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Incoming WorkIncoming Workand theand the

Work for Others Work for Others ProgramProgram

SAIC-Frederick, Inc.SAIC-Frederick, Inc.at at

NCI-Frederick, Frederick, NCI-Frederick, Frederick, MarylandMaryland

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““Work For Others”Work For Others”Presentation TopicsPresentation Topics

New Work: 3 SourcesNew Work: 3 Sources1.1. OTSOTS2.2. Economy ActEconomy Act3.3. Work For OthersWork For Others

WFO CriteriaWFO Criteria WFO & Intellectual Property WFO & Intellectual Property WFO Work Flow Diagram & ProcessWFO Work Flow Diagram & Process WFO Process Roles & Responsibilities WFO Process Roles & Responsibilities WFO Oversight Committee Function & WFO Oversight Committee Function &

MembershipMembership

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Sources of New Work -> SAIC-FSources of New Work -> SAIC-F

11OTS Contract OTS Contract NO1-CO-12400 NO1-CO-12400

22Economy ActEconomy Act

(EA)(EA)

33Work For OthersWork For Others

(WFO)(WFO)

NCINCINICHDNICHD NCI GranteesNCI Grantees

USAMRIIDUSAMRIID UniversitiesUniversities

NIAIDNIAID USDAUSDA Pharmaceutical Pharmaceutical CompaniesCompanies

(FIRST) (LAST)

11OTS Contract OTS Contract NO1-CO-12400 NO1-CO-12400

22Economy ActEconomy Act

(EA)(EA)

33Work For OthersWork For Others

(WFO)(WFO)

NCINCINICHDNICHD NCI GranteesNCI Grantees

USAMRIIDUSAMRIID UniversitiesUniversities

NIAIDNIAID USDAUSDA Pharmaceutical Pharmaceutical CompaniesCompanies

(FIRST) (LAST)

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Primary SourcePrimary SourceOperations & Technical Support Operations & Technical Support

ContractContract11

OTS Contract OTS Contract NO1-CO-12400 NO1-CO-12400

22Economy ActEconomy Act

(EA)(EA)

33Work For OthersWork For Others

(WFO)(WFO)

NCINCINICHDNICHD NCI GranteesNCI Grantees

USAMRIIDUSAMRIID UniversitiesUniversities

NIAIDNIAID USDAUSDA Pharmaceutical Pharmaceutical CompaniesCompanies

AuthorizationAuthorization: : Contract NO1-CO-Contract NO1-CO-

1240012400AccessAccess: :

Existing customer-base Existing customer-base Core Service Accession Core Service Accession System System (CSAS)(CSAS)

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Second SourceSecond SourceInstitutes & AgenciesInstitutes & Agencies

11OTS Contract OTS Contract NO1-CO-12400 NO1-CO-12400

22Economy ActEconomy Act

(EA)(EA)

33Work For OthersWork For Others

(WFO)(WFO)

NCINCINICHDNICHD NCI GranteesNCI Grantees

USAMRIIDUSAMRIID UniversitiesUniversities

NIAIDNIAID USDAUSDA Pharmaceutical Pharmaceutical CompaniesCompanies

AuthorizationAuthorization: : 31 U.S.C. 153531 U.S.C. 1535

AccessAccess: : Yellow Task System; Yellow Task System;

Core Service Accession Core Service Accession System (CSAS)System (CSAS)

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Third SourceThird SourceNon-Non-FederalFederal Government Entities Government Entities

11OTS Contract OTS Contract NO1-CO-12400 NO1-CO-12400

22Economy ActEconomy Act

(EA)(EA)

33Work For OthersWork For Others

(WFO)(WFO)

NCINCINICHDNICHD NCI GranteesNCI Grantees

USAMRIIDUSAMRIID UniversitiesUniversities

NIAIDNIAID USDAUSDA Pharmaceutical Pharmaceutical CompaniesCompanies

AuthorizationAuthorization: : FAR 35.017-3 “Using an FAR 35.017-3 “Using an

FFRDC”FFRDC”AccessAccess: :

CSAC URL (under construction) CSAC URL (under construction) phonephoneemailemail

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When can we do WFO When can we do WFO (Third (Third Source)Source)??

To cost recover To cost recover When there is excess capacity When there is excess capacity (NCI remains our first (NCI remains our first

priority)priority)

Other Conditions That Apply…Other Conditions That Apply… We perform a We perform a serviceservice (not collaboration, research, (not collaboration, research,

development, or demonstration)development, or demonstration) We are not a subcontract We are not a subcontract (other federal agency flow-(other federal agency flow-

down contract provisions will not apply)down contract provisions will not apply) Charges are Fixed Price, Fixed Unit Price, Charges are Fixed Price, Fixed Unit Price,

or Labor Hoursor Labor Hours Requestor is billed monthly Requestor is billed monthly (>$25K adv. pmt. (>$25K adv. pmt.

threshold)threshold)

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WFO Intellectual PropertyWFO Intellectual Property

IP will be governed by the IP provisions of IP will be governed by the IP provisions of

the the SAIC-F OTS Prime ContractSAIC-F OTS Prime Contract

Confidentiality/non-disclosure agreements Confidentiality/non-disclosure agreements applyapply

Employee invention reports follow Employee invention reports follow established proceduresestablished procedures

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WFO Roles & WFO Roles & ResponsibilitiesResponsibilities

Program Director Program Director Mission and scope of the OTS Mission and scope of the OTS UniqueUnique resources resources

  WFO Point of Contact (POC)WFO Point of Contact (POC) Interface, shepherds, mentors Interface, shepherds, mentors

WFO requests WFO requests Monitors, tracks, and reports Monitors, tracks, and reports

  Support Service Head Support Service Head Unique service Unique service Define WFO work Define WFO work

scopes/cost/durationscopes/cost/duration Environmental Health and Environmental Health and

SafetySafety All compliance and safety issuesAll compliance and safety issues

Acquisition and Acquisition and Logistical Services Logistical Services WFO contractual WFO contractual

agreement agreement    Intellectual Property Intellectual Property

Intellectual Property issuesIntellectual Property issues   FinanceFinance

Cost estimatesCost estimates Monitors and reports on Monitors and reports on

budgets and excess budgets and excess capacity; cost recoverycapacity; cost recovery

   Contract Management Contract Management

Office Office OTS contract liaisonOTS contract liaison WFO Export Control issuesWFO Export Control issues

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WFO Oversight Committee WFO Oversight Committee FunctionFunction

To evaluate the request for:To evaluate the request for: Feasibility of the SOW per FARFeasibility of the SOW per FAR Ranking in scientific importanceRanking in scientific importance Financial necessity Financial necessity Prioritizing against the Support Service’s existing Prioritizing against the Support Service’s existing

commitmentscommitments

To forward the request for NCI-F To forward the request for NCI-F Contracting Officer & NCI-F Project Contracting Officer & NCI-F Project Officer approvalOfficer approval

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1.1. Request received by CSAS, Request received by CSAS, Email, or telephoneEmail, or telephone

2.2. POC notifiedPOC notified3.3. Requestor Information Requestor Information

Package sent to requestor Package sent to requestor (or website)(or website)

Requestor completes SOW Requestor completes SOW and returns w/in 7 daysand returns w/in 7 days

4.4. Lab sends requestor cost Lab sends requestor cost estimateestimate

Requestor accepts w/in 30 Requestor accepts w/in 30 daysdays

5.5. POC initiates WFO POC initiates WFO Oversight Committee Oversight Committee Meeting to review requestMeeting to review request

6.6. WFO Committee submits WFO Committee submits request for COArequest for COA

POC notifies requestor of COA POC notifies requestor of COA w/in 14 days from w/in 14 days from acknowledgementacknowledgement

WFO Process

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Research Contracts Research Contracts prepares and sends prepares and sends WFO Agreement to WFO Agreement to requestorrequestor

Requestor signs and Requestor signs and returns w/in 14 daysreturns w/in 14 days

7.7. Work commences and Work commences and completescompletes

8.8. Lab submits billing Lab submits billing template to General template to General Accounting (GA)Accounting (GA)

• GA invoices requestor GA invoices requestor and includes QA and includes QA Customer Satisfaction Customer Satisfaction Survey to return with Survey to return with paymentpayment

9.9. Quarterly WFO Status Quarterly WFO Status Reports submitted to NCI Reports submitted to NCI w/QA metricsw/QA metrics

WFO Process

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WFO…WFO…

Questions?Questions?Issues?Issues?