IMPLEMENTING THE COMMISSION RECOMMENDATION (711/2011/EU)

Consolidated report

Anisia Avram

DG ConnectDirectorate-General for Communications Networks, Contentand Technology

Unit G2 – Interactive Technologies, Digital Culture and Education

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CONTEXT

’11-’13 Report

’13-’15 Report

’15-’17 Report

2006 Recommendation

’06-’08 Report

’08-’10 Report

2011 Recommendation

The 2011 Recommendation represents an important milestone in the process• It is a key element in digital cultural policy with comprehensive coverage of policy areas• Majority of MSs consider it is a useful instrument for setting up national policies/coordinating national

activities• Raising awareness of the need for action, keeping up with progress, giving momentum to existing policies• MSs support approach followed in covering all stages of 'digital life cycle'• After the 3rd cycle of reports, it is still a useful instrument, however, some provisions are reaching maturity

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5 AREAS COVERED BY THE RECOMMENDATION (2011/711/EU)

1. Organization and funding of

digitization

2. Digitization and online

accessibility of public domain

material

3. Digitization and accessibility of in-copyright material

4. Europeana

5. Digital Preservation

26 Countries (25 Member States – new: Ireland) 40 Questions covering the 5 policy areas

Stable evolution, no major changesBroad trends from previous reports continue (Some provisions are reaching maturity)

Some key points about this reporting cycle:

This consolidated report is based on the 26 submitted national reports for 2015-2017

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1. DIGITIZATION: ORGANIZATION AND FUNDING

Optimizing digitization capacity & achieving economies of scale

Planning and monitoring digitisation

Public/private partnerships

Making use of EU Structural Funds where possible

Planning & monitoring digitisation

Mixed landscape across Member States (national, regional & sectoral levels)

As digitization schemes are ongoing, progress measured mainly through reported priorities & quantitative targets

Focus on quality through technical guidelines, standards and specifications for digitization projects

Centralized and decentralized monitoring schemes

After 2012, 2014, 2015 and 2017 ENUMERATE surveys –possible restructure of the survey

Minimum quality tied to funding

Centralized at the ministry/in repositories OR held by the national institutions

National strategies

National funding programmes

Regional strategies

Regional funding programmes

National institutions/Domain specific strategies

Advisory task forces, committees & work groups

SE

FI

SK

UK

RO

PT

PL

SI

NL

MT

HU

AT

LT

LV

CY

LU

HR

FRES

IT

IE

EE

DE

EL

CZ

BG

BE

DK

Data not available 2015-2017

Data not available 2015-2017

Data not available 2015-2017

ORGANIZATION OF DIGITIZATION ACROSS THE EUMINISTERIAL LEVEL SECTORAL LEVEL

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1. Digitization of library and archival cultural resources

2. Digitization of museum collections

3. Digitization of monuments, historical buildings and archaeological sites (focus on 3D digitization)

4. Digitization of sound and audio-visual heritage

5. Digitization of intangible culture

REPORTED PRIORITY AREAS FOR DIGITIZATION

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BEST PRACTICE IN DIGITIZATION OF IMMOVABLE HERITAGE

Digital Cultural and Historic Heritage of Plovdiv Municipality Project

2D and 3D visualization of the digitalized cultural properties

50,000 cultural properties, 30 immovable objects – monuments of culture of national importance and 5,000 units of Roma cultural heritage

http://digital.plovdiv.bg/

Planning & monitoring digitisation

Mixed landscape across Member States (national, regional & sectoral levels)

As digitization schemes are ongoing, progress measured mainly through reported priorities & quantitative targets

Focus on quality through technical guidelines, standards and specifications for digitization projects

Centralized and decentralized monitoring schemes

After 2012, 2014, 2015 and 2017 ENUMERATE surveys –possible restructure of the survey

Minimum quality tied to funding

Centralized at the ministry/in repositories OR held by the national institutions

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Public/private partnerships

Reported PPPs with technology companies (stable evolution)

Also with media publishers and banks

Agreements with foundations, international

non-profit organizations and private

individuals

Crowd-sourcing

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Making use of EU Structural and Investment Funds where possible

Fifteen Member States reported the use of EU Structural and Investment Funds for digitization of cultural material and related services concerning the programming period 2014-2020

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Optimizing digitization capacity & achieving economies of scale

Through digitization and competence centers, national or cross-border collaborations, or sharing services and facilities such as repositories or IT tools

National and cross-border aggregators also contribute to optimizing digitization capacity

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OPTIMIZING DIGITIZATION CAPACITY & ACHIEVING ECONOMIES OF SCALE

Seventeen Member States reported designated digitization and competence centres, largely domain specific but not exclusively

Ten Member States reported national or cross-border collaboration initiatives that aim to optimise the use of digitisation capacity for economies of scale

Fifteen Member States reported shared services or facilities such as repositories, content management systems or IT tools

SESKPTPLNL

MT

HU

AT

LTLVCY

LU

HRESIEEEDE

EL

CZBGBE

DK EE ES HR LTLV NL PL SI SESK

ATLUDK EE ES LTLV NL PLCY

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2. DIGITIZATION AND ONLINE ACCESSIBILITY OF PUBLIC DOMAIN MATERIAL

Preserving public domain status after digitization

Access to and use of digitised public domain material

Unhindered usability of digitised public domain material

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Preserving public domain status after digitization

Unhindered usability of digitized public domain material

PUBLIC DOMAIN MATERIAL

Wide range of initiatives reported from making budgets for digitization conditional on making the digitized objects available for public use without any restrictions - to issuing guidelines, organizing trainings on the topic, etc.

The obstacles reported: institutions fear loss of income, and there can be legal uncertainty surrounding the possible rights of authors if their works are digitized

Topic have been predominately been addressed and most Member States reported that they do NOT take any measures mainly because the use of intrusive watermarks is no longer applied in digitisation projects or by most institutions

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3. DIGITIZATION AND ONLINE ACCESSIBILITY OF IN-COPYRIGHT MATERIAL

Rapid and correct transposition of the Orphan Works Directive

Legal conditions underpinning digitization of out-of-commerce works

Databases of rights information

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More than half of Member States reported measures in place to monitor the impact of the Orphan Works Directive

IN-COPYRIGHT MATERIAL

Most Member States reported contributing and promoting the availability of databases of rights information at the national or European level:

Most reported databases:Orphan Works Database at EUIPOARROW - Accessible Registries of Rights Information

Also:Sherpa/RomeoVIAF - Virtual International Authority FilesIPI - Interested party informationIDA - International Documentation on Audiovisual works

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4. EUROPEANA

National and cross-border aggregators

Increase in content contribution Accessibility through Europeana as a condition for public funding

Public domain masterpieces in Europeana

Use of Europeana standards and permanent identifiers

Free availability of metadata for re-use

Raising awareness of Europeanaamong the general public

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Increase in content contribution

Quantitative targets achieved, sound and audiovisual target almost achieved

Member States enabled, promoted and encouraged publishing in Europeana through a wide range of initiative

Accessibility through Europeana as a condition for public funding

Up to eight Member States: Stable evolution since the previous reporting period

Image and text objects published in Europeana far outweigh audiovisual, sound and 3D content

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Public domain masterpieces in Europeana

Quality as priority through: working groups, projects, guidelines, events or campaigns to actively encourage institutions to submit high quality content and metadata to Europeana

All Member States participated in the cross-border campaign Europeana 280

Focus on high-quality data and metadata

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National and cross-border aggregators

Twenty one national aggregators bringing content from different domains into Europeana

BE

BG

CZ

DE

DK

IE

EE

ELES

PT

FRHR

IT

CYMT

LV

LT

LU

HUAT

PL

RO

SK

SI

FI

SE

NLUK

Seventeen MSs have reported contributions to Europeana through cross-domain aggregators

Member States with national aggregators

Archives Portal EuropeEuropean Fashion HeritageEuropeana SoundsEuropean Film GatewayCARAREEU Screen

Examples:

Aggregators face many challenges

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Use of Europeanastandards and permanent identifiers

Five MSs reported focusing, establishing and endorsing digitization standards at the national level

Free availability of metadata for re-use

Raising awareness of Europeana among the general public

Additional five MSs reported encouraging standards and ensuring interoperability is in the scope of the national aggregators

FI

SK

ROHU AT

LV

CY

EE ELBE Almost half MSs reported that the wide and free availability of existing metadata of digitized cultural heritage is accepted at a national level and implemented by a large number of cultural institutions

In other MS, free availability of metadata is more widely practiced within domains

A few MSs reported having dedicated communication or PR actions for raising awareness of Europeana

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5. DIGITAL PRESERVATION

Co-ordinated approaches on legal deposit arrangements

Long-term preservation strategies and action plans

Multiple copying and migration

Digital legal deposit

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Long-term preservation strategies and action plans

Overall, twenty-one MSs reported strategies and action plans for digital preservation – stable number since the previous reporting period

Mixed approach:

Seventeen MSs reported having a national strategy for the long-term preservation of digital material

Thirteen Member States reported activities of public institutions, competence centres or associations taking action in this area

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Multiple copying and migration

A total of sixteen MSs reported under this heading –incremental progress

Three of these MSs reported amendments or new legislation

One MS reported a public consultation on the topicIE

EEDECZ

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Digital legal deposit

Incremental progress has been observed across three areas:

Coordinated approaches on legal deposit arrangements

Ensuring that rightholders deliver works to legal deposit libraries

Provision for transfer of digital legal deposit works between legal deposit libraries; and Web harvesting

Web harvesting

Incremental growth in preventing wide variations of MS' deposit arrangements

Nineteen MSs coordinated approaches regarding legal deposit of digital material

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OPPORTUNITIES & AREAS FOR FURTHER CONSIDERATION

Coordinated priority on quality

Increased digitization and online access of immovable heritage: monuments, historical buildings and archaeological sites (focus on 3D digitization)

EU standards for 3D, EU coordination in terms of digital preservation - legal deposit arrangements

Improved method and more efficient collection of results for future ENUMERATE survey

Innovative funding models along with PPPs, such as crowd-sourcing

Maximized digitization capacity not just at the national level but at EU level: EU competence centers

Review provisions in the Recommendation that have reached maturity: e.g. Unhindered usability of digitized public domain material; Masterpieces, Quantity targets …

Address the challenges of aggregators

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Thank you

Christ and John the Baptist as Children, Joos van Cleve (studio of), c. 1530 Mauritius, NetherlandsReused from Europeana.eu

Hull card department at the tax office, Unknown, August 1959Labor Movement Archive and Library, NorwayReused from Europeana.eu

Observatory from "Ædes Hartwellianæ" or notices of the Mansion of Hartwell, 1851 – 1864The British Library, UKReused from Europeana.eu

Map of Europe, Ratelband & Co, 1700 - 1705Rijksmuseum, Netherlands Reused from Europeana.eu

Graphics re-used from Europeana:

Girl with a pearl earring, Johannes Vermeer, 1665 - 1665Mauritshuis, Netherlands Reused from Europeana.eu

Stirrup jar, Unknown, Late Helladic PeriodNational Documentation Centre (EKT), GreeceReused from Europeana.eu

Studio Picture. Man and boy in Sami costumes. Hand-colored. | Eurenius, Wilhelm Abraham Stiftelsen Nordiska museet, Sweden Reused from Europeana.eu