illinois state board of educationnew generation system (ngs) pr oviding migrant data -school...

February 2015

Illinois State Board of Education

Student Information System (SIS) 2015 Early Spring Update

Agenda Welcome and Introductions ELL Ceiling Calculator Grant Immigrant Dashboard Updates Migrant Students NGS Update Service Provider Report Enhancements DLM-AA PARCC Web Service Next Steps: Districts Key Dates ISBE SIS Resources ISBE Contact Information Questions & Answers

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ISBE Key Team Members

- Don Evans Chief Operating Officer and Director of Human Resources - Brent Engelman Division Administrator/Director, Information Technology - John Shake Division Supervisor, Information Technology - Angela Chamness Division Administrator, Assessment and Accountability - Dan Brown Division Supervisor, Assessment and Accountability - David Smalley Division Administrator, Data Analysis and Accountability - David Nieto Division Administrator, English Language Learning

Presenters

- Howard Hammel SIS Project Manager - Adam Lowery SIS Business Analyst - Lindsay Langer SIS Help Desk Analyst

Welcome/Introductions

eGMS ELL Ceiling Calculator Grant 4

eGMS uses the ELL data in SIS to allocate funding • SIS Dashboard - Current Enrollment Data Completion Status*

ELL data should be 100% complete


ELL Report – SIS Reports


ELL Summary Report


ELL Detail Report


Search SID – ELL Tab


eGMS Ceiling Calculator Grant – Reports Screen

10 eGMS ELL Ceiling Calculator Grant

eGMS Ceiling Calculator Grant – Summary Report

(eGMS EL Enrollment Data Completion report)

Check number of students by grade level for each language present


eGMS Ceiling Calculator Grant – Detail Report

(eGMS EL Enrollment Data Completion report)


eGMS Ceiling Calculator Funding – Detail Report


eGMS Ceiling Calculator Funding – Summary Report


eGMS Ceiling Calculator Funding – Detail Report


eGMS Ceiling Calculator Funding Allocations Report


eGMS Ceiling Calculator Funding Allocations – Summary Report

*Prior to 2015 all funding amounts for LIPLEP or TBE/TIP are displayed as zero.

*LIPLEPS allocation is based on $150 per student, but this amount is subject to change for School Year 2016 pending final federal allocation. The per-student allocation for School Year 2016 LIPLEPS may be less than $150.


eGMS Ceiling Calculator Funding Allocations – Detail Report

*Prior to 2015 all funding amounts for LIPLEPS or TBE/TPI are displayed as zero.

18 Immigrant

Eligible for Immigrant Student Program - Eligible immigrant student means a student, ages 3-21, who was NOT born

in any of the 50 states, the District of Columbia, or Puerto Rico, and who has been attending schools in the U.S. for less than three full academic years.

- Beginning with school year 2015, if the student SID was created within the last 3 years, SIS will ensure that “Country of Birth” and “Date First Enrolled in a U.S. School” have been reported using the “Eligible for Immigrant” format. (The related validation will occur before the student’s enrollment can be exited.)

- Eligible for Immigrant Student Program data can be submitted either online or via the batch process.

- Eligible for Immigrant Education Program data will be extracted on March 2, 2015 and used to calculate if a school district is eligible to receive Immigrant Education program funds.

19 Immigrant

Country of Birth: Country codes. - SIS Data Elements: http://www.isbe.net/sis/html/data_elements.htm

First Date of Entry into a U.S. School will be optional if the “Country of Birth” is one of the following: - 1000 (U.S.) - 9030 (Puerto Rico)

If a student leaves the U.S. and then re-enrolls, enter the number of months the student was gone (online only). - Optional unless the student left the U.S.

http://www.isbe.net/sis/html/data_elements.htm

20 Immigrant

Eligible for Immigrant Education – Summary

21 Immigrant

Eligible for Immigrant Education – Summary Report

22 Immigrant

Eligible for Immigrant Education – Detail Report

Immigrant 23

Program Indicators Tab – Immigrant data

Dashboard updates 24


Immigrant Detail Report


Student Address Detail Report

Migrant

New Generation System (NGS) Providing Migrant Data

- School districts are no longer required to submit migrant data in SIS.

- The Migrant Indicator in SIS will be set according to the NGS data.

- Updates will be regularly received from NGS.

- SIS will provide Summary and Detail Migrant Reports.

- ISBE will capture Migrant data on March 2, 2015.

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28 Service Provider

IEP students will have one Service Provider identified for each enrollment.

Service Provider defaults to the Serving RCDTS. - The Serving RCDTS code uniquely identifies the school/program where a student is

educated.

Service Provider is the entity providing services to the student and may or may not be the serving location. - Service Provider data can only be edited by Home district (either online or batch file). - For improved security, Service Providers will only be able to view students for whom

they provide services. - Service Providers will not have the ability to update data. - Reports and request files will be modified to include Service Provider information.

29 Service Provider

Service Provider

30 Service Provider

Service Provider

Service Provider

The following SIS reports had the option Service Provider filter option added:

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Service Provider Report Enhancements

− ACCESS Pre-ID

− ACCESS Scores − ACCESS Scores History − Assessment Score − Assessment Score History − Birth to 3 − Birth to 3 Caregiver − Student Courses Missing

Final Letter Grade − Early Childhood

− Early Childhood Outcomes − ELL − ELL History − Former ELL Students − Enrollment Transfer Report − Homeless − Individual Student Report − Student Discipline − Outside Course Assignment − PARCC Pre-ID

Service Provider 32

DLM-AA

DLM-AA File Transfers - The Initial File was uploaded on December 16, 2014. - A full file was updated in mid-January. - The testing window begins March 16, 2015 to accommodate those districts

with spring break conflicts. - DLM-AA updates If you change any portion of a student record in SIS, we will make that change during the next

scheduled update.

- Updates to DLM-AA will be sent at noon (12:00 p.m.) on the following dates: Every Friday, February 13, 2015 – March 6, 2015 Wednesday, March 11, 2015 Friday, March 13, 2015 Sunday, March 15, 2015

Procedures for changes during the test are still being confirmed with the vendor. We will message these procedures via the assessment listserv and upcoming assessment webinars.

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PARCC PARCC Spring 2015

Initial orders were loaded for PBA on December 19, 2014. Initial orders were loaded for EOY on January 23, 2015. The last data upload was on February 8, 2015.

- SIS will send updates to the registration and PNP to Pearson through March 1, 2015 at noon (12:00 p.m.) on the following dates:

Friday, February 13, 2015 Friday, February 20, 2015 Wednesday, February 25, 2015 Friday, February 27, 2015 Sunday, March 1, 2015

- SIS updates made after Feb. 8 may require additional orders for both PBA and EOY. Additional Materials for PBA may be ordered between Feb 2 – April 29. Additional Materials for EOY may be ordered between March 30 – May 27.

- Procedures for changes during the test are still being confirmed with the vendor. We will message these procedures via the assessment listserv and upcoming assessment webinars.

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Web Service

ISBE Data Transfer Web Service for Batch Automation This service is suitable for both LAN and Web applications and also works for ISBE

Web Application Security System (IWAS) and Non-IWAS based systems. The web service provides a method for entities outside of ISBE to programmatically automate the sending and retrieving of batch data to any system. Any modern programming language should have the ability to call a web service to automate the sending and retrieving of batch data.

Each user of the web service will need a unique Activation Key which identifies the user and the system the batch data is associated with. Generally the ISBE system you are working with will provide a method for you to create an activation key.

The web service is hosted on a secure web server so all data transfers will be secure and encrypted so there is no need for external encryption or decryption of data.

All SIS formats are supported.

150 Districts are currently using the web service.

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Web Service

Web Service – Documentation

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Next Steps

Complete ELL data for eGMS Ceiling calculator

Complete Immigrant data

Keep Service Provider data accurate

Continue to Enroll and Exit students

Submit Student Course Assignments

- Keep data current

Continue to enter and verify DLM-AA and PARCC Pre-ID data

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Key Dates

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Activity Dates ACCESS — Last day of testing 2/13/2015

PARCC Pre-ID PBA Online Deadline (Accommodations and PNP)

2/20/2015, 12:00 p.m. Deadline

Eligible for Immigrant Education Program data Extracted from SIS

3/2/2015, 4:00 p.m. Deadline

ELL Data due for Population of eGMS Ceiling Calculator

3/2/2015, 4:00 p.m. Deadline

DLM- AA Pre-ID Deadline 3/2/2015, 12:00 p.m. Deadline

Key Dates

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Activity Dates ACCESS Scores Posted on SIS 05/04/2015

ACCESS Last Day of Assessment Corrections 05/22/2015 – 4:00 p.m.

ACCESS Posting of Final Scores Mid-July 2015

Winter/Spring/Summer– Student and Teacher Course Assignments Exit Enrollments for 2015 School Year

Birth to 3 College Course Assignment Early Childhood Early Childhood Outcomes ELL ELL Screener Homeless Immigrant Participant Demographic (Birth to 3) Regional Safe Schools Program (RSSP) Service Provider Student Address Student Discipline

07/31/2015 – 4:00 p.m.

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ISBE SIS Resource Materials - Located on the ISBE SIS webpage at

www.isbe.net/sis/

ISBE SIS Announcements

User Manual

File Format Layouts

Excel Templates - Tips for Completing (Data Collection

Name) Template

- Steps for Creating and Uploading (Data Collection Name)

Data Elements

Archived Meetings and Presentations

- Frequently Asked Questions

ISBE SIS Resources

ISBE Help Desk - (217) 558-3600 Option 2

- [email protected]

SIS Policy Questions will be directed to ISBE.

SIS Technical Questions will be directed to the IBM team.

ISBE SIS Information Website - www.isbe.net/sis

http://www.isbe.net/sis/

mailto:[email protected]

http://www.isbe.net/sis

41 Notice – This Webinar is being Recorded

This call is being recorded. Please do not provide any Student, Personal, or Vendor

information.

Discussion/Questions

illinois state board of educationnew generation system (ngs) pr oviding migrant data -school...

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