improving your communication effectiveness for new(er
TRANSCRIPT
Presenter: Andrew Sanderbeck
Improving Your Communication Effectiveness for New(er) Managers and Supervisors
Upward, Downward and Lateral
Verbal Communication
Clear communication is vital if you
are to be an effective supervisor
Verbal Communication
Message
Sender Receiver> Channel of Communication <
Communication Cycle
• Intention of the message
• Translation of the message
• Receiving the message
• Feedback
• Listen not just to the words
The only way we know if our message has been received properly is by the feedback we get.
Intent Translate
ReceiveFeedback
Emphasis on Words
• I did not say she stole the money
• I did not say she stole the money
• I did not say she stole the money
• I did not say she stole the money
• I did not say she stole the money
Communication is More Than Just Words
Body Language is the most effective!
Non-Verbal Communication
Body Language
Minimizing Threatening Behaviors
•Don’t invade personal space•Avoid pointing•Maintain confident body stances (shoulders back and standing up straight
Emotional Bank Account
Please Share in the Discussion Area
• The best compliment you ever received
• The worst compliment you ever received
Objectivity vs. Subjectivity
Fluff and Double Fluff
What, What Why
When Discussing Performance, try this!
What I have observed from you is….
What I need from you is….
Let me explain why…
Giving Directions that Employees Will Understand
1. Clearly Define Project or Task
2. State the Deadlines, Standards and Format
3. Give Time Frame
4. Check Progress Periodically
5. Give Feedback
The One Question to Absolutely NOT Ask Employees…Again
Writing Effective Emails
Keep the Message Focused and Readable
• Use standard capitalization and spelling
• Skip lines between paragraphs
• Avoid fancy typefaces
• Use standard capitalization
The Importance of the Subject Line of Your Email
Use ‘Keywords’ - All email messages fall into one or more of 4 possible categories:
– Questions (or messages that elicit a response from the reader)
– Responses (messages that are in response to questions or other inquiring messages)
The Importance of the Subject Line of Your Email
Use ‘Keywords’ - All email messages fall into one or more of 4 possible categories:
– Informational (or FYI - messages that are meant to inform but don’t require a response)
– Spam (jokes, pictures of your nephew’s baseball game, etc. - as well as actual spam)
The Importance of the Subject Line of Your Email
Briefly describe the subject - This is best done before you start writing your message.
Never leave the subject blank
Polling Question
I know what “EOM” means and use it in my emails.
Agree
Disagree
EOM = End of Message
A Different Approach and Way of Thinking
EOM can mean much more than End of Message. It means "good use of time." It
means "concise." It means "clarity.
Polling Question
I have a method for proof-reading my emails before I hit the send button!
Agree
Disagree
One thing to do to guarantee that you’ll never send an email without
proofreading it first
Read Your Document Aloud!!
One Thing!!!
Thank You For Attending