I’m Ready!Finding Funding Opportunities & Submitting Proposals

Brown Bag Series, Fall 2006Alexia Lewis,

Assistant DirectorPre-Award Services

620-2455

Office of Research & Sponsored Programs

Pre-Award Services Post-Award & Accounting Services Research Compliance Intellectual Property Management &

Marketing

The Pre-Award Team Alexia Lewis

Assistant Director for Pre-Award Services Initial point of contact for proposal development services

Chantel Cummings Coordinator of Grants Information Management

Funding opportunities Proposal & budget development

Sonja Avery & Renee Rossi Coordinators of Proposal and Contract Development

Proposal & budget development Award / contract review, negotiation, & acceptance

Useful Acronyms ORSP – Office of Research and Sponsored Programs PI / PD – Principal Investigator / Project Director FOA – Funding Opportunity Announcement RFP – Request for Proposal RFA – Request for Application PA – Program Announcement BAA – Broad Agency Announcement ITB – Invitation to Bid SOW – Statement of Work CAS – Cost Accounting Standards F&A – Facilities & Administration Costs

Overhead Indirect Costs

The Life Cycle of A Grant Funding opportunity Project development / networking Proposal development & submission Award negotiation & acceptance Account set-up / Accounting Project performance / Project modifications Final reports/deliverables, project/ account

close-out Record Retention

Finding Funding OpportunitiesWhat ORSP Can Do

Perform personalized searches Set up in distribution lists Email opportunities to PIs based on

research interests on file with ORSP Distribute relevant incoming paper FOAs Facilitate collaboration with faculty

members who have similar interests

Finding Funding OpportunitiesDistribution lists

InfoEd’s SPIN using GENIUS and SMARTS Keyword Thesaurus ORSP registers faculty members

Foundations, Associations, Societies Grants.gov

One portal for finding and applying for federal projects Over 900 FOA’s from 26 federal agencies Email / Search – No PI registration

Finding Funding OpportunitiesWhat PIs Can Do

Read emails from distribution lists and ORSP Network with colleagues Work in collaboration with colleagues to play to

strengths and interests Talk to program officers in relevant Directorates

(NSF), Institutes & Centers (NIH), or agencies Shift research focus to fit available FOAs See ORSP as soon as you know you want to

submit!

Finding Funding OpportunitiesHelpful URLs

ORSP’s Funding Search Toolshttp://www.unf.edu/dept/research/search.html

Register for SPINhttp://www.unf.edu/dept/research/facprofile.html

Grants.gov http://www.grants.gov/

Submitting ProposalsWhat Does ORSP Review?

Proposals for sponsored programs Research Service Instruction

Types of Proposals New (competitive) and renewal (non-competitive) Modifications when not solely technical Supplements White / Concept Papers

Submitting Proposals Overview of Standard ORSP Services ORSP review of RFP

Eligibility Appropriateness Determination of required proposal components

Meeting scheduled: proposal development plan Set timeline Delegate tasks Facilitate collaborations Agency and subcontractor liaison

Submitting Proposals Overview of Standard ORSP Services Work in on-going partnership with PI

Feedback and revisionsMeet deadlineSubmit fundable proposal Ensure UNF can endorse proposal

ORSP submits on behalf of PICompletes formsMakes copies and mails / uploads to agency

Submitting ProposalsWhat Is The Same?

University approval of proposals for sponsored projects is required

University rates Base salary versus effort Fringe Benefits F&A costs

University policy Mechanism

Reassignment Supplemental Compensation Summer Contract

CAS – allowability of costs

Submitting ProposalsWhat Is Different?

Proposal submission process Grants.gov / NIH / NSF State of Florida Non-profits: Foundations / Agencies / Societies Private Industry UNF as subcontractor

Forms and certifications needed By agency By ORSP

Submitting ProposalsWhat If There Is No RFP?

“Bare Bones” ProposalSignature sheet Itemized budget

Internal versus externalStatement of work

Signature Routing Sheet

Provided by ORSP

Routed for approval by PI

Internal Budget Form

Prepared by ORSP based on information

provided by PI

Proposal SubmissionBudgets - “What if…?”

I don’t know how much effort is appropriate? I don’t know how to compensate students? I don’t know how much to request for travel? I know I can only get a set amount?

Submitting ProposalsStatement of Work

PIs let ORSP know the level of support desired Minimum: review of responsiveness and

appropriateness Maximum: review of grammar, structure, clarity as

time allows If resulting in fixed price contract, must have

specific deliverables If subcontractors involved, must have separate

SOW for subcontractors

Helpful Guides The Art of Granstmanship by Jacob Kraicer

http://www.utoronto.ca/cip/sa_ArtGt.pdf Guide for Writing a Funding Proposal by S.

Joseph Levine, Ph.D., Michigan State University http://www.learnerassociates.net/proposal/

NIH/NIAID’s All About Grants Tutorial http://www.niaid.nih.gov/ncn/grants/default.htm

NSF’s A Guide for Proposal Writing http://www.nsf.gov/pubs/2004/nsf04016/nsf04016.pdf

Submitting ProposalsPossible Additional External Forms Cover Letter Bio-sketches Other Support Resources Letters of support from collaborators 501(c)3 letter University financial reports Letter of Delegation from President to ORSP Representations & Certifications

Submitting Proposals Possible Additional Internal Forms CAS Expenditures F&A Waiver Third party commitments

SubcontractorsCollaborators/ConsultantsCost-sharing parties

Proposal SubmissionBudgets - About Timing

If directly charging CAS items or requesting F&A waiver/reduction ORSP will determine need for forms during budget

discussions Assistant Vice President for Research will review and

approve/disapprove prior to forms being provided for routing

AVP approval is contingent on Chair and Dean approval If not approved, ORSP will need to rework budget and

re-route for signatures Result is need for additional processing time!

Submitting ProposalsTiming – “What If…?”

What if signatures cannot be obtained?What approval signatures are required? What is their availability?

What if I just found out the day before a deadline?

What if I don’t go through ORSP? What if I just want to work as a consultant?

Take Home Tip Of The Day

See ORSP as soon as you are ready to pursue sponsored funding for your research!

Submitting ProposalsORSP Value Added

With more time for review… Results in more feedback… Results in…

More well thought-out research design More responsive proposal More accurate budget More firm commitments…

Results in a better chance of…

Funding! at an adequate level

(with less stress!)

Discussion

Questions?Comments?Funding searches?