In Business Series © Prentice Hall 2007 1

Microsoft Office Word 2007 In Business

Core Chapter 4

Word Sharing Objects and Adding References

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Chapter Introduction

Quick References Video Workshops Why Do I Need This What’s Wrong with

This Document Review and Challenge

Questions Skills Exam

Word Skill Sets Pictures and Graphics Inserting Slides,

Spreadsheets, Charts, and Query Results

Footnotes and Endnotes

Common Mistakes

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Pictures and GraphicsSkill Sets

About Graphics Inserting a Photo Inserting a Caption About Picture Size

and Placement Resizing a Graphic Cropping a Graphic

Compressing Pictures When Saving

Moving a Graphic and Text Wrapping Choices

Moving a Graphic with Cut and Paste

Moving a Graphic with Drag and Drop

Using a Text Box

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About Graphics

Terminology Graphic Compression Formats

GIF BMP JPEG PNG TIFF

Lossy; Lossless Resolution Pixels per inch Pixelate

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Inserting a Photo

Emotional impact Storage location location View options

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Inserting a Caption

Definition Purpose Cross reference

Caption text is typed here

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About Picture Size and Placement

Size Relates to the importance to the document’s

main topic

White space Helps relate the graphic to the topic

Parenthetical graphics Should be smaller with less white space

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Resizing a Graphic

Size attributes Placement Size Importance

Constraint key Proportional resizing

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Cropping a Graphic

Relevant details help to convey message

Crop “chop off” part of

graphic

Procedure Select graphic Picture tools icon, Crop

button in Size group Lines will appear Grab and drag short

thick line

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Compressing Pictures When Saving

Built-in tool (Figure 4.12)

Compress Pictures (Figure 4.13)

Compression Settings (Figure 4.14)

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Compressing Pictures When Saving (cont.)

You must change your view to Details to see the Size column.

You may also need to adjust the column widths to see the whole filename and date of the file. Adjust the width by clicking and dragging the line between the columns.

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Moving a Graphic and Text Wrapping Choices

Drag and drop Use to move graphic to

a close by location (i.e., visible on same screen)

Cut and paste Use to move graphic to

a far away location (i.e., not visible on the same screen)

Text wrapping

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Moving a Graphic and Text Wrapping Choices (cont.)

Text wrapping (cont.) Arrangement of text

surrounding the graphic

Jumping graphic Movement due to space

constraints (relative to the anchor)

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Moving a Graphic with Cut and Paste

Location helps determine importance

Procedure Choose In Line With Text Select picture and marker Home Ribbon, Cut icon

from Clipboard group Find new location Position cursor Home Ribbon, Paste icon

from Clipboard group

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Moving a Graphic with Drag and Drop

Close location Procedure

Choose In Line With Text

Select picture, caption, and markers

Drag caption to new location

Position cursor Release cursor

You can now drag the picture wherever you want in the document. Watch for this icon to see to which paragraph the pictures are moving. The mouse icon pointing to the upper left with the dotted box underneath indicates that you are moving the selection. To copy the selection instead, hold down the Ctrl key while dragging, and a + will appear in the box.

You must select both the picture and the caption text, and then grab the caption text (not the picture) in order to drag both.

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Using a Text Box

Uses Pullout phrase Parenthetical

information Wrap text around

graphic and caption

Various options

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Pictures and Graphics Summary

Video Workshops Inserting Pictures Enhancing Picture

Placement Wrapping Text and

Cropping Compressing Pictures

Consultants Workshop Press Release

Disaster Recovery Plan

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Inserting Slides, Spreadsheets, Charts, and Query Results Skill Sets

Inserting a PowerPoint Slide Inserting an Excel Chart Inserting an Excel Spreadsheet

Spreadsheet Inserting the Results of an Access Query

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Inserting a PowerPoint Slide

Copy and Paste procedure Open PowerPoint Select object Copy icon, Home tab Open Word Position cursor Paste icon, Home tab

Paste Special and options

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Inserting a PowerPoint Slide (cont.)

Picture Enhanced Metafile Exporting a slide Procedure

Open PowerPoint, select slide

File Menu, Save As Select new File name Choose JPEG format Save; Export current slide Open Word, position

cursor Insert tab, click Picture

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Inserting an Excel Chart

Similar to copying and pasting from PowerPoint

Paste Special options

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Inserting an Excel Spreadsheet Section

Procedure Open Excel file and

select cells Copy on Home tab Open Word file and

position insertion point Home tab, Paste icon,

Paste Special, Picture (Enhanced Metafile), OK

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Inserting the Results of an Access Query

Use of Queries Copy results

Picture (Enhanced Metafile) option not available Query results are text,

not graphics Options

Use of PrintScreen Procedure

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Inserting Slides, Spreadsheets, Charts, and Query Results Summary

Video Workshops Copying from

PowerPoint Copying from Excel Copying from Access

Integrating Information from a Variety of Sources to Persuade

Process Improvement Proposal

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Footnotes and Endnotes Skill Sets

Adding an Endnote Adding a Footnote Converting Endnotes to Footnotes and

Vice Versa

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Adding an Endnote

Criteria for use Location Procedure

Position cursor for endnote number

References tab, Insert Endnote

Superscript number will appear

Key text

Editing/deletion of endnotes

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Adding a Footnote

Documenting sources Adds credibility Enhances

communication

Procedure Place insertion point References tab,

Footnotes group, Insert Footnote

Separator line will appear on respective page; key text.

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Converting Endnotes to Footnotes and Vice Versa

Choice of format Procedure

Reference box launcher, Footnotes group on Reference tab

Convert icon Convert all endnotes to

footnotes (or appropriate choice)

OK

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Footnotes and Endnotes Summary

Video Workshop Footnoting Switching Between

Footnotes and Endnotes

Making a Case for a Recommendation

Using Technology Projects

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Chapter Summary

Word in Practice Anecdote Review Questions Skills Exam Challenge Questions