index [ptgmedia.pearsoncmg.com]ptgmedia.pearsoncmg.com/.../samplechapter/0789736063_index.pdf ·...
TRANSCRIPT
AAbsolute Beginner’s Guide to
VBA, 758accepting
task assignments, 334task requests, 343
Access. See also databasesaddress lists, importing,
544-547email messages,
addressing, 413Ribbon, 118
access, RSS feeds, 880access control, public
folders, 702-704access methods, types of, 382accessing
blocked attachments, 454-457
folders, delegate access,689-690
Outlook Today, 162Personal Folders file,
troubleshooting, 558RSS feeds, 881-882
Account Settings dialog box,40, 252, 384, 494-495, 632
Account Settings Wizard, 628
accounts. See also profilesBCM
creating, 848-850defined, 839linking items to, 850-851
reports, 867views, 863
Exchange Server emailaccounts
creating, 632-638storage options, 638-640
mail accounts. See mailaccounts
actions (rules), defined, 652Actions menu commands,
New Mail Using, 429-432Actions page, custom forms,
777-779activating Office 2007, 903ActiveX Data Objects
(ADO), 825activities, 65
contacts, tracking, 222tracking, 142. See also
JournalAdd a Field dialog box, 873Add Holidays to Calendar
dialog box, 487Add Product or Service
dialog box, 853-854Add to Navigation Pane
dialog box, 48add-ins. See also Business
Contact Manager; COMadd-ins; third-party tools
installing, 903-905Registry editing, 455
Add-Ins page (Trust Center), 602
addingaddresses
to Blocked Senders list,675, 678-679
to Safe Recipients list,677-678
to Safe Senders list, 675-677
buttons to Outlook Today,171-174
commands to commandbars, 127-128
digital certificates, to contacts, 192
files in journal entries, 360graphics to Outlook Today,
169-170holidays, 487notes for appointments, 263OLE objects in journal
entries, 361Outlook icon to
desktop, 901Outlook items in journal
entries, 361Outlook View Control, to
Outlook Today, 170-171pictures to contacts,
188-189public folders to Favorites,
704-706Registry subkeys, 934RSS feeds to Outlook,
882-886signatures, 416
Address Book dialog box, 248
index
962 address books
address books, 248configuring, 65Contacts folder as, 249-250LDAP (Lightweight
Directory AccessProtocol), 252-254
multiple Contacts folders as,250-251
Offline Address Bookconfiguring, 736-739troubleshooting, 744
Outlook Address Book,warning dialog, 249
troubleshooting, 254-255usage example, 255-256warning dialog, 249
Address card view, contacts, 230
address information, entering for contacts, 185-186
address lists, importing, 544-548
addresses, addingto Blocked Senders list, 675,
678-679to Safe Recipients list,
677-678to Safe Senders list, 675-677
addressing email messagesAccess, 413contacts, 410-412Excel, 413Exchange Server, 641-642GAL (Global Address
List), 413LDAP (Lightweight
Directory AccessProtocol), 412
Addressing dialog box, 251administrative installation
points, creating, 908Administrative Options pack
(Microsoft ExchangeServer), 911
ADO (ActiveX DataObjects), 825
Advanced dialog box, 708
Advanced E-mail Optionsdialog box, 483
Advanced Find dialog box,214-215, 534
Advanced Find functionCalendar items, searching
for, 520-521contact items, searching for,
521-522information, finding,
517-528journal entries, searching
for, 522-523mail items, searching for,
523-524Notes items, searching
for, 524search locations,
choosing, 519searches
additional criteria, 525-527
creating, 520-525reusing, 528saving, 528starting, 525
specific Outlook items, finding, 518-519
task items, searching for,524-525
Advanced Find window, 214Advanced Options dialog
box, 503-504Advanced Properties dialog
box, 775Advanced toolbar, 121advanced view options,
contacts, 231-234AdvancedSearchComplete
application-level event, 807AdvancedSearchStopped
application-level event, 807alerts, configuring, 672-673aliases, defined, 404all-day events,
troubleshooting, 297alternate calendars, viewing,
294-296, 488
anniversariesdeleting reminders for, 203entering for contacts, 192
antivirus programs, purchasing, 607
AOL mail accounts, troubleshooting, 404
Application object, 804application-level events,
responding to (Visual Basicfor Applications), 806-808
applicationsautomatic journaling,
configuring, 360-361automating Outlook
from, 825public folder
applications, 709help desk systems,
713-714message boards, 710-712
appointment area, creatingevents, 267
Appointment form, creatingappointments, 260-261
Appointment Recurrencedialog box, 268
appointmentschanging, 273-274contacts, scheduling
with, 220converting events
to/from, 267creating, 259
categories, assigning,264-265
contacts, associating,263-264
free/busy informa-tion, 262
marking as private, 265notes, 263reminders, 262with Appointment form,
260-261with AutoCreate, 266
deleting, 275labels, 142
963automatic document journaling, configuring
manual journaling, configuring, 362
meetings, creating from, 313
printing, 285-289private appointments,
creating, 585-586recurring appointments
changing, 274-275creating, 268-271deleting, 275viewing, 271-272
tasks, compared, 322truncated information,
troubleshooting, 296viewing, 276-285
archive files, managing, 577-578
Archive Personal Foldersfile, importing items from, 577
archived data, restoring, 554archiving
AutoArchive feature, troubleshooting, 580
excluding items from, 574-575
Outlook items, 562-563defining archiving
periods, 571-573turning on AutoArchive,
573-574Outlook items (manually),
575-576related items together,
581-582archiving options, 505archiving periods, defining,
571-573area codes, default in
contacts, 184arrangements, 86-87,
337, 441assigning
categories, 147, 152-154,157-159
to appointments, 264-265
to contacts, 189-190,204-205
email messages, 426-427for Notes, 371
contacts, email messages,426-427
entry types, 156tasks, 332
groups, 333-334to contacts, 220
templates, to toolbar buttons, 468
assignments, tasksaccepting, 334declining, 334tracking, 334
associating. See also adding,assigning
contacts with appointments,263-264
contacts with other contacts,190-191
forms with public folders,699-700
home pages, PersonalFolders file, 58
attaching files to contacts,187-188
Attachment Group Policysettings, 912-913
Attachment Security Modesection (Email Securitypage), 603
AttachmentContextMenu-Display application-levelevent, 807
attachments, 416embedding, 419enclosing, 417-418in business contacts
(BCM), 843Notes as, 375pictures, 419-421printing, 449printing email messages,
troubleshooting, 460saving, 451
security, 451accessing blocked
attachments, 454-457file extensions blocked,
list of, 452-454security options, 421troubleshooting, 431,
615-616viewing, 450-451virus protection, 607
attendees, meetingsinviting to, 305-308response status, 312-313updating, 312
Attensa, 880authentication
improvements to, 748-749server authentication, spam
and, 394auto-reply messages,
creating, 468-470AutoArchive, 505
archiving related itemstogether, 581-582
running manually, 575-576troubleshooting, 580turning on, 573-574
AutoArchive feature, configuring settings, 63
AutoComplete, 249, 255, 484AutoCreate, 460
contacts, creating, 195-196creating appointments, 266
AutoCreate feature, 67-68Autodiscover feature,
748, 750creating Exchange accounts,
384-390Exchange Server email
accountscreating, 632-638storage options, 638-640
new features, 23automatic contact journaling,
configuring, 357-358automatic document
journaling, configuring,360-361
How can we make this index more useful? Email us at [email protected]
964 Automatic Download page
Automatic Download page(Trust Center), 604-605
automatic email journaling,configuring, 355-357
automatic formatting, contact views, 235-236
Automatic Formatting dialogbox, 102-103, 656
automatic journaling, troubleshooting, 365
automatic phone call journaling, configuring,358-360
automatic profile configuration, 748-750
automatically creating taskreminders, 327
automatically dialing contacts, Phone Dialer,216-218
automatically sending emailmessages, 36-37
automating. Seeprogramming
AutoPreview, 442-443AutoResolution, 249, 484
Bbackground color in
calendar, changing, 278backing up
Business Contact Manager, 868
digital certificates, 594-595Outlook data, 548-549
Personal Folders file, 550selected data, 551-553
Registry, 929in Windows Vista, 932in Windows XP, 930-931
Backup Job Information dialog box, 930
backups, importing digitalIDs, 595
BCM. See Business ContactManager
BeforeFolderSharingDialogapplication-level event, 807
binary format, text formatversus (in Registrysearches), 933
birthdaysdeleting reminders for, 203entering for contacts, 192linking, to business contacts
(BCM), 847bitmaps, pasting (Button
Editor), 129blind carbon copying email
messages, 411blocked attachments,
accessing, 454-457blocked external content,
downloading, 444-445blocked file extensions, list
of, 452-454Blocked Senders list, 480,
675, 678-679booklet print style
(contacts), 223books for Outlook
information, 925built-in virus protection, 608Business Cards view, 84, 229business contact form,
843-848Business Contact Manager,
24, 834accounts
creating, 848-850linking items to, 850-851
advantages of, 834backing up, 868business contacts
configuring, 839-848synchronizing, 843
business projects, creating,856-858
customizing, 870-873database maintenance, 869email messages, linking,
858-860, 875
installing, 835-839Microsoft CRM versus,
869-870operational overview,
834-835opportunities
creating, 851-853product catalog setup,
853-856Outlook items, linking,
860-863reports, 864-867restoring, 869sharing data, 874troubleshooting, 875usage example, 875-877views, 863-864
business contacts (BCM)configuring, 839
importing contacts, 840-843
with business contactform, 843-848
defined, 839reports, 864-867synchronizing, 843views, 863
business projects (BCM)creating, 856-858views, 864
Button Editor, 129-130buttons
adding to Outlook Today,171-174
custom toolbar buttons, creating, 812-815
Customize, 122customizing, 126-127drop-down lists, modifying,
130-131hyperlink buttons,
creating, 135Office button, 118
By Category view, 231, 351By Contact view
(Journal), 351By Type view (Journal),
351-353
965categories
CCached Exchange mode,
730-731Exchange Server, 623-624
configuring, 628-630offline mode, 625-627
new features, 20-21Send/Receive groups,
compared, 630-631troubleshooting, 744
cached mode, improvementsto, 748-749
Calendaralternate calendars, viewing,
294-296appointments
categories, assigning,264-265
changing, 273-274contacts, associating,
263-264creating, 259-261, 266deleting, 275free/busy information,
entering, 262marking as private, 265notes, adding, 263printing, 285-289reminders, setting, 262viewing, 276-285
custom views, creating, 285Date Navigator, 280-282dates, phrases for, 261Day View, multiple
days in, 281Day/Week/Month view,
277-287emailing, 289-290events
changing, 273-274converting to/from
appointments, 267creating, 266-268deleting, 275printing, 285-289viewing, 276-285
holidaysadding, 487creating, 272-273troubleshooting, 508
items, searching for, 520-521
meeting requests, troubleshooting, 509
memo format, printing in, 287
Month view, 282-284options, 486-489Outlook Today,
customizing, 165overview of, 258-259recurring appointments
changing, 274-275creating, 268-271deleting, 275viewing, 271-272
remindersdeleting, 203viewing, 291-292
saving as web page, 290-291Table view, 284-287tasks, creating from
entries, 342time scale, changing, 259time zones, 292-294tri-fold format, printing in,
287-288troubleshooting
all-day events, 297duplicate holidays, 296missing events, 297truncated
information, 296usage example, 297-299Work Week view, 282
Calendar content pane, 44,49-50
Calendar details print style, 110
Calendar folder, 41, 340-341Calendar Information
Viewer, creating meetings, 305
Calendar Options dialog box, 278
Calendar view, keyboardshortcuts, 947
calendarsalternative calendars,
viewing, 488free/busy information
publishing to Internetservers, 303
publishing to local websites, 303-304
publishing to networkfolders, 303-304
meetingsadvanced options,
313-314scheduling, 305-313time zones, 314-315troubleshooting, 316
shared calendars, viewing,21-22
sharingExchange Server,
302-303Free/Busy Options
dialog box, 303-304with contacts, 304
calls. See phone callscarbon copying email
messages, 411card print style, 112, 223-226Card Style dialog box, 224card view, 82-84
customizing, 102keyboard shortcuts, 946
CAs (certificate authorities)certificates
backing up, 594-595setting up, 591-593
email messages, obtaining, 591
categories, 140-141assigning, 147, 152-154,
157-159to appointments,
264-265to contacts, 189-190,
204-205changing for multiple items,
156-157clearing, 657color categories, new
features, 19
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966 categories
Color Categories List, 147customizing, 148-149prioritizing categories,
149-150renaming categories, 149
creating, 149defined, 146-147deleting, 149email messages,
426-427, 459for accounts (BCM), 849for business contacts
(BCM), 846for contacts, usage example,
255-256for Notes, assigning, 371mail merge with, 159-160usage example, 157-160viewing for Outlook
items, 151Categorized Search Folders,
534-535categorizing tasks, 328-329Category users (email
messages), 461CDO (Collaboration Data
Objects), 826-829CDO 1.21, installing, 797certificate-based
authentication, 748-749certificates. See digital
certificatesCheck for Errors dialog
box, 869Check Full Name dialog
box, 182Choose Form dialog box,
466, 700choosing. See selectingClean Inbox users (email
messages), 461clearing
categories, 657flags, 18
client-side rulesdefined, 653server-side rules versus,
653-654
clients (Exchange Server),Outlook as, 623
closingNotes, 369Personal Folders files, 71To-Do Bar, 81, 436
Collaboration Data Objects(CDO), 826-829
collapsinggroups, 88Navigation Pane, 51-52
collapsing:Ribbon, 119color, changing background
color, 278Color Categories dialog box,
148, 190, 265Color Categories drop-
down, categorizing tasks,328-329
Color Categories List, 147customizing, 148-149prioritizing categories,
149-150renaming categories, 149
color categories, new features, 19
coloring email messages,655-656
colorsemail messages, colors,
529-530of Notes, changing, 369
columnsformatting, customizing
views, 104in views
resizing/ordering, 89-91selecting for display,
91-94sorting in table view, 81
COM add-ins, 820, 828-829command bars, 120
buttons, customizing, 126-127
commandsadding, 127-128deleting, 127-128
rearranging, 123-124repositioning, 130
creating, 132-133custom command bars,
deleting, 133customizing, 122-135default display, 121-122default settings, restoring
to, 132displays, altering, 128-130drop-down lists, modifying,
130-131keyboard shortcuts, 950menus
customizing, 126-127personalizing, 124-126
organizing, 128command line, creating
Notes, 370command-line switches
example usage, 36-37list of, 26-27opening folders, 53
commandsActions menu, New Mail
Using, 429-432command bars
adding, 127-128rearranging, 123-124repositioning, 130
Create menuNew Meeting Request to
Contact, 220New Message to
Contact, 236drop-down lists, modifying,
130-131File menu, New, 325Insert menu, UserForm, 810toolbars, repositioning, 130Tools menu
Account Settings, 628Customize, 122Folder Options, 134Forms, 760Instant Search, 212,
513-517Macro, 813Macros, 796Organize, 529
967contacts
References, 801Trust Center, 595, 601
View menuObject Browser, 801Toolbars, 133
commitments, planningaround meetings, 306-308
compacting Personal Foldersfile, 58, 569-571
completing tasks, 331compose pages (forms),
comparing read pages, 762-764
composing email messages,414-416
Condition dialog box, 103conditions (rules), 652config.xml file, 908configuration
Exchange ServerCached Exchange mode,
628-630delegate access, 688-690email accounts, 632-638
IRM (information rightsmanagement), 610-614
RPF files, creating, 910-911configuring
alerts, 672-673AutoArchive feature, 63automatic contact
journaling, 357-358automatic document
journaling, 360-361automatic email journaling,
355-357automatic phone call
journaling, 358-360business contacts
(BCM), 839importing contacts,
840-843with business contact
form, 843-848connection options, 733-734manual appointment
journaling, 362manual phone call
journaling, 362
manual task journaling, 362Navigation Pane, 45-46offline access
Cached Exchange mode,730-731
email access, 731-734Offline Address Book,
736-739starting in offline
mode, 734synchronization options,
734-737offline access to public
folders, 716-717Outlook Anywhere, 725-730permissions, for public
folders, 702-704profiles, automatic
configuration, 748-750properties
Contacts folder, 64-65Exchange Server
mailbox, 59-60folders, 61-64Personal Folders file,
56-58public folder properties,
698-699Remote Mail, 741-743RRAS, 723-725VPN, 725work week display, 486
connection options, configuring, 733-734
Contact content pane, 44contact forms, 758Contact Instant Search
feature, 211-215contact management,
Business Contact Manager.See Business ContactManager
contact options, 491contacts
activities, 65, 142, 222address information,
entering, 185-186appointments, scheduling
with, 220
associating with appointments, 263-264
associating with other contacts, 190-191
automatic journaling, configuring, 357-358
birthdays/anniversaries,deleting reminders for, 203
calendar information, sharing with, 304
categoriesassigning, 157-159,
189-190, 204-205mail merge with,
159-160usage example, 255-256
Contacts folder, 180-181contacts index, 212-213creating, 181-182, 195-197custom fields
creating, 193-194troubleshooting, 204
detailed information, entering, 191-192
dialing automatically, PhoneDialer, 216-218
digital certificates, adding, 192
display names, troubleshooting, 204
distribution listscreating, 236-240expanding, 240-241modifying, 240
duplicating, 197for family members, 198for organization
members, 198with templates, 198-200
email addresses/websites,entering, 186-187
email messagesaddressing with, 410-412assigning to, 426-427
emailing, 236files, attaching, 187-188filing, 183-184finding, 211-215, 512-513follow up flags,
220-221, 245
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968 contacts
importingfrom mail merge files,
200-202from vCards, 202-203
in For These Contacts list(Journal), 357
items, searching for, 521-522
journal entries, viewing, 355letters, sending to, 218-219linking to journal entries,
troubleshooting, 365links, removing, 216locations, mapping, 222-223marking as private, 190-191meetings, scheduling
with, 220names, entering, 182-183Outlook items, linking to,
215-216pictures, adding, 188-189printing, 223-229saving, 194-195sharing
Contacts folders, 241-243
individual contacts, 243-245
tasksadding to, 328assigning to, 220
telephone number, entering,184-185
updating, 197views
Address Card view, 230advanced view options,
231-234automatic formatting,
235-236Business Card view, 229By Category view, 231filtering, 234-235in-cell editing, 235
Contacts folder, 41, 180-181, 208
as address book, 248-250multiple Contacts
folders, 250-251troubleshooting, 254
configuring properties, 64-65
Contacts folderscreating, 208-211multiple Contact folders,
creating, 245sharing, 241-243
contacts index, 212-213Contacts Properties dialog
box, 64, 241-243contacts templates,
multiple contacts fromsame company, 467-468
context menu, sending emailmessages from, 429
ContextMenuCloseapplication-level event, 807
control events, VBScript,786-787
Control Toolbox, controlsadding, 767-774adding to, 768-769image controls, 774-775
control values, VBScript, 786controls, 758
Control Toolbox, adding to,768-769
fields, compared, 766forms
adding, 766-774drawing on, 769image controls, 774-775properties, 769-772,
775-777conversations, viewing email
messages in, 447-448Convert Table To Text
dialog box, 200converting events, to/from
appointments, 267Copy backup (Registry), 931Copy Folder dialog box, 56Copy View dialog box, 105copying. See also duplicating
contactsfolders, 55-56Outlook items, between
folders, 66-67Outlook to Startup
folder, 26
profiles, 403Registry keys/subkeys,
936-937rules, 665
Create a New View dialogbox, 106
Create menu commandsNew Meeting Request to
Contact, 220New Message to
Contact, 236Create Microsoft Personal
Folders dialog box, 69, 553Create New Folder dialog
box, 54Create or Open Outlook
Data File dialog box, 69CSV files, importing,
547-548Current View section
(Navigation Pane), 50-51Custom dialog box, 221custom fields
creating for contacts, 193-194
importing/exporting, 558-560
in Business ContactManager, 871-873
troubleshooting, 204custom forms, 793-794, 820
Actions page, 777-779compose pages, 762-764controls
adding, 766-774drawing on, 769image controls, 774-775properties, 769-772
designing, Design mode,761-762
fields, 764adding, 765creating, 765-766naming, 766
item types, 759-760libraries, hierarchies, 781message classes, 759-760printing, 821-824
969data files options
properties, setting, 775-777publishing, 780-781,
788-789read pages, 762-764scripts, creating, 783-790standard forms, creating
from, 760testing, 780troubleshooting, 790-792validation rules, creating,
772-774VBScript, 781
events, 783methods, 782-783objects, 782properties, 782
Custom Installation Wizard.See Office CustomationWizard
Custom MaintenanceWizard. See OfficeCustomation Wizard
custom toolbar buttons, VBA(Visual Basic forApplications), 812-815
Custom View Organizer,105, 354
custom views, creating, 285customization
command bars, 122-135Quick Access toolbar,
133-134Customize button, 122Customize command (Tools
menu), 122Customize Current
View dialog box, 87, 234-235, 259
Customize dialog box, 122-133, 135
Edit mode, 127-128Modify Selection menu,
126-127Customize View dialog box,
90, 231-234, 355customizing
Business Contact Manager,870-873
Color Categories List, 148-149
desktop alerts, 483-484Journal views, 353-355Notes, 369-370Outlook
Account Settings dialogbox, 494-495
archiving options, 505calendar options,
486-489contact options, 491data files options, 496delegate options, 507dial-up options, 496-497email options, 481-485editor options, 500general options, 502-505HTML format
options, 499international
options, 498Internet format
options, 498journal options, 491-492junk email options,
477-481mail format options, 497Mail Setup dialog
box, 494mobile options, 493Navigation Pane options,
505-506note options, 492Options dialog box, 476Person Names smart tag
options, 507Reading Pane
options, 506search options, 493send and receive options,
494-496signature options, 500spelling options, 501-502stationery and fonts
options, 499task options, 490tips for, 509To-Do Bar options, 506voice mail options, 508
Outlook Todaybuttons, adding, 171-174Calendar section, 165graphics, adding/
deleting, 169-170message folders, 164-165modifying Registry,
173-176Outlook View Control,
adding, 170-171reasons for, 163-164saving changes, 167startup, 164style, selecting, 166Tasks section, 165-166troubleshooting, 176with HTML, 167-176
Reading Pane, 439views, 87-88
automatic formatting,102-103
automaticallyresizing/orderingcolumns, 90-91
card view, 102filtering items, 98-100formatting columns, 104grouping items,
94-96, 113manually resizing/
ordering columns, 89-90
restoring default, 104selecting columns to
display, 91-94sorting items, 97-98table view, 101-102
DDaily backup (Registry), 931daily print style, 110daily recurrence pattern
(appointments), 269Daily Task List, 258,
340-341Daily Task List view,
tasks, 331data files options, 496
How can we make this index more useful? Email us at [email protected]
970 data types, fields
data types, fields, 952-959database maintenance,
Business Contact Manager, 869
databasesBusiness Contact Manager.
See Business ContactManager
transferring informationto/from, 825, 830-832
Date Navigator, 280-282, 950
dates, phrases for, 261Day view
keyboard shortcuts, 947multiple days in, 281
day/week/month print style,110-111
Day/Week/Month view, 84-85, 277-284
printing in, 285-287Tasks folder, 335-337
days, viewing multiple in DayView, 281
debugging tools, VBA(Visual Basic forApplications), 799
declaring objects, 804declining assigned tasks, 334default area codes, in
contacts, 184default delivery location
checking, 40setting, 70
default folders, list of, 41default item types in public
folders, troubleshooting,717-718
default security behavior,Outlook, 911-913
default time units in calendar, changing, 279-281
default viewsdeleting, 107restoring, 104
defaults, command bars, 121-122, 132
Define Print Styles dialogbox, 113
delegate access, ExchangeServer
configuring, 688-690folder access, 689-690
Delegate tab (Options dialogbox), 507
delegates, defined, 507deleted item recover,
Exchange Server and, 568-569
Deleted Items folder, 41, 56, 568
deletingappointments/events, 275categories, 149commands from command
bars, 127-128contact links, 216custom toolbars, 133duplicate holidays, 296email messages, 460folder home pages, 73folders, 56graphics from Outlook
Today, 169-170Outlook from Startup
folder, 26Outlook items, 567
deleted item recoveryand Exchange Server,568-569
emptying Deleted Itemsfolder, 568
Personal Folders files, 71profiles, 403recurring appointments, 275recurring tasks, 344Registry subkeys, 934reminders, 203RSS feeds, 887shortcut groups, 49shortcuts, 48signatures, 415-416views, 107
delivery, email messagesoptions, 425-426
delivery locations, emailmessages, setting, 640
delivery receipts, 485Design Form dialog box,
760-762designing custom forms,
761-762desktop
adding Outlook icon to, 901saving Notes, 372
desktop alerts, customizing,483-484
detailed information, entering for contacts, 191-192
Details page, task form, 326Developer tab (Ribbon),
119-120development environment,
VBA (Visual Basic forApplications), 797
debugging tools, 799object model, 800-806Project Explorer, 798-799Properties window, 799toolbar buttons, 800
DHCP servers, RRAS configuration, 724
dial-up options, 496-497dialing automatically,
contacts (Phone Dialer),216-218
dialog boxesAccount Settings, 628, 632Advanced Find, 214-215,
517-528Advanced Properties, 775Advanced View, 231-234Card Style, 224Contacts Properties,
241-243Custom, 221Customize, 122-133, 135Customize Current View,
234-235
971email messages
Design Form, 760-762Folder Options, 134Folder Size, 565Form Action
Properties, 778Free/Busy Options, 302-304Instant Search, 513-517keyboard shortcuts, 944Mail Merge Contacts,
218-219Message Options, 423, 596Microsoft Exchange Server
Computer, 623New Call, 217New Field, 765-766New Search Folder,
530-534Options, 327Other Settings, 235, 339Page Setup, 229Print, 224Publish Form As, 780-781Rearrange Commands,
123-124References, 801-802Resource Scheduling, 311Select Contacts,
215-216, 426Select Members, 237Select Names, 410, 413Task Recurrence, 329-331
Differential backup(Registry), 931
digital certificatesadding to contacts, 192email messages, 590
backing up, 594-595obtaining, 591setting up, 591-593
Thawte certificates, 616VeriSign certificates, 616
digital IDs, backups, importing, 595
digital signatures, 423-425dimensioning objects, 804Direct Push, Exchange
Server, 693-694disabling presence
indicator, 438
disconnected access method, 382
display names for contacts,troubleshooting, 204
displaying. See viewingdisplays, altering command
bars, 128-130distribution lists, 236-241document, tracking, 143documentation, Office 2007
Resource Kit, 913documents
automatic journaling, configuring, 360-361
inserting in journal entries, 360
download options, configur-ing Remote Mail, 741-743
downloading blocked external content, 444-445
drafts, saving, 422Drafts folder, 41dragging/dropping, Outlook
items, 67-68drawing controls on
forms, 769drizzle mode, 636drop-down lists, modifying
command buttons, 130-131Duplicate Contact Detected
dialog box, 197duplicate holidays,
deleting, 296duplicating contacts, 197. See
also copyingfor family members, 198for organization
members, 198with templates, 198-200
dynamic distribution lists,expanding, 240-241
EEdge server role (Exchange
Server 2007), 752Edit Lists dialog box, 871Edit mode (Customize dialog
box), 127-128Edit Rule dialog box, 707editing
Registry, 616-617Registry keys/subkeys,
934-936templates, 470
editor options, 500email
distribution listscreating, 236-240expanding, 240-241modifying, 240
options, 481-485email access, configuring for
offline access, 731-734email accounts. See mail
accountsemail addresses, entering for
contacts, 186-187email messages, 432-433. See
also Outlook dataaddressing. See also address
booksAccess, 413contacts, 410-412Excel, 413Exchange Server,
641-642GAL (Global Address
List), 413LDAP (Lightweight
Directory AccessProtocol), 412
appointments, creating, 266attachments, 416
embedding, 419enclosing, 417-418pictures, 419-421printing, 449saving, 451security, 421, 451-457
How can we make this index more useful? Email us at [email protected]
972 email messages
troubleshooting, 431,615-616
viewing, 450-451auto-reply messages,
creating, 468-470automatic journaling,
configuring, 355-357blind carbon copying, 411carbon copying, 411categories, 426-427, 459coloring, 655-656composing, 414-416contacts
assigning, 426-427linking to, 216sending to, 218-219
creating, 153-154, 409-410creating contacts from,
195-197creating rules from, 662-663creating tasks from, 460default delivery location,
setting, 70deleting, 460delivery locations,
setting, 640delivery options, 425-426drafts, saving, 422encrypted email messages
receiving, 600-601sending, 599-600troubleshooting, 615
flagging, 457-458, 461formats, 408-409formats for, 186forwarding, 457importing, 456, 542-544in conversations, viewing,
447-448Inbox, 436
arrangements and intelli-gent groupings, 441
AutoPreview, 442-443Reading Pane, 437-439security in Reading Pane,
443-445two-line Inbox view,
440-441viewing message headers,
438, 442
IRM (information rightsmanagement), 609
configuring, 610-612reading, 613-614setting permissions, 613
items, searching for, 523-524
junk email filter, 673-679linking with Business
Contact Manager, 858-860, 875
marking as read, 439, 446moving
to folder, 654-655troubleshooting, 76
Notes as, sending, 375options, viewing, 448-449organizing
colors, 529-530folders, 529
permission levels, choosing, 610
posting to public folders,714-715
printing, 449, 460read receipts, sending,
446-447reading, 446-447recalling, Exchange Server,
643-644replying to, 457replying to public
folders, 715rules. See rulesrunning rules on, 664sending
certificates, 590-595Exchange Server,
640-647from other applications,
428-429on behalf of another
user, 690-691settings, 423-427
sending automatically, 36-37signed email messages
receiving, 597-598sending, 595-596
stationary, 429-431
storingExchange Server,
638-639Personal Folders
files, 639tasks, creating from,
341-342Tasks folder, dragging
to, 324tracking, 425usage example, 461voting buttons, 644-649voting options, 425
Email Properties dialog box, 187
Email Security page (TrustCenter), 603-604
email settings, importing,538-542
email templatesauto-reply messages,
creating, 468-470creating, 465meeting requests,
sending, 467emailing
calendar, 289-290contacts, 236
embedding attachments, 419enabling, journaling. See
Journal, configuringenclosing attachments,
417-418encrypted email messages
receiving, 600-601sending, 599-600troubleshooting, 615
encryptionExchange Server, 589sender public keys,
saving, 599Entry List view
(Journal), 351entry types, 154
creating, 155-156, 363-364selecting, 156
Eudora, importing email settings, 538-542
973Exchange Server 2007
Event form, creating events, 267
eventsall-day events,
troubleshooting, 297application-level events,
responding to, 806-808changing, 273-274control events, VBScript,
786-787converting to/from
appointments, 267creating, 266-268custom forms, scripts,
787-788deleting, 275missing events,
troubleshooting, 297printing, 285-289ThisOutlookSession, 816VBScript, 783, 787-788viewing, 276-285
Exceladdress lists, importing,
544-547email messages,
addressing, 413named ranges, creating, 547Ribbon, 118
exceptions (rules), 652Exchange
as mail account, 382creating, 384-390Send/Receive groups,
399-400Autodiscover, new
features, 23Cached Exchange mode,
new features, 20-21Outlook Anywhere, new
features, 24shared calendars, viewing,
21-22status notifications, new
features, 23Exchange Management
Shell, creating public folders, 698
Exchange Proxy Settings dialog box, 730
Exchange Server, 622-623, 684
Administrative Optionspack, 911
Cached Exchange mode,623-625
configuring, 628-630synchronization, 626-627
calendars, sharing, 302-303delegate access
configuring, 688-690folder access, 689-690
deleted item recovery and,568-569
Direct Push, 693-694email accounts
creating, 632-638storage options, 638-640troubleshooting, 647-648
email messagesaddressing, 641-642recalling, 643-644sending, 640-647sending on behalf of
another user, 690-691voting buttons, 644-649
GAL (Global Address List),641-642
meetings, scheduling, 308offline access
Cached Exchange mode,730-731
email access configuration, 731-734
Offline Address Book,736-739
Send/Receive groups,630-631
starting Outlook inoffline mode, 734
synchronization options,734-737
Outlook as client for, 623public folders
adding to Favorites, 704-706
applications with, 709-710
as help desk systems,713-714
as message boards, 710-712
associating forms with,699-700
creating, 696-698creating rules, 706-709default item types, trou-
bleshooting, 717-718for file sharing, 715-716offline access, 716-717owner permissions,
troubleshooting, 718posting to, 714-715replying to, 715setting folder home page,
700-701setting permissions,
702-704setting properties,
698-699usage example, 718-720viewing permissions,
701-702remote access
offline access versus,722-723
Outlook Anywhere, 725-730
RRAS, 723-725types of, 723VPN, 725
Remote Mail, 739configuring, 741-743Offline Folders
versus, 740security, 587
encryption, 589logons, 588-589permissions, 589-590
server-side distribution lists,684-687
storage on, 42Tasks folders, sharing,
691-693troubleshooting, 693
Exchange Server 2007new features with
Outlook 2007, 22-23Outlook 2007 advantages
authentication, 748-749Autodiscover feature,
748-750
How can we make this index more useful? Email us at [email protected]
974 Exchange Server 2007
cached mode/synchronization, 748-749
junk mail filtering, 748, 752
Outlook Anywhere feature, 748-751
Outlook Web Access(OWA), 748, 751-752
upgrading to, 752-753Exchange Server
Administrative Optionspackage, 456
Exchange Server mailbox,configuring properties, 59-60
Exchange Server Settingswizard, 633
excluding items from archiving, 574-575
existing Outlook data, VBA (Visual Basic for Applications), manipulating, 808-810
expanded Instant searches,contacts, 212
expandinggroups, 88Navigation Pane, 51-52
expanding:Ribbon, 119Explorer object, 806exporting. See also
backing upcustom fields, 558-560Registry keys, 931-932Registry keys/subkeys,
936-937rules, 665-666
Extended Reminders third-party tool, 143
external content, blockedexternal content, 444-445
Ffamily members, creating
multiple contacts for, 198
Favorite Folders list, 46-47Favorites, adding public
folders to, 704-706FeedDemon, 880Field Chooser, 764
controls, adding, 766-767fields
adding, 765creating, 765-766naming, 766
fields, 758, 952controls, compared, 766creating, 93-94custom fields
creating for contacts,193-194
importing/exporting,558-560
troubleshooting, 204defined, 81forms, 764
adding, 765creating, 765-766naming, 766
grouping, for customizedviews, 94-96, 113
in views, selecting for display, 91-94
mapping, 545properties and data types,
952-959referencing, in custom
forms, 821user-defined fields, in
Business Contact Manager,871-873
File Conversion dialog box, 201
file extensionslist of blocked extensions,
452-454.oft, 464Outlook 2007, 916-917.pst, 40, 365
file formatsPersonal Folders file
format, 14saving Notes, 372
file sharing with public folders, 715-716
filenames, attachments, 608files
attaching to contacts, 187-188
config.xml file, 908in Outlook 2007, 916inserting in journal
entries, 360outcmd.dat, 134outcmd.dat file, 122Personal Folders files,
securing, 586-587RPF files, creating, 910-911setup.ini file, 908
filing contacts, 183-184Filter dialog box, 98-100,
552, 865filtering
contacts views, 234-235items in views, 98-100
finding. See searchingFlag for Follow Up dialog
box, 18flagged items, viewing in
Tasks folder, 12flagging
contacts, follow up flags,220-221
email messages, 457-458, 461
RSS feeds, 888flags
clearing, 18contacts, setting, 220-221Quick Flag feature,
18-19, 142Folder Assistant dialog
box, 707folder home page, setting for
public folders, 700-701Folder List content pane, 45folder list view, Mail view
versus, 47Folder Options command
(Tools menu), 134Folder Options dialog
box, 134
975formatting
Folder Size dialog box, 63, 565
FolderContextMenuDisplayapplication-level event, 807
foldersaccessing, delegate access,
689-690Calendar folder, Daily Task
List, 340-341Contacts folder,
180-181, 208as address book, 248-250as address book,
troubleshooting, 254configuring properties,
64-65multiple Contacts
folders as address book,250-251
Contacts folders, creating,208-211
copying/moving Outlookitems between, 66-67
creating, 54-55default folders, list of, 41deleting, 56dragging/dropping Outlook
items, AutoCreate feature,67-68
email messages, organizing, 529
Favorite Folders list, 46-47finding, 134folder list view, Mail view
versus, 47home pages, 71
deleting, 73programming, 73-76setting, 63, 72-73
hyperlink buttons, creating, 135
manipulating, VBA (Visual Basic forApplications), 816
message folders, customizing OutlookToday, 164-165
moving email messages to,654-655
moving items between,troubleshooting, 76
moving/copying, 55-56network folders, 304opening, in new window, 53Personal Folders file, 40-41
associating home page, 58
compacting, 58configuring properties,
56-58renaming, 57size limitations, 42-43
Personal Folders filesclosing, 71creating, 69-71deleting, 71file security, 586-587opening, 70setting as default delivery
location, 70troubleshooting, 76usage example, 76-77
properties, configuring, 61-64
Public Folder Favorites, 635public folders
adding to Favorites, 704-706
applications with, 709-710
as help desk systems,713-714
as message boards, 710-712
associating forms with,699-700
creating, 696-698creating rules, 706-709default item types, trou-
bleshooting, 717-718for file sharing, 715-716offline access, 716-717owner permissions,
troubleshooting, 718posting to, 714-715replying to, 715setting folder home page,
700-701setting permissions,
702-704setting properties,
698-699
usage example, 718-720viewing permissions,
701-702Reading Pane, 338renaming, 56, 62saving Notes in, 371Search Folders, 141
Categorized SearchFolders, 534-535
creating, 530-534creating for RSS feeds,
892-894new features, 19-20
sharing, 56Tasks folder, 324-329, 345
Navigation pane, 325sharing, 691-693views, 335-339
Unread Mail Search Folder, 535
follow-up flags. See flagsfonts in Notes, changing, 370fonts options, 499For These Contacts list
(Journal), 357Form Action Properties
dialog box, 778form regions, 872Format Columns dialog
box, 104Format Day/Week/Month
View dialog box, 259, 279Format Timeline View
dialog box, 353formats
email messages, 186, 408-409
saving contacts, 194formatting
Automatic Formatting dialog box, 102-103
columns, customizing views, 104
contact views, automaticformatting, 235-236
text, keyboard shortcuts, 941
How can we make this index more useful? Email us at [email protected]
976 Forms
forms, 759associating with public
folders, 699-700contact forms, 758controls
adding, 766-774drawing on, 769image controls, 774-775properties, 769-772
custom forms, 792-794, 820Actions page, 777-779compose pages, 762-764designing, 761-762printing, 821-824publishing, 780-781,
788-789read pages, 762-764scripts, 783-790troubleshooting, 790-792VBScript, 781-783
fields, 764adding, 765creating, 765-766naming, 766
item types, 759-760libraries, hierarchy, 781message classes, 759-760Note form, 121properties, setting, 775-777publishing, 464selecting fields, for display
in views, 93standard form, creating
from, 760task form, Details form, 326templates versus, 464-465testing, 780userforms, VBA (Visual
Basic for Applications),810-812
validation rules, creating,772-774
Forms command (Toolsmenu), 760
Forward New Items To dialog box, 711
forwardingemail messages, 457RSS feeds, 888
Franklin Covey PlanPlusthird-party tool, 143
free/busy information, entering in calendar, 262
free/busy options, 488Free/Busy Options dialog
box, 302-304functions, VBA (Visual Basic
for Applications), 797
GGAL (Global Address
List), email messages, 413,641-642
general options, 502-505GetDefaultFolder method
(VBA), 805Global Address List
Recipients, distribution listscreating, 236-240expanding, 240-241modifying, 240
graphical user interface. Seeuser interface
graphics in Outlook Today,adding/deleting, 169-170
Group By header,viewing/hiding, 97
Group PolicyAttachment Group Policy
settings, 912-913Programmability Group
Policy settings, 911-912grouping tasks, 346groups
arrangements, 86-87creating for customized
views, 94-96, 113expanding/collapsing, 88intelligent grouping, 87-88Ribbon, 119Send/Receive groups
creating, 398-402, 405-406
Exchange Server, 630-631
multiple groups, 402table groups, keyboard
shortcuts, 948tasks, assigning to, 333-334Timeline view, keyboard
shortcuts, 949groups (shortcuts)
creating, 48deleting, 49
GUI. See user interface
Hhard drive, as storage
location, 43Header mode, 636headers, message headers,
438, 442help desk systems, public
folders as, 713-714help features, 31. See also
resources available, troubleshooting
Help menu options, 34-35newsgroups, 33online help, 32
Help menu options, 34-35hiding
Contacts folder, in addressbook list, 250-251
Group By header, 97Navigation Pane, 52To-Do Bar, 12, 436-437
hierarchies, libraries, 781history of RSS feeds, 880hives
defined, 928in Registry Editor, 928
holidaysadding, 487creating, 272-273duplicate holidays,
deleting, 296troubleshooting, 508
977Instant Search command
home pagesfolder home pages,
setting, 63for folders, 71
deleting, 73programming, 73-76setting, 72-73
Personal Folders file, associating, 58
Hotmail accounts. See HTTPHTML (Hypertext Markup
Language), 30customizing Outlook Today,
167-176editors, 169email messages, mail client
interpretation, 408format options, 499RTF (rich text format),
compared, 408HTTP (Hypertext Transfer
Protocol), 381creating mail accounts,
397-398multiple inboxes with
Hotmail, troubleshooting,405
Send/Receive groups, 400-401
hyperlink buttons, creating, 135
Hypertext MarkupLanguage. See HTML
Hypertext Transfer Protocol.See HTTP
II Love You virus, 608iCalendar, 30icon view, 84-85icons, Outlook icon, 901image controls, adding to
forms, 774-775images, sending, 419-421
IMAP (Internet Mail AccessProtocol), 380-381
creating mail accounts, 396-397
POP3 compared, 383Send/Receive groups, 401
IMAP4 (Internet Mail AccessProtocol 4), 30
Immediate window (VBA), 799
Import an OPML File dialogbox, 886
importingaddress lists, 544-548business contacts (BCM),
840-843contacts
from mail merge files,200-202
from vCards, 202-203custom fields, 558-560digital IDs, from
backups, 595email messages, 456,
542-544email settings, 538-542holidays, into calendar, 272items from Archive Personal
Folders file, 577journal entries,
troubleshooting, 365opening versus, 553Personal Folders files,
555-556Registry keys/subkeys,
936-937RSS feeds, 885-886rules, 665-666
in-cell editing, contacts, 235Inbox, 436
arrangements and intelligentgroupings, 441
AutoPreview, 442-443Reading Pane, 437-439,
443-445two-line Inbox view,
440-441viewing message headers,
438, 442
Inbox folder, 41inboxes, multiple inboxes
with Hotmail, 405Incremental backup
(Registry), 931indices, contacts, 212-213individual contacts, sharing,
243-245information
finding, 512Advanced Find function,
517-528Instant Search function,
513-517sharing, 584storing, 584
information rights management. See IRM(information rights management)
information store properties,troubleshooting, 580
initial setupOutlook 2007, 901-903restoring Outlook 2007
to, 905Insert menu commands,
UserForm, 810inserting. See addingInspector object, 806installation
CDO 1.21, 797international languages, 909Windows Rights
Management Client software, 611
installation points, creating, 908
installingadd-ins, 903-905Business Contact Manager,
835-839Office 2007, 898-901
Instant Search command(Tools menu), 212
How can we make this index more useful? Email us at [email protected]
978 Instant Search function
Instant Search functioncriteria, adding, 516-517information, finding,
513-517options, changing, 515-516
integration, Outlook 2007with Office 2007, 10
intelligent grouping, 87-88, 441
interfaces. See user interfaceInternational languages
contacts index, 213installing, 909
international options, 498Internet addresses,
distribution listscreating, 236-240expanding, 240-241modifying, 240
Internet E-mail Settings dialog box, 393
Internet Explorer, emailmessages, sending from,428-429
Internet format options, 498Internet Free/Busy server
information, entering forcontacts, 192
Internet Mail AccessProtocol 4. See IMAP4
Internet Mail AccessProtocol. See IMAP
Internet servers, free/busyinformation, 303
invitees, meetings, 308-310inviting
attendees to meetings, 305-308
resources to meetings, 311-312
IRM (information rightsmanagement), 609
configuring, 610-612limitations, configuring, 614messages, reading, 613-614permissions, setting, 613
item types, forms, 759-760
ItemContextMenuDisplayapplication-level event, 807
ItemLoad application-levelevent, 807
items. See Outlook itemsexcluding from archiving,
574-575importing from Archive
Personal Folders file, 577ItemSend application-level
event, 807
JJournal, 350
activities, tracking, 142automatic journaling,
troubleshooting, 365configuring
automatic contact journaling, 357-358
automatic documentjournaling, 360-361
automatic email journaling, 355-357
automatic phone calljournaling, 358-360
manual appointmentjournaling, 362
manual phone call journaling, 362
manual task journaling, 362
entries, searching for, 522-523
options, 491-492Reading Pane, 352usage example, 366views, 351
By Type view, 352-353customizing, 353-355selecting, 352
when to use, 351-352Journal content pane, 45Journal entries
creating manually, 361-362entry types, 154
creating, 155-156, 363-364
selecting, 156
files, inserting, 360importing,
troubleshooting, 365linking to contacts,
troubleshooting, 365OLE objects, inserting, 361Outlook items,
inserting, 361templates, creating,
467-468, 471-473Journal folder, 41Journal Options dialog
box, 356journaling, storage
requirements, 141Junk E-mail folder, 41junk email
server authentication and, 394
options, 477-481Junk E-mail Options dialog
box, 676-679junk email filter, 673-679junk mail filtering, 748, 752
KKerberos authentication,
748-749keyboard shortcuts
Calendar view, 947Card view, 946command bars, 950creating Outlook items,
941-942Date Navigator, 950Day view, 947dialog boxes, 944formatting text, 941menu items, 942-943Outlook items, 940Print Preview, 945table groups, 948Table view, 948text boxes, 944Timeline view, 949web functionality, 941Windows, 945
979manual journal entries, creating
keys. See also subkeyscopying, 936-937defined, 928editing, 934-936exporting, 931-932in Registry Editor, 928
Llabels, for appointments, 142Last Seven Days view
(Journal), 351launching. See startingLDAP (Lightweight
Directory Access Protocol),31, 252-254, 412
letters, sending to contacts,218-219
levels of attachments, 454libraries, forms, 781Lightweight Directory
Access Protocol. See LDAPLink To dialog box, 862linking
birthdays to business contacts (BCM), 847
contacts, 190-191, 215-216contacts to journal entries,
troubleshooting, 365email messages with
Business Contact Manager,858-860, 875
items to accounts (BCM),850-851
Outlook items with BusinessContact Manager, 860-863
linkscontacts, removing, 216to public folders,
sending, 698Live.com, 611loading. See startinglocal websites, free/busy
information, 303-304Local window (VBA), 800
locationscontacts, mapping, 222-223for appointments,
selecting, 261logons, Exchange Server,
588-589lunar calendar, viewing, 296
MMacro command (Tools
menu), 813Macro Security page (Trust
Center), 605-606macros
recording, 813running, 813troubleshooting, 815-816
Macros command (Toolsmenu), 796
mail accountscreating, 901-903
Exchange, 384-390HTTP, 397-398IMAP, 396-397POP3, 390-396
Exchange Servercreating, 632-638storage options, 638-640troubleshooting, 647-648
profiles, creating, 402-404protocols
defined, 380Exchange, 382HTTP, 381IMAP, 380-381POP3, 380selecting, 382-383SMTP, 380
Send/Receive groupscreating, 398-402,
405-406multiple groups, 402
troubleshootingAOL mail accounts, 404multiple inboxes with
Hotmail, 405name resolution, 404
mail clients, email messages,408-409
Mail content pane, 44, 47Mail dialog box, 403Mail Format tab (Options
dialog box), 497editor options, 500HTML format options, 499international options, 498Internet format options, 498signature options, 500stationery and fonts
options, 499mail merge
files, importing contacts,200-202
with categories, 159-160Mail Merge Contacts dialog
box, 159Mail Merge Wizard,
contacts, 218-219mail messages. See email
messagesMail Setup tab (Options
dialog box)account settings, 494-495data files options, 496dial-up options, 496-497send and receive options,
494-496Mailbox Cleanup tool,
578-580Mailbox properties dialog
box, 59mailboxes, size of, 731Manage E-mail Auto-linking
dialog box, 859Manage User-Defined Fields
dialog box, 872managing archive items,
577-578manual appointment
journaling, configuring, 362manual journal entries,
creating, 361-362
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980 manual phone call journaling, configuring
manual phone call journaling, configuring, 362
manual task journaling, configuring, 362
manually adding holidays, 273
Map Custom Fields dialogbox, 202, 545
Map Fields dialog box, 841MAPI (Messaging
Application ProgrammingInterface), 31, 826, 829
MAPILogonCompleteapplication-level event, 807
mappingcontact locations, 222-223fields, 545
Mark as Unread users (emailmessages), 461
marketing campaigns (BCM),defined, 839
marking email messages asread, 439, 446
maximizing Ribbon, 119medium booklet print style
(contacts), 223meeting requests
sending, 467troubleshooting, 509
Meeting Workspace taskpane, 317
meetingsappointments, creating
from, 313attendees
inviting to, 305-308response status, 312-313sending updates, 312
contacts, scheduling with, 220
creating, CalendarInformation Viewer, 305
invitees, notifying, 308-310planning, 316-319resources, inviting to,
311-312
schedulingadvanced options,
313-314calendars, 305-313Exchange Server, 308time zones, 314-315troubleshooting, 316
SharePoint Services sharedmeeting workspaces, sharing, 316-319
Melissa and I Love Youviruses, 758
Melissa virus, 608memo format, printing
in, 287memo print style, 110,
223, 228memo style, printing
Notes, 374menu items
drop-down lists, modifying,130-131
keyboard shortcuts, 942-943menus
customizing, 126-127personalizing, 124-126separators, 128
message boards, public folders as
moderated message boards,711-712
unmoderated messageboards, 710
message classesforms, 759-760in Outlook 2007, 917-919post items, 62
message folders, OutlookToday, 164-165
message headers, viewing,438, 442
message options, viewing,448-449
Message Options dialog box,153, 423, 596
messages. See email messages
Messaging ApplicationProgramming Interface(MAPI), 31, 826, 829
messaging protocols. Seeprotocols
methodsGetDefaultFolder, 805VBScript, 782-783
Microsoft Access, Ribbon.See databases
Microsoft CRM, BusinessContact Manager versus,869-870
Microsoft Excel, Ribbon, 118Microsoft Exchange Server,
622, 684Administrative Options
pack, 911Cached Exchange mode,
623-625configuring, 628-630synchronization, 626-627
calendars, sharing, 302-303delegate access
configuring, 688-690folder access, 689-690
Direct Push, 693-694email accounts
creating, 632-638storage options, 638-640troubleshooting, 647-648
email messagesaddressing, 641-642recalling, 643-644sending, 640-647sending on behalf of
another user, 690-691voting buttons, 644-649
Exchange Server, GAL(Global Address List),641-642
meetings, scheduling, 308offline access, Send/Receive
groups, 630-631Outlook, as client for, 623
Microsoft Exchange serversecurity, 587
encryption, 589logons, 588-589permissions, 589-590
981Navigation Pane
server-side distribution lists,684-687
Tasks folders, sharing, 691-693
troubleshooting, 693Microsoft Exchange Server
Computer dialog box, 623Microsoft Exchange Server
dialog box, 59, 729Microsoft Exchange Server
properties dialog box, 386Microsoft FrontPage, 169Microsoft Help and Support
Center, 922Microsoft Knowledge Base,
922-923Microsoft Office 2007,
interface, 118-120Microsoft Office
Communicator, 10Microsoft Office Diagnostics,
repairing Outlook, 33-34Microsoft Office Groove, 10Microsoft Outlook,
Ribbon, 118Microsoft PowerPoint,
Ribbon, 118Microsoft Project,
Ribbon, 118Microsoft Support
Webcasts, 923Microsoft Word. See WordMIME (Multipurpose
Internet Mail Extensions), 31
Mini toolbar, 118-119minimizing Ribbon, 119missing events,
troubleshooting, 297mobile computing, tasks,
342-343mobile devices, Notes
from, 369mobile options, 493
Moderated Folder dialogbox, 712
moderated message boards,creating, 711-712
Modify Selection menu(Customize dialog box),126-127
modifying RSS feed properties, 887-888. Seecustomizing
Month view, 282-284monthly print style, 110monthly recurrence pattern
(appointments), 270months, viewing multiple in
Date Navigator, 280-281Move Folder dialog box, 55moving
email messages to folder,654-655
folders, 55-56messages,
troubleshooting, 76Outlook items, between
folders, 66-67Reading Pane, 439shortcuts in display, 48
MSN accounts. See HTTPmultiple contacts
creatingfor family members, 198for organization mem-
bers, 198with templates, 198-200
from same company, creating, 467-468
multiple Contacts foldersas address book, 250-251creating, 208-211
multiple days, viewing in DayView, 281
Multiple Folder users (emailmessages), 461
multiple holidays, troubleshooting, 508
multiple inboxes, troubleshooting, 405
multiple months, viewing inDate Navigator, 280-281
multiple Notes, selecting, 375
multiple Outlook items,changing categories, 156-157
multiple profilescreating, 29-30troubleshooting, 36
multiple Send/Receivegroups, 402
multiple time zones, viewing,293-294
multiple weeks, viewing inDate Navigator, 282
multiple windowsopening, 30troubleshooting, 36
Multipurpose Internet MailExtensions. See MIME
Nname resolution,
troubleshooting, 404named ranges, creating in
Excel, 547names, entering in contacts,
182-183NameSpace object, 805naming. See also renaming
custom fields, 766userforms, 810
Navigation Pane, 41Calendar content pane,
49-50collapsing/expanding, 51-52configuring, 45-46content panes, list of, 44-45Current View section, 50-51Favorite Folders list, 46-47folder list view, Mail view
versus, 47hiding, 52new features, 16-17options, 505-506
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982 Navigation Pane
Shortcuts content pane, 48-49
Tasks folder, 325Navigation Pane Options
dialog box, 45.NET Compact Framework,
installing Business ContactManager, 836
Net Folders, 557.NET Passport, 611NetMeeting information,
entering for contacts, 192network folders, 303-304New Call dialog box,
217, 359New command (File
menu), 325new features, Mailbox
Cleanup tool, 578-580new features in
Outlook 2007Autodiscover, 23Cached Exchange mode,
20-21color categories, 19Navigation pane, 16-17Outlook Anywhere, 24Personal Folders file
format, 14Quick Flags, 18-19RSS feeds, 15Search Folders, 19-20status notifications, 23To-Do Bar, 12-14user interface, 11viewing shared calendars,
21-22with Exchange Server 2007,
22-23New Field dialog box, 93,
765-766new mail desktop alerts,
customizing, 483-484New Mail Using command
(Actions menu), 429-432New Meeting Request to
Contact command (Createmenu), 220
New Message to Contactcommand (Create menu), 236
New Search Folder dialogbox, 530-534
NewMail application-levelevent, 807
NewMailEx application-levelevent, 807
news feeds. See RSS feedsNewsGator Online
Services, 880newsgroups as help
sources, 33newsgroups for Outlook
information, 924-925NewzCrawler, 880NK2 files, 255Normal backup
(Registry), 931Note form, 121note options, 492Notepad as HTML
editor, 169Notes
for appointments, adding, 263
categories, assigning, 371closing, 369creating, 368-370customizing, 369-370as email messages,
sending, 375items, searching for, 524from mobile devices, 369positioning, 370printing, 374resizing, 370, 375saving
as templates, 373file formats for, 372in folders, 371on desktop, 372
scrollbars, troubleshooting, 375
selecting multiple, 375time stamps in, 371usage example, 376
Notes content pane, 45Notes folder, 41notifying invitees, meetings,
308-310
OObject Browser, viewing
objects, 801-804object model (Outlook). See
Outlook object modelobjects
Application object, 804declaring, 804Explorer object, 806Inspector object, 806NameSpace object, 805VBScript, 782viewing, Object browser,
801-804Office 2007
activating, 903installing, 898-901interface, 118-120Outlook 2007 integration
with, 10system requirements, 898
Office 2007 Resource Kitdocumentation, 913multiple languages,
installing, 909Office Customation Tool,
908-909older versions of Office,
collaborating with, 909-910
Outlookdefault security behavior,
911-913profile configuration,
910-911Office button, 118Office Customation Wizard,
908-911Office Outlook Personal
Folders file, 563Office programs, email
messages, 428
983Outbox folder
offline accessCached Exchange mode,
troubleshooting, 744configuring
Cached Exchange mode,730-731
email access, 731-734Offline Address Book,
736-739starting in offline
mode, 734synchronization options,
734-737remote access versus,
722-723Remote Mail, 739
configuring, 741-743Offline Folders
versus, 740to public folders, 716-717troubleshooting, 743usage example, 744-746
offline access (ExchangeServer), Send/Receivegroups, 630-631
offline access method, 382Offline Address Book
configuring, 736-739troubleshooting, 744
Offline Folder File Settingsdialog box, 732
Offline Folders, Remote Mailversus, 740
Offline Folders file, 562offline mode, Cached
Exchange mode, 625-627.oft file extension, 464OLE objects, inserting in
journal entries, 361online access method, 382online help features, 32OOFs (out-of-office
replies), 669opening. See also starting
attachments, 450-451folders, in new window, 53importing versus, 553
multiple windows, 30Personal Folders files, 70
OPML (Outline ProcessorMarkup Language), 885-886
opportunities (BCM)creating, 851-853defined, 839product catalog setup,
853-856reports, 867views, 864
Options dialog box, 327, 476Delegate tab, 507Mail Format tab, 497
editor options, 500HTML format
options, 499international
options, 498Internet format
options, 498signature options, 500stationery and fonts
options, 499Mail Setup tab
account settings, 494-495data files options, 496dial-up options, 496-497send and receive options,
494-496Other tab
archiving options, 505general options, 502-505Navigation Pane options,
505-506Person Names smart tag
options, 507Reading Pane
options, 506To-Do Bar options, 506
Preferences tabcalendar options,
486-489contact options, 491email options, 481-485journal options, 491-492junk email options,
477-481mobile options, 493
note options, 492search options, 493task options, 490
Spelling tab, 501-502Voice Mail tab, 508
options, message options,448-449. See alsocustomizing, Outlook;Options dialog box
OptionsPagesAddapplication-level event, 807
ordering columns in views,89-93
organization members, creating multiple contactsfor, 198
organization. See PIM(personal information management); storage
Organize command (Toolsmenu), 529
Organize Panecreating rules
coloring incoming messages, 655-656
moving messages tofolder, 654-655
email messages, organizing,529-530
organizingcommand bars, 128RSS feeds, 888-889
Other Settings dialog box,90, 100-102, 235, 339
Other tab (Options dialog box)
archiving options, 505general options, 502-505Navigation Pane options,
505-506Person Names smart tag
options, 507Reading Pane options, 506To-Do Bar options, 506
Out of Office Assistant, 668-672
Outbox folder, 41
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984 outcmd.dat file
outcmd.dat file, 122, 134Outline Processor Markup
Language (OPML), 885-886
Outlookas PIM (personal
information management)activity tracking, 142categories, 140-141document tracking, 143labels for
appointments, 142Outlook Today, 141Quick Flag feature, 142Search Folders, 141sharing information, 143third-party tools, 143whether to use, 143-144
customizingAccount Settings dialog
box, 494-495archiving options, 505calendar options,
486-489contact options, 491data files options, 496delegate options, 507dial-up options, 496-497email options, 481-485editor options, 500general options, 502-505HTML format
options, 499international
options, 498Internet format
options, 498journal options, 491-492junk email options,
477-481mail format options, 497Mail Setup dialog
box, 494mobile options, 493Navigation Pane options,
505-506note options, 492Options dialog box, 476Person Names smart tag
options, 507Reading Pane
options, 506
search options, 493send and receive options,
494-496signature options, 500spelling options, 501-502stationery and fonts
options, 499task options, 490tips for, 509To-Do Bar options, 506voice mail options, 508
help features, 31Help menu options,
34-35newsgroups, 33online help, 32
multiple profilescreating, 29-30troubleshooting, 36
multiple windowsopening, 30troubleshooting, 36
offline accessCached Exchange mode,
730-731email access
configuration, 731-734Offline Address Book,
736-739starting in offline
mode, 734synchronization options,
734-737programming. See
programmingprotocols, list of, 30-31public folders, creating,
696-698Remote Mail, 739
configuring, 741-743Offline Folders
versus, 740repairing, 33-34Ribbon, 118as RSS reader, 880-886. See
also RSS feedsstarting
command-line switches,26-27, 36-37
copying to Startupfolder, 26
in safe mode, 28selecting startup
folder, 28Outlook 2007
address listsimporting from CSV
files, 547-548importing from Excel or
Access, 544-547advantages with Exchange
Server 2007authentication, 748-749Autodiscover feature,
748-750cached mode/
synchronization, 748-749
junk mail filtering, 748, 752
Outlook Anywhere feature, 748-751
Outlook Web Access(OWA), 748, 751-752
email messages, importingfrom Outlook Express,542-544
email settings, importingfrom Outlook Express orEudora, 538-542
file extensions, 916-917files in, 916initial setup, 901-903installing, 898-901integration with
Office 2007, 10message classes, 917-919new features
Autodiscover, 23Cached Exchange mode,
20-21color categories, 19Navigation pane, 16-17Outlook Anywhere, 24Personal Folders file
format, 14Quick Flags, 18-19RSS feeds, 15Search Folders, 19-20status notifications, 23To-Do Bar, 12-14user interface, 11
985pages forms
viewing shared calendars,21-22
with Exchange Server2007, 22-23
Registry keys, 919-920restoring to initial
setup, 905whether to upgrade, 10-11
Outlook Address Book. Seeaddress books
Outlook Anywhere, 723,748-751
configuring, 725-730new features, 24
Outlook databacking up, 548-549
Personal Folders file, 550selected data, 551-553
custom fields,importing/exporting, 558-560
restoringarchived data, 554at startup, 554-555importing Personal
Folders files, 555-556importing versus
opening, 553sharing, 557
Outlook Data Files dialogbox, 496
Outlook Expressemail messages, importing,
542-544email settings, importing,
538-542importing messages, 456
Outlook folder sizes, displaying, 563-565
Outlook icon, adding todesktop, 901
Outlook itemsarchiving, 562-563archiving (automatically)
defining archiving periods, 571-573
turning on AutoArchive,573-574
archiving (manually), 575-576
AutoCreate feature, 67-68categories
assigning, 152-154changing for multiple
items, 156-157viewing, 151
copying/moving betweenfolders, 66-67
creating, keyboard shortcuts, 941-942
deleting, 567deleted item recovery
and Exchange Server,568-569
emptying Deleted Itemsfolder, 568
displaying sizes, 565-567inserting in journal
entries, 361keyboard shortcuts, 940linking with Business
Contact Manager, 860-863moving, troubleshooting, 76private, marking as, 585-586restoring to original
folders, 567Outlook object model, 820,
825, 952Outlook Object Model
Reference, 801Outlook Today, 141
accessing, 162as startup folder, 28customizing
buttons, adding, 171-174Calendar section, 165graphics, adding/
deleting, 169-170message folders, 164-165modifying Registry,
173-176Outlook View Control,
adding, 170-171reasons for, 163-164saving changes, 167startup, 164style, selecting, 166Tasks section, 165-166
troubleshooting, 176with HTML, 167-176
overview, 162-163tasks, 322-324, 331
Outlook VBA, 817, 820application-level events,
responding to, 806-808custom toolbar buttons,
creating, 812-815development environ-
ment, 797debugging tools, 799Project Explorer,
798-799Properties window, 799toolbar buttons, 800
existing Outlook data,manipulating, 808-810
folders, manipulating, 816functions, 797object model, 800-806objects, declaring, 804procedures, 796, 816subs, 796troubleshooting, 815-816userforms, 810-812variables, 796Visual Basic Editor
opening, 796Outlook Object Model
Reference, 801Outlook View Control,
73-76, 170-171Outlook Web Access (OWA),
456, 748, 751-752OWA (Outlook Web Access),
456, 748, 751-752owner permissions,
troubleshooting publicfolders, 718
PPage Setup dialog box,
107, 229pages forms
compose pages, 762-764read pages, 762-764
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986 Passport site signs, vulnerabilities
Passport site signs, vulnerabilities, 611
passwords, Personal Foldersfiles, 70, 586
PDAs (personal digital assistants), tasks, 342-343
permission levels, email messages, 610
permissionsExchange Server, 60,
589-590for public folders,
troubleshooting, 718IRM (information rights
management) permissions,setting, 613
on shared templates, troubleshooting, 471
public folders, 698setting, 702-704viewing, 701-702
Person Names smart tagoptions, 507
Personal Folders, securingfiles, 586-587
Personal Folders dialog box, 57
Personal Folders file, 40-41backing up, 550-553closing, 71compacting, 58, 569-571configuring properties,
56-58copying folders, 56creating, 69-71, 563deleting, 71email messages, storing
in, 639home page, associating, 58location of, 550opening, 70renaming, 57restoring, 553
archived data, 554at startup, 554-555importing versus
opening, 553via importing, 555-556
setting as default deliverylocation, 70
sharing, 557size limitations, 42-43troubleshooting, 76, 558usage example, 76-77
Personal Folders file format,new features, 14
Personal Folders file properties dialog box, 56
personal information management. See PIM
personalized menus, creating, 124-126
phone callsautomatic journaling,
configuring, 358-360journal entries, creating
templates for, 467-468,471-473
manual journaling, configuring, 362
Phone Calls view (Journal), 351
Phone Dialer, dialing contacts automatically, 216-218
phone directory print style(contacts), 223, 227
phone numbers. Seetelephone numbers
phrases for dates, 261pictures
adding to contacts, 188-189sending, 419-421
PIM (personal informationmanagement), 140
activity tracking. See Journaladdress books, 248
Contacts folder as, 249-250
LDAP (LightweightDirectory AccessProtocol), 252-254
multiple Contacts foldersas, 250-251
Outlook Address Bookwarning dialog, 249
troubleshooting, 254-255usage example, 255-256
calendarall-day events,
troubleshooting, 297changing appointments/
events, 273-274changing recurring
appointments, 274-275changing time scale, 259converting events to/
from appointments, 267creating appointments,
259-266creating events, 266-268creating holidays,
272-273creating recurring
appointments, 268-271custom views,
creating, 285Date Navigator, 280-282date phrases, 261Day View, multiple days
in, 281Day/Week/Month
view, 277-287deleting appointments/
events, 275deleting duplicate
holidays, 296deleting recurring
appointments, 275emailing, 289-290memo format, printing
in, 287missing events,
troubleshooting, 297Month view, 282-284overview of, 258-259printing appointments/
events, 285-289saving as web page,
290-291Table view, 284-287time zones, 292-294tri-fold format, printing
in, 287-288truncated information,
troubleshooting, 296usage example, 297-299viewing alternate
calendars, 294-296
987Preferences tab
viewing appointments/events, 276-285
viewing recurringappointments, 271-272
viewing reminders, 291-292
Work Week view, 282categories
assigning, 147, 152-154,157-159
changing for multipleitems, 156-157
Color Categories List,147-150
creating, 149defined, 146-147deleting, 149mail merge with,
159-160prioritizing, 149-150renaming, 149usage example, 157-160viewing for Outlook
items, 151color categories, new
features, 19contacts
address information,entering, 185-186
associating with othercontacts, 190-191
attaching files to, 187-188
categories, assigning,189-190, 204-205
Contacts folder, 180-181creating, 181-182creating from email
messages, 195-197custom fields,
193-194, 204deleting birthday/
anniversaryreminders, 203
detailed information,entering, 191-192
digital certificates,adding, 192
display names, troubleshooting, 204
duplicating, 197-200
email addresses/websites,entering, 186-187
filing, 183-184importing from mail
merge files, 200-202importing from vCards,
202-203marking as private,
190-191names, entering, 182-183pictures, adding, 188-189saving, 194-195telephone number,
entering, 184-185updating, 197
entry types, 154creating, 155-156,
363-364selecting, 156
Navigation pane, new features, 16-17
Outlook asactivity tracking, 142categories, 140-141document tracking, 143labels for
appointments, 142Outlook Today, 141Quick Flag feature, 142Search Folders, 141sharing information, 143third-party tools, 143whether to use, 143-144
Outlook Todayaccessing, 162buttons, adding, 171-174Calendar section,
customizing, 165customizing with
HTML, 167-176graphics, adding/
deleting, 169-170message folders,
customizing, 164-165modifying Registry,
173-176Outlook View Control,
adding, 170-171overview, 162-163reasons for customizing,
163-164
saving customizedchanges, 167
startup, customizing, 164style, selecting, 166Tasks section,
customizing, 165-166troubleshooting
customization of, 176Quick Flags, new features,
18-19Search Folders, new
features, 19-20tasks, 258, 342-343
plain text, formatting emailmessages as, 186
plain-text format, 409, 498plain-text messages, 408Planner Options dialog
box, 487planning, meetings, 314-315PlanPlus third-party
tool, 143POP3 (Post Office Protocol
Version 3), 31, 380creating mail accounts,
390-396IMAP compared, 383Send/Receive groups,
400-401ports, defined, 380positioning Notes, 370post items, 62Post Office Protocol 3. See
POP3posting to public folders,
714-715PowerPoint, Ribbon, 118Preferences tab (Options
dialog box)calendar options, 486-489contact options, 491email options, 481-485journal options, 491-492junk email options, 477-481mobile options, 493note options, 492search options, 493task options, 490
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988 presence indicator
presence indicator, 437-438previewing attachments, 450Print dialog box, 109, 224Print Preview, keyboard
shortcuts, 945print styles
card style, 112contacts
defining new, 228-229selecting, 223-228
creating, 112-113, 289day/week/month style,
110-111memo style, 110sharing, 114table style, 107-110usage example, 114-116
printingappointments/events,
285-289attachments, 449contacts, 223-229custom forms, 821-824email messages, 449, 460Notes, 374
priorities for appointments,selecting, 261
prioritizing categories, 149-150
Privacy Options page (TrustCenter), 602
privatemarking appointments
as, 265marking contacts as,
190-191marking items as, 585-586
procedures, VBA (VisualBasic for Applications), 796, 816
product catalogs (BCM), setting up, 853-856
Products and Services dialogbox, 853
profile settings, RPF files,910-911
profilesautomatic configuration,
748-750creating, 402-404multiple profiles
creating, 29-30troubleshooting, 36
Programmability GroupPolicy settings, 911-912
Programmatic Access page(Trust Center), 606-607
programmingfolder home pages, 73-76transferring information
to/from databases, 825,830-832
with CDO object model,826-829
with COM add-ins, 820,828-829
with custom forms, 820-824with Outlook object model,
820, 825with Outlook VBA, 820
Project, Ribbon, 118Project Explorer (VBA),
798-799projects. See business
projects (BCM)properties
Contacts folder, configuring, 64-65
controls, setting on, 769-772
Exchange Server mailbox,configuring, 59-60
fields, 952-959folders, configuring, 61-64forms, setting, 775-777of RSS feeds, modifying,
887-888Personal Folders file,
configuring, 56-58public folders, setting,
698-699referencing in custom
forms, 821VBScript, 782
Properties page, forms properties, 775-777
Properties window (VBA), 799
protocolsdefined, 380Exchange, 382-390HTTP, 381, 397-398IMAP, 380-381, 396-397list of, 30-31POP3, 380, 390-396selecting, 382-383SMTP, 380TCP, 380
proxy servers, OutlookAnywhere configuration,726-727
.pst file extension, 40, 365
.pst files, searching for, 554Public Folder Favorites, 635public folders
adding to Favorites, 704-706
applications with, 709help desk systems,
713-714message boards, 710-712
associating forms with, 699-700
creating, 696-698creating rules, 706-709default item types,
troubleshooting, 717-718for file sharing, 715-716offline access, 716-717owner permissions,
troubleshooting, 718posting to, 714-715replying to, 715setting folder home page,
700-701setting permissions, 702-704setting properties, 698-699usage example, 718-720viewing permissions,
701-702public keys, senders,
saving, 599
989remote access
Publish Form As dialog box,780-781
publishingcustom forms, 780-781,
788-789forms, 464
QQuick Access toolbar,
118-119, 133-134Quick Click, assigning
categories, 152-153Quick Flag feature,
18-19, 142QuickFind Contacts tool,
contacts, finding, 512-513Quit application-level
event, 807
RRADIUS servers, RRAS
configuration, 725read messages, marking as,
439, 446read pages (forms), compose
pages, 762-764read receipts, 446-447, 485readers. See RSS readersreading
email messages, 446-447messages, IRM (information
rights management), 613-614
Reading Pane, 338, 437-439security in, 443-445signed messages,
information displays, 597viewing message headers,
438, 442Reading Pane (Journal),
352, 506Reading Pane dialog
box, 439
Really Simple Syndication.See RSS feeds
Rearrange Commands dialogbox, 123-124
rearranging commands, command bar, 123-124
reassigning tasks, 334recalling email messages,
Exchange Server, 643-644receive options, 494-496receiving email messages
encrypted email messages,600-601
signed email messages, 597-598
recording macros, 813recurring appointments
changing, 274-275creating, 268-271deleting, 275viewing, 271-272
recurring taskscreating, 329-331deleting, 344
redemption, VBScript, 790References dialog box,
801-802referencing custom form
fields/properties, 821Registry
accessing blocked attachments, 454-455
as storage location, 43backing up, 929
in Windows Vista, 932in Windows XP, 930-931
creating entry types, 155-156, 363-364
described, 928editing, 616-617hives
defined, 928in Registry Editor, 928
importance of, 928keys
copying, 936-937defined, 928
editing, 934-936exporting, 931-932in Registry Editor, 928Outlook 2007, 919-920
modifying for OutlookToday changes, 173-176
resources for information, 937
restoring, 932searching, 932-934subkeys
adding, 934copying, 936-937defined, 928deleting, 934editing, 934-936in Registry Editor, 928
viewing, 928-929Registry editing add-in, 455Registry Editor, viewing
Registry, 928-929relaying, defined, 394Reminder application-level
event, 807Reminder procedure
(VBA), 816reminder times, changing
tasks, 327reminders
deleting, 203for appointments,
setting, 262tasks
automatically creating, 327
triggering, 343troubleshooting, 461viewing, 291-292
remote accessonline access versus,
722-723Outlook Anywhere,
configuring, 725-730RRAS, configuring, 723-725types of, 723usage example, 744-746VPN, configuring, 725
How can we make this index more useful? Email us at [email protected]
990 Remote Mail
Remote Mail, 739configuring, 741-743defined, 390Offline Folders versus, 740
removing. See deletingrenaming
categories, 149columns, customizing
views, 104Contacts folder, 65custom toolbars, 133folders, 56, 62Personal Folders file, 57shortcut groups, 48
reordering rules, 666-668repairing Outlook, 33-34replying
to email messages, 457to public folders, 715
reports, Business ContactManager, 864-867
repositioning commands,toolbars, 130
requests, tasksaccepting, 343disappearing requests, 343
requirements,Office 2007, 898
resizingcolumns in views, 89-91Notes, 370, 375
Resource Kitdocumentation, 913multiple languages,
installing, 909Office Customation Tool,
908-909older versions of office,
collaborating with, 909-910
Outlookdefault security behavior,
911-913profile configuration,
910-911Resource Scheduling dialog
box, 488resources, meetings, 311-312
resources available. See alsohelp features; troubleshooting
books, 925Microsoft Help and Support
Center, 922Microsoft Knowledge Base,
922-923Microsoft Support
Webcasts, 923newsgroups, 924-925websites, 924
response status, meetingattendees, 312-313
responses, VBA (Visual Basicfor Applications), 806-808
restoringarchived items to original
folders, 577-578Business Contact
Manager, 869Outlook 2007 to initial
setup, 905Outlook data
archived data, 554at startup, 554-555importing Personal
Folders files, 555-556importing versus
opening, 553Outlook items, to original
folders, 567Registry, 932views, 104
reusing searches, AdvancedFind function, 528
Ribbon, 121groups, 119maximizing, 119minimizing, 119Outlook 2007, 118Quick Access toolbar, 119tabs, 118-120
Rich Site Summary. See RSSfeeds
rich text format. See RTF(rich text format)
Routing and Remote AccessServices. See RRAS
RPC over HTTP. SeeOutlook Anywhere
RPC proxy servers, OutlookAnywhere configuration,726-727
RPF files, creating, 910-911RRAS (Routing and Remote
Access Services), 723-725RSS Bandit, 880RSS feeds
accessing, 880-882adding to Outlook, 882-886creating rules for, 891-894defined, 880deleting, 887flagging, 888forwarding, 888history of, 880modifying properties,
887-888new features, 15organizing, 888-889sharing, 889-890troubleshooting, 891
RSS readers. See alsoRSS feeds
list of, 880Outlook as, 880-886
RTF (rich text format), 498email messages, mail client
interpretation, 409formatting email messages
as, 186HTML, compared, 408
rulesauto-reply messages,
creating, 468-470client-side rules versus
server-side rules, 653-654creating, for public folders,
706-709defined, 652for RSS feeds, creating,
891-894Organize Pane
coloring incoming messages, 655-656
moving messages tofolder, 654-655
991security
Out of Office Assistant,668-672
Rules and Alerts dialog box, 656
copying rules, 665existing messages,
creating rules from,662-663
existing messages, running rules on, 664
importing/exportingrules, 665-666
reordering rules, 666-668scratch, creating rules
from, 662templates, creating rules
from, 657-662troubleshooting, 555, 679types of, 652-653usage example, 680-681
Rules and Alerts dialog boxcopying rules, 665creating rules, 656-656
from existing messages,662-663
from scratch, 662from templates, 657-662
importing/exporting rules,665-666
reordering rules, 666-668running rules, 664
runningmacros, 813rules on existing
messages, 664RWZ files, 665
SS/MIME (Secure
Multipurpose Internet MailExtensions), 31
safe mode, starting Outlook, 28
Safe Recipients list, 479,677-678
Safe Senders list, 478, 675-677
savingAdvanced Find
searches, 528attachments, 451calendar as web page,
290-291contacts, 194-195Notes
as templates, 373file formats for, 372in folders, 371on desktop, 372
Outlook Today changes, 167sender public keys, 599templates, 465, 471
schedules, Outlook Today,tasks, 322-324
schedulingappointments, with
contacts, 220meetings
advanced options, 313-314
calendars, 305-313Exchange Server, 308time zones, 314-315troubleshooting, 316with contacts, 220
Scheduling Assistant, planning meetings, 306-308
SCL (spam confidence level), 673
scope of views, 106scratch, creating rules
from, 662Script Editor, scripts,
creating, 783-790scripts, creating custom
forms, 783-790scrollbars for Notes,
troubleshooting, 375Search Folders, 141
Categorized Search Folders,534-535
creating, 530-534Search folders
creating for RSS feeds, 892-894
new features, 19-20
search locations, AdvancedFind function, 519
search options, 493searching
Advanced Find functioncreating, 520-525reusing, 528saving, 528starting, 525
contacts, 211-215, 512-513folders, 134for .pst files, 554information, 512LDAP entries, 254Registry, 932-934
Secure MultipurposeInternet Mail Extensions.See S/MIME
Secure Sockets Layer (SSL),defined, 396
security, 584attachments, 421, 451
accessing blocked attachments, 454-457
file extensions blocked,list of, 452-454
email messagescertificates, 590-595encrypted email
messages, 599-601signed email messages,
595-598Exchange Server, 587
encryption, 589logons, 588-589permissions, 589-590
in Reading Pane, 443-445IRM (information rights
management), 609configuring, 610-614reading messages,
613-614setting permissions, 613
items, marking as private,585-586
passwords, Personal Foldersfiles, 70
Personal Folders files, 586-587
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992 security
Trust Center, 601Add-Ins page, 602Automatic Download
page, 604-605Email Security page,
603-604Macro Security page,
605-606Privacy Options
page, 602Programmatic Access
page, 606-607Trusted Center page, 602
virus protection, 607-608security behavior, Outlook,
911-913Select Additional Moderators
dialog box, 712Select Contacts dialog box,
215-216, 263, 426Select Members dialog
box, 237Select Names dialog box,
249, 410, 413selected data, backing up,
551-553selecting
columns to display in views,91-94
entry types, 156Journal views, 352locations for
appointments, 261Notes, multiple Notes, 375priorities for
appointments, 261protocols, 382-383startup folder, 28style, Outlook Today, 166templates, 466
send and receive options,494-496
Send/Receive groupscreating, 398-402, 405-406multiple groups, 402
Send/Receive groups(Exchange Server), 630-631
Send/Receive Groups dialogbox, 494-496, 735, 738
Send/Receive Settings dialogbox, 716
sender public keys, saving, 599
sendingemail messages
automatically, 36-37certificates, 590-595encrypted email
messages, 599-600Exchange Server,
640-647from other applications,
428-429on behalf of another
user, 690-691settings, 423-427signed email messages,
595-596letters, contacts, 218-219links to public folders, 698meeting requests, 467Notes as email
messages, 375pictures, 419-421read receipts, 446-447updates, meeting
attendees, 312Sent Items folder, 41separators, 128server authentication, spam
and, 394server timeouts, trouble-
shooting, 743server-side distribution lists,
Exchange Server, 684-687server-side rules
client-side rules versus, 653-654
defined, 653servers, Exchange Server, 622
Outlook client, 623security, 587-590
Set Quick Click dialog box, 152
setting. See also configuringIRM (information
rights management) permissions, 613
properties, forms, 775-777setup.ini file, 908shared calendars, viewing,
21-22SharePoint Services, 316-319SharePoint. See Windows
SharePoint Servicessharing
Business Contact Managerdata, 874
calendarsExchange Server,
302-303Free/Busy dialog box,
303-304via email, 289-290with contacts, 304
contactsContacts folders,
241-243individual contacts,
243-245folders, 56information, 584Outlook data, 557print styles, 114RSS feeds, 889-890SharePoint Services shared
meeting workspaces, 316-319
templates, 470-471sharing files with public
folders, 715-716sharing information, 143ShortcutContextMenu-
Display application-levelevent, 807
Shortcuts content pane, 45,48-49
shortcuts. See keyboardshortcuts
Show Fields dialog box, 91-93
993system requirements, Office 2007
signature options, 500signatures
creating, 414-416deleting, 415-416digital signatures, 423-425inserting, 416
Signatures and Stationerydialog box, 499
Simple Mail TransferProtocol (SMTP), 31, 380
size limitations, storagecapacity, 42-43
sizing. See resizingof mailboxes, 731of Outlook folders,
displaying, 563-565of Outlook items,
displaying, 565-567Slovak, Ken, 455small booklet print style
(contacts), 223, 227SMTP (Simple Mail Transfer
Protocol), 31, 380software
antivirus software, purchasing, 607
Windows RightsManagement Client software, installing, 611
Sort dialog box, 97sort order
for customized views, 97-98in arrangements, 86
sorting columns in tableview, 81
spam. See junk emailspam confidence level
(SCL), 673Special Edition Using Visual
Basic 6, 758Spelling tab (Options dialog
box), 501-502SQL (Structured Query
Language), 100
SSL (Secure Sockets Layer), 396
standard forms, customforms, 760
Standard toolbar, 121starting
in offline mode, 734Outlook
command-line switches,26-27, 36-37
copying to Startupfolder, 26
in safe mode, 28multiple windows, 36selecting startup
folder, 28startup
Outlook Today, customizing, 164
restoring Outlook data at,554-555
StartUp application-levelevent, 807
Startup folder, copyingOutlook to, 26
startup folderOutlook Today as, 28selecting, 28
startup switches. Seecommand-line switches
stationary, 429-431stationery options, 499status notifications, new
features, 23sticky notes. See Notesstorage
Exchange Server, 42Exchange Server email
accounts, 638-640locations for, 43Personal Folders file, 40-43usage example, 76-77
storage limits, PersonalFolders file format, 14
storage requirements, forjournaling, 141
StoreContextMenuDisplayapplication-level event, 807
storingemail messages
Exchange Server, 638-639
Personal Folders files, 639
information, 584Structured Query Language
(SQL), 100style, Outlook Today, 166subkeys. See also keys
adding, 934copying, 936-937defined, 928deleting, 934editing, 934-936in Registry Editor, 928
subroutines, script, 783subs, VBA (Visual Basic for
Applications), 796subtasks, master tasks, 346Summer style (Outlook
Today), 166support. See help features,
resources availableswapping time zones, 489synchronization
Cached Exchange mode,Exchange Server, 626-627
improvements to, 748-749options, configuring,
734-737synchronizing contacts and
business contacts (BCM),843. See also sharing
syntaxcustom forms, scripts,
783-787VBScript, 783-785
system requirements, Office 2007, 898
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994 tab-separated values files, importing
Ttab-separated values files,
importing, 547-548table groups, keyboard
shortcuts, 948table print style, 107-110table style, printing
Notes, 374table view, 81-82, 284-285
arrangements, 86-87customizing, 101-102in Journal, 354keyboard shortcuts, 948printing in, 287Tasks folder, 335
tabs, Ribbon, 118-120task form, Details page, 326Task Recurrence dialog box,
329-331TaskPad. See Daily Task Listtasks, 322, 345
appointments, compared, 322
assignments, 332-333accepting, 334declining, 334tracking, 334
categorizing, 328-329completing, 331contacts
adding to, 328assigning to, 220
creatingdragging email, 324from Calendar
entries, 342from email messages,
341-342, 460Tasks folder, 324-329
Daily Task List, 258, 340-341
grouping, 346items, searching for,
524-525manual journaling,
configuring, 362mobile devices, 342-343
options, 490Outlook Today,
customizing, 165-166reassigning, 334recurring tasks
creating, 329-331deleting, 344
reminder times, changing, 327
remindersautomatically
creating, 327triggering, 343
requestsaccepting, 343disappearing
requests, 343subtasks, entering, 346Tasks folder, views, 335-339Timeline view, 347To-Do’s versus, 436troubleshooting, 343-344
Tasks content pane, 45Tasks folder, 41, 345
flagged items, viewing, 12Navigation Plane, 325sharing, Exchange Server,
691-693tasks, creating in, 324-329views, 338-339
arrangements, 337Day/Week/Month view,
335-337Table view, 335Timeline view, 335-336
TCP (Transmission ControlProtocol), 380
technical support. See helpfeatures, resources available
telephone calls. Seephone calls
telephone numbers, enteringfor contacts, 184-185
templatesassigning to toolbar
buttons, 468contacts templates, creating
multiple contacts fromsame company, 467-468
creating contacts with, 198-200
creating rules from, 657-662editing, 470email templates
creating, 465creating auto-reply
messages, 468-470sending meeting
requests, 467forms versus, 464-465journal templates, creating,
467-468, 471-473saving, 465, 471saving Notes as, 373selecting, 466sharing, 470-471usage example, 471-473
testing forms, 780text, formatting, 941text boxes, keyboard
shortcuts, 944text format, binary format
versus (in Registrysearches), 933
Thawte, digital certificates, 616
third-party tools, PIM functionality, 143
ThisOutlookSessionevent, 816
threads. See conversationstime bar in calendar,
changing, 279-281time scale on calendar,
changing, 259time stamps, in Notes, 371Time Zone dialog box,
293, 489time zones, 292-294
all-day events and, troubleshooting, 297
meetings, planning around,314-315
swapping, 489Timeline view, 82-83
in Journal, 353-354keyboard shortcuts, 949
995Trust Center
tasks, 347Tasks folder, 335-336
timeout values, troubleshooting, 743
To-Do Barclosing, 81, 436hiding, 12, 436-437new features, 12-14options, 506viewing, 81
To-Do’s, tasks versus, 436toolbar buttons
creating, VBA (Visual Basicfor Applications), 812-815
templates, assigning to, 468toolbars
Advanced toolbar, 121commands,
repositioning, 130creating, 132-133custom toolbars
deleting, 133renaming, 133
customizing, 122-135drop-down lists, modifying,
130-131Mini toolbar, 118-119Quick Access toolbar,
118-119, 133-134separators, 128Standard toolbar, 121VBA (Visual Basic for
Applications), 800Toolbars command (View
menu), 133tools, Mailbox Cleanup tool,
578-580Tools menu commands
Account Settings, 628Customize, 122Forms, 760Folder Options, 134Instant Search, 212,
513-517Macro, 813Macros, 796Organize, 529References, 801Trust Center, 595, 601
trackingactivities, 142, 222. See also
Journalassigned tasks, 334documents, 143email messages, 425
Tracking Options dialog box, 485
transferring informationto/from databases, 825,830-832
Transmission ControlProtocol (TCP), 380
tri-fold format, printing in,287-288
trifold print style, 110troubleshooting. See also
help features; resourcesavailable
address books, 254-255attachments, 431AutoArchive, 580AutoComplete, 255automatic journaling, 365Business Contact
Manager, 875Cached Exchange
mode, 744calendar
all-day events, 297duplicate holidays, 296missing events, 297truncated
information, 296categories, 156-157CDO (Collaboration
Data Objects) programming, 829
contactscustom fields, 204deleting birthday/
anniversary reminders, 203
display names, 204custom forms, 790-792customizing Outlook
Today, 176email message attachments,
615-616
encrypted email messages, 615
Exchange Server, 693Exchange Server email
accounts, 647-648grouping fields for
customized views, 113holidays, 508imported journal
entries, 365information store
properties, 580mail accounts
AOL, 404multiple inboxes with
Hotmail, 405name resolution, 404
meeting requests, 509meetings, 316moving messages, 76multiple profiles, 36multiple windows, 36offline access, 743Personal Folders files,
76, 558printing email
messages, 460public folders
owner permissions, 718setting default item
types, 717-718reminders, 461resizing Notes, 375RSS feeds, 891rules, 555, 679saving templates, 471scrollbars for Notes, 375shared templates, 471sharing print styles, 114tasks, 343-344VBA (Visual Basic for
Applications), 815-816truncated calendar informa-
tion, troubleshooting, 296Trust Center
Add-Ins page, 602Automatic Download page,
604-605Email Security page,
603-604
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996 Trust Center
Macro Security page, 605-606
Privacy Options page, 602Programmatic Access page,
606-607security settings, 601Trusted Publishers
page, 602Trust Center command
(Tools menu), 595, 601Trust Center dialog box, 444Trusted Publishers page
(Trust Center), 602two-line Inbox view, 440-441Type a Question for Help
box, 121
UUI. See user interfaceUnicode, 373Unicode Personal Folders
file, 14, 69unmoderated message
boards, creating, 710unread items, displaying
number of, 62Unread Mail Search
Folder, 535updates, meeting
attendees, 312updating contacts, 197upgrading
to Exchange Server 2007,752-753
to Outlook 2007, 10-11user accounts. See profilesuser interface
Microsoft Office 2007, 118-120
new features, 11user-defined fields. See
custom fieldsUserForm command (Insert
menu), 810
userformscreating, VBA (Visual
Basic for Applications),manipulating, 810-812
renaming, 810
Vvalidation rules, creating
forms, 772-774variables, VBA (Visual Basic
for Applications), 796VBA (Visual Basics for
Applications). SeeOutlook VBA
VBScriptcontrol events, 786-787control values, 786custom forms
enhancing with, 781events, 783methods, 782-783objects, 782properties, 782
events, 787-788proper syntax, 783-785redemption, 790
vCalendar, 31vCards, 31, 208
importing contacts, 202-203individual contacts, sharing,
243-245Outlook, support for, 243
VeriSign, digital certificates, 616
versions, older versions, 909-910
versions of Outlook,Personal Folders file access, 69
View Control. See OutlookView Control
View menu commandsObject Browser, 801Toolbars, 133
ViewContextMenuDisplayapplication-level event, 807
viewingalternate calendars, 294-296alternative calendars, 488appointments/events,
276-285attachments, 450-451blocked external content,
444-445categories for Outlook
items, 151Contacts folder in address
book list, 250-251email messages, 436
arrangements and intelli-gent groupings, 441
AutoPreview, 442-443in conversations,
447-448message headers,
438, 442options, 448-449Reading Pane, 437-439security in Reading Pane,
443-445two-line Inbox view,
440-441flagged items, in Tasks
folder, 12Group By header, 97multiple days, in Day
View, 281multiple months, in Date
Navigator, 280-281multiple time zones,
293-294multiple weeks, in Date
Navigator, 282Outlook folder sizes,
563-565Outlook items sizes,
565-567permissions for public
folders, 701-702recurring appointments,
271-272Registry, 928-929reminders, 291-292shared calendars, 21-22tasks, 258To-Do Bar, 81week numbers in
Journal, 351
997wizards
viewsarrangements, 86-87Business Cards view, 84Business Contact Manager,
863-864Calendar view, keyboard
shortcuts, 947Card view, 82-84
customizing, 102keyboard shortcuts, 946
contactsAddress Card view, 230advanced view options,
231-234automatic formatting,
235-236Business Card view, 229By Category view, 231filtering, 234-235in-cell editing, 235
creatingfrom existing views,
105-106from scratch, 106
customizing, 87-89automatic formatting,
102-103automatically
resizing/orderingcolumns, 90-91
filtering items, 98-100formatting columns, 104grouping items,
94-96, 113manually resizing/
ordering columns, 89-90
selecting columns to display, 91-94
sorting items, 97-98Day view, keyboard
shortcuts, 947day/week/month view,
84-85defining available, 107deleting, 107fields, 81icon view, 84-85in Journal, 351
By Type view, 352-353customizing, 353-355selecting, 352
intelligent grouping, 87-88list of, 80-81print styles
card style, 112creating, 112-113day/week/month style,
110-111memo style, 110sharing, 114table style, 107-110
restoring, 104scope of, 106Table view, 81-82,
101-102, 948Tasks folder, 338-339
arrangements, 337Day/Week/Month view,
335-337Table view, 335Timeline view, 335-336
Timeline view, 82-83, 949usage example, 114-116
Virtual Private Network(VPN), 723-725
virus protection, 607-608viruses. See also security
I Love You virus, 608, 758Melissa virus, 608, 758
Visual Basic Editoropening, 796Outlook Object Model
Reference, 801Visual Basics for
Applications (VBA). SeeOutlook VBA
Visual InterDev, 169Voice Mail tab (Options
dialog box), 508voting buttons, 425, 644-649VPN (Virtual Private
Network), 723-725
WWatches window (VBA), 800web beacons, 444web bugs, 444
web functionality keyboardshortcuts, 941
web pagessaving calendar as, 290-291setting for public folders,
700-701webcasts, defined, 923websites
entering for contacts, 186-187
for Outlook information, 924
week numbers, viewing inJournal, 351
weekly print style, 110weekly recurrence pattern
(appointments), 269weeks, viewing multiple in
Date Navigator, 282Windows, keyboard
shortcuts, 945windows
multiple windows, 30, 36opening folders in, 53
Windows Live, mapping contacts, 222-223
Windows Registry. SeeRegistry
Windows RightsManagement Client software, installing, 611
Windows SharePointServices
alerts, configuring, 672-673shared meeting workspaces,
sharing, 316-319Windows Vista, backing up
Registry, 932Windows XP, backing up
Registry, 930-931Winter style (Outlook
Today), 166wizards
Account Settings Wizard, 628
Exchange Server Settingswizard, 633
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998 wizards
Mail Merge, 218-219Office Customation Wizard,
908-911Word
printing custom forms, 821-824
Ribbon, 118work environment
information, entering forcontacts, 191
work weekconfiguring, 486in calendar, changing, 278
Work Week view, 282working hours in calendar,
changing, 278workspaces, meeting
workspaces, 316-319wrappers, script, 783WunderBar. See
Navigation Pane
X–ZXPrint add-in, 821
yearly recurrence pattern(appointments), 270