imis financial functions – where are they now?
TRANSCRIPT
iMIS Financial Functions –
Where Are They Now?
Association Technology Solutions
Laura Tidquist – Sr. iMIS Consultant
http://www.atsol.org/
About ATS
∗ Serving iMIS community since 1995
∗ Full-service Authorized iMIS Solutions Provider (AiSP)
∗ Application development to extend the functionality of iMIS
∗ 2015 and 2016 Authorized iMIS Solution Provider (AiSP) of the Year
Hosted by
Moderator:
Richard BanksSales ManagerAssociation Technology Solutions, LLCDirect: (571) 213-4785Email: [email protected]
Presenter:
Laura TidquistSenior iMIS ConsultantAssociation Technology Solutions, LLCDirect: (720) 945-7255Email: [email protected]
Using GoToWebinar
∗ Attendees are muted to reduce background noise
∗ Remember to ask questions via the Questions
panel
∗ Questions will be answered during Q&A after presentation is complete
Setup options in the staff site20.2.65.9830 – Patch S
∗ General – replaces AR/Cash>>Set up module screen
Settings>>Finance
Setup options in the staff site
∗ Financial entities – includes Default Accounts
∗ Replaces File>>System Setup >>Organization Names
∗ Replaces AR/Cash>>Set up module>>Default Accounts
Settings>>Finance
http://www.atsol.org/
∗ Due to/due from – replaces AR/Cash>>Set up tables>>DueTo/DueFrom
Setup options in the staff site
Settings>>Finance
http://www.atsol.org/
∗ Tax categories – this is for VAT taxation to apply tax at product category level
∗ Replaces AR/Cash>Set up tables>>Tax categories
∗ Tax codes – replaces AR/Cash>>Set up tables>>Tax codes
Setup options in the staff site
Settings>>Finance
http://www.atsol.org/
∗ Cash accounts – replaces AR/Cash>>Set up tables>>Cash accounts
∗ Payment method sets – replaces AR/Cash>>Set up tables>>Payment method sets
Setup options in the staff site
Settings>>Finance
http://www.atsol.org/
∗ Gateway accounts – Replaces AR/Cash>>Set up module>>Credit Card Auth. Desktop option not available anymore.
Setup options in the staff site
Settings>>Finance
Setup options in the staff site
Settings>>Finance∗ Terms – Replaces AR/Cash>>Set up tables>>Terms
∗ Aging – Replaces AR/Cash>>Set up module>>Aging
http://www.atsol.org/
∗ Automatic payments –Settings for automatic payments∗ Recurring donations∗ Auto-renew membership
∗ Automatic payment gateways – Processor(s) used for automatic payments.
∗ AutoPay status –Replaces AR/Cash>>Automatic payments
Setup options in the staff siteSettings>>Finance
http://www.atsol.org/
∗ Invoices - query display
∗ All or open invoices
∗ Invoice number
∗ Invoice date range
∗ Bill to name contains
∗ Type – gift, pledge, regular
∗ Source system – aka module
Staff Site functionality
Finance
http://www.atsol.org/
∗ View batches
∗ Query options – open, ready, search
∗ Batch is displayed with drill down to detail
Staff Site functionality
Finance
http://www.atsol.org/
∗ View batches
∗ Print Summary
∗ Print Details
∗ Print Summary by Payment Method
∗ Print Details by Payment Method
Staff Site functionality
Finance
http://www.atsol.org/
∗ Advanced Accounting Console Do Not Use
Staff Site functionality
Finance
http://www.atsol.org/
∗ Account Statement – prompt by ID – or run for all open balances
∗ AR Cash Daily Distribution Summaries – date prompt
∗ AR Cash Distribution Detail – date prompt
∗ AR Cash Transactions – date prompt
∗ Credit Card Post Authorization Audit – date prompt
∗ Credit Card Post Authorization – date prompt – has more detail than CC Post Authorization Audit report
∗ Deferred Income Analysis Spread
∗ Deferred Income Audit Trail – Effective date prompt
Reports
Continuum>>Accounting reports
http://www.atsol.org/
∗ Deferred Income Detail
∗ Deferred Income Matrix Summary
∗ NOTE: I found that some of the deferred income reports weren’t the same when running from the desktop vs. staff site and it looks like some of the totals in the Crystal reports are wrong.
∗ General Ledger Journal Daily Summary
∗ General Ledger Journal Detail
∗ General Ledger Journal Monthly Summary
∗ PayPal Reconciliation – this is for PayPal Express only.
Reports
Continuum>>Accounting reports
http://www.atsol.org/
∗ Batches
∗ Post batches
∗ Reopen batches
What do I still have to do in the desktop?
http://www.atsol.org/
∗ AR/Cash
∗ Credit memos (available in 20.3 - cloud)
∗ Debit memos (available in 20.3 - cloud)
∗ Import transactions (payment importer)
What do I still have to do in the desktop?
http://www.atsol.org/
∗ Month-end procedures
∗ Create GL Journal (GL Interface)
∗ Credit Invoices (refunds)
∗ Credit/Debit Write-offs
∗ Deferred Income Records (matrix)
∗ Reports
∗ Trial Balance
∗ Batch Distribution Summary
What do I still have to do in the desktop?
http://www.atsol.org/
20.3 Cloud Features
Staff are allowed to enter pre-payments and overpayments.
http://www.atsol.org/
20.3 Cloud Features
Staff can select desired batch or create a new one.
http://www.atsol.org/
Batches can be posted or set to ready
http://www.atsol.org/
Record Reversals
http://www.atsol.org/
Pre-payments
∗ Contact will automatically receive an email for this transaction.
http://www.atsol.org/
Transfers (*Tab)
http://www.atsol.org/
∗ Can be run for all (same prompts as desktop) or can be run for a single ID.
Trial Balance!
http://www.atsol.org/
1. Open AR – oldest first
2. Registration
3. Dues∗ New subscription items must be paid in full
∗ Renewals can be paid partially
4. Orders
5. Donations must be paid in full
6. Pre-pays send email to contact
Payment hierarchy – mixed cart
http://www.atsol.org/
∗ All functionality will be available in the 20.4 cloud version of the staff site.∗ Batch selection at payment in staff site
∗ Apply credits (*Tab)
∗ Post batches
∗ Adjust invoices
∗ Write-off
∗ Add/Remove items
∗ Adjust prices
∗ GL Export
iMIS Cloud 20.4
http://www.atsol.org/
∗ Classes
∗ Essentials of iMIS Cloud Finance
∗ iMIS Cloud Finance: Payment Processing
∗ iMIS Cloud Finance: Accounting Adjustments
∗ iMIS Cloud Finance: Closing Processes
∗ help.imis.com
∗ https://help.imis.com/imis2017/Features/Finance/Finance.htm
∗ https://help.imis.com/imis2017/Features/Settings/Finance.htm
ASI Resources
http://www.atsol.org/
For more information or to engage ATS [email protected]
Laura Tidquist Richard Banks
[email protected] [email protected]
Thank you!
Questions?
http://www.atsol.org/