information and records management in sharepoint (sharepoint saturday 2014)
DESCRIPTION
Documents, documents and more documents. Most of us work in organisations that rely on documentation. But do we manage them? This interactive session aims to answer key Information and Records Management (IRM) questions related to SharePoint: • What is IRM? • Why is IRM important? • How can SharePoint help with IRM? • What other Microsoft technologies can help with your IRM strategy? • How free tools can help with IRM? • What third party tools are out there to help with IRM? • The true cost of IRM? Technologies covered: • SharePoint 2013 • SharePoint Online • Exchange 2013 • Exchange Online • PowerShell • OneDrive for BusinessTRANSCRIPT
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Information and Records Management in SharePointBy Randy Perkins-Smart, BSc (Hons) MBCS CITP
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http://www.nhs.uk/Conditions/Mastocytosis/Pages/Introduction.aspx
https://mydonate.bt.com/fundraisers/spsuk14
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Thank You
Slides: h t t p : / / r a p s . c c / S P S U K 1 4Thank You to our sponsors!
Slides: h t t p : / / r a p s . c c / s p s u k 1 4
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Randy Perkins-Smart Twitter:
@SharePointRandy
Email:[email protected]
LinkedIn:LinkedIn.com/in/RandyPerkins
Blog:SharePointRandy.com
Slides:
h t t p : / / r a p s . c c / s p s u k 1 4
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http://en.wikipedia.org/wiki/New7Wonders_of_the_World
http://commons.wikimedia.org/wiki/File:Skyline_of_Dubai,_with_the_Burj_Khalifa_dominating.jpg
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Data
Structure
Information
Information
Something ofSignificant
Record
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• Microsoft Office files• Audio• Video
• Combination of content • Emails with Attachments• CAD documents
• Business or legal criteria (read only)• Evidence of Business Transaction (electronic or
physical)• Subject to legal or policy-driven retention, disposition,
security or preservation rules.
• Describers Digital Content for purposes of legal discovery
• Encompasses broad range of types of content
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•
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Source: http://en.wikipedia.org/wiki/Classified_information_in_the_United_Kingdom
Nationality Caveat Security Descriptors
UK Eyes Only Top secret Budget
CANUKUS Eyes Only Secret Commercial
AUSCANNZUKUS Confidential Honours
Restricted Management
Protect Medical
Unclassified Personal
Policy
Staff
Visits
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Auto Classification / Tagging
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eDiscovery and Search Tools
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British Basketball League
Ch
esh
ire P
ho
en
ix
Du
rham
Wild
cats
Gla
sgo
w R
ock
s
Leed
s Fo
rce
Leic
est
er
Rid
ers
Lo
nd
on
Lio
ns
Man
chest
er
Gia
nts
Eag
les
New
cast
le
Ply
mo
uth
Un
ivers
ity
Raid
ers
Sh
eff
ield
Sh
ark
s
Su
rrey U
nit
ed
Wo
rcest
er
Wo
lves
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National Basketball Association
Eastern Conference
Atlantic
Bo
sto
n C
elt
ics
Bro
okly
n N
ets
New
Yo
rk K
nic
ks
Ph
ilad
elp
hia
76ers
To
ron
to R
ap
tors
Central
Ch
icag
o B
ulls
Cle
vela
nd
Cavaliers
Detr
oit
Pis
ton
s
Ind
ian
a P
ace
rs
Milw
au
kee B
uck
s
SoutheastA
tlan
ta H
aw
ks
Ch
arl
ott
e H
orn
ets
Mia
mi H
eat
Orl
an
do
Mag
ic
Wash
ing
ton
Wiz
ard
s
Western Conference
Northwest
Den
ver
Nu
gg
ets
Min
neso
ta
Tim
berw
olv
es
Okla
ho
ma C
ity
Th
un
der
Po
rtla
nd
Tra
il B
laze
rs
Uta
h J
azz
Pacific
Go
lden
Sta
te W
arr
iors
Los
An
gele
s C
lip
pers
Los
An
gele
s La
kers
Ph
oen
ix S
un
s
Sacr
am
en
to K
ing
s
Southwest
Dallas
Maveri
cks
Ho
ust
on
Ro
ckets
Mem
ph
is G
rizz
lies
New
Orl
ean
s P
elica
ns
San
An
ton
io S
pu
rs
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Cheshire Phoenix
Durham Wildcats
Glasgow Rocks
Leeds Force
Leicester Riders
London Lions
Manchester Giants
Eagles Newcastle
Plymouth University Raiders
Sheffield Sharks
Surrey United
Worcester Wolves
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http://harmon.ie/solutions-record-management
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http://www.automated-intelligence.com
http://www.conceptsearching.com
http://www.contentworker.com
http://www.epona.com
http://www.gimmal.com
http://www.enableplc.com
http://sai-innovations.com
http://www.recordpoint.com.au
http://www.autonomy.com/offerings/ediscovery/
http://technet.microsoft.com/en-us/library/dd298021(v=exchg.150).aspx
http://blogs.technet.com/b/exchange/archive/2012/09/26/in-place-e-discovery-and-in-place-hold-in-the-new-exchange.aspx
http://blogs.technet.com/b/praveenkumar/archive/2013/07/19/single-item-recovery-in-new-o365.aspx
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Heartbleed & OpenSSL
More details here: http://en.wikipedia.org/wiki/Heartbleed
POODLEbleed
Snowden
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http://en.community.dell.com/dell-blogs/direct2dell/b/direct2dell/archive/2013/10/10/pci-and-cloud-q-amp-a-are-you-compliant.aspx
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Compliance Tools
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DemoData Loss Prevention (DLP)
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Data Loss Prevention (DLP)
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DemoInformation Rights Management (IRM)
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Information Stores
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http://www.viewdolabs.com/
http://www.adobe.com/uk/solutions/social-marketing.html
https://engagor.com/
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http://msdn.microsoft.com/en-us/library/office/hh967656%28v=office.14%29.aspx
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http://en.wikipedia.org/wiki/2010_San_Bruno_pipeline_explosion
https://www.usfa.fema.gov/data/library/subject_guides/sub_sanbruno.html
http://extras.mnginteractive.com/live/media/site568/2010/0911/20100911_120051_sbfire5.jpg
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Thank You
Slides: h t t p : / / r a p s . c c / S P S U K 1 4Thank you to our sponsors!
Slides: h t t p : / / r a p s . c c / s p s u k 1 4