Incident Report

Incident Reporting and Investigation Procedure1. INTRODUCTIONThe failure of people, equipment, supplies or surrounding to behave or react as expected causes most incidents, incident investigation determines how and why these failures occur. Investigation activities are directed towards defining the facts and circumstances relating to the event, determining the causes and developing remedial action to control the risks. Investigations are not to place blame.

2. OBJECTIVE

Incidents can yield positive results if we learn from what went wrong and prevent a reoccurrence. To achieve this we need to investigate the circumstances that led to the incident and report, record, analyse and determine effective remedial solutions. An effective incident reporting and investigation system will:

reveal the immediate and underlying causes of incidents

provide an accessible database to prevent recurrences of similar incidents

develop remedial actions that address causes to prevent recurrence

provide information in case of litigation and information on the costs of accidents

reduction of operating costs and improve productivity by control of accidental losses

follow-up to ensure that actions taken are successfully implemented and relevant risk assessments updated

express the concern of management provide feedback to relevant parties to share immediate learning meet statutory requirements3. SCOPE

All Employees Incidents include fatalities, all personal injuries, occupational disease, property damage, environmental loss, production loss and near misses.Under this policy incidents are classified as follows:

1. Near Miss Incident: in a near miss incident there is no loss be it injury or property damage however it could have resulted in personal harm/damage under slightly different circumstances.2. Level 1 - Minor Incident: a level one incident can typically be dealt with by the person identifying the problem. The supervisor should be informed and the incident formally logged on an Incident Report. Examples:minor localised fire, minor injury(less than one day off work)

3. Level 2 - Serious Incident: immediate action should be taken where possible by the person identifying the incident. The supervisor should be immediately informed and should assess the situation. Thereafter, the supervisor will contact the necessary emergency services and officials as per the emergency plan. Examples: serious injury (person is likely to be out of work for more than one day but less than three days), containable fire, containable environmental damage,.

4. Level 3 - Severe Incident: immediate action should be taken where possible by the person identifying the incident. The supervisor should be immediately informed and should assess the situation. The supervisor will contact the necessary emergency services and necessary officials as per the site emergency plan. Examples: serious injury(work days lost >3), fatality, persons trapped, serious fire, threat to the safety of personnel, serious environmental damage.

The incident investigation involvement levels are summarised in Table 1:

RISKLEVEL 3LEVEL 2LEVEL 1

HIGHMODERATELOW

Actual or Potential SeverityInjury Fatality

LTA(>3 days)

Serious Incident Reportable to HSA

Disabling injury

Medical Aid(1