in-house listing training_wed181115

PREPARATORY PHASE

Presenter:Rennie [email protected]

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In-house Listing Training2016 Demographic & Health Survey

mailto:[email protected]

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Introduction

The quality of listings during the preparatory phase will form the basis of a very good coverage during the main enumeration.

The Household Listing Form will be the main form used during the listing exercise to capture basic information about a Census Unit (CU). Other accompanying forms include the Non Private Dwelling Information Form, and Census Unit Sketch Form

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Census unit listing in any household survey or censuses is a requirement that has to be done earlier, prior to the enumeration exercise.

It is a systematic or methodical way of compiling a comprehensive listing of all dwelling households, and other structures and main features within a CU including shops, workshops, offices, service stations, church buildings, health centres, vacant allotments, recreation areas, etc.

Census Unit Listing

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Sketch mapping is also another requirement that has to be done simultaneously with the listings, but not necessarily for ordinary or easily accessible CUs with properly planned sections and allotments.

The two important things to consider when conducting CU listings:

Each DWELLING in a CU must be LOCATED and listed,

Each HOUSEHOLD in a dwelling must be UNIQUELY IDENTIFIED

Sketch Mapping

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The basic idea or purpose of listings is to give a picture of that particular area. The four main reasons are:

To formulate workloads for enumerators

To assist enumerators to correctly locate households for enumeration

To assist census/survey planners with the formulation of cost estimates for logistics

To serve as a checklist for completeness and coverage

Purpose of Listing

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It is usually difficult to locate dwellings in a CU particularly in unplanned settlements and commercial/industrial areas.

For settlements/villages always consult a settlement/community leader or local guide, whereas for commercial/industrial areas enquire with the management of such establishments to physically check and list the dwellings.

It is also helpful to include sketch maps showing the dwellings.

Purpose of Listing (cont.)

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Some common terms used for statistical purposes in order for listers to know and fully understand:

Census Unit A Census Unit (CU) is a statistical unit or area with its own statistical boundaries.

Census Unit TypesBrief description of the Census Unit Types with respective CU Type Codes.

(Refer to handout – CU Types: Page 1)

Common Terms

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1. Dwellings2. Private Dwelling3. Non-Private Dwelling4. Examples of NPDs5. Household

(Refer to handout – Definitions: Page 4-5)

Definitions

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Before you go out in the field to do your CU listings, certain preparatory work must be done. The CU folders, field equipment and stationery must be prepared.

An Urban CU Map for Urban CUs and a Statistical Area Map (SAM) for Rural CUs should be stapled to the inside cover of the respective CU folders.

Household Listing Forms, Non-Private Dwelling Information Forms, and Census Unit Sketch Forms should be inserted in the CU folders with extra copies, and also a copy of previous CU Listings.

PREPARATION OF FIELD WORK

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The appropriate name and code numbers for Province, District, LLG, Ward/Urban Area, Census Unit and the Census Unit Type must be labelled on the front cover of the CU folder.

One Master Folder containing lists of all CUs must be made for the supervisors.

(Refer to handout - type of maps: Page 6-7)

PREPARATION OF FIELD WORK (Cont.)

SUPERVISORS FOLDER

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It is essential that enough stationeries and equipment to do the required work in the field.

You need the following;Two copies of Provincial, Statistical Area Map (SAMs) and Urban Area (Town) Maps

Sufficient Household Listing, NPD and CU Field Sketch Forms

Staplers, clipboards, plastic bags, paper clips, paper fasteners, biros, pencils and erasers.

Equipment & Stationeries

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Listing in some areas in both urban and rural can be difficult considering the time and other major factors. In many coastal areas, houses may be clustered and lineal which makes the listers job easy.

However in some places, particularly in the Highlands region, listers will be required to walk many hours through rugged terrain, crossing rivers, climbing mountains or going through swamps to reach remote villages, where as for urban, the difficult areas to list are mainly unplanned settlements and commercial/industrial areas.

Listing Operation

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Identification cards or letters of identification should be in your possession at all times during the fieldwork.

PUBLICITY

BASIC STEPS IN LISTING OPERATION

Contact should be made with the councillor or other respective community leaders informing them of the purpose of your visit.

NATIONAL STATISTICAL OFFICE

Familiarise yourself with the area before starting your census unit listings to enabling establishment of listing route.

Contact

Identification

Publicity

Familiarization

CENSUS UNIT LISTING TRAINING GUIDE – PREP PHASE

NATIONAL STATISTICAL OFFICE POPULATION & SOCIAL STATISTICS DIVISION

WAIGANI, PORT MORESBY

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The listing route is the direction the lister follows listing all the dwellings and other structures within the CU. This route is indicated with arrows.

It is often difficult to establish proper listing routes in large overgrown settlements, however planning a listing route especially in a planned area with proper section and allotments should not be a problem.

A CROSSED CIRCLE marks the starting point of the listing route on the CU map with the word “START” followed with an ARROW POINTING away from it. There are more arrows indicating the path or direction of the listing until the “END” of the CU.

An ARROW POINTING to a CROSSED CIRCLE with the word “END” indicates the end of listing as illustrated below.

Listing Route

START END

*Note: - The listing route normally starts from left to right, and will be used as a guide to direct interviewers to move from house to house during the main enumeration period.

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Systematic Order of Listing

▪ Description of structures and other main features, names of HH heads and the number of usual residents living in a household using the time frame (past six (6) months) is recorded in systematic order using the listing route.

▪ Numbers shown on the sketch maps are record numbers of all structures/features listed on the Household Listing Form.

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Some Points to Consider when doing Listings

▪ Recording Names

When names are been recorded, ensure that full or complete names are written. If a person gives three names for example; a Christian name as Peter, village or middle name Maima and Kaimo as surname, then all three names should be recorded as given; Peter Maima Kaimo. To prevent confusion, each name should be unique so that a Head of Household can be uniquely identified and distinguished from the others.

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▪ Contact Problems

It is most likely that during the listings you may not be able to make contact with all the households in the first instance. An “entire household may be out” or “no competent member available” or there is a “domestic problem”.

In such cases you should allocate a household number and skip those particular households for call-backs at a later time. If the call-backs are unsuccessful, then either consult their next-door neighbours, or obtain information using your local guides.

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▪ Accuracy of Sketch MapsA sketch maps does not have to look like an artist’s impression of an area, however you should try to be as accurate as much as possible, because other people will need to be able to read and understand both the sketch maps and listings.▪ Local Knowledge

You must try to use local knowledge as much as possible.

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▪ Listing of Non-Private Dwellings (NPDs)

While conducting listings you may come across special cases like boarding schools, hospitals, guesthouses or even hotels, etc.

These types of dwelling should also be listed on the Household Listing Form with other details on the NPD Information Form. Should there be more than one NPD within a CU, the first NPD listed in systematic order should be allocated Household Number 901, the second 902, and so on.

*Note: Numbering of NPDs should restart when listing another CU. The record number is not the same as household number.

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CENSUS UNIT: _____________________________________________________

CENSUS UNIT TYPE: ________________________________________________

Form _____ of _____HOUSEHOLD LISTING FORM

PROVINCE: ____________________________________________

DISTRICT: ______________________________________________

DWELLING

LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________

WARD/URBAN AREA: __________________________________ Name of Councillor: _______________________________________________________

Name of Lister(s):______________________________________________________Date Started: ______/______/______ Date Completed:______/______/______

NUMBER Description of Feature

LOCALITY PORTION FURTHER IDENTIFICATION USUAL RESIDENTSStreet/Area or RECORD HOUSE

Hamlet SECTION LOT NUMBER FEATURE TYPE P M F

Total Persons for this Form

Name of Head of the Household (Past 6 Months)

Sample of a Household Listing Form.

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Sample of a Non-Private Dwelling Form.

NAME OF NPD: ________________________________________________________________

(e) Approximate number of total persons: ……………

Name of Lister(s): ____________________________________ Date of Listing: ____/____/____

TELEPHONE: _______________ FACSIMILE: _______________ E.MAIL: _______________

(b) Total number of rooms / cubicles: …………………

(c) Average number of persons per room / cubicle: ..

(d) Total number of beds: ………………………………..

_______________________________________________________________________________SLEEPING ARRANGEMENTS:

(a) Total number of blocks: ………………………………

COOKING ARRANGEMENTS FOR MEALS (Describe):

TITLE: ________________________________________________________________________

PORTION or SECTION: _____________________________________ LOT: _____________

ADDRESS: ____________________________________________________________________

LOCATION: __________________________________________________________________

NAME OF OWNER(S): _________________________________________________________

PERSON(S) TO CONTACT: ____________________________________________________

NPD NUMBER:

NON-PRIVATE DWELLING INFORMATION FORM

PROVINCE: ________________________________________________________________

DISTRICT: _________________________________________________________________

LLG: _______________________________________________________________________

WARD/URBAN AREA: ______________________________________________________

CENSUS UNIT: _________________________________________________________

CENSUS UNIT TYPE: _______________________________________________________

VILLAGE NAME: ______________________________________________________________

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Sample of a CU Sketch Form.

CENSUS UNIT TYPE: _______________________

VILLAGE NAME: ________________________________

Name of Councillor: _______________________________

Name of Lister(s): ________________________________________Date Started: ___/___/___ Date Completed: ___/___/___

Draw sketch map of the Census Unit (CU) using this CU Sketch Form. *Note down any problems you experienced: - for

LLG: __________________________________________

WARD/URBAN AREA: _________________________

example; Identification of CU boundaries, accessibility or any other general comments in relation to the CU.

Sketch Map___ of ___

PROVINCE: ___________________________________

CENSUS UNIT SKETCH FORM

DISTRICT: ____________________________________

CENSUS UNIT: _________________________

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Sample of a CU Summary Form.

Total Forms Used for CU Household Listing Forms CU Sketch Forms NPD Forms

Total Persons for PD's Males Females Npd's

HOUSE TYPES HOUSE TYPES & CODES IN PICTORIAL FORMAT

NPD TYPES1

2

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Barracks, Workers Quarters & Hostels

Boarding High Schools

Prisons including Cells for inmates, Hospitals,

Makeshift - M/S

Self Help High Cost - S/Help HC

Institutions, Working Type, eg; Universities,

Mental & Other Disability Care Centres

CENSUS UNIT SUMMARY

VILLAGE NAME: _____________________________________________________________________

Name of Councillor: ____________________________________________________________________

PROVINCE: __________________________________________________________________________

CENSUS UNIT TYPE: _________________________________________________________________

030201 High Cost - HC

Low Cost - LCFlat

04 Duplex

06 Non Private Dwelling - NPD05 Domestic/Workers Quarters - DQ/WQ

Mobile Persons with no fixed addresses

0708 Traditional - TRAD

10 Self Help Low Cost - S/Help LC09

wharves & also those at airport terminals

Total Dwellings of All House Types

Hotels, Motels, Guest Houses, Shipping inthe harbour including Yacht Club

sleeping in the streets, at the markets, including Guardians at hospitals, people

Name of Lister: _________________________________ Signature: ____________________ Date:_____/_____/_____

Name of Supervisor: _____________________________ Signature: ____________________ Date:_____/_____/_____

DISTRICT: ___________________________________________________________________________

LLG: ________________________________________________________________________________

WARD / URBAN AREA: _______________________________________________________________

CENSUS UNIT: ____________________________________________________________________

Total NPDs

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TYPES OF FORMS

Refer to handout- “Types of Forms”: Pages 8-11




NPD TYPES1

2

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Makeshift - M/S




CENSUS UNIT SUMMARY

VILLAGE NAME: _____________________________________________________________________


PROVINCE: __________________________________________________________________________

CENSUS UNIT TYPE: _________________________________________________________________


Low Cost - LCFlat

04 Duplex











DISTRICT: ___________________________________________________________________________

LLG: ________________________________________________________________________________

WARD / URBAN AREA: _______________________________________________________________

CENSUS UNIT: ____________________________________________________________________

Total NPDs

CENSUS UNIT: _____________________________________________________

CENSUS UNIT TYPE: ________________________________________________


PROVINCE: ____________________________________________

DISTRICT: ______________________________________________

DWELLING

LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________








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EXPLANATORY NOTES ON HOW TO COMPLETE THE FORMS

Refer to handout- “Instructions on how to Complete the Forms”: Pages 12-35




NPD TYPES1

2

34

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Makeshift - M/S




CENSUS UNIT SUMMARY

VILLAGE NAME: _____________________________________________________________________


PROVINCE: __________________________________________________________________________

CENSUS UNIT TYPE: _________________________________________________________________


Low Cost - LCFlat

04 Duplex











DISTRICT: ___________________________________________________________________________

LLG: ________________________________________________________________________________

WARD / URBAN AREA: _______________________________________________________________

CENSUS UNIT: ____________________________________________________________________

Total NPDs

CENSUS UNIT: _____________________________________________________

CENSUS UNIT TYPE: ________________________________________________


PROVINCE: ____________________________________________

DISTRICT: ______________________________________________

DWELLING

LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________








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HOUSEHOLD TYPES AND CODES

Refer to handout: Pages 36

Types of houses are illustrated in pictorial format to assist Listers by correctly recording descriptions of houses, and allocating correct house type codes for the various types of dwelling houses listed.

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If otherwise,….

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ITALAU LISTING

in-house listing training_wed181115

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