indianapolis national meeting

American Chemical Society 1

Indianapolis National Meeting

The Indiana Local Section is very excited to help host the 2013 Fall ACS National Meeting. A Presidential Event has been planned for Sunday, September 8th that will be held at the Indianapolis Motor Speedway in support of the “Chemistry of Motion” theme. Rides with Pace Cars will be offered as well as photo ops with race car drivers. The event will include demos, science activities for kids, prizes, booths and much more.

Sunday Morning Session I

American Chemical Society


Planning Successful Activities

Part III: Event Assessment

Planning Successful Activities: Agenda

• Setting the Targets

• Planning the Activity

• Measuring and Consolidating the Gains



• Setting the Targets Establishing the goal

Selecting the type of activity

Describe the audience




Planning Successful Activities: Agenda• Setting the Targets



Scenario: Using a time-machine, go back in time to when the targets for the Science Café we experience last night was being set.

Phase 1: Individually, take a few min to generate a list of important goals for this activity at the Leadership Institute.

Phase 2: As a group, agree on three goals.



• Setting the Targets


• Measuring and Consolidating the Gains Measuring success

Consolidating the gains


Measuring Success: The Four Levels of Evaluation (this is in your participant guide, pg 34)

• Level 1, Reaction: How well did the learners like the learning process?

• Level 2, Learning: What did they learn? Can they translate learning to performance in learning setting?

• Level 3, Behavior: Are they applying the new learning on the job?

• Level 4, Results: What are the tangible results of the learning process in terms of reduced cost, improved quality, increased production, efficiency, etc.?


Adapted from Donald Kirkpatrick (1975)

Strategies for Evaluation (this is in your participant guide, pg 35)

• Post-event survey (Levels 1 and 3)• Building activities into the event to demonstrate Level 2 mastery

• Benchmarking key variable before the event

• Return on investment analysis (can be as expensive as the investment itself, however)


Remember to use FORMS (Evaluation tab) to record the results of your evaluation.

Strategies for Evaluation: crafting questions for a survey

One way to think about crafting questions

is to consider:

Open vs. Closed Questions


Strategies for Evaluation: crafting questions for a survey

One way to think about crafting questions is to consider: Open vs. Closed Questions


More information: Trowbridge, L. W., Bybee, R. W. and. Powell, J. C. (2000). Chapter 4, “Questioning and Discussion” in

Teaching Secondary School Science, Upper Saddle River, NJ: Merrill / Prentice Hall John Richardson Jr., UCLA, Professor of Information Studies, visit: http://polaris.gseis.ucla.edu/jrichardson/dis220/openclosed.htm, accessed Jan 26, 2013

Closed More OpenExample “Can we help you?” “How may/can we help you?”

Pro - Requires little work to answer: “Yes” or “No”

- Develops trust- Perceived as less threatening- More information

Cons - Provides little info- Discourages

disclosure

- Can be time-consuming- More effort is required

Some example Science Café survey

questions


Consider Last Night’s Science Café on Food. Did you find it worthwhile?

1.Well worth my time2.Worth my time3.Barely worth my time.4.Not worth my time.5.I feel asleep


Well w

orth m

y time

Worth

my ti

me

Barely worth

my ti

me.

Not worth

my time.

I feel a

sleep

20%

47%

1%3%

28%


Consider Last Night’s Science Café on Food. Did you find it worthwhile? Please explain with a specific example.

Would you be interested in arranging a similar science café for your local section?

1.Definitely2.Maybe3.Probably not4.Definitely not5.I feel asleep


Definitely

Maybe

Probably not

Definitely not

I feel a

sleep

42%46%

1%2%

9%

Planning Successful Activities: Agenda• Setting the Targets



Scenario (continued):

Phase 3: Individually, take a few min to generate a some survey questions.

Phase 4: As a group, construct a short survey that could have been use at the science café´.


Reporting Events

• Within the FORMS system, Events are comprised of all activities carried out by your section.

• Events should be inclusive and should represent the depth and scope of the activities that your section plans, leads or participates in throughout the year.

• You can add Events to FORMS as they occur, while you are planning them or after they have been completed.


Why Report the Impact of Your Local Section Activities?

1. LSAC uses this data to provide the ACS Board of Directors as well as the ACS Council with reports about events going on within ACS local sections.2. The data is used to help the Society to Achieve Goal 4 of its Strategic Plan: Communicate with the Public3. Periodically the ACS Budget and Finance committee determines the effectiveness of LSAC and the programs of the staff unit. Sharing the impact of local section activities is a major component of this review.4. All of the above.


1. LSA

C uses this d

ata to ...

2. The data is

used to

hel...

3. Perio

dically

the ACS B

...

4. All o

f the above.

0%

97%

3%0%

Science Cafe´


Measuring SuccessLarge group activity


American Chemical SocietyAmerican Chemical Society

ACS Leadership Development System

TOWN HALL MEETING

1. Adminstrivia

2. Bulletin Board Questions and Answers

3. Local Section Vision and Support Questions:

What are our goals?

What supports do we need going forward to be successful?


The ACS Speaker Service recently moved to a new platform called:

1.ACS Speakers Bureau2.ACS Online Speaker

Directory3.ACS Speakers List4.ACS Speaker Service

Database


ACS Speakers

Bureau

ACS Online Sp

eaker Dire

...

ACS Speakers

List

ACS Speaker S

ervice

Dat...

7%

22%13%

58%

ACS Online Speaker Directory

http://speakers.acs.org

80+ profiles of speakers who give a variety of technical talks and administer LDS courses

Speaker Profiles include: Contact Information (i.e. name, address, phone number(s), email)

Talking Points and Categories (i.e. biochemistry, etc.)

Short Bios

Availability and Travel Preferences

Speaker Planner Resources, including a “how to” document, are available

For questions, email [email protected].


Local Section Finances

• Local Section Allotments (Base and Per Capita) – about $4,900 - $36,700

• Local Section Voluntary Dues ($2-$15 per member)

• Treasurers Handbook is Available on www.acs.org/getinvolved.


LSAC Recommends that all Local Sections maintain minimum financial reserves of:

1.$10,0002.$15,0003.1.5 times the amount of

your allotment4.3 times the amount of your

allotment


$10,000)

$15,000)

1.5 times the am

ount of ..

.

3 times the amount o

f yo..

5%

29%

63%

4%

The deadline for filing the annual report is:

1.January 1st

2.February 15th

3.June 1st

4.December 25th

5.There is no deadline


January 1st

February

15th

June 1st

December 2

5th

There is no deadlin

e

3%

89%

4%0%4%

How often is your Local Section website updated?

1.Monthly2.Quarterly3.Annually4.Do we have a website?


Monthly

Quarterly

Annually

Do we hav

e a websit

e?

47%

29%

9%15%

Bulletin Board Questions



FORMS Questions

• FORMS is not integrated with the ACS Network. The Network is intended to be a social media platform and FORMS is a database to collect reports.

• FORMS times out after 30 minutes of inactivity. This timeout period is an IT-industry standard.

• FORMS can only be used by local sections and divisions, only.


Elections• The Committee on Nominations and Elections will host a webinar

on this topic on April 30th (afternoon). Stay tuned.

• To conduct electronic elections, check your Bylaws to see if it’s allowed.

• Email [email protected] to change your Bylaws.

• Visit www.acs.org/getinvolved to view a webinar that discusses electronic elections as well as provides suggestions for vendors to use to conduct electronic elections: Survey Monkey

Votenow.com


Electronic/Virtual Local Section Meetings

• Visit www.acs.org/getinvolved for contact information for A+ Conferencing. They offer discounted rates for hosting meetings.

• Consider using GoTo meeting – visit www.gotomeeting.com for fees

• freeconferencecall.com—offers free teleconference service


Chat group for Local Section Leaders

• The ACS Network is the place Volunteer Support and Engagement Group Post questions Start discussions We will post some of the questions from this weekend to start

discussions


Contacting and Involving Potential Members• Know your target audience• Plan programming for the target audience


Training Webinars

• www.acs.org/getinvolved FORMS Previous teleconferences Pre-Leadership conference

We will ask the ACS Network team and the ACS website team to develop webinars about using these tools.


Emailing members

• ACS is working on a system for local sections and divisions that will assist with sending bulk emails. We hope to launch the system before the end of 2013.


Communicating with Members Beyond Email

• Websites

• Newsletters

• Blogs

• ACS Network Group for your section

• Phone tree

• Post cards

• Share a copy of your annual report

Templates for Thank You Notes

• www.acs.org/outreach Templates for Thank You notes Templates for Press Releases


Where to find Most successful activities?

• www.acs.org/getinvolved IPG examples Share Your Story will be posted


Guidance for chemical storage, transportation, and ordering

• The Committee on Communities Activities: [email protected]

• The Committee on Chemical Safety:


Paying for Members’ Meals

• Reasonable expenses

• Essential to the business of the section/official function of the section


ACS Services for the Unemployed

• ACS National Dues may be waived for up to two years for members in good standing who are seeking employment

• ACS National Meeting registration is free when you interview with potential employers at the ACS Career Fair or Virtual Career Fair

• ACS Regional Meeting registration is now reduced to just $25.00

• Visit www.acs.org/careers for more information


Other topics

• To be considered for Webinar Topics Activities to involve more members

Increasing volunteer involvement

Matching industrial and academic interests in the local section


ACS Webinars™

45Contact ACS Webinars™at [email protected]

ACS Webinars™ and the Younger Chemists Committee have made hosting your next event easy. We provide the speakers, program

materials, and raffle prizes; you gather the audience.

Next Event: Feb 28, 2013 Register at http://acswebinars.org/acs-events

ACS Webinars™

46Contact ACS Webinars™at [email protected]

Program Objectives:•Reach younger audience•Engage and revive sections/chapters•Provide networking opportunities

We have made it super easy for you to host an event. Each host will receive a you will receive a "Program-In-A-Box" kit that includes:•promotional language for advertising in your local section newsletter and follow up emails•a short promotional video you can link to any electronic communications•discussion questions and talking points for after the webinar•one or two ACS Webinars beaker mugs that each local section can raffle off as a door prize.

Sharing a success

• Program in a Box

• ACS Newsletter

• $40 a kit


Local Section Vision and Support Questions:

What are our goals?

What supports do we need going forward to be successful?


OTHER ACS RESOURCES

• Use the ACS FREE service—Webs.com—to develop a website

• Visit www.acs.org/getinvolved (great page to bookmark )

• Visit the ACS Network (Volunteer Support and Engagement)


THANK YOU

FOR ATTENDING the 2013 ACSLEADERSHIP INSTITUTE

Local Section Track

Have a safe trip home!


indianapolis national meeting

Documents

science activities

building activities

levels of evaluation

learning process

learning setting

new learning

presidential event

forms evaluation tab