appearing on photo. To be paid

before arrival.

e.g. 22 players

3 officials

= 25 X 100 = R2 500, 00

Individual and action photos – To be paid at the Photographer.

(Carl Fourie)

Pricing will range between R50, 00 – R100, 00

2. CHURCH SERVICE

Sunday 13 July 2014

TIME : 18:30 – 19:30

PLACE : Paul Roos Centre

At 18:15 all teams and team management have to be seated already on the chairs

in front of the stage. The first two rows are left vacant for guests of honour, SARU

and management.

Parents and supporters will be seated in the back of the Paul Roos Centre.

23 | P a g e

ANNEXURE C

REGISTRATION FORM

TEAM MANAGERS DETAILS FOR FOOTPRINT SYSTEM

To be completed by Team Managers and send to Morne Nortier at SARU

([email protected]) by no later than the 29th of May 2015

1. TEAM MANAGERS INFORMATION:

Name of Union: ___________________________________________________

Specific Youth Week: ___________________________________________________

Full Names: ___________________________________________________

Surname: ___________________________________________________

ID Number: ___________________________________________________

Ethnicity: ___________________________________________________

Mobile Number: ___________________________________________________

Email address: ___________________________________________________

…………………………………………..

Signature of Team Manager


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ANNEXURE D

BOOKING FORM – FUNCTION on THURSDAY, 17 JULY 2015

(Unions, Tertiary Institutions and Companies)

Social get-together for parents and team officials at 19h30 in the Paul Roos Centre, Suidwal.

The normal Craven Week trend is that each province entertains their own parents and officials by

having a small function sometime during the week. This year we have decided to initiate

something new. True to the “big Craven Week family”, we are planning a great evening for all

parents and officials. This evening promises to be filled with laughter, stories, live music, dancing, a

delicious dinner and wines from the local wine estates surrounding Stellenbosch. We would like to

urge Unions to take at least one table for its officials and to urge attending parents to book tables

as well.

10 persons per table @ R3000.00 per table ____________ R___________________

(No. of tables) (Total)

Name of Union / Tertiary Institution: _____________________________________________________

Name of person making booking: _______________________________________________

Tel no: __________________________________________

Fax no: _________________________________________

Email: __________________________________________

Cell no: _________________________________________

Payment must be done before Tuesday 23 June 2015. Proof of payment must be faxed to

086 633 7782 or emailed to [email protected]

Bank: Absa





25 | P a g e

ANNEXURE E

BOOKING FORM – ADVERTISING IN OFFICIAL BROCHURE


A limited amount of advertising space is available in the official 2015 u18 Coca-Cola Craven

Week tournament brochure.

Should your Union / tertiary institution / company be interested in advertising in this brochure,

please complete this form and forward it to the LOC urgently.

Your advertising material and origination must be supplied in WE Image CTP from PDF format.

Author’s correction to be charged at an additional R120.00 per sheet (Origination must be

forwarded before or on 8 June 2015 to 086 633 7782 or [email protected])

Prices: R3000.00 full colour A5 page

R2000.00 full colour ½ A5 page

Name of Union/Tertiary Institution / Company:

____________________________________________________________________

Contact person: ____________________________________________________

Tel no: __________________________________________

Fax no: _________________________________________

Email: __________________________________________

Cell no: _________________________________________

Payment must be done before Monday, 8 June 2015. Proof of payment must be faxed to


Bank: Absa






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ANNEXURE F

BOOKING FORM – HOSPITALITY SUITE


A limited number of these suites will be available at R20 000.00 each. These 5 x 5 metre suites will

be facing the field and be situated along the side line on the opposite side of the Grand Stand

and will be on a wooden deck (± 500mm off the ground) with a glass front and veranda. Suites

will be carpeted and fitted with 2 tables, 3 oak chairs, 6 veranda chairs, kettle, coffee mugs,

glasses, teaspoons, water jug, washing-up basin, fridge, 2 power points and a flat screen TV.

To accommodate Coca-Cola’s branding specifications, a white 2m x 400mm coryx board with

your logo and name will be fixed to the front of your suite. (Logo and name must be forwarded to

LOC in high resolution Jpeg format, email to [email protected]) You will also be allowed to

brand your suite with one (1) “feather” flag on either side.

Please complete the form below should you be interested in hiring one of these suites for the

duration of the 2015 u18 Coca-Cola Craven Week. Suites will be allocated on a “first come, first

served” basis.

Name of Union/Tertiary Institution/Company: ________________________________________

Contact person: _______________________________________________

Tel no: __________________________________________

Fax no: _________________________________________

Email: __________________________________________

Cell no: _________________________________________

Payment must be done before Monday, 8 June 2015. Proof of payment must be faxed to


Bank: Absa




Western Province



27 | P a g e

ANNEXURE G

PROGRAMME OF THE WEEK

WHEN WHAT WHERE WHO

SUNDAY 12 JULY 2015

10:00 – 15:00 Registration

Photos: Photos will be taken on

arrival

Paul Roos Gimnasium Teams and team managers.

Make sure that players and

management have their

attire ready for the photo.

16:00 Managers meeting Staff room Paul Roos

Gimnasium

Team managers, team

medical support staff, LOC,

Medical support officials,

SCAS representative and

hostel representatives.

17:00 – 18:00 Supper Hostels Teams

18:30 – 19:30 Church service

Make sure that you are seated

at 18:15

Paul Roos Centre Teams, team managers, LOC,

VIP, referees. Parent are

welcome to attend.

20:00 Welcome Function Japie Krige Hall, Paul

Roos Gimnasium

VVIP, LOC, Team coaches,

managers and accredited

persons.

WHEN WHAT WHERE WHO

MONDAY 13 JULY 2015

06:30 – 07:30 Breakfast Hostels Teams, management and

accredited persons

08:30 – 17:00 Matches start Markötter Stadium Teams: 1st Round

08:30 Namibia vs. Border CD

10:00 Boland vs. Limpopo

11:30 Pumas vs. Border

13:00 Free State vs. Griffons

12:00 – 14:00 Lunch – Make use of the meal

ticket.

Markötter Stadium Teams

Markötter Suites Team managers, Accredited

people

14:30 Fall in line for opening

ceremony

Players must be in their position

10 min (14:20) before the

ceremony starts.

Each team will be escorted to

their position by a chaperone.

Markötter Stadium Teams, Team management,

SCAS

28 | P a g e

14:40 – 15:20 Opening Ceremony

Free State and the Griffons who

are playing in the last match

before the ceremony must

make sure that they are in time.

Markötter Stadium Teams, LOC and VVIP

Assemble order:

1. WP

2. Blue Bulls

3. Pumas

4. Griquas CD

5. SWD

6. Lions

7. KZN

8. EP

9. Border CD

10. Valke

11. Border

12. Boland

13. ED CD

14. Namibia

15. Zimbabwe

16. Leopards

17. Limpopo

18. Griquas

19. Free State

20. Griffons

(See Annexure C)

15:30 – 17:00 Final match of the day Markötter Stadium Teams: 1st Round

15:30 WP vs. Blue Bulls

17:30 – 18:30 Supper Hostels Teams, team managers,

accredited people.

19:00 Coca-Cola/SARU Function/ WP Paul Roos Centre VIP’s, Referees & Team

Managers

WHEN WHAT WHERE WHO

TUESDAY 14 JULY 2015

06:30 – 08:00 Breakfast Hostels Teams and Team

management

09:00 – 16:30 Matches Markötter Stadium Teams: 1st Round

09:00 Griquas CD vs.

Zimbabwe

10:30 Valke vs. EP CD

12:00 Leopards vs. Griquas

13:30 KZN vs. Golden Lions

15:00 EP vs. SWD

12:30 – 14:00 Lunch Markötter Stadium Teams

Markötter Suites Team managers, Accredited

people.

09:00 – 16:30 Players medical sessions

(Compulsory for all teams)

Markötter Stadium Teams: …


accredited people.

19:00 Mayoral Function Stellenbosch City Hall VVIP, VIP, LOC, Referees,

Accredited people.

WHEN WHAT WHERE WHO

WEDNESDAY 15 JULY 2015

06:30 – 08:00 Breakfast Hostels Teams and Team

management

09:00 – 16:30 Matches Markötter Stadium Teams: 1st Round

09:00 Match 1

10:30 Match 2

12:00 Match 3

29 | P a g e

13:30 Match 4

15:00 Match 5

12:30 – 14:00 Lunch Markötter Stadium Teams

Markötter Suite Team managers, Accredited

people.


accredited people.

19:00 Managers function Venue will be

announced

VVIP, VIP, LOC, Referees,

Accredited people.

Tbc. Captain’s Evening/ SARU

Meeting with players

Venue will be

announced

WHEN WHAT WHERE WHO

THURSDAY 16 JULY 2015

06:30 - 08:00 Breakfast Hostels Teams and team

management.

09:00 – 16:30 Matches Markötter Stadium Teams: 2nd Round

Program will be announced

12:00 – 14:00 Lunch – Make use of the meal

ticket.

Markötter Stadium Teams

Markötter Suite Team managers,

accredited people.


accredited people.

19:30 Parents & Officials Evening

Function

Paul Roos Centre Parents & Officials

WHEN WHAT WHERE WHO

SATURDAY 18 JULY 2015

06:00 – 07:00 Breakfast Hostels Teams and team

management.

07:00 – 08:00 Evacuate rooms:

• Make sure that all articles

are removed from the hostel.

• Control checklist with Hostel

supervisor

Hostels Teams and team

management.

08:30 – 15:00 Matches Markötter Stadium Programme will be

announced

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