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IMPORTANT CONTACTS

ORGANIZER MALAYSIAN DENTAL ASSOCIATION D-5-1, Pusat Komersial Parklane, Jalan SS7/26, Kelana Jaya, 47301 Petaling Jaya, Selangor, Malaysia. Tel : +603-7887 6760 / +603-7887 6762 Fax : +603-7887 6764 Email : [email protected]

Website : www.mda.org.my

OFFICIAL CONTRACTOR Displaymax (M) Sdn Bhd No 7, Jalan Rajawali 1A, Bandar Puchong Jaya, 47100 Puchong, Selangor. Tel : +603 - 8070 4433 Fax : +603 - 8070 4177 Attn : Kenneth Yap / Tiffany Chang Mobile : +6010 – 983 3028 / +6019 – 665 5744 Email : [email protected] / [email protected] Website : www.displaymax.com.my

OFFICIAL FREIGHT FORWARDER R.E. Rogers (Malaysia) Sdn. Bhd. 76, Shah Alam, Malaysia, 7, Jalan Juruaudit U1/37, Hicom-glenmarie Industrial Park, 40150 Shah Alam, Selangor Tel : +603-5510 8611 Fax : +603-5510 6296 Attn : Syed Amirul Hafidz E-Mail : [email protected] / [email protected] Website : www.rogers-asia.com

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mailto:[email protected]


GENERAL INFORMATION VENUE PUTRA WORLD TRADE CENTRE (PWTC) 41, Jalan Tun Ismail, Kuala Lumpur, 50480 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia. Tel : +60 3-2614 6999

EXHIBITION HALL OPERATION SCHEDULE Build Up / Move In

DESCRIPTION DATE / DAY TIME

Official Contractor Build Up 25 January 2018, Thursday 8.00am – 11.00pm

Non-Official Contractor Build Up 25 January 2018, Thursday 10.00am – 9.00pm

Official Freight Forwarder Move-In 25 January 2018, Thursday 12.00pm – 10.00pm

Exhibitor Move-In / Setup 25 January 2018, Thursday 4.00pm - 10.00pm

Exhibition Days


Delegate, Trade and Business Visitor 26 January 2018, Friday 27 January 2018, Saturday 28 January 2018, Sunday

8.00am - 5.30pm 8.00am - 5.30pm 8.00am - 5.00pm

Exhibitor 26 January 2018, Friday 27 January 2018, Saturday 28 January 2018, Sunday

7.45am – 6.00pm 7.45am – 6.00pm 7.45am - 5.00pm

Tear Down / Move Out


Official Contractor Tear Down 28 January 2018, Sunday 6.00pm – 11.00pm

Non-Official Contractor Tear Down 28 January 2018, Sunday 6.00pm - 11.00pm

Official Freight Forwarder Move-Out 28 January 2018, Sunday 6.00pm – 11.00pm

Exhibitor Move-Out 28 January 2018, Sunday 5.00pm - 7.00pm

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BARE SPACE CONSTRUCTION

DEADLINE : 29th December 2017 Please tick [ X ] as appropriate. [ ] We have already contracted for organizers' shell scheme booth. [ ] We will be building our own stand and enclose drawing, with dimensions,

illustrating the design of our stand. We understand that all electrical and piping installation must be carried out by the official contractors and as exhibitor and contractor, agree to abide by all the rules and regulations of the exhibition, particularly in respect of those stipulated in the term and regulation section of the exhibitor manual book.

The following company will be our contractor for stand building and/or other display work. Name of Company : Person In Charge : Address : Telephone : Fax : E mail : Note: 1. Non official contractor will be required to pay RM20.00 per square meter for

administration fee. 2. The Organiser reserves the right to stop any Exhibitor and/or their contractor from

working within the exhibition hall before their stand design drawings are approved. 3. All construction above 2.4m for height must be submitted to official contractor for

approval. No Exhibitors may place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond their contracted boundary.

4. All payments are to be in favor of Displaymax (M) Sdn Bhd.

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EXHIBITOR BADGES If you have yet to register as exhibitor, please go to our website for registration and you will be getting the name tag for the 3 days exhibition.

1. Please go to the following link: https://www.mda.org.my/memberloginsystem/guest_event_form.php?id=MTA5[4]

2. PLEASE ENSURE YOU SELECT "TRADE EXHIBITOR" UNDER THE CATEGORY.

3. Kindly fill in your particulars and "Click" Submit.

4. Once the above is submitted, you will receive Exhibitor Registration Confirmation

Letter (with barcode) via email.

5. Please bring along the Exhibitor Registration Confirmation Letter to the Convention Centre on 25 JANUARY 2018, THURSDAY AT 3PM and go directly to the Self Printing Terminals. The barcode will allow you to print your Congress name Badge.

Meanwhile, you can also encourage your clients who are not delegate to register as VISITOR using the same link. You may include the link onto your invitation to them. However, kindly change the category type to "Visitor".

Exhibitor Meal The 25th MDA SCATE will be providing lunch for 2 person throughout the 3 days exhibition. The packed lunch coupon will be provided upon registration on 25 January 2018 at the registration counter. Should your company require more packed meal, please contact the PWTC directly for further arrangement. Kindly see form in page 33 & 34.

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ESTABLISHMENT LICENSE &

MEDICAL DEVICES PERMIT

25th

Malaysian Dental Association Scientific Convention & Trade

Exhibition

26 – 28 January 2018 Putra World Trade

Centre

To be returned by: 2 weeks after the form sent Please complete and return to: MALAYSIAN DENTAL ASSOCIATION D-5-1, Pusat Komersial Parklane, Jalan SS7/26, Kelana Jaya, Petaling Jaya 47301, Selangor Malaysia [email protected] & [email protected]

MEDICAL DEVICE AUTHORITY BY MINISTRY OF HEALTH MALAYSIA

Medical Device Authority is a govenerment agency under the Ministry of Health Malaysia who act and protect the public health and safety. The agency strives to ensure that medical device in Malaysia are of high quality, effective and safe. Medical Device Act (Act 737) has been implemented and enforced to faclitating the medical industry. REGULATIONS ON IMPORT & SUPPLY In Malaysia, medical devices are subject to regulation under the Medical Device Act. Under this Act, the import and supply of medical devices in Malaysia are require to be licensed and regisered. Any medical devices exported from origin country for exhibition or education purpose are require to be approval by the authority. The Ministry of Health has exempted imported medical devices with the purpose of marketing demonstration from the requirement of Section 5 Act 737 via paragraph 3(1) Medical Device (Exemption) Order 2016. Any person who imports medical devices exempted from Section 5 Act is required to notify the Authority with regards to the said exemption. Medical Device Authority would like to remind medical device exported from origin country for exhibition purpose:

1. Ensure all medical devices used in the demonstration comply with the safety and performance requirements as stipulated in Medical Device Act 2012 (Act 737).

2. Ensure that properly dispose of or destroyed, export out or remove the deivces from the demonstration or exhibition site right after the event has over and are not placed in Malaysian market.

3. Ensure that the devices are not used on human and/or patient and lable the device(s) as “For Demonstration or Education Purpose Only. Not for Use on Humans”.

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4. Adherence to the conditions as stiplutaed as below:

a. A person or an establishment shall not import any medical device for demonstration prior obtaining letter of no restriction from the Auhtority.

b. The exxemption is only aplicable to medical deivce and site as approved which based on the information given by the applicant.

c. A person or an establishment shall comply with any directions issued by the Authority from time to time and submit any information requested by the Authority within the prescribed period.

d. The Authority reserves the right to make a visit or inspection to the person or establishment/demonstration site at any time without prior notice.

e. The Authority may take legal action if the person or establishment fails to comply with any conditions imposed by the Authority.

f. The notification shall be valid for the demonstration period g. All information pertaining to this medical deivce including all supporting

documents shall be kept at the permises and shall made available upon request by the Authority.

Application for the purpose of marketing demonstration can be done at least four (4) weeks before the starting of import activities or undergoing demonstration. The said application form can be downloaded from the Medical Device Authority website at www.mdb.gov.my. Any updated notice with regards to demonstration notification will also be displayed on the Medical Device Authority website from time to time and any enquiries can be emailed to [email protected]. All the attention and co-operation from Your Party in ensuring the Medical Device (Exemption) Order 2016 to be abided by is highly appreciated. LOCAL COMPANIES EXHIBITING MEDICAL DEVICES Local companies exhibiting registered medical devices are not required to obtain any authorization for displaying their product at the exhibition. However, local exhibitors are reminded that supply of unregistered medical devices at the exhibition is strickly prohibited under the law. It is the responsibility of the local companies to apply for the purpose of marketing demonstration for unregistered medical devices. Malaysian Dental Association (MDA) as part of the medical industry association’s player is complying the Medical Device Act (Act 737) in all our conferences and exhibition. The organizer would like to ensure that all local exhibitor is equiped with establishment license and medical device permit issued by the Medical Device Authority. Hereby, we would like to seek your cooperation to fill in the below form for our record purpose. All form is required to be returned to the organizer within the 2 weeks. The organizer reserved the rights to disqualify the exhibitor participation in the exhibition, should there be no submission of the form.

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http://www.mdb.gov.my/


ESTABLISHMENT LICENSE Principle Company/ Company with Establishment Licence Company Name: ________________________________________________________ Company Registration No: ________________________________________________ Contact Person: ________________________________________________________ Contact Email & Mobile: __________________________________________________ Applicable for Distribution Company Distribution Company Name: ______________________________________________ Company Registration No: ________________________________________________ Contact Person: ________________________________________________________ Contact Email & Mobile: __________________________________________________ A copy of the establishment license issued by the Medical Device Authority is required to be attached as part of the form upon application of trade booth booking..

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REGISTERED MEDICAL DEVICES/ PRODUCTS ON SALES PURPOSE The local companies are allowed to exhibit registered medical devices/ products (with medical device permit issued by the Medical Device Authority) at the trade exhibition. Please indicate the list of registered medical/ product:

No Product Name

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

A copy of the registered medical devices/products permit are required to be attached as part of the form 45 days before the exhibition.

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UNREGISTERED MEDICAL DEVICES/ PRODUCTS ON DISPLAY PURPOSE ONLY The exhibitors are reminded that supply of unregistered medical devices at the exhibition is prohibited under the Medical Device Act 2010 (Act 737). Exhibitor with unregistered medical devices are require to prominently indicate that the medical devices exhibited cannot be legally supplied. A prominent label shall be displayed at the booth:

“Solely for Display Purposes Only. Not Intended for Supply”

Please indicate the list of unregistered medical/ product for Display Purpose Only:

No Product Name

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

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To be completed by the Exhibitor We hereby would like to declare and provide a list of registered and unregistered medical devices/ products for 25th MDA SCATE For and on behalf of: Name of Exhibiting Company: ___________________________________________________ Company Stamp & Signature: ___________________________ Date: ___________________ (To be signed by Exhibitor)

Name: ______________________________________________ Title: ___________________ (Name of Official Signatory)

The Medical Device Authority officers may be present during the exhibition to perform random checks for the compliance with the regulatory and legal controls under the Medical Device Act 2012 (Act 737). For further queries on the regulatory requirements, please contact: Medical Device Authority Ministry of Health Malaysia Level 5, Menara Prisma No. 26, Jalan Persiaran Perdana, Precint 3, 62675 Putrajaya, MALAYSIA Tel : +603-8892 2400 Fax : +603-8892 2500 E-mail : [email protected]

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CONTRACTOR BADGES The organizer will provide contractor’s badges which can be collected from the management office. Each company will be given FIVE (5) contractor’s badges. Additional passes will be charged at RM 10.00 per pass. Please provide below the details of all personnel from your company and associated companies who will be manning the exhibition stand. No person will be allowed in the hall without the passes, this is to ensure security measures throughout the exhibition. (Please attach a separate sheet to this form if given space is insufficient.)

COMPANY NAME OF PERSONNEL JOB TITLE

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Exhibiting Company Stamp : Person In Charge :

Booth No :

Signature :

Date :

Displaymax (M) Sdn Bhd No 7, Jalan Rajawali 1A, Bandar Puchong Jaya, 47100 Puchong, Selangor. Tel : +603 - 8070 4433 Fax : +603 - 8070 4177 Attn : Kenneth Yap / Tiffany Chang Mobile : +6010 – 983 3028 / +6019 – 665 5744 Email : [email protected] / [email protected]

SHELL SCHEME BOOTH Name of Exhibitor as it should appear on fascia name board. (Maximum 40 characters only) Company Name: Booth No: NOTE: If the Exhibitors request to change fascia board name on site, RM 50.00 will be charged.

SHELL SCHEME STAND REGULATIONS

1. No additional fittings or displays, including additional name boards, covers, logos, balloons, etc, are to be nailed, screwed or drilled to the booth structure, as well as the floor. If the instruction is ignored, the Official Contractor/venue reserves the right to charge the Exhibitors concerned for any Damages to their materials.

2. No painting, wall papering or pasting of panels is allowed. Exhibitors who wish to

have such works done on the panels must inform the Official Contractor, who will provide a quotation and carry out the work.

Signature : Date : Company Stamp :

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RULES & TERMS

1. PUTRA WORLD TRADE CENTRE (PWTC) 41, Jalan Tun Ismail, Kuala Lumpur, 50480 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia. Date : 26 - 28 January 2018, Friday to Sunday

2. EXHIBITOR'S APPLICATION All application for be made through the Booking Form accompanied with full payment. The exhibitor shall agree to comply with the terms and conditions of the 25th MDA SCATE. The submission of the entry form shall be deemed as the confirmation of exhibitor's application to participate in the 25th MDA SCATE and exhibitor's acceptance and agreement to be bound by the terms and conditions of the 25th MDA SCATE. The Organizing Committee reserves the right to accept or reject any application without disclosing any reasons.

3. PARTICIPATION RATES & REGISTRATION DETAILS A. SHELL SCHEME (Booth size: 9 sq. meters or 3m x 3m) Includes the following:

Fascia board with exhibitors' name and booth number, 2 unit fluorescent lights, 1 unit 13 amp electrical point, 1 unit information desk, 2 unit folding chair and 1 unit wastepaper basket. Needle punch carpet flooring of booth area.

B. SPACE ONLY (Minimum Size: 18 sq. meters or 2 booths space) 1. The exhibitor shall be responsible for their own designs, construction and furnishing.

All electrical fittings and installation must be undertaken by the official contractor appointed by the Organizer. All exhibitors must design their booths and submit the drawings to the Organizer for approval by 29th December 2017. Failure to do so without the prior written Approval of the Organizer is considered a breach of the Fair's Rules & Regulations.

2. Double-deck booth is not allowed and if have is subject to organizer approval. 3. Exhibitors are responsible and liable for any such contractor’s observance of all Rules

and Regulations, including the strict observance of build-up and tear-down schedules.

4. Rigging of structure is NOT allowed. 5. All designs should have 50% visibility from all sides. 6. Exhibitors may not lay carpet across adjacent booths.

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BOOTH FITTING REGULATIONS a) The organiser has appointed Displaymax (M) Sdn Bhd as the 25th MDA SCATE Official

Contractor for all the Shell Scheme booth. However, an exhibitor may employ a contractor of his choice to construct booth interior and any free-standing displays or fitments which may be required, provided that the contractor concerned is registered with and approved by Main Contractor.

b) For "Space Only" booths, a drawing in duplicate showing the plan view, (with

measurements) and an artist's impression must be submitted to the organizer latest by 29th December 2017 within 3 days failing which the organizer is entitled to terminate the contract strictly without liability and retain all payment made by an exhibitor. Original drawings (hard or soft copy) and not facsimile transmitted copies are required. The exhibitor must establish whether this have been done by the contractor as no booth may be constructed until these plans/drawings have been duly approved and signed by the Organizing Committee. For shell scheme booths, such drawings are only required if upgrading work or any changes is being carried out. Non- submission of these drawings within the stipulated period is considered a breach of the Rules & Regulations of the 25th MDA SCATE.

c) Neither fitting, display or self-adhesive stickers/signs may be attached to or

suspended from the ceiling of any part of the exhibition halls, nor any item be nailed, screwed, drilled or punched into the floor. If this instruction is ignored, Displaymax (M) Sdn Bhd has the right to remove the items and charge the exhibitor/contractor concerned for the damage caused.

d) Exhibitors wishing to construct a false ceiling at their booth must submit duplicate

drawings to the organizer for approval by the Fire & Safety Authority. Ceilings can only be constructed of large mesh or egg box materials, which permit the passage of water in the event of fire.

e) For safety reasons, only the 25th MDA SCATE contractor can carry out electrical

wiring and connections. Exhibitors must refer to the 25th MDA SCATE Contractor to obtain approval if changes need to be made to the standard wiring laid out by the 25th MDA SCATE contractor. The organizer reserves the right to stop all activities of an exhibitor should it deem that electrical rules & regulations have been breached and poses a safety hazard to anyone.

f) No devices, such as electricity cables, water/compressed air pipes, and telephone

lines inside or near the booth may be removed, cut or diverted without the permission of the organizer and hall provider.

g) All contractors are expected to clean the booths and remove all construction debris.

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h) All non-official contractors must lodge a performance deposit of no less than

RM2000.00 per stand with the 25th MDA SCATE Contractor, which would be refunded after deduction of specific services and damages. Please refer to list as follows:

(1) 9sqm to 30 sqm - RM 2,000.00 (2) 31 to 60 sqm - RM 4,000.00 (3) 61 sqm and above - RM 8,000.00

i) Only when this Performance Bond is placed and the undertaking signed, will he contractor be allowed to bring in materials into the halls to commence work.

j) Provided no damage is caused during build up, fair days and teardown, the Bond

shall be returned to the contactor/exhibitor, in full within 60 days of the completion of the exhibition.

k) Any other contractor is required to pay a non-refundable administration fee of

RM20.00 per sq metre to the 25th MDA SCATE contractor. l) For "Space Only" Booths The organizer reserves the right to require the exhibitor to

change, modify, lower or shorten any back wall and side wall proposed in the "Space Only" design if, in the opinion of the Organizing Committee, such back wall and side wall will obstruct the reasonable exposure of any adjacent exhibition booths. All booths must be constructed, with a back and sidewalls, except island booths, which do not require any walls. In the case of a one corner booth, a back wall and one sidewall must be constructed, while a two cornered or peninsular booth requires only a back wall. Where a structure such as a wall or a sign, exceeds the height of the neighbouring booth, the Exhibitor with the higher wall must decorate the visible portion to a standard acceptable to the Organizing Committee. All contractors other than the 25th MDA SCATE Contractor must purchase a contractor's pass to gain entry to work in their respective areas in the hall.

m) For Shell Scheme Booth

(1) No additional booth fittings or display may be attached to the shell scheme structure except for those approved by the organizer. Any protruding or cantilever signage’s must confirm to the specifications approved by the Organising Committee.

(2) No nailing or drilling will be allowed. If you require assistance in hanging or displaying your exhibits, please consult the 25th MDA SCATE contractor. No painting or wall papering on the shell scheme booth panels is allowed. Exhibitors who wish to have the panel painted must inform the 25th MDA SCATE contractor who will provide quotations on request. No financial credit will be given for any shell scheme package item not utilized.

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STORAGE AND REMOVAL OF WASTE MATERIALS a) Storages areas are not available. b) All exhibitors' materials and properties kept within the hall shall be at their own risk. c) All exhibitors are required to store their materials in an orderly manner so as not to

cause any obstruction. d) At the end of each day, exhibitors are responsible for ensuring that contractors

remove all unwanted materials from the exhibition halls. e) Contractors are expected to clean the booths and remove all debris. The organiser

shall invoice exhibitors for the removal of wastes such as packing materials, crates & cartons etc that are left behind by exhibitors or their contractor.

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EXHIBITION RULES, REGULATIONS & IMPORTANT INFORMATION SECURITY

a) All personnel working in the exhibition halls must wear the 25th MDA SCATE badges at all times.

b) The Organizing Committee reserves the right to evict any 25th MDA SCATE

identification badge.

c) Security guards will patrol the exhibition site in general, but their duties shall not include specific attention to individual stands.

d) It is strongly recommended that at least one person be at the exhibition booth at

8.00 am everyday during the expo, when the halls are re-opened for packing. It is important to note that while the organizer will maintain security surveillance at all times, Exhibitors are reminded that their booths should not be left unattended until all portable items have been secured.

e) An exhibitor shall be responsible for all his exhibits in transit to and from and within

the confines of the exhibition area at the venue.

f) Exhibitors will not be allowed in the exhibition halls after the exhibition hours.

g) The organizer reserves the right to request any of the Exhibitors, their employees, representatives, servants, agents, contractors and/or invites, to leave & vacate the exhibition venue as well as remove their exhibition materials, if they should in any way cause chaos, discomfort, or threaten the safety and smooth proceedings of the exhibition in any manner.

OPERATION OF EXHIBITION BOOTH

a) Exhibitors shall not allowed to place stickers, signs, posters, bunting or banners anywhere at the exhibition venue as stated in the Contract, other than within their own booth. Likewise, Exhibitor's representative(s) shall not solicit business nor distribute brochures, invitations etc along the gangways and corridors, or near the entrances.

b) Only a maximum of FIVE (5) representatives of the Exhibitors are allowed to conduct

sale of their product(s) during the promotion. The representatives are only allowed to conduct sale of their product(s) within and not more than 4 feet away from their booth area or at any other designated area, if provided by the Event Manager.

c) The booth must be staffed and operational at all times during 25th MDA SCATE

opening hours. The Exhibitor's staff must wear Exhibitor badges issued by the Event Manager for identification. The Exhibitor shall be responsible for the good conduct of all this staff, agents or representatives.

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d) The Exhibitor and/or his staff shall conduct no distribution of leaflets or any business

activities outside their booth boundaries, unless otherwise arranged by the Event Manager.

e) No Exhibitor may use air compressors or pressurized containers without prior

approval by the Event Manager.

f) The weight of all exhibits shall not exceed the floor loading limit. Without the special permission of the organizer, no exhibits can be taken into the boot 25th MDA SCATE has been officially opened, nor removed from the booth before the closing 25th MDA SCATE. All precautions must be taken by the Exhibitors against fire and to protect the public. Exhibitor who because of the nature of their exhibits, require specific for protection, must make arrangements, at their own cost, for the provision of such equipment. Fire & safety regulations require that no goods nor packing materials may be stored on access areas behind or between booths.

g) Exhibitors should design proper storage with adequate access within their own

booth or approach the Official Freight Forwarder for storage.

h) Each Exhibitor is responsible for indemnifying the Event Manager and their agent’s liability to the owners of venue public authority or the demand of whatever nature consequential to any act or omission of the Exhibitor, his staff or agents.

i) The Exhibitor shall be responsible for any damages to the structure, floor, walls, pillars and any part of the Exhibition Halls, the property of the Event Manager, any other Exhibitor caused by his staff in transportation, removal of exhibits, refuse and/or decoration works.

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ELECTRICAL CONTRACTOR AND INSTALLATION Electricity will be supplied through the Official Contractor only, this includes all electrical work (wiring and connection, lighting, etc) on all booths (shell scheme, special design and raw space) at the Exhibition. For safety reasons, no other electrical contractor will be permitted to carry out electrical work on site.

A. The number and the type of additional electrical fittings and installations required must be indicated by the Exhibitors on electrical supplies and fitting. A quotation will be submitted by the official contractor upon receipt of this form for unscheduled fitting or installations.

B. No electrical installation may be suspended from the roof of the Exhibition Halls or affixed to any part of the building structure. No fitting may project beyond the boundaries of the installations and must be adequately protected against excess current.

C. Any design or plan of electrical installation must be submitted to the Event

Managers for approval before the deadlines indicated, and no installation work shall be carried out without written permission there from. The Organizer reserve the rights to disconnect electricity supply to any Exhibitor whose installations either violate the regulations or is deemed dangerous or is likely to caused annoyance to visitors or other exhibitors.

D. Strictly No multi plug are allowed. All sockets are for machine operation only and

not for lighting. For safety reasons, please use one socket for one machine only. INSURANCE

A. Every reasonable precaution will be undertaken by the organizer to ensure that security and safety of the exhibition halls and adjacent areas. However, the organizer will not be responsible or be liable to any Exhibitor, their employees, contractors or agents in respect of any direct or indirect loss or damage to any exhibit, person or property, arising out of or in any way connected with the exhibition. Exhibitors are strongly advised to insure their exhibits against such loss or damage, including risk of fire, throughout the duration of the exhibition.

B. Exhibitors will also be held responsible for loss or damage or injury to property (including those belonging to other Exhibitors and persons, caused by themselves, their employees or agents.) Each Exhibitor participating in the exhibition MUST indemnify the organizer against all claims of whatever nature, which may be made against the organizer arising out of in any way connected with such exhibitor’s participant in the exhibition. This provision is specifically agree to be fair and reasonable by the Exhibitor participating in the event.

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AUDIO VISUAL EQUIPMENT AND POTTED PLANTS

A. Exhibitors are permitted to bring their own audio-visual equipment such as TV's and Video into the exhibition area. These must be placed inside the confines of your own booth area and must not be on walkways or any other common area. Exhibitors may use their PA/sound system but must ensure the volume is kept at an acceptable level and is not disruptive to the immediate neighbours.

B. Exhibitors are permitted to conduct their promotion utilizing the Organising Committee's DJ and PA system at the indoor stage. Should exhibitors require the services of the DJ, exhibitors must inform the Organizing Committee 2 weeks before the fair commences.

C. Exhibitors are not allowed to bring in potted plants for the exhibition area.

Potted plants are to be rented from the Landlord. AUDIO VISUAL PRESENTATIONS

A. All audio-visual presentations, even if they originate from Malaysia must obtain the Censor Board’s approval. Clearance may take about 4 weeks and exhibitors are advised to send their materials to the Censor Board together with a covering note indicating that it is to be used at the exhibition. Exhibitors should obtain the Censor Board’s approval from:

LEMBAGA PENAPISAN FILEM (FILM CENSOR BOARD)

Kementerian Dalam Negeri Bahagian ‘C’, Unit Penapisan Filem Aras 3 Blok D2,

Parcel D Pusat Pentadbiran Kerajaan Persekutuan 62546 Putrajaya Malaysia.

(T): +603 8886 8000 (F): +603 8889 1685

B. In addition, a license from Jabatan Perlesenan (MPSJ) must be obtained before the audio-visual materials may be screened at the exhibition. All the related fees are to be borne by the Exhibitors.

EXHIBITOR'S BADGES

A. Exhibitors are required to wear their badges at all times within the show area.

B. Exhibitors are reminded that exhibitors badges are strictly for their own staff manning the booth only & should be worn at all times during the exhibition.

C. During the exhibition hours, any exhibitors without badges will be required to

undergo for admission. No other personnel should be wearing exhibitor’s badges.

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D. The event manager reserves the right to confiscate any misused badges.

E. The Exhibitor Badges are non-transferable.

FAILURE TO EXHIBIT

A. Any organization which, having signed a contract for the exhibition space or booth and fails to exhibit for whatever reason shall be liable for the full amount stated in the contract plus any additional costs that may be incurred by the organizer.

B. These terms cannot be varied under any circumstances. RIGHT TO CANCEL, POSTPONE OR SHORTEN FAIR

A. A.The organizer reserves the right to cancel the 25th MDA SCATE if, in the opinion of the organizer, the total number of booths sold does not justify the staging of the fair.

B. It also reserves the right to cancel or shorten the 25th MDA SCATE in the event of any unforeseen circumstances, which are beyond the control of the 25th MDA SCATE. If the Fair is cancelled, then all payments made to organizer shall be refunded. No other claims or compensation will be entertained.

C. If the Fair is shortened, there will be no refund of payments made. No other

claims or compensation will be entertained. INFRINGEMENT AND ENFORCEMENT

A. The appointed enforcement officers shall be responsible to enforce the rules and regulations of the Fair and therefore are empowered to demand immediate compliance from the exhibitors and its agents.

B. The organizer shall deal with all infringements and breaches of the terms and conditions.

C. The organizer empowered to order any Exhibitors and their agents to remove

any materials which may obstruct or interfere or contravene any rules and regulations of the 25th MDA SCATE. All written feedback or reports of unethical practices should be forwarded as per the Feedback form provided, to the Organizer for the preliminary investigation.

D. The Exhibitor against whom the allegation has been made shall provide, at the request of the organizer, such further information or documents as may be required within such period as may be specified.

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E. The organizer, shall evaluate the merits of complaints / reports and if after

investigation, the fact alleged against an exhibitor appears to constitute a prima facie infringement of the Rules & Regulations of the Fair, the organizer shall be empowered, to implement the following penalties.

F. To take appropriate action on any Exhibitor and evict them from the fair if found

to have violated the 25th MDA SCATE conditions or guidelines. The Organizer of the Fair will cancel participation by the exhibitor in the travel fair immediately and all monies paid by the Exhibitor shall be forfeited.

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FORM 3A DEADLINE : 29th December 2017 ELECTRICAL ON HIRE

TERMS AND CONDITIONS 1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss. 2. All prices quoted include approval fee, installation, standby maintenance and power consumption. Exhibitors otherwise. 3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly. 4. POW ER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above. 5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload. 6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Displaymax (M) SDN BHD otherwise it is not valid. There will be no refund for cancellation 7 days before the show day(s) 7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s). 8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary. 9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders. 10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services. 11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation. 12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to have been received in good order. 13. Upon confirmation of order Cheque or cash should be made under:

Exhibitor : Booth No : ___________________________

Co. Address : ___________________________

Tel : Fax : Email : ___________________________

Mobile No : Signature : __________________________________ Please submit this form, before deadline to:

ELECTRICAL ITEMS & DESCRIPTIONS

SPECIFICATION

Unit Price (RM)

QUANTITY

TOTAL (RM) On or before

After

Deadline Onsite order

40W Fluorescent Light 40Watt RM75.00 RM113.00 RM130.00 Spotlight 100Watt RM80.00 RM120.00 RM140.00 Armed Spotlight 100Watt RM80.00 RM120.00 RM150.00 Halogen Spotlight 50Watt RM80.00 RM120.00 RM170.00 Armed Halogen Spotlight 50Watt RM90.00 RM135.00 RM210.00 Halogen Down Light 50Watt RM80.00 RM120.00 RM160.00 Flood light 300Watt RM190.00 RM285.00 RM360.00 Armed Flood Light 300Watt RM195.00 RM293.00 RM390.00 Metal Halide 70Watt RM260.00 RM390.00 RM560.00 Tracklight with 3nos.of Halogen Spot 50Watt RM280.00 RM420.00 RM560.00 13Amp Single Phase Power Point (13A) Max 500Watt RM60.00 RM90.00 RM120.00 13Amp Single Phase Power Point (24 Hrs) (13A) 24 Hours RM175.00 RM263.00 RM336.00 15Amp Single Phase Power Point (15A) Max 2000Watt RM75.00 RM113.00 RM140.00 15Amp Single Phase Power Point (15A(Max.2000w)) 24 Hours RM210.00 RM315.00 RM420.00 30Amp/230V Single Phase - RM250.00 RM375.00 RM500.00 32Amp Three Phase Isolator Only Exclude Distribution Box (Max.15KW)

- RM1750.00 RM2625.00 RM3500.00

32Amp Three Phase Isolator Only With Distribution Box (Max.15KW)

- RM2050.00 RM3075.00 RM4100.00

Max 100Watt RM60.00 RM90.00 RM120.00 Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)

13Amp Single Phase Socket RM120.00 RM180.00 RM240.00 TOTAL AMOUNT

GST 6%

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electrical consumption are included Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

Company name : DISPLAYMAX (M) SDN BHD

Bank : Malayan Bank Berhad (MAYBANK)

Account No 514440528189 Swift Code : MBBEMYKL

We agree that your decision to accept or reject our application as nal and conclusive.

Project Executive : Kenneth Yap Email : [email protected] HP : +6010-983 3028


FORM 3C DEADLINE : 29th December 2017 FURNITURE ON HIRE

FURNITURE ITEMS & DESCRIPTIONS

SPECIFICATION (mm)

Unit Price (RM)

QUANTITY

TOTAL (RM)

On or before After

Deadline

Onsite Order

Information Desk 1030W x 540L x 740H RM55.00 RM83.00 RM120.00 Lockable Cupboard 1030W x 540L x 740H RM90.00 RM135.00 RM180.00 Aluminium Low Round Table 800D x 705H RM120.00 RM180.00 RM240.00 Aluminium Tall Round Table 600D x 1000H RM135.00 RM200.00 RM280.00 Folding Chair 400Lx400Wx780H RM20.00 RM30.00 RM40.00 Oscar Barstool 900H RM85.00 RM128.00 RM170.00 High Back Barstool - RM100.00 RM150.00 RM200.00 Single Seater Sofa - RM120.00 RM180.00 RM240.00 Waste Basket - RM7.00 RM11.00 RM14.00 Low Glass 914W x 990H x 457D RM280.00 RM420.00 RM580.00 Tall Glass 457W x 2130H x 457D RM400.00 RM600.00 RM800.00 Brochure Rack -XEN 3 265W x 141H x 340D RM200.00 RM300.00 RM560.00 Brochure Rack With Tabletop -XEN 6 520W x 995H x 375D RM400.00 RM600.00 RM800.00 Shelf-Flat 1000L x 300W RM47.00 RM71.00 RM90.00 Low Display Cube 500 x 500 x 500H RM71.00 RM107.00 RM220.00 Normal Display Cube 500 x 500 x 750H RM106.00 RM159.00 RM260.00 High Display Cube 500 x 500 x 1000H) RM130.00 RM195.00 RM300.00

TOTAL AMOUNT GST 6%

TERMS AND CONDITIONS 1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss. 2. All prices quoted include approval fee, installation, standby maintenance and power consumption. Exhibitors otherwise. 3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly. 4. POW ER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above. 5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload. 6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Displaymax (M) SDN BHD otherwise it is not valid. There will be no refund for cancellation 7 days before the show day(s) 7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s). 8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary. 9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders. 10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services. 11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation. 12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to have been received in good order. 13. Upon confirmation of order Cheque or cash should be made under:

Exhibitor : Booth No : _______________________

Co. Address : ___________________________

Tel : Fax : Email : ___________________________

Mobile No : Signature :_______________________________________

Please submit this form, before deadline to:

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electrical consumption are included Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

Company name : DISPLAYMAX (M) SDN BHD


Account No 514440528189 Swift Code : MBBEMYKL

We agree that your decision to accept or reject our application as nal and conclusive.

Project Executive : Kenneth Yap Email : [email protected] HP : +6010-983 3028


FORM 3D DEADLINE : 29th December 2017 SERVICE LOCATION PLAN

TERMS AND CONDITIONS

1. Sketch the location of your utilities, such as Lighting / Socket / Connection Point / Shelf /

Furniture including your entitlement for standard Shell Scheme Booth on the Form.

2. It is imperative that you complete this form as it will be used to install your requirement in the

correct location before you arrive on site.

3. Please ensure that the position of the light are on the wall or on the fascia (unless your booth has

an interior structure to which they can be attached.

4. If the location plan of any service is not submitted, it will be placed at the discretion of the

official contractor and any relocation will be charge to the exhibitor.

We agree that your decision to accept or reject our application as final and conclusive.

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electrical

consumption are included Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

Exhibition's Details

Exhibitor: Booth No: Person to Contact:

Co. Address:

Tel: Fax:

Email: Mobile No:

Signature:

Please submit this form, before deadline to:

Email: [email protected] Tel: 603-8070 4433 Fax: 603-8070 4177


BOOTH CONSTRUCTION CONTRACTORS FORM Please tick () as appropriate : ( ) We do require Outside Contractor ( ) We appointed Displaymax (M) Sdn Bhd as our Booth Contractor.

Please complete this form and return it to the Official contractor.If you are using a contractor other than the Official Contractor for your booth construction and/or interior design.

Details of Stand Fitting Contractor / Stand Decorator Name of Appointed Contractor

Address

Tel Fax

E-mail Mobile

Contact Person Job Title

No. Item Unit Price (RM) Total Booth Area (Sqm) Total(RM)

1 Refundable Performance Bond

(a) 9sqm to 30sqm RM 2,000.00

(b) 31 to 60sqm RM 4,000.00

(c) 61sqm and above RM 8,000.00

sqm

2 Non-refundable Adminstrative Fee 20.00 / sqm sqm

Please Note: • For "Space only", please submit technical drawings in duplicate (original drawings and not facsimile

copies) or email in JPEG file to the Official Contractor ([email protected]). • For shell scheme booths, such drawings are only required if upgrading work is being carried out. • All contractor other than the Official Contractor, must place a :

a. Refundable Performance Bond of no less than RM 2,000.00 per stand b. Non-refundableAdminstrative Fee of RM20.00 per sqm c. Sign an undertaking to guarantee conduct,proper schedule of production and abservance of

the exhibition and the hall regulations.

We agree that your decision to accept or reject our application as final and conclusive.

Company Name: Booth No.:

Address:

Tel: Fax:

E-mail: Date:

Person In-charged: Signature & Company

Stamp

• Upon confirmation of order Cheque or bank should be made under:

Company name: Displaymax (M) Sdn Bhd


Account No : 514440528189 Swift Code : MBBEMYKL

29th December 2017

PERFORMANCE BOND FORM

DEADLINE : 29th December 2017 Heavy Machinery & Equipment Form

Machine and Equipment Listing Company Name:_____________________________________________________________ Booth:_____________________________________________________________________ No:________________________________________________________________________ Kindly provide contact person from your company who is in-charge of the trade exhibition logistic. Contact Name: ________________________________________________________________________ Mobile No: __________________________________________________________________________ No Machines & Large Item Size (L) X (W) X (H) Quantity

No Size (L) x (W) x (H) Quantity

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

NOTE: Please ensure all machines and equipments to be stated in the above list in order for our main contractor and freight forwarder to schedule your move-in me accordingly. Special requirement is needed to be made to avoid conges on of the move-in traffic. Signature: ________________________________ Date:____________________________________

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RE ROGERS HANDLING FORM

NAME OF EXHIBITION : 25TH MDA SCATE 2018 DATE : 26 – 28 JANUARY 2018 VENUE : PUTRA WORLD TRADE CENTRE (PWTC) Please provide us with a quotation based on the following services and specification: Please Tick: ( ) Collection from our local office ( ) Unloading from transport & delivery to stand ( ) Assist with unpacking only ( ) Assist with unpacking & Installation / Dismantling of Exhibits ( ) Removal, storage and return of empty cases ( ) Repacking ( ) Removal from stand and loading onto transport ( ) Delivery to our local address ( ) All services from local arrival Kuala Lumpur port/airport through to place on stand ( ) All services from close of show through to delivery FOB Kuala Lumpur port/airport ( ) Assistance with shipment from…………… Our exhibit specification is as follows (COMPULSORY FOR EACH SECTION):- Case No : _____________________________________________

Dimension (mm) : _____________________________________________

Gross Weight :

_____________________________________________

Brief Description of

Goods : _____________________________________________ (Please use separate sheet for each exhibit) From:

Company Name : _____________________________________________

Address : _____________________________________________

Tel. No. : __________________ Fax No.: __________________

Contact Person : _____________________________________________

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STAND CONTRACTOR (COMPULSORY) Company Name : ________________________________________________________ Person in Charge : ________________________________________________________ Positioning exhibit at booth :

1. With Platform [ ] Without Platform [ ] (Exhibit exceed 2001kg must not be on platform)

2. Exact positioning of exhibit at the booth (Please attached TOP VIEW booth design / layout with exhibit’s exact positioning)

HEAVY/HAZARDOUS/LARGE EXHIBIT (IF APPLICABLE) 1. Every heavy/hazardous/large exhibits must be presented with their design together with dimension to us. 2. Every Exhibits that exceeded 2001kg and above (per item) will be treated as heavy and large exhibits. 3. Hazardous exhibits should be declared with the Organizer, Venue and also R.E.Rogers (M) Sdn Bhd at least 1 month before exhibition starts. * Please provide picture of exhibits including the packaging details (Please provide pictures of exhibits with/without packaging)

MECHANICAL EQUIPMENT REQUIRED:

1. Forklift: ___________kg 2. Crane: ___________kg 3. Other Special Equipment: _____________________________________________

DURATION OF INSTALLATION REQUIRED:

1. Days: __________ 2. Hours: __________ SAFETY SPECIFICATIONS (KINDLY INDICATE IF ANY) ___________________________________________________________________

________________________________________________________________________

_______________________________________

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LAST MINUTE ENQUIRIES

1. Any last minute request for onsite handling service at the venue will be subject to a penalty of RM200.00, excluding onsite handling charges.

2. Last minute enquiries during moving in/out day will be treated on a first-come-first-serve basis. All vehicles will need to be registered at the Vehicle Holding Area (VHA).

3. Last minute request for handling of exhibit using forklift / crane is subject to venue and organiser’s approval.

4. Loading/unloading process will be done subject to space availability at the loading bay.

• Submission of this form must be made at least 2 weeks before the opening of exhibition. Any late submission of this form will subject to a late surcharge of an additional RM30.00/CBM from the published Onsite Handling Fee.

Signature & Company Stamp ________________________________________

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EXHIBITOR MEAL The 25th MDA SCATE will be providing lunch for 2 person throughout the 3 days exhibition. The packed lunch coupon will be provided upon registration on 25 January 2018 at the registration counter. Should your company require more packed meal, please contact the PWTC directly for further arrangement.

6/01/2018 - 28/01/2018

RM12.00++ NAME:

COMPANY:

BOOTH NO:

CONTACT NO:

SIGNATURE:

PUTRA WORLD TRADE CENTRE BANQUET

DEPARTMENT PLEASE CONTACT:

MS. ADURA 012 – 270 1691

MR. ZAHAR 012 – 362 4181

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STAND CATERING SERVICE

Lunch : 26/01/18 Nasi Putih

Ayam Masak Lemak Kentang Ikan Goreng Berempah Sayur Kacang Panjang

Air Mineral Cawan

Dinner : 26/01/18 Nasi Putih Ayam

Masak Kurma Ikan Sambal Tumis Bendi

Goreng Air Mineral Cawan

No. of Pax/Pack : No. of Pax/Pack :

Lunch : 27/01/18 Nasi Tomato

Ayam Masak Merah Daging Dalca

Sayur Kobis Goreng Air mineral cawan

Dinner : 27/01/18 Nasi Briyani Ayam Kuzi

Ikan Goreng Berempah Jelata Nenas + Timun

Air mineral cawan


Lunch : 28/01/18 Nasi putih

Daging MasakUtara Fish Black Pepper

Sayur kobis lemak

Air mineral cawan

Dinner : 28/01/18 Nasi Ayam

Ayam Panggang Sayuran + Timun

Sambal + Kicap

Sup Ayam Air mineral cawan


PUTRADE PROPERTY MANAGEMENT SDN. BHD. LEVEL 3, PUTRA WORLD TRADE CENTRE

41, JALAN TUN ISMAIL 50480 KUALA LUMPUR

FAX NO: 03 – 26146330 / 03 – 40433777 Note: Last order for lunch is at 9.00am

Pickup time for lunch is at 11.30am – 2.00pm

Last order for dinner is at 3.00pm Pickup time for dinner is at 5.30am – 7.00pm

Pickup Area is at

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