indianoil corporation limited (refineries division)

Tender No RHM17R8103 of 28

INDIANOIL CORPORATION LIMITED (REFINERIES DIVISION)

HALDIA REFINERY

P.O. Haldia Oil Refinery Haldia Dist: Purba Medinipur West Bengal PIN-721606

Email: [email protected]

[email protected]

TENDER NO. RHM17R8103 FOR

Supply of LAN Items for Solar Power Network

mailto:[email protected]


E-TENDER ENQUIRY

Sub: Supply of LAN Items for Solar Power Network.

Ref: Tender no: RHM17R8103 IOCL intends to procure tendered Item in accordance with specification and applicable details as per enclosed tender documents. Details are mentioned in Enquiry Cum Offer & Technical Specifications. We would request you to go through all the attached documents including Special Instruction, General instructions etc. and to quote in line with attached tender documents (refer attached Index). Pl. submit the offer on or before tender due date & time as per Notice Inviting Tender (NIT) / Critical Dates mentioned in E-Tender Portal. Bids in Physical form sent through Fax / E-mail / Courier / Post will not be acceptable. Bidder(s) are advised to quote strictly as per terms and conditions of the tender documents for e-bidding and not to stipulate any deviations / exceptions. Thanking You,

For & on Behalf of

Indian Oil Corporation Ltd

Deputy General Manager


INDEX

The Tender document contain the followings;

Sr. No.

Description

Annexure

1 Notice Inviting Tender A

2 Tender Specific Information & Special Instructions to Bidders B

3 General Instructions to Bidders C

4 Evaluation & Loading Criteria

D

5 Exceptions & Deviations – TECHNICAL

E

6 Exceptions & Deviations – COMMERCIAL F

7 Reference of documents submitted against PQC ( Commercial) F1

8 Specification As per RFQ and annex

9 Un-Price Schedule Annexure attached separately.(H)

10 Price Bid ( BoQ ) Indigenous / Imported

I

11 Questionnaire of Agreed Terms & Conditions

Annexure attached separately.(J)

12 List of transporter, Inspection Agencies and Approved Banks for BGs K

13 Tender Conditions for Benefits/Preference for Micro & Small Enterprises (MSEs)

L

14 General Purchase Conditions (GPC) along with Performa of Bank Guarantee for Performance/EMD

Annexure attached separately.(M)

15 Performa of Declaration of Black Listing/Holiday listing N

16 Enquiry Cum Offer “ RHM17R8043 ” O


ANNEXURE - A

INDIANOIL

INDIAN OIL CORPORATION LIMITED (Refineries Division)

Haldia Refinery NOTICE INVITING TENDER ( NIT)

E- Notice Inviting (National) Tender No. RHM17R8103

Online Bids are invited under Two bid (Two part) system ( Ref. Clause 3.0 of An. B) - (Part-I : Pre qualification, EMD, Techno-Commercial Bid and Part II: Price Bid ) for the supply of following material through e-tendering system from bonafide and competent Bidders as per following details:

Sale period 14.03.2018- 29.03.2018

Bid submission closing date & time 29.03.2018,1500Hrs

Bid Opening Date 30.03.2018

EMD Rs.20,700/-

Mode of EMD Submission Online

Material Description Supply of LAN Items for Solar Power Network. Bidders are requested to visit IOCL e-tender website https://iocletenders.gov.in and download tender documents for further details and specification.

Pre-qualification Criteria Technical: Nil Pre-qualification Criteria financial:Nil Pre-qualification Criteria commercial: The bidder should have executed orders, during the last five years ending on last day of the Month immediately preceding the Month in which last date of bid submission falls, as follows : On FOR / FOB Dispatch Point basis : Three orders each executed for “Computer Network Accessories / PC” where executed value is not less than INR 6.19

Lakh. OR Two orders each executed for “Computer Network Accessories / PC” where executed value is not less than INR 8.25 Lakh.

OR One order executed for “Computer Network Accessories / PC” where executed value is not less than INR 10.32 Lakh.

ORDER COST means FOB/FCA/FOR Dispatch point price (inclusive of P&F charges, if any).However, in case any other cost component like TPI charges, Freight charges, Taxes & Duties etc. are already included in the Purchase Basic Order Value, as evident from the submitted Purchase order copies, then ORDER COST shall include such cost components also for the purpose of PQC evaluation. Note : 1.0 Any Addendum / Corrigendum / Sale date extension in respect of above tender shall be issued on our website: 'https://iocletenders.gov.in' only and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit our website to keep themselves updated. The responsibility of downloading the tender documents including corrigenda, shall rest with the bidder.

https://iocletenders.gov.in/


Indian Oil Corporation Ltd. reserves the right to accept/reject the tender in part or full without assigning anyreason whatsoever. No compensation shall be paid for the efforts made by the bidder.

Bids will be accepted only through the e-tender portal. Bids in Hard Copy Form shall not be entertained and rejected. Tender issuing authority is not responsible for the delay / non downloading of tender document by the recipient due to any problem in accessing the e-tender website. The tender issuing authority is also not responsible for delay in uploading bids due to any problem in the e-tender website

For any tender related queries please contact @ [email protected] ;[email protected]; ph : 03224-

223453,223416 ,223404 Sd/-

Annexure-B

Tender Specific Information

1 Performance Bank Guarantee (PBG)

Required

2 TPI Requirement Not Required

3 Basis of evaluation Overall lowest basis

Special Instructions to Bidders

1 Procedure to submit On-line Bids / Offers electronically on e-tendering portal

i Please refer to the attachment on Special Instructions to bidders for participating in the e-tender for details.

ii Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000.

iii The responsibility of downloading the tender documents including corrigenda, if any,and subsequent uploading of offer shall rest with the bidder.

iv It is Bidder’s responsibility to ensure that a valid DSC ( Digital Signature Certificate) has been registered on the portal and the same has sufficient validity.

v Bids will be accepted only through the e-tender portal. Tender issuing authority is not responsible for the delay / non downloading of tender document by the recipient due to any problem in accessing the e-tender website. The tender issuing authority is also not responsible for delay in uploading bids due to any problem in the e-tender website.

vi Bids should be submitted by the bidder in complete accordance with our Tender Document and its attachments.

vii IOCL reserves the right to complete the evaluation based on the details furnished with the bid without seeking any additional information.

mailto:[email protected]


viii Any effort by Bidder or Bidder’s Agents, Consultant or representative howsoever described, to influence the owner in any way concerning scrutiny consideration / evaluation / comparison of the bid or decision concerning the award of the contract shall entail rejection of the Bid.

ix Consortium bids are not acceptable.

x In case of involvement of foreign Vendors, tenders can be submitted either by the Vendor

directly or through their Indian Agent / representative on behalf of them, but not both. The

Indian Agent / representative should represent only one Vendor and he will not be allowed to

quote on behalf of another Vendor for the same tender.

xi IOCL reserves the right w.r.t. allowing purchase preference to SSI units registered under NSIC as as per Govt. Policy, MSME, Medicines of M/S. IDPL and to IOCL JV Companies as per IOCL policy in Vogue.

xii In case of any variation in tax or duty rate or introduction of new tax / duty after submission of bid, the offers shall be evaluated considering the rate / tax / duty as applicable on the date of price bid opening.

xiii In case any new tax / duty is introduced after placement of order but within the contractual delivery period the same shall be to IOCL’s account against submission of relevant documents.

xiv If a Bidder does not quote for some components / spares / accessories specifically indicated in

the tender for consideration along with the main equipment, the same shall be considered as

“free supply”

xv Offer can be rejected on grounds other than technical reasons, in case some facts have come to the light of the capability of the party after the issue of the tender,

xvi Price Variation Clause (PVC) Bidders asking for Price Variation Clause (PVC) have to quote a ceiling for the same. Ceiling shall be loaded for evaluation purpose. Offers received without any ceiling shall be rejected unless all the bidders have asked for the same PVC without ceiling.

For Manual Tender (if specified) , Bidders are advised to do the followings;

b. Cutting and corrections in bid document should be avoided and if it is unavoidable, , it should be kept at the bare minimum and it should be neatly cut and re-written without over-writing and use of erasing fluid. All corrections should be duly signed by the bidder. Use of white / erasing fluid is not allowed. IOCL reserves the right to accept or reject the offer either in part or full wherever white/erasing fluid is used.

c Submission of signed copy of GPC : It shall not be necessary for the bidder to return the

complete GPC ( general Purchase Condition) duly signed as a token of their acceptance of

the same while submitting their bid. Instead, the bidder may submit an undertaking along with

the Index Page of tender document duly signed to the effect that he has fully read and

understood the GPC and accepts all terms and conditions of the GPC (except for the ones

mentioned in the deviation statement) and his offer is in confirmation to all terms of tender.

2.0 Pre –Qualification Criteria ( PQC)

i All PQC documents duly scanned to be uploaded by bidder in separate electronic envelope on the portal.

ii For fulfilling the financial pre qualification criteria any one of the following documents may be considered as valid proof for meeting the criteria:

• Audited balance sheet of the bidder( Complete company financial statement). • Published Annual report.

In case the balance sheet is available in the public domain the same shall be acceptable.


iii For fulfilling the commercial Pre Qualification experience criteria any one of the following documents may be considered as valid proof for meeting the criteria: (i) Purchase Order copy along with Invoice(s) with self certification by the bidder that supplies against the invoices covering the “similar order” have been executed to the required value. (ii) Purchase Order copy along with Bank Certificate indicating receipt of payment by the bidder against the subject PO (iii) Execution certificate by client with order value (iv) Goods Receipt Note (GRNs) in case where IOCL is a client

iv A Company (bidder) shall not be allowed to use the credentials of its parent or any group company to meet the Experience Criteria.

v (i) Submission of authentic documents is the prime responsibility of the bidder. (ii) Wherever IOCL has concern or apprehension regarding the authenticity / correctness of any document, IOCL reserves the right of getting the documents cross verified from the document issuing authority.

vi Notwithstanding any other condition / provision in the tender documents, in case of ambiguity or incomplete documents pertaining to PQC, bidders shall be given only one opportunity with a fixed deadline after bid opening to provide complete and unambiguous documents in support of meeting the Pre Qualification Criteria. In case the bidder fails to submit any document or submits incomplete documents within the given time, the bidder’s tender will be rejected.

3.0 Submission of Tender:

A) Two Bid System ( Please refer to the NIT for the required bidding system)

i Bids should be submitted in “two bid system” i.e. “Unpriced bid” and “Priced bid”.

ii Part–I: A) Fee Cover Un-price Bid complete with all technical and commercial details other than price shall be submitted essentially containing the following documents, digitally signed by authorized signatory:

(a) Questionnaire of Agreed terms & conditions with all the points duly filled and digitally signed.( Annexure – J)

(b) Un-Price Schedule with an indication “Quoted” or “Not quoted “against each item digitally signed. Please do not indicate prices in this Un-price Bid. (Annexure– H)

(c ) Enquiry cum Offer “RHM17R8103” digitally signed without prices. (Annexure – O)

(d) Scanned Copy of EMD Demand draft ( where both online and offline are acceptable) / Bank Guarantee. Valid NSIC/ MSE certificate for EMD exemption.

(e) Affidavit Format for Non Tampering of Documents.

(f) Performa of Holiday List to be submitted properly filled. . (AN – N)

(g) All Documents as stated in Specifications and other Tender Documents.

iii

Part-I : B) Technical Pre qualification criteria cover Scanned copy of supporting documents for meeting the Technical PQ Criteria.

iii Part-II: Finance Cover “Priced bid “This part shall be submitted in single copy and shall have only Price Schedule (BOQ) with prices duly filled in The Price bid (BOQ) should be uploaded strictly as per the format available with the tender in the website failing which the offer shall be rejected.


B) Single Bid ( Please refer to the NIT for the required bidding system)

iv In case of single bid all the above documents mentioned for two bid system should form one part and should be put in 1(one) cover.

4.0 Validity of offer : The offers should be valid for 4(Four) months from the bid opening date unless specifically asked otherwise in the tender document.

5.0 Tender Opening:

i The Unpriced offers ( for 2 bid system) shall be opened on the due date as per Notice Inviting Tender (NIT) and the priced offer of Bidder whose Unpriced offers are found technically suitable shall be opened on a suitable date for which a separate intimation shall be furnished to the technically acceptable bidders. In case of single bid system the tender shall be opened as per the NIT.

ii Tender opening can be witnessed by bidders by logging into the e-tender website. Tenders shall, however, be opened irrespective of whether the bidders witness it or not

iii In case of unscheduled holiday on opening day of tender, the next working day will be treated as scheduled prescribed day of opening of tender.

6.0 Acceptance/Rejection:

i IOCL reserves the right to reject, accept or prefer any tender or to abort the bidding process without assigning any reason whatsoever.

ii IOCl reserves the right of abandoning the tender without assigning any reason. No compensation shall be paid for the efforts made by the bidder.

iii Suo moto changes shall be treated as per the following matrix.

Stage Price Increase Price Decrease

After opening of un-priced bid

Not Acceptable. Bid shall be liable for rejection. Action regarding Holiday Listing may be taken. EMD shall be forfeited

In case of suo moto price decrease: 1. Tender evaluation shall be done without considering suo moto price decrease. 2. Ordering shall be done considering suo moto price decrease.

iv Although normally the lowest responsive bid amongst the bids submitted by bidders and considered by IOCL to be qualified and competent shall be preferred, IOCL reserves the right not to accept the lowest bid if in its opinion this is not in the interests of IOCL.

7.0 Earnest Money Deposit (EMD):

i Please refer to the e tender for knowing the mode of EMD submission. For details on online submission, please refer to the attachment in the tender portal on Special Instructions to bidders for participating in the e-tender.

ii For offline EMD submission : Offer received without requisite amount of EMD shall be liable for rejection. a) Scanned Copy of EMD instrument i.e. Demand Draft/Bank Guarantee etc. has to be

uploaded in the un-priced bid, within the Bid Submission End Date & Time.

AND

b) The bidder should also ensure that the above mentioned Original EMD instrument in

physical form duly enclosed in a sealed envelope super-scribed with “Offline EMD”,


Bidder’s Name, Tender No., Bid Submission End Date & Item, is dispatched within the

“Bid Submission End Date” and is received at the Office of CHIEF MATERIALS

MANAGER, Indian Oil Corporation Ltd., Haldia Refinery, P.O. Haldia Oil Refinery, Dist.

Purba Medinipur – 721 606 within 7 days of the “Bid Submission End Date” along with

proof of having dispatched the document within the bid submission end date. IOCL shall

not be responsible for postal/courier delay, non-receipt or loss in transit.

IN CASE THE BIDDER VIOLATES ANY OF THE ABOVE TENDER CONDITIONS ON

EMD SUBMISSION, THEN THE BID SHALL BE LIABLE FOR REJECTION.”

In case the 7th day is a non-working day for IOCL, then EMD received on the next

working day shall be accepted.

ii SMEs, NSIC Registered parties / Central /State PSUs and JVs of IOC shall be exempted from submitting EMDs.

iii If offline EMD submission is allowed in the e-tender then an amount upto Rs. 1,00,000.00, shall be accepted in the form of a Pay Order or Demand Draft in favour of Indian Oil Corporation Limited (Refineries Division.) and payable at State Bank of India, Haldia Refinery Campus Branch (Code – 7090).

iv If EMD amount is more than Rs. 1,00,000.00 , EMD shall be accepted in the form of Online /Demand Draft / Pay Order / Banker Cheque or Bank Guarantee or through Electronic Clearance System (ECS) in favour of Indian Oil Corporation Limited (Refineries Division.) and payable at State Bank of India, Haldia Refinery Campus Branch (Code – 7090) In case of ECS, the details of the deposit (Name of the Bank. Transaction details etc.) shall be furnished by the bidder in the technical offer. In case of B/G, it should be as per IOCL Format (ref Annex A of IOCL GPC) with validity of 3 months beyond bid validity date.

v Foreign Bidders to get bank guarantee issued by Scheduled Bank operating in India, including the Indian Branch of a foreign bank recognized as a Scheduled bank in India.

vii In case of foreign bidders, the EMD shall be in equivalent US Dollar. Based on authorization by foreign bidder, their Indian associates may be allowed to submit EMD in INR in form of only Demand Draft / Bankers Cheque.

viii Foreign bidders can submit their EMD in the form of Demand Draft / Bank Guarantee / ECS / wire transfer/online through e-tender.

8.0 Forfeiture of EMD

Earnest Money shall be forfeited in the following circumstances:

i In case the bidder alters / modifies / withdraws the bid suo-moto after opening the bids (Technical bids in case of two bid system) within the validity period. In such a case, the tender submitted by the bidder shall be liable for rejection.

ii In case the tender is accepted and the Bidder fails to deposit the PBG or to execute the contract within the stipulated period.

9.0 Overall Responsibility for third party inspection

It will be the sole responsibility of the bidder to arrange for Third party inspection (if applicable for the tender) and submit the Third party inspection certificate on time.

In case TPI is in IOCL scope the bidder shall call the TPI agency for inspection and dispatch the materials after getting the IRN.

10.0 General Points:

i In the event of any irreconcilable conflicts, the hierarchy for acceptance shall be- a) SIB (Special Instructions to Bidders) & Enquiry.

b) ATC (Questionnaire on Agreed Terms and Conditions)


c) GPC (General Purchase Conditions)

The terms & conditions mentioned in SIB shall supersede those mentioned in ATC and terms and conditions mentioned in ATC Questionnaire supersede any condition in contradiction mentioned elsewhere in the tender document.

ii Any legal dispute shall be within the jurisdiction of Purba Medinipur,(West Bengal).

11 Evaluation Criteria:

Evaluation shall be done as per Annexure D.

12 Negotiation:

Negotiations will not be conducted with the bidders as a matter of routine. However, IOCL reserves the right to conduct negotiations. Bidders to quote competitive prices considering the fact that price negotiations, if required, to be held with the lowest Bidder only.

13 Payment Terms

Payment Terms : For indigenous : As per GPC For Import : 100% against irrevocable LC or 100% Cash Against Documents through

Bank. The bidders to confirm IOCL payment terms and if they take deviations to the specified

payment terms, loading for interest implication at 1% higher than IOC's cash credit account rate applicable on the date of issuance of tender document shall be done for evaluation of their offer.

14 Mode of Packing & Nature of Material

i As per standards to ensure safe transportation and handling.

Ii Nature of Material: Bulk consumables ( Yes / No )

15 IOCL reserves the right w.r.t. allowing purchase preference to MSEs as per Govt. Policy and to

IOCL JV Companies as per IOCL policy in Vogue. IOCL also reserves the right to deduct from

the quoted price the extent of royalty in f low net of prevailing taxes/surcharge if any as per the

Corporation’s policy. For the purpose of Purchase Preference, the total landed cost of the

lowest bidder (s) shall be considered to decide applicability of the Purchase Preference and not

the estimated value of the tender.

MSE bidders who are traders and registered under Services category, will not be considered for any

benefits under MSE policy for procurement of goods. Similarly, MSE vendors who are registered under

Manufacturer category, cannot be considered for any benefits under MSE policy for procurement of

services


16 WEST BENGAL PROFESSION TAX REGISTRATION CERTIFICATE OR CURRENT WEST BENGAL PROFESSION

Bidders from West Bengal have to submit “WEST BENGAL PROFESSION TAX REGISTRATION CERTIFICATE OR

CURRENT WEST BENGAL PROFESSIONAL TAX PAYMENT CERTIFICATE” along with bid document without which

their offer will be liable for rejection.

The above is as per “Schedule” to the West Bengal State Tax on Professions, Trades, Callings and

Employments Act, 1979 (Ref. Notification No 440-L.- 11th March, 2014 read with Notification No. 848- F.T.-

28th May, 2014) and the applicability is as follows:

1. 1. Persons being individuals engaged in any profession or calling (but not engaged as an employee) -where

the annual gross income in the preceding year or part thereof is above Rs. 60,000/-

2. Persons engaged in any profession or trade involving supply of goods or services or both -where the

annual gross turnover or annual gross receipt in the preceding year or part thereof above Rs. 5,00,000/-

Persons who are engaged in any profession, trade, or calling in West Bengal for a minimum period of 6

months and aboveAL TAX PAYMENT CERTIFICATE;

17 Bank Guarantee : : BGs upon receipt shall be checked verbatim with our format as per GPC or agreed format. If there is any discrepancy, same shall be returned for amendment in stamp paper. Once the BG along with its amendment, if any, is found as per IOCL format, then IOCL shall ask for BG confirmation from BG issuing /confirming bank and after receipt of the BG Confirmation, the BG along with amendments, if any, shall be considered as a valid instrument.

18 Date of Delivery: Date of LR shall be considered as the date of delivery except for the orders which have been placed specifically on FOR Haldia Refinery basis in which case date of delivery shall be considered as the date of receipt of materials at Haldia Refinery.

19 Holiday Listing: The holiday listing shall be party specific & when the party is put on holiday, all the offices of the party shall be on holiday for all locations of IOCL & for all Services / locations of the party. If the party placed on holiday is a proprietary concern, all the concerns of the same proprietor shall also be considered to be on holiday and if that proprietor is the managing partner of any firm, such firm shall also be considered to be on holiday


Annexure - C

1.0 General Instructions to Bidders

i Bidders quoting in different names although being under same management at the level of Board of Director(s) & not having previous three years audited balance sheet in their name separately shall be liable for commercial rejection and hence bidders are advised not to submit multiple offers instead of single offer. Decision of IOCL in this regard shall be final and binding to such bidders.

ii Due to exigencies, in case bids have to be revalidated before PBO beyond the originally

sought validity, the same may be allowed with or without change in prices. However,

IOCL reserves the right to cancel such tender and refloat the same.

iii Bidder to submit copy of Board of director details , Certificate of Incorporation , Audited

balance sheet for previous three years , Copy of Memorandum and Article of Association

/company Registration, executed PO copies etc showing constitution of bidders towards

fulfilment of commercial PQC along with techno commercial bid. Coming under same

management Bidder shall furnish along with the bid(Un Priced ) the necessary

documentary evidence/proof in support of claim for meeting the above Pre-qualification

requirement. A Company (bidder) is not be allowed to use the credentials of its parent or

any group company to meet the Experience Criteria.


iv Techno-Commercially acceptable bids shall be evaluated on the basis of Total Cost at IOCL Site (including P&F, Freight, Inspection charges, Taxes, Transit Insurance and Commercial loadings for deviations to our tender terms). Generally the lowest bid (Item-wise) shall be accepted, unless otherwise specified/decided by IOCL in its own Interest. Foreign bids shall be compared considering Bill Selling Rate released by SBI on the date of Price bid Opening

v

No technical issues shall be raised / discussed by either side during Pre Price Bid meeting. Based on discussions in the pre-price bid conference, deviations, if any, from tender terms and conditions shall be communicated in writing to all the bidders and they shall be asked to submit price implication when substantial changes are made after taking into account the modified terms and conditions including deviations, within stipulated period. It should be clearly mentioned to the bidders that if they take any further deviations, their offer shall be rejected outright. Price implications received after the stipulated date are not to be considered. Bidders unable to comply with IOCL’s terms and conditions including proposed deviations will be allowed to withdraw. If a bidder takes any further deviations other than those agreed, while submitting the revised price bids, its bid shall be rejected outright without any reference. In case it is found after opening that any deviation is incorporated in the revised price bid, bidder is also liable to be placed on holiday for a period of one year for future tenders in IOC after following the laid down policy in this regard.

vi The Bidder shall furnish the details of consignment such as outside dimensions, weights (both gross and net), number of packages, type and number of containers required, technical description and drawings, name of the supplier, port of loading etc. to enable the IOCL arrange the shipment. In case of Break Bulk consignments of ODC (over dimensional consignments) nature, port of destination in India shall be Kolkata Sea Port or Mumbai Sea Port ( specifically mentioned in Tender). In case discharge has to be taken at the Ro-Ro Jetty, bidders to quote for Ro-Ro Jetty discharge during tendering stage and arrange for the same during arrival of the consignment at the destination port.

vii FE variation shall normally not be allowed. In (global tenders) cases where Foreign Exchange (FE) involvement is envisaged, in case the bidders are quoting for FE rate variation, the details of item wise maximum CIF value (indicating quantity) of each currency should be indicated in the offer. Any increase in price due to increase in FE rates beyond two thirds of the CDD in respect of items which require further fabrication after import and for bought out imported items beyond the CDD, will be to Bidder’s account. However, any decrease in the prices due to decrease in FE rate at the time of actual clearance of imported materials, shall be passed on to IOCL. FE variation shall also include recovery if the actual exchange rate is less than the quoted rate. While seeking the maximum CIF value in the tender documents, the bidder shall separately indicate the imported bought out items and their maximum CIF value. In case order stipulates FE variation clause, the Bidder shall furnish Bill of Entry documents along with the invoice and raise invoice acc

viii Following documents will be required for making the payment in case of foreign shipments. The documents shall be in English language only. Following documents are mentioned in case of L/C payment.

a. Original full set (3/3) + 3 Copies of Signed 'clean on board' Bill of Lading made out to order of L/C Issuing Bank, notify Applicant, marked “Freight to pay (FOB shipment) / Freight pre-paid (CFR shipment)”; indicating the Letter of Credit No, Date of Issuance and Purchase Order no. Ultimate consignee with the Refinery details, container details, total Gross Weight and Volume of the cargo. FOB port of shipment, Destination port and Vessel Name. B/L without any date is considered invalid for payment.

b. Original signed commercial Invoice in 1 original + 3 Copies indicating Letter of Credit No., Item Description and quantity on the invoice. This should match exactly with the item description on L/C and EPCG License (if any). Ultimate consignee (Refinery Name) and details with total invoice value should be


indicated on the invoice. In case of partial shipments, actual invoice value of the partial part should be mentioned, clearly indicating “Partial Shipment” on the invoice.

c. Original Packing List (PL) in 1+ 3 Copies. Item Description on the PL shall match exactly with the description as in L/C, EPCG License and Invoice.

d. Original Certificate of Origin (CO) in 1 original and 2 copies certified by local chamber of commerce.

e. Original copy of beneficiary's fax / e-mail sent to applicant informing shipment details.

f. Original Inspection Release Note (IRN) from the Third Party Inspection Agency certifying acceptance of goods.

g. Original Seaworthy Certificate issued by the Shipping Company or their Agent (In Duplicate) stating that the carrying vessel named in the B/L is a seaworthy vessel and is not more than 25 years old and that it is approved under institute classification clause (class maintained equivalent to Lloyds 100 A1) and has been registered with an approved classification society.

h. Copy of Letter from IOCL for the acceptance of Performance bank Guarantee for 10% of the order value valid till Guarantee period + 3 Months. In absence of this letter, 10% of FOB value shall be retained while making payment.

Copy of Dispatch clearance (DCC), if any.

ix Foreign bids shall be compared considering Bill Selling Rate released by SBI on the date of PBO.

x The Bidder entity should ensure that only one Bid is submitted by them directly or by

their Agent* on behalf of the bidder entity or as a consortium Partner. In case it is found

that bidder entity has submitted more than one bid, all their bids in the tender are liable

for rejection.

xi *“Agent” for the above purposes would be one who agrees and is authorized to act on

behalf of another, a principal, to legally bind an individual in particular business

transactions with third parties pursuant to an agency relationship.

xii Submission of bids by different offices/branches of the bidder entity will be considered as

bids from the same bidder entity and will be liable for rejection

2.0 Pre –Qualification Criteria

i In case a foreign bidder submits any of the Pre Qualification support documents in any language other than English, then it will be the responsibility of such foreign Bidder to also provide the English translation copy of the same duly certified, stamped and signed by their Local Chamber of Commerce. For Foreign orders in currency other than USD, the same shall be converted to USD on the date of the said Purchase Order.

ii The requirement for submission of audited financial statement is sometimes not accepted by some foreign bidders due to their internal / local regulation (particularly in case such bidders are subsidiaries of other foreign company). Instead of this they prefer to submit CEO / CFO certificate (the parent company for itself or for its subsidiary) for their turnover or the financial statement. In such case CEO / CFO’s certificate in original from the company or from the parent company (in case bidder is a subsidiary) stating the turnover of the bidding entity along with a declaration that the bidding company is not in a position to submit its financial statement as per the local / internal regulation (clearly specifying the applicable regulation) with an endorsement by Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a Director or not having any interest in the


bidder(s) company / firm) may be accepted. Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a Director or not having any interest in the bidder(s) company / firm) is not in a position to endorse such CEO / CFO’s certificate due to local regulations, CEO / CFO’s certificate in original without endorsement may be accepted provided a reference of the local regulation restricting this endorsement is given in the CEO / CFO certificate.

iii Similarly in case where the bidder cites the reasons of Non Disclosure Agreement (NDA) for its inability to submit necessary documents in support of meeting the experience criteria, a certificate, in original, certifying all the required information, issued by CEO / CFO of the company along with a declaration that the bidding company is not in a position to submit the required documents owing to the NDA with an endorsement by Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a Director or not having any interest in the bidder(s) company / firm) may be accepted. Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a Director or not having any interest in the bidder(s) company / firm) is not in a position to endorse such CEO / CFO’s certificate due to local regulations, CEO / CFO’s certificate in original without endorsement may be accepted provided a reference of the local regulation restricting this endorsement is given in the CEO / CFO certificate.

3.0 Acceptance/Rejection:

A Tender is liable for rejection in the following circumstances: • Does not pay the EMD before deadline • Does not fulfill minimum pre qualification criteria as per the Tender Documents • Submits the tender late i.e. after due date and time • Unsolicited tenders • Stipulates the validity period less than what is stated in the Tender Documents • Stipulates his own conditions and does not agree to withdraw the deviations,

rendering his bid unacceptable • Does not disclose the full names and addresses of all his partners or Directors as

applicable wherever called for in the tender. • Does not fill in and sign the required annexures, specifications, etc. as specified in

the tender. . Does not submit bid in the prescribed format making it impossible to evaluate the bid • Indulges in tampering of tender documents • Does not conform to any tender condition which stipulates non-conformance of

tender conditions as a rejection criteria.

4.0 Earnest Money Deposit (EMD):

i The earnest money deposit of successful bidder will be released after receipt of materials or performance bank guarantees whichever is earlier. In case the bank guarantee is directly sent by the bankers to IOCL, then certified copy of the said BG to be enclosed along with technical bids.

ii Refund of EMD : • EMD of bidders disqualified during techno-commercial bid evaluation shall be

released immediately after approval of Price Bid Opening. • EMD of bidders qualified in the techno-commercial bid but unsuccessful in the price

bid stage shall be released immediately after final approval of the ordering proposal by the competent authority.

• EMD of the successful bidder shall be released after receipt of an acceptable PBG.

For release of EMDs submitted online- please refer to the attachment on Special Instructions to bidders for participating in the e-tender

5.0 Overall Responsibility:

It will be the responsibility of the Bidder alone to indent and load the necessary trailers/trucks/tankers for transportation of material from the Bidder’s factory/workshop to


concerned unit and to maintain the supply referred to in the subsequent condition thereof for which the bidder will be eligible for delivery charges quoted. This delivery charge will cover all items covered in the tender form.


6.0 New Tax Clause for GST in materials purchase contracts

(1) If after the Acceptance of Tender and prior to the Scheduled Date of Delivery under the contract

and any extension thereof by IOCL, the Goods and Service Tax (GST) in lieu of Excise Duty, Central

Sales Tax (CST), Service Tax and/or any other Central Taxes (except basic customs duty levied under

Sec 12 of Customs Act 1962), Value Added Tax (VAT) and/ or any other State Taxes is introduced

and the rate of such GST is higher than the combined rate of Central and State taxes/ duties which

it replaces, then IOCL will reimburse the Vendor the additional tax burden borne by the Vendor by

virtue of higher rate of GST. If the rate under GST is levied at a rate lower than the combined rate

of Central and State taxes/duties which it replaces, the Vendor shall pass on to IOCL the benefit or

advantage which it has gained as a result of lower rate of GST.

(2) The vendor will be under the obligation for invoicing correct tax rate of tax/duties as prescribed

under the GST law to IOCL, and pass on the benefits, if any, after availing input tax credit, in

calculating the revised price for settlement due to impact of GST.

(3) Any invoice issue on introduction of GST Law shall contain the following particulars-

(a) Name, address and GSTIN of the supplier;

(b) Serial number of the invoice;

(c) Date of issue;

(d) Name, address and GSTIN or UIN, if registered of the recipient;

(e) Name and address of the recipient and the address of the delivery, along with the State and its

code,

(f) HSN code of goods or Accounting Code of services;

(g) Description of goods or services;

(h) Quantity in case of goods and unit or Unique Quantity Code thereof;

(i) Total value of supply of goods or services or both;

(j) Taxable value of supply of goods or services or both taking into discount or abatement if any;

(k) Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory Tax or

cess);

(l) Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated

Tax (for inter-state supply), Union Territory Tax or cess);

(m) Place of supply along with the name of State, in case of supply in the course of inter-state trade or

commerce;

(n) Address of the delivery where the same is different from the place of supply and

(o) Signature or digital signature of the supplier or his authorised representative.


(4) GST invoice shall be prepared in triplicate, in case of supply of goods, in the following manner-

(a) The original copy being marked as ORIGINAL FOR RECIPIENT;

(b) The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and

(c) The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.

(5) In case of any advance given against any supplies contract, the supplier of the goods shall issue

Receipt Voucher containing the details of details of advance taken along with particulars as

mentioned in clause 3(a),(b), (c), (d), (g), (k), (l), (m)& (p).


ANNEXURE – D

1 EVALUATION CRITERIA

i Evaluation:

Bid evaluation shall be done considering GST Rates and HSN quoted by the bidder. GST Rates and HSN quoted by the bidder(s) shall be treated as final and bids shall be evaluated on Gross tax basis i.e. after including amount of GST as detailed in Special Instructions to Bidders. Any higher rate of tax actually invoiced shall be adjusted in price. Please note below mentioned evaluation criteria for reference purpose same not to be filled by bidders :

Description Rate

Basic price A

P&F Charge B

Inspection charge (wherever applicable) C

Freight Charges D

Insurance ( only wherever asked to be kept in bidder’s scope)

E

Total Price (F)

A+B+C+D+E

GST(G) As % of F

Total Landed Cost (H) F+G

Insurance ( if in IOCL Scope) (I) As % on H

Total Landed Cost (J) (Insurance is in IOCL Scope) H+I

*Note : Commercial Loading(s) shall be calculated as detailed below and as per tender and added to H above as the case may be for final comparison.

Evaluation for foreign bidders :

Description Rate

Rate

A Total Ex-Works Price A

B Packing and Documentation charges B

C Certificate of Origin C

D Third party Inspection charges D

E FOB charges E

F Total FOB Price seaport / airport of exit F

G Ocean Freight G

1 Total C& F Price A+B+C+D+E+F+G

2 Marine Insurance As % of Sl.No 1

3 CIF Value Sl.No 1+2

4 Landing Charges As % of Sl.No 3

5 Assessable Value Sl.No (3+4)


6 Assessable Value IN Rs. ( Conversion rate Currency to Rs

Currency x Sl No 5

7 ADD. Basic CUSTOM DUTY As applicable on Sl. No. 6

As % of Sl.No 6

8 Cess As applicable on Customs duty at Sl.

No. 7

As % of Sl.No (7)

9 Sub- Total ( Rs. ) Sl.No 6+7+8

10 IGST @ As applicable on sl. No. 9 As % of Sl.No 9

11 Sub- Total (Rs.) Sl.No 9+10

12 Port Handling on sl. No.11 As % of Sl.No 11

13 Inland Freight Charges Kolkata To Haldia ( if paid directly to GTA by IOCL, addl 5% GST will be levied-SAC-9965)

As % of Sl.No (11+12)

14 Inland insurance As % on 11+12+13

15 Less Notional Landing charges Sl. No.4 Currency x Sl. No 4

16 TOTAL LANDED COST( Rs.) Sl.No (11+12+13+14)- Sl.No 15

*Note : Commercial Loading(s) shall be calculated as detailed below and as per tender and added to H above as the case may be for final comparison. In case of a tie of evaluated cost between two or more bidders, discount may be taken from all the L1 bidders. In case there is still a tie, quantity may be equally divided amongst the bidders. In case quantity cannot be divided, the bidder with the maximum turnover may be ordered the full quantity.

ii Loading for Taxes and Duties:

GST : As quoted by the Bidder (with HSN No.) wherever applicable extra. When bidder does not mention Taxes & Duties, the same shall be considered as “Borne by bidder “and included in their quoted basic price.

iii Loading for Transportation:

Bidders shall furnish firm freight charges in their offer

When a bidder does not mention anything about the freight component, the same shall be

considered as “nil” and shall be considered as inclusive in the basic price.

Where bidder has quoted firm freight charges, documentary evidence of freight is not required. Vendor shall be paid as per the percentage / lump-sum freight quoted by them.

iv Entry Tax:

Entry Tax wherever applicable shall be loaded extra.

v Transit Insurance:

Transit insurance shall be in the scope of IOCL. A nominal loading of 0.5% shall be done for evaluation. In case the bidder quotes insurance charges inclusive, no rebate shall be given for the purpose of evaluation. Loading of 0.5% shall be made on that bid also.

vi Price Reduction Clause:

The difference between the quantum as per GPC and that offered by the bidder shall be added to the tendered amount. For non-acceptance of the clause or of accepting as Liquidated Damage, loading of 5% shall be done on the prices. In case the clause as per IOCL GPC is accepted but with max limit as indicated as 5% of undelivered order value, loading of 2.5% shall be done on the prices.


vii Payment terms:

The payment terms as stated in tender documents should be clearly confirmed towards acceptance and in case bidders take deviations to the specified payment terms, loading for interest implication shall be carried out equivalent to 1% (one percent) per annum above the Cash Credit Rate of IOCL with the State Bank of India applicable on the date of issuance of tender document.

viii

Specific discount:

Specific discount if any given shall be considered .Conditional discount like for prompt payment etc., shall not be considered for evaluation.

x Royalty inflow:

In case of any benefit to IOC R&D for the usage of IOC R&D formulations by the bidder in the form of royalty, such royalty inflow net of prevailing taxes / Surcharges, should be deducted from the quoted price as specified in documents.

xi Inspection charges:

The inspection charges to be quoted in the BOQ if required in the tender. When bidder does not quote inspection charges ( if required as per tender ) in spite of having been stipulated in the tender document to indicate inspection charges, the same shall be considered as “nil” and shall be considered as inclusive in their basic price.

xii Performance Bank Guarantees (PBG):

In case bidder does not agree to submit PBG as per tender requirement, their offer shall be loaded with equivalent amount of PBG value with their basic cost of material. In case of change in the order value due to an amendment, the PBG value shall be proportionately changed.


ANNEXURE - E

EXCEPTIONS AND DEVIATIONS – TECHNICAL

TENDER NO. : RHM17R8103

Bidder may stipulate here exceptions and deviations to Bidding Document, if considered unavoidable, separately for Technical clauses.

Sl. No. Page No. of Bidding Document

Clause No. Description of Clause

Deviation Proposed By Bidder

Bidder should note that this Annexure has been included in the Bidding Document solely for the convenience of the Bidder so as to facilitate them to list out the deviations/exceptions both of Technical nature from / to the Bidding Document. IOCL will not recognize any deviations/exception(s) which is not listed in this Annexure. Moreover IOCl reserves the right to reject / evaluate the offer on available information if found not in the interest of IOCL with or without any clarification. PLACE : SIGNATURE AND SEAL OF THE BIDDER DATE : FULL NAME : DESIGNATION :


ANNEXURE- F

EXCEPTIONS AND DEVIATIONS - COMMERCIAL TENDER NO. : RHM17R8103

Bidder may stipulate here exceptions and deviations to General Purchase Conditions and / or Bidding Document, if considered unavoidable, separately for Commercial clauses.

Sl. No. Page No. of Bidding Document

Clause No. Description of Clause

Deviation Proposed By Bidder

Bidder should note that this Annexure has been included in the Bidding Document solely for the convenience of the Bidder so as to facilitate them to list out the deviations/exceptions of Commercial nature from / to the Bidding Document. IOCL will not recognize any deviations/exception(s) which is not listed in this Annexure. Moreover IOCL reserves the right to reject / evaluate the offer on available information if found not in the interest of IOCL with or without any clarification. PLACE : SIGNATURE AND SEAL OF THE BIDDER DATE : FULL NAME : DESIGNATION :


ANNEXURE- F1

DOCUMENTS SUBMISSION AGAINST COMMERCIAL PRE-QUALIFICATION CRITERIA TENDER NO. : RHM17R8103

Bidders are advised to provide details of documents submitted against Commercial Prequalification Criteria in the table given below. Please note that only the documents submitted / uploaded shall be examined for acceptance.

1. For Annual Turnover :

Annual Turnover required as per NIT ( Rs./ USD)

Annual Turnover of bidders (Rs/ USD)

FY Details of Document submitted

Remarks if any

2. For Experience : ( Please fill up in the relevant table only as per the available documents)

a. Meeting through 1(One) completed order :

Required Order value as per NIT (Rs/USD)

Order value as per bidder ( Rs / USD)

PO No. & Date Item description as per PO

Documents submitted against completion proof

b. Meeting through 2(Two) completed order :





c. Meeting through 3(Three) completed orders .






ANNEXURE – K

1.0

LIST OF TRANSPORTERS

HALDIA REFINERY: • M/s Associated Road Carriers Ltd. • M/s Transport Corporation of India

2 LIST OF THIRD PARTY INSPECTION AGENCIES ( valid upto 10.03.18)

.

3 BANK GUARANTEE ( BG) :

i BGs less than Rs. 1 Cr is acceptable from any scheduled bank (including nationalized banks, other scheduled commercial banks, scheduled cooperative banks and scheduled regional rural banks) as appearing in the Second Schedule to the RBI Act 1934.

ii BGs of Rs. 1 cr and above may be accepted, which is issued by any of the following Banks:

1. Allahabad

Bank 2. Bank of Baroda 3. Bank of India 4. Bank of

Maharashtra 5. Canara Bank 6. Central Bank

of India 7. Corporation Bank

8. Indian Bank 9. State Bank of Bikaner & Jaipur

10. State Bank of Hyderabad

11. State Bank of India

12. State Bank of Mysore

13. State Bank of Patiala

14. State Bank of Travancore

15. UCO Bank 16. Union Bank of India

17. United Bank of India

18. Vijaya Bank 19. Andhra Bank 20. Dena Bank 21. IDBI Bank

22. Indian Overseas Bank

23. Oriental Bank of Commerce

24. Punjab & Sind Bank

25. Punjab National Bank

26. Syndicate Bank

27. ICICI Bank 28. HDFC Bank

29. Kotak Mahindra Bank

30. South Indian Bank

31. Federal Bank 32. Exim Bank 33. ING Vysya Bank

34. Axis Bank 35. Yes Bank

36. Citi Bank n.a.

37. HSBC Bank 38. Deutsche Bank ag

39. Bank of America n.a

40. Royal Bank of Scotland

41. BNP Paribas 42. Bank of Nova Scotia

43. Bank of 44. Mizuho 45. Barclays 46. ANZ Bank 47. JP Morgan 48. Standard 49. DBS Bank


Tokyo-Mitsubishi UFJ Ltd.

Corporation Bank Ltd

Bank Plc Chase Bank Chartered Bank

50. First Rand Bank

iii BGs from any bank other than above can be accepted only if the same is

Counter-guaranteed by any of the above 50 banks. iv The rating of bank sanctioning the BG should not fall below the rating of 'A'

from Moody's or equivalent (from other rating agency) in case of foreign bank and rating

of at least 'AA' from CRISIL or equivalent (from other rating

agency) in case of Indian banks during the tenor of the BG. In case the rating falls below

threshold level at any time during the tenor of BG, the party will arrange to replace the

BG, at its own cost, through any of the bank acceptable to IOC.


ANNEXURE - L

Tender Conditions for Benefits/Preference for Micro & Small Enterprises (MSEs) :

i As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt. of India, MSEs must be registered with any of the following in order to avail the benefits/preference available vide Public Procurement Policy MSEs Order, 2012.

a. District Industries Centers (DIC) b. Khadi and Village Industries Commission (KVIC) c. Khadi and Village Industries Board d. Coir Board e. National Small Industries Corporation (NSIC) f. Directorate of Handicraft and Handloom g. Any other body specified by Ministry of MSME

ii MSEs participating in the tender must submit the certificate of registration with any one of the above agencies indicating the details of the particular tendered item along with their bid.

iii The registration certificate issued from any one of the above agencies must be valid as on close date of the tender. The successful bidder should ensure that the same is valid till the end of the contract period.

iv The MSEs who have applied for registration or renewal of registration with any of the above agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not eligible for exemption/preference.

v The MSEs registered with above mentioned agencies/bodies for Manufacturing are exempted from payment of Earnest Money Deposit (EMD).

vi Purchase Preference – Subject to meeting terms and conditions stated in the tender document including but not limiting to prequalification criteria, twenty percent of the total quantity of the tender is earmarked for MSEs registered with above mentioned agencies/bodies for the tendered item. Where the tendered quantity can be split, MSEs quoting a price within a price band of L1 + 15 percent shall be allowed to supply up to 20 percent of total tendered quantity provided they match L1 price. In case the tendered quantity cannot be split, MSE shall be allowed to supply total tendered quantity provided their quoted price is within a price band of L1 + 15 percent and they match the L1 price. In case of more than one such MSEs are in the price band of L1 + 15% and matches the L1 price, the supply may be shared proportionately.

vii Out of the twenty percent target of annual procurement from micro and small enterprises four percent shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste & Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet the tender requirements and L1 price four percent sub-target so earmarked shall be met from other MSEs.

viii MSE bidders, who are traders and registered under Services category, will not be considered for any benefits under MSE policy for procurement of goods. Purchase preference to MSE Manufacturer manufacturing the item(s) under procurement shall be done on the basis of Total Cost at IOCL Site.


ix To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority must be submitted by the bidder in addition to certificate of registration with any one of the agencies mentioned in paragraph (I) above . The bidder shall be responsible to furnish necessary documentary evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is defined as: a. In case of proprietary MSE, proprietor(s) shall be SC /ST b. In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in the enterprise. c. In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters. NOTE:

1. In case where tender quantity can be split and MSE vendor is already getting order for more than

20% of the tender value, no additional purchase preference is required to be given in that tender.

2. In case MSE vendor is already getting order for less than 20% of the tender quantity, purchase

preference to this and other MSE vendors (together) shall be given only up to the differential quantity

to make total as 20% to MSE vendor.