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EXTENDED & LONG TERM STAY

Guidelines for resident students in Upper Rez (Gardner, Molson, McConnell and Douglas Hall), Royal Victoria College, Carrefour Sherbrooke, New Residence Hall, La Citadelle and Solin Hall. As you prepare for your move out, please take the time to READ this guide which outlines the entire process. Remember: your lease expires on April 30th, 2015 and all rooms must be vacated on this date at noon.

Students wishing to extend their stay for a few nights, weeks, or into the summer months, must complete the RESERVATION REQUEST FORM. The form must be completed and returned no later than Thursday, April 17, 2015 along with

your payment for the extended stay. The form is available at the front desk and downloadable here: http://www.mcgill.ca/students/housing/residents/moving-out.

*Rates for extended stays are per person, do not include the meal plan or housekeeping. If you do not make your reservation by the deadline, we will be charging $25 in addition to the extended stay rate.

If you cancel, a fee equivalent to the first night will be applied.

NOTEExtended stay requests are subject to approval from your Residence Life Manager. Please remember to reserve for any stay beyond the lease end date of April 30th, noon.

MOVE OUT CHECKLISTChange mailing address with: banks, credit cards, subscriptions, etc.Remove all graffiti, tape, fun tac and hooks from walls and décor.Empty and clean all drawers, cupboards, shelves and closets. Pick up and dispose of all litter and ensure flooring is clean. Do not push debris into the hallway. (You may ask the front desk for extra garbage bags.)

Defrost, clean and re-plug fridge.

Close all windows and draw your curtains.

Make sure to leave your room the way you found it on move-in; this will eliminate the chances of being charged for extra cleaning fees and/or damages.Empty mailboxes and check for mail with your porter or front desk.Leave your empty, cleaned, recycling and garbage can inside your room, you will be charged if these items are missing.

IMPORTANT DATESApril 16,

2015Deadline to request to be present during room inspection.

April 17, 2015

• Extended & long term stay reservation deadline.

• Deadline to reserve storage space.

April 30, 2015

• Your lease expires at NOON.• Hand in your room keys and

vacate residences.• Your meal plan expires.• Last day to settle your accounts

and collect deposit refunds.

August 15, 2015 Extended & long term stay ends.

*Rates for Room RentalLocation Daily Rate Monthly Rate Rooms available until

Upper Rez $35.00 $600.00 August 15, 2015

RVC $35.00 $700.00 August 15, 2015

CS $50.00 $1000.00 August 15, 2015

NRH $45.00 $1000.00 August 15, 2015

LC $55.00 $1000.00 August 15, 2015

Solin Hall $35.00 $600.00 August 15, 2015

A FEW LAST WORDS…On behalf of all the staff at Student Housing and Hospitality Services, thank you for choosing McGill Residences as your home away from home this past year. We hope that your eight months spent living in “rez” have helped you transition to university life and that you leave with a good foundation, amazing friends and many fond memories. While we’re sad to see you go, we know that you are well equipped to flourish both personally and academically in your future endeavors.Mathieu Laperle Senior Director of Student Housing and Hospitality Services

YOUR MOVING OUT OF REZ

GUIDE 2015

GOOD LUCK IN YOUR EXAMS AND HAVE A WONDERFUL SUMMER!

NOTEAs a reminder, Greenbriar Apartments are exclusively for Upper-Year Undergrads next year. If you are interested in living steps away from class for as low as $770/month, this could be an interesting option for you! For more information, call us at 514-398-6368 or to apply, visit www.mcgill.ca/students/housing/rez-options/greenbriar.

v2_MoveOutMemo.indd 1 26/03/2015 1:47:27 PM

VACATING YOUR ROOM

ROOM INSPECTIONS

BALANCES & DEPOSITS

CLOTHING & FOOD COLLECTION

RETURN KEYS & CARDS

• You are required to leave your room as you found it, clean and free of debris. Extra cleaning charges will apply to any room with garbage or items remaining in it. Please ensure that you:

1. Clean your bathroom (applicable to NRH, CS and LC only), including the bathtub, sink, counter, in and around your toilet, under the sink, the tile surrounding the bathtub, mirrors, walls, floor, etc.

2. Vacuum your carpet (applicable to NRH, CS and LC only).

3. Remove all masking tape, “fun tac”, hooks and scotch tape from walls, windows and doors, including any bottle caps stuck to the ceiling/walls.

4. Empty all drawers, cupboards, shelves, bedside tables, closets, armoires, etc.

5. Remove all litter and recycling items from your room and empty into the appropriate containers. Please see the front desk or porter for garbage bags.

6. Remove all graffiti, tape, whiteboards, pictures etc. from your walls and room door (inside and out).

7. Furniture layout: You must reposition your furniture to the way it was when you moved in.

8. Defrost Mini-Fridge (not applicable to Solin Hall): we recommend you start this process a few days before moving out as it can be a lengthy.

To defrost your mini-fridge:a. Unplug fridge - empty all contents.b. Empty water from drip tray to avoid spillage which will damage the flooring. DO NOT LEAVE FRIDGE IN THE BATHROOM OR IN THE HALLWAY AT ANY TIME.c. Clean and wipe down the defrosted fridge with a damp cloth.d. Re-plug the fridge.

9. Do not sweep your garbage into the hall corridor. Any hallway found to be littered with garbage, room objects, etc. will have extra cleaning charges applied to the whole wing/floor.

10. Any resident (or their belongings) found in the residence halls after having returned their keys, will be treated as a resident extending their stay and will be charged the nightly fee until they and their belongings have vacated. The corridors or other public areas of the residences may NOT be used for storing your belongings.

Room inspections will be done immediately after you move out. Please be advised that your student account will be charged for any extra work required to repair or replace broken furniture that was not previously recorded on your room inspection sheet. Charges will also apply for all additional

cleaning of walls, furniture and fridge as well as any damage to the room. Remember, the room and its furnishing are to be left in the same condition they were found.

Note for double rooms: You and your roommate will be equally responsible for damages and/or extra cleaning charges.

• Please ensure that your account has been paid in full with the front desk prior to move-out. Any accounts found to be outstanding will be transfered to

your student fee account.

• All deposit refunds for hockey room keys, bed boards, etc. must be claimed no later than April 30, 2015.

• Collection boxes will be in the lobbies of your respective rez.

• Once again we will be collecting non-perishable food items you may have for the Yellow Door’s “Food For Thought”

food bank program benefiting McGill students.

• This year SHHS is partnering with Renaissance, a non-profit

organization, to collect clothing and household accessories you no longer need.

• Cutlery, dishes and cups from the dining halls must be returned to them. Other personal tableware you wish to purge may be carefully packed and put in the Renaissance box.

• Please ensure your room door is LOCKED prior to vacating your room.

• All keys and/or keycards must be returned to your Front Desk.

• If keys are not returned by April 30th, 2015 noon, you will be charged a lock change fee.

• For Upper Rez, keys must be returned to the Front Desk

during posted move-out hours. For after-hours, slide them through the mail slot located on the main doors of BMH. The keys must be together and identified with your name, room number and building.

• Once the keys are returned, you are officially considered moved out.

NOTEIf you wish to be present during the inspection of your room, please contact the Front Desk by Thursday April 16, 2015:Upper REZ 514-398-6367 RVC In person CS 514-398-2299 [email protected] 514-398-3471 [email protected] 514- 398-8650 [email protected] Hall 514-398-5131

HERE IS AN EXAMPLE OF THE CHARGES THAT MAY BE APPLIEDExtra cleaning of room (billed per hour)

$40.00

Broken/missing bedframe /mattress/box spring

$100.00 - $600.00

Painting of wall/room/door Starting at $40.00 Removal of graffiti on door $25.00Broken and missing furniture per unit replacement price Carpet damage/replacement $2,000.00Fridge replacement $250.00Fridge cleaning/defrosting $40.00 - $120.00

(see proper cleaning procedure)

Desanitization due to smoking $250.00 (divided equally among roommates)

Window and screen damages $150.00 ++

MAIL•Unfortunately, Canada Post does not offer a mail-forwarding service for university residences. For this reason, we encourage you to change your address with

all those who may send you mail throughout the summer months i.e.: McGill, credit cards, magazine subscriptions, banks, cellular phone companies, etc.

MOVE OUT PROCESSFor those staying long-term and having to move residences, please remember that you are still responsible for the move-out process as described below.

NOTEDo not leave any items in the corridors or hallways. They may be mistaken for items to be thrown out. Residence management will not be responsible for items left outside of the room.

STORAGE• If you wish to use the hall storage facilities over the summer holidays, your belongings must be packed in boxes or trunks. No pieces of furniture will be accepted. Mark each item clearly with your name, student ID number, room number, and date. Space is limited; therefore storage is on a first come, first serve basis. Please contact your Porter at Upper Rez or the front desk at your respective rez during their work hours, prior to April 17, 2015, to arrange for storage.

• Boxes and packing tape are available for you to purchase as of April 13, 2015 at $1.00 each. Quantities are limited, don’t miss out!

• Please note that McGill University will not assume responsibility for items left

in storage. You may wish to purchase personal insurance for your goods if they are not already covered.

• Upon your return for the fall semester 2015, please remember to contact the Hall Porters or front desks to arrange for the retrieval of your belongings from storage. Note that staff members are not here on Fridays, Saturdays and Sundays during the summer months. All items in storage will have to be removed according to the schedule below. Any items left after this date will be removed and donated or discarded.

• Carrefour Sherbrooke and La Citadelle do not have any storage space. You may want to contact the companies listed below for other options.

NOTECarrefour Sherbrooke and La Citadelle do not have any storage space available. You can try to contact the companies below for space to store your belongings.

Depotiumdepotium.com514-700-7000

Storage-Martstoragemart.com1-866-410-6889255, Shannon st (south of Peel)

Store Your Dormstoreyourdorm.ca1-866-636-3676

(pick up service in April)

STORAGE SCHEDULE Location Reserve space by date Empty storage by dateUpper Rez Fri. April 17, 2015 Fri. August 28, 2015RVC Fri. April 17, 2015 Fri. September 4, 2015NRH Fri. April 17, 2015 Fri. September 4, 2015Solin Hall Fri. April 17, 2015 Fri. September 4, 2015

Please note that the hours of service for the dining halls and retail locations will be reduced mid-April. For up-to-date hours of service, please visit our website www.mcgill.ca/foodservices/hoursofservice.• Mandatory Meal Plan: Your Mandatory Meal Plan expires

on Thursday, April 30th. If you have leftover funds of $50 or more at that time, these will be automatically transfered into a Rollover Plan for you to use next academic year 2015-2016. For more information on the Rollover Plan, please go to www.mcgill.ca/foodservices/mealplans/residential.

Saver Meal Plan: The saver meal plan expires on April 30th, 2015.

• oneCard Dollars: Any funds leftover in this account remain active for you to use next academic year. Additional services will be added to the oneCard over the summer so look out for new information.

NOTEDo your part …. Be sustainable and environmentally - friendly. MAKE SURE you return any

dishes, cups or cutlery as well as your Eco clamshells that

you may have in your room to the dining hall.

FOOD SERVICES