illinois sat psat™ 10 psat™ 8/9 · 2018-11-01 · are unsure whether your school completed the...

IllinoisSAT®

PSAT™ 10PSAT™ 8/9Spring 2019 Implementation

Presenter:

Our goal today is to share the latest information about the ISBE-provided SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9) based on current planning.

College Board and ISBE will be continuing to finalize implementation details and as more information becomes available we will share through the ISBE website: https://www.isbe.net/Pages/sat-psat.aspx.

Today we will provide:

• An overview of SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9) administration

• An update on changes planned for 2018-19

Look for:

Session Goal

2

https://www.isbe.net/Pages/sat-psat.aspx

• ISBE-Provided SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9)

• What’s New in 2019?

• Staff Roles and Responsibilities

• Before the Test

• On Test Day

• After the Test

• Final Information

• Questions and Answers

Agenda

ISBE-Provided SAT®

PSAT™ 10 (for grade 10)

PSAT™ 8/9 (for grade 9)

5

• SAT will serve as the assessment for grade 11 accountability.

• ISBE will provide the SAT with Essay to all grade 11 public school students (including those served at non-public facilities).

• Some students in grade 12 may also be required to take the SAT. Please see www.isbe.net/Pages/Assessment.aspx for details about which grade 12 students are required to take the SAT in spring 2019.

• Most students will be required to test on a single day. Students with accommodations that require extending testing time beyond a standard school day or require a separate setting or test format will have a two-week window to complete testing.

• Primary Test Day: April 9, 2019

• Accommodated Testing Window: April 9-23, 2019

• Makeup Test Day: April 23, 2019

Spring Test Administration

SAT Test Dates

http://www.isbe.net/Pages/Assessment.aspx

6

• New this year, as part of the ISBE-provided spring assessments, PSAT 10 will be administered to students in grade 10 and PSAT 8/9 will be administered to students in grade 9.

• Most students will be required to test on a single day. Students with accommodations that require extending testing time beyond a standard school day or require a separate setting or test format will have a two-week window to complete testing.

• Primary Test Day: April 9, 10, or 11, 2019

• Accommodated Testing Window: April 9-23, 2019

• Makeup Test Day: April 10-23, 2019

• Six options for scheduling PSAT 10 and PSAT 8/9 are noted on the next slide.

• All students in the same grade who test in standard testing rooms must be tested on the same day.

Spring Test Administration

PSAT 10 (for grade 10) and PSAT 8/9 (for grade 9)Test Dates

Six Test-Date Options for SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9)

Tuesday, 4/9 Wednesday, 4/10 Thursday, 4/11

Option 1 (Preferred)

SATPSAT 10 (grade 10)

PSAT 8/9 (grade 9)

Option 2SAT PSAT 10 (grade 10)

PSAT 8/9 (grade 9)

Option 3SATPSAT 10 (grade 10)

PSAT 8/9 (grade 9)

Option 4SAT PSAT 8/9 (grade 9)

PSAT 10 (grade 10)

Option 5SAT PSAT 10 (grade 10) PSAT 8/9 (grade 9)

Option 6 SAT PSAT 8/9 (grade 9) PSAT 10 (grade 10)

www.isbe.net/Documents/State_Assessment_Dates_2018_19.pdf

http://www.isbe.net/Documents/State_Assessment_Dates_2018_19.pdf

Implementation Key Dates

Preliminary Spring 2019 Key Dates

Activity Timeline

Request Accommodations Now – February 19, 2019

Off-Site Request Deadline December 14, 2018

AI Code confirmation January 2019

State-Allowed Accommodations Request

Window OpensJanuary 25, 2019

EL 50% Extended Time Request

Window OpensJanuary 25, 2019

Receive Coordinator Planning Kits Late February 2019

Test Day Online Training February – April 2019

Preadministration Materials in Schools Mid-March 2019

Conduct Preadministration Session Late March – Early April 2019

Test Materials in SchoolsFirst week of April 2019

(adjusted for those on spring break)

Test Administration

SAT: April 9, 2019

PSAT 10 & PSAT 8/9: April 9-11, 2019

Accommodated Testing Window

(eligible students only)April 9 – 23, 2019

Provide Counts of Students Requiring

Makeup TestingApril 11, 2019

Makeup Test Administration

SAT: April 23, 2019

PSAT 10 & PSAT 8/9: April 10-23,

2019

Final Materials Return for Scoring No later than April 26, 2019

What’s New in 2019?

• Staff titles for SAT and PSAT have changed to better align with other College Board programs

• Form names have changed as well.

Changes for 2019

Past Title Current Title

Test Supervisor Test Coordinator

Associate Supervisor Proctor

Hall Proctor Hall Monitor

Room proctor Room Monitor

Test staff title changes

Form name changes

Past Title Current Title

Supervisor Irregularity Report

Irregularity Report

Supervisor Report Form (SRF)

Coordinator Report Form (CRF)

• The set of answer sheets that you receive for administering the SAT with Essay will be labeled “SAT Answer Sheet.” These new answer sheets will include pages for the Essay.

• Before the test begins, students will be instructed to fill in “SAT with Essay” on their answer sheet as the test they are taking.

• Students will be directed to copy the single-character Essay Code from the back of their Essay books onto their answer sheets before starting the Essay portion of the test.

• We have also improved the sequence of fields on the answer sheet.

• All multiple-choice test books will have the title “The SAT Test Book,” and they no longer have an essay icon.

Changes for 2019

Answer sheets and test books

• 50% Extended Time for English Learner (EL) Students

• 50% extended time may now be requested and used as an EL Support for both SAT and PSAT testing. This is offered as an option only for EL students who receive extended time as an instructional support.

• Scores will be scholarship and/or college reportable.

• Advance request is required through SSD Online –more information will be provided in a later webinar.

• Word-to-Word Glossaries

• Additional word-to-word glossaries have been approved.

• Advance request is not required through SSD Online.

Changes for 2019

More EL Supports

Staff Roles and Responsibilities

To better align roles across College Board assessments, role titles have been updated for 2019, however responsibilities have not changed.

Testing Staff Roles

ROLE DESCRIPTION

Test Coordinator Responsible for all aspects of the SAT

administration at the school

Services for Students

with Disabilities (SSD)

Coordinator(s)

Requests accommodations for students and

supports the test coordinator to oversee

accommodated testing

Proctor Administers the test in a specific testing room

Room Monitor Assists the proctor with monitoring students in

the testing room

Hall Monitor Keeps hallways near testing area quiet and

secure on test day

• Test Day staff cannot be involved with paid coaching or paid SAT or PSAT preparation.

• Test Day staff cannot have taken the SAT or PSAT within 180 days of the administration date.

• Any staff member, including the test coordinator, who will have access to test books before test day must not have a child or member of their household taking the same College Board test in the same window at any test site.

• In small test centers, Test Day staff may serve multiple roles. We recommend the Test Coordinator remain in the test room and have the additional test-day staff serve the Hall Monitor.

• In large test centers, we recommend the Test Coordinator not also serve as a Proctor in a testing room. This will allow the Test Coordinator to move around the school, assisting with questions and resolving any issues that may arise.

Staff Requirements

• The Test Coordinator is responsible for:

• All aspects of the School Day administration at a school, including:

• Planning rooms and staff for test day

• Receiving and securing all test materials, including test materials for students testing with accommodations

• Managing test site and staff, and supervising all activities related to testing, including accommodated testing

• Collecting, packing, and returning test materials, completing test day forms, and ordering makeup materials

• Acting as the main contact between the College Board and the school, receiving all communications from the College Board

• Identifying at least one person to serve as the Back-up Test Coordinator who can step into the Test Coordinator role if needed

Testing Staff Roles

Test Coordinator

• The Services for Students with Disabilities (SSD) Coordinator is responsible for:

• Being the school’s liaison with the College Board’s Services for Students with Disabilities office

• Submitting accommodation requests for all students who require them

• Accessing and printing the Nonstandard Administration Report (NAR) and assisting the test coordinator in determining rooms and staff required for administering the test with accommodations

• Partnering with the test coordinator to reconcile accommodated testing materials and administering the SAT, PSAT 10, and PSAT 8/9 to students who are testing with accommodations

• Schools may have more than one SSD Coordinator, however one person will be identified as a primary SSD Coordinator who will receive communications from College Board

Testing Staff Roles

SSD Coordinator

Promoting partnership to support students with disabilities

Cooperative Roles

Test Coordinator SSD Coordinator

• Responsible for planning the

administration for ALL students,

including those with

accommodations

• All shipments will be addressed to

the test coordinator

• Responsible for returning all

materials

• Responsible for applying for

accommodations and printing the

list of students approved for

accommodations

Cooperative Responsibilities

The test coordinator can enlist the help of the SSD coordinator to assist with

planning the administration for students with disabilities.

The proctor(s) is responsible for managing all activities that happen in the testing room.

Each room requires one proctor. One proctor must be designated as the back-up for the test coordinator.

Testing Staff Roles

Proctor

Proctor Responsibilities

Monitor Students

Maintain Fair Testing

Environment

Observe students

Admit & Seat

Complete seating chart

Enforce Policies

Report irregularities

Administer Test

Distribute tests

Account for materials

Read script verbatim

Time the test

The room monitor(s) and hall monitor(s) are responsible for assisting the test coordinator and proctors.

.

Testing Staff Roles

Room Monitors and Hall Monitors

Room Monitor Responsibilities

Help with testing site set up & admission

Answer questions

Help distribute materials

Monitor test takers & report violations

Hall Monitor Responsibilities

Help with testing site set up & admission

Direct students to rooms

Patrol halls & report violations

Cover for staff on breaks

Before the Test

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff

Prepare Your Students

Prepare Your Materials

• Based on survey responses provided by your principal, schools will be assigned a six-digit school code representing the attending institution (AI code) or high school code mapped to the ISBE 15-digit RCDTS code.

• AI Codes are required to pre-ID students, administer College Board exams, apply for student accommodations, and receive materials and students’ exam scores.

• AI codes are six-digit numbers that are unique to your school, usually beginning with a 14 in Illinois.

• The same AI code will be used for SAT, PSAT 10, and PSAT 8/9.

• Coordinators will receive confirmation of their school’s AI code in January.

• If you participated in the SAT administration last spring, or if you administer other College Board assessments, your AI code will remain the same.

• ISBE will post a list of all established SAT test centers, along with the school’s RCDTS code and AI code in January.

• Test center numbers will no longer be used, even for approved off-site locations.

Prepare Your School

School Establishment

• Schools must establish as a test site each year. If you are unsure whether your school completed the school set up survey, please confirm with your principal.

• If you are administering more than one assessment at your school this spring, this is captured as part of the establishment process (i.e., your school is established to administer SAT and/or PSAT 10 and/or PSAT 8/9 by completing the survey sent in October).

• Home school districts should coordinate now with any serving schools who provide services to their students to determine the appropriate testing school. Serving schools must establish as SAT test centers to receive SAT materials, test students, and receive scores.

Prepare Your School

School Establishment

• Registration/pre-identification will be done though bulk upload between College Board and the ISBE Student Information System (SIS).

• Between November and December, principals and test coordinators should ensure student enrollment information is up-to-date in ISBE’s SIS to prepare for pre-identification (registration) of students for SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9). Only RCDTS codes of established schools should be used in the “Testing School” field.

• SAT, PSAT 10, and PSAT 8/9 pre-ID data will be captured from SIS at the end of January.

• Pre-ID labels will be shipped to each school listed as the “Testing School” in the SAT and PSAT Pre-ID report so they may be affixed to student answer sheets.

Prepare Your School

Registration and Material Ordering

• College Board will determine your material order based on the following:

• The students pre-identified (Pre-ID) in ISBE’s SIS as of the end of January.

• The students approved for accommodations via College Board’s SSD online system.

• Schools will NOT place orders for materials.

• College Board will ship a small overage of standard test materials to account for additional test takers (e.g., students who are late transfers into the school, etc.).

Prepare Your School

Registration and Material Ordering

• The College Board is committed to making sure that students with disabilities can take the exams with the accommodations they need and will consider all requests to ensure that we measure students’ academic abilities, regardless of their disabilities.

• Accommodations requests for all three assessments will be submitted by the SSD coordinator through our Services for Students with Disabilities (SSD) Online system. There are two types:

• College Board Accommodations: Students with approved accommodations will receive college-reportable scores. Once approved for accommodations, with limited exceptions, a student remains approved for all College Board tests.

• State Allowed Accommodations (SAA): These are state-specific accommodations defined by ISBE. Students, schools, and the state will receive scores, however the scores are not college reportable. These accommodations apply to state testing only and are requested for each state administration.

Prepare Your School

Accommodations

• Each school should have an SSD Coordinator to request accommodations for students with disabilities.

• If your school needs to appoint a new SSD Coordinator, that person can gain access to the SSD Online system by completing the SSD Coordinator Form, found on www.collegeboard.org/ssd.

• An AI code is required to gain access to the SSD Online system. For schools that don’t yet have an AI code from College Board, accommodations requests can be made once you receive the AI code.

• Test coordinators and SSD coordinators will need to work together to ensure a smooth testing experience for students testing with accommodations.

• Webinars for SSD Coordinators, providing details about using SSD Online and applying for testing accommodations, will take place this fall.

Prepare Your School

Accommodations and SSD Coordinators

https://www.collegeboard.org/pdf/ssd/ssd-coordinator.pdf

http://www.collegeboard.org/ssd

Prepare Your School

• The accommodations for which a student is approved will determine their testing room requirements, their test date, and the type of materials they receive.

• English learners will be able to utilize EL supports for the ISBE-provided spring 2019 SAT, PSAT 10, and PSAT 8/9 administration.

These supports include:

• Use of an approved word-to-word bilingual glossary

• Use of translated test directions, and

• 50% extended time

• Students may use one or any of these supports in combination. Students will receive college-reportable scores when any of these supports are used.

Prepare Your School

English Learner Supports

• Use of an approved word-to-word bilingual glossary:

• List will be expanded to approximately 100 glossaries for spring 2019.

• Use of glossary does NOT require an approval by College Board.

• The approved list is available at https://www.isbe.net/Pages/SAT-PSAT.aspx

• Use of translated test directions:

• Translated test directions will be available in PDF format for each assessment. Schools must print the directions for students, no printed test directions will come with test materials.

• Directions will be available in Albanian, Arabic, Bengali, Chinese (Mandarin), Gujarati, Haitian Creole, Hindi, Polish, Portuguese, Russian, Spanish, Urdu, and Vietnamese. The College Board will also support "on the fly" translations of directions by district-approved translators.

• Use of translated test directions does NOT require an approval by College Board.

• Translations will be available to print in February at https://www.isbe.net/Pages/SAT-PSAT.aspx.

Prepare Your School


https://www.isbe.net/Pages/SAT-PSAT.aspx

https://www.isbe.net/Pages/SAT-PSAT.aspx

• Use of 50% extended time:

• Students will receive 50% extended time on each section of the SAT, PSAT 10, or PSAT 8/9. Students must sit for the entire time allotted and cannot go ahead in the test even if they are the only one testing.

• Although not an accommodation, EL students requiring 50% extended time will need to be identified in SSD Online.

• Schools can request 50% extended time for ELs starting in late January 2019. Students will be automatically approved and no supporting documentation is required. More information about the process for entering student information will be available this winter.

• EL students using 50% extended time can be tested with other students with accommodations testing with the same timing and test materials.

Prepare Your School


Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



• Complete the mandatory online Test Coordinator’s training.

• Read the Coordinator’s manuals for SAT, PSAT 10, and PSAT 8/9.

• Distribute manuals to proctors and SSD coordinator(s) for their review.

• Review the contents of the Coordinator’s Planning Kit which will arrive in late February.

Prepare Yourself

Tasks for the Coordinator

36

• Test coordinators will receive an email with a link to access the mandatory online training in late February. Once accessed, the training will be available through your College Board Professional Account.

• Share the link with other staff, as necessary.

• Plan for approximately 45-60 minutes to complete.

• The content is divided into modules including activities for before, during, and after test day and includes details on both standard and accommodated testing rooms.

• Training is mandatory for all SAT and PSAT test coordinators.

• If you are serving as both the SAT and PSAT test coordinator, you need to complete only the SAT training.

Prepare Yourself

Online Coordinator’s Test Administration Training

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



• Coordinators will create students lists and room rosters to use.

• It is recommended that you use the SAT and PSAT Pre-ID reports from ISBE’s Student Information System (SIS).

• Coordinators will work with the SSD coordinator to understand how many students will be testing with accommodations.

• The Nonstandard Administration Report (NAR), which is printed from SSD Online by the SSD Coordinator, will include all students testing with accommodations.

Build Your Lists


Build Your Lists

2018-19 SAT and PSAT Assessment Pre-ID Reports in ISBE SIS

Scheduled to be available on November 9, 2018

• Lists ALL students approved for accommodations.

• Group students that must test on the primary test day and those who may test in the accommodated window.

• Include the test book color and the script name the student should use.

• Includes students testing with EL 50% extended time.

SECTION 1. Students

testing on the primary

test day.

Build Your ListsSAT Nonstandard Administration Report (NAR)

SECTION 2. Students

testing in the accommodated

window

• Includes three sections:

• Section 1: Student Summary with SSD Numbers

• Section 2: Guidance on testing specific accommodations

• Section 3: Students testing in the accommodated window

• Used as the room and attendance roster

• Includes students testing with EL 50% extended time

Build Your ListsPSAT 10 and PSAT 8/9 Nonstandard Administration Report (NAR)

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



43

• The size of cohort testing and the size of rooms used for testing will determine the number of rooms needed.

• Options for rooms include:

• Larger spaces, such as auditoriums and gymnasiums

• Smaller spaces, such as classrooms

• Consider the following when choosing the location of testing rooms within the building:

• Separated from other classes/tests on different schedules or taking different assessments

• Minimize noise and other disruptions when classes or other assessments break

• Area where there will be minimal noise/distractions from outside the building

• Access to restrooms

Plan Your Space

Planning for Testing Rooms

44

• Use chairs with backs.

• Face chairs in the same direction.

• Place chairs directly behind those in the preceding row.

• Separate each student by a minimum of four feet from right to left (measure from center of desk).

• Ensure unimpeded access to every student by staff.

• Seat only one student at a table measuring six feet or less in length.

• Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.

• Provide a large, smooth writing surface, preferably desks or tables.

• Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches.

• Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable.

Plan Your Space

Seating and Furniture Requirements

45

Sample Seating Plans

Plan Your Space

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



47

• Each school should plan for one test coordinator and one SSD Coordinator.

• The additional staffing needed depends upon the size of the cohort testing, the number of testing rooms, and the number of students in each room.

• Formulas are available in Coordinator Manual

• Check with your school/district for policies around who can act as testing staff.

• Some schools utilize aides, paras, substitutes, and coaches.

• Please contact the Illinois Educator Hotline by phone or email if you need to make a change to the person appointed to the test coordinator, backup coordinator or SSD coordinator roles.

Plan Your Staff

Planning for Staffing Needs

48

• Every testing room needs 1 proctor.

• Unless your school tests only a few students, you will need additional staff to assist the proctor.

• For rooms with more than 34 students, assign room monitors to help.

• For every 5 testing rooms, assign 1 hall monitor.

Plan Your Staff


49

Test Coordinator

Proctor for Room #1

Proctor for Room #2

Proctor for Room #3

Proctor for Room #4

• Example:

• Your school is testing 100 grade 11 standard testers for SAT School Day.

• You have 4 classrooms available, each with capacity for 25 students.

• Therefore, you will require 6 staff:

• 1 test coordinator

• 4 proctors

• 1 hall monitor

Hall Monitor

Plan Your Staff


Scenario #1

50

Test Coordinator

Proctor

Room Monitor Room Monitor

• Example:

• Your school is testing 100 grade 11 standard testers for SAT School Day.

• You plan to test in one large room (e.g., cafeteria or gym).

• Therefore, you will require 5 staff:

• 1 test coordinator

• 1 proctor

• 2 room monitors

• 1 hall monitor

Hall Monitor

Plan Your Staff


Scenario #2

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



• Testing MUST be done in the morning.

• The administrative time below includes passing out and collecting test booklets and other test day administrative activities. It assumes that students have already participated in a preadministrationsession and completed the student questionnaire portion of the answer sheet.

SAT with Essay Standard Room (time, in minutes)

Administrative activities 30

Reading Test 65

Break 10

Writing and Language Test 35

Math Test – No Calculator 25

Break 5

Math Test - Calculator 55

Break 2

Book collection/ Essay distribution 15

Essay 50

Total Testing Time 4 hours, 52 minutes

Build Your Schedule

Administration Timing for SAT with Essay

53

PSAT PSAT 10

Standard Room

(time, in minutes)

PSAT 8/9

Standard Room

(time, in minutes)

Administrative Activities 30 30

Reading Test 60 55

Break 5 5

Writing and Language Test 35 30

Math Test – No Calculator 25 20

Break 5 5

Math Test - Calculator 45 40

Total Testing Time 3 hours, 25 minutes 3 hours, 5 minutes

Administration Timing

Administration Timing forPSAT 10 (for grade 10) and PSAT 8/9 (for grade 9)

• The administrative time below includes passing out and collecting test booklets and other test day administrative activities. It assumes that students have already participated in a preadministrationsession and completed the student demographics portion of the answer sheet.

54

• School schedules may require some adjustments

• Lunch Periods

• Testing cannot be interrupted for lunch.

• Lunches must take place after testing is complete.

• Students may eat snacks during breaks.

• Bell Schedules

• Bells must be silenced during test administration.

• Public Address System Announcements

• There should be no PA announcements during test administration.

Build Your Schedule

Planning the Test Day Schedule

• The preadministration session allows students to complete the following activities directly on their answer sheet, saving time on test day:

• Fill out personal information fields

• SAT and PSAT 10:

• Complete optional student questionnaire.

• Opt into Student Search Service .

• SAT:

• Select up to four colleges or scholarship programs to receive their SAT scores.

Build Your Schedule

What is a Preadministrationsession?

Estimated time:

45-60 minutes for SAT

25-35 minutes for PSAT 10

20-30 minutes for PSAT 8/9

• Each school will receive a shipment of preadministration materials for each assessment in mid-March. These shipments will include:

• Answer sheets

• Pre-ID labels

• Student Answer Sheet Instructions

• SAT School Day and PSAT 10 Student Guides

• Manuals containing preadministration instructions for Coordinators

• Schedule a session ahead of test day to allow your students to fill in student background information and request their four free SAT scores sends.

• Affix pre-ID label to front of student answer sheets before the session.

• Students will use their state-assigned student ID as their Student ID number on the answer sheet.

Build Your Schedule

Plan a PreadministrationSession

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



• Distribute Testing Room manuals to proctors and SSD coordinator(s) for their review.

• Plan a time to train all of your school’s test day staff.

• Review important procedures for a successful administration.

• Answer questions and address concerns.

• Share the Coordinator online training with necessary staff if desired, such as the back-up coordinator and proctors, to support your training sessions.

Prepare Your Staff


Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff



• Distribute the SAT School Day and PSAT 10 Student Guides received in your preadministration shipments to students as soon as possible.

• Direct students to the online version of the PSAT 8/9 Student Guide.

• Students can find answers to general questions about the SAT and what to expect on test day at collegeboard.org/sat.

• Share information with students about Official SAT Practice on Khan Academy for free, personalized, online SAT practice at satpractice.org.

• Meet with students in advance of test day to go over important information such as when and where to report, what to bring, and what not to bring on test day.

• Encourage students to talk with their parents and think about the colleges and scholarship programs where they might like to send their SAT scores.


Student Preparation

https://collegereadiness.collegeboard.org/sat?excmpid=VT-00007

satpractice.org


Official SAT Practice on Khan Academyhttp://satpractice.org

Full Length Practice TestsEight official practice tests, with more to

come, plus study and test-taking tips

Video LessonsEasy-to-follow videos explain problems

step-by-step.

Interactive Problems & Instant

FeedbackGet hints, explanations, and constant

progress updates to know where you stand.

Daily Practice AppMore practice available on your phone

featuring questions of the day

http://satpractice.org/

• Practice Tests 1 and 2 have computer-scorableessays.

• Official SAT Practice on Khan Academy includes 6 additional practice essays available to print and practice but cannot be scored at this time.

• The system analyzes student’s writing and gives specific recommendations for how to improve their writing in the three areas scored on the SAT essay: Reading, Analysis, and Writing.

• Students get “Signal Strengths” to get a sense for how well the essay is measuring against different criteria.

• Students can revise and rewrite to improve their essay and writing skills.

• An optional prewriting area is provided to outline and organize ideas.

• Students can view the rubric used to evaluate SAT essays.

• Tips and Strategies are available to help students approach the essay task.


Essay Practice with the Official SAT Practice

Features include:

Recommended SAT Skills to focus on based on class performance

• Lesson Plans created by teachers for teachers available for skills in Math, Reading, and Writing

• Additional Khan Academy content

Recent SAT activity by student

• Top recommended skills for practice

• Upcoming SAT test date

• Notification if account is connected to their College Board account

Individual progress by each student

• Questions attempted, answer choices, and correct answers

• Practice Test scores

Coach Your Students

New Official SAT Practice features to help students prepare

Before the Test

Prepare Your School

Prepare Yourself

Build Your Lists

Plan Your Space

Plan Your Staff

Build Your Schedule

Prepare Your Staff




• Your school will receive a number of shipments related to your test administration.

• It is important to note that each shipment may come in multiple boxes and that materials for students testing with accommodations will arrive separately from standard materials.

• Shipments will be divided by assessment.

Shipment Contents

(Not Exhaustive)

Delivery

Coordinator

Planning Kit

Sample manuals and test

day forms, posters

Late

February

Preadministration:

Materials

Answer sheets, instruction

booklets for students,

student guides, all manuals

Mid-March

Preadministration:

Pre-ID Labels

Labels for each student

pre-ID’d at your schoolMid-March

Test Materials Test books, extra answer

sheets, return kits

First week

of April

Shipments

• SAT School Day Coordinator’s Manual

• Preview copies (2) for coordinator planning

• SAT School Day Standard Testing Room Manual

• Preview copy for coordinator planning

• SAT School Day Accommodated Testing Room Manual

• Preview copy for coordinator planning

• PSAT 10 Coordinator Manual


• PSAT 8/9 Coordinator Manual


• Sample Irregularity Report (IR) forms

• Test Materials Matrix

• An illustration of all materials that will be shipped for the ISBE-provided SAT, PSAT 10 (for grade 10), and PSAT 8/9 (for grade 9).


Coordinator Planning Kit

• Preadministration shipments will be divided by assessment.

• Pre-ID labels will be shipped to schools for all students pre-ID’d by the deadline.

• Schools will receive a label for each pre-ID’dstudent to be affixed to the answer sheet.

• All required fields on the answer sheet must be gridded for any student who does not have a pre-ID label. Staff must ensure these fields are gridded completely and accurately.

• Answer sheets

• Mobile Opt-In Policies document

• Student Answer Sheet Instructions

• SAT and PSAT 10 Student Guides

• Copies of ALL manuals required to support your school, including manuals to be used by the proctors on test day


Preadministration Shipment

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• Secure test materials (test books) will be delivered approximately a week prior to test day.

• Test materials shipments are divided by assessment.

• All testing materials will be addressed to the test coordinator.

• Test materials must be stored securely, once delivered.

• Check contents of boxes within 24 hours of delivery using packing lists.

• Contact College Board immediately if there is a problem with your shipment – see Supervisor’s Manual for specific instructions.

• Check materials daily until test day.

• Contact College Board immediately if materials show evidence of tampering.

• Save the boxes and return shipper labels included. They will be used to return answer sheets and test books after testing.


Test Materials

Test Materials Guide

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• College Board will provide an Illinois-specific manual for the state-provided SAT.

• The SAT manuals provide specialized information to each type of test day staff.

• Coordinator’s Manual

• Includes information about the test-day set-up, preadministration session, forms, and return of standard and nonstandard materials

• Standard Testing Manual

• Includes all test-day scripts and information needed by proctors

• Accommodated Testing Manual

• Includes test-day scripts for accommodated rooms

• College Board will provide the state-provided PSAT 10 (for grade 10) and PSAT 8/9 (for grade 9) manuals for the Illinois administration.

• PSAT 10 and PSAT 8/9 each have only a single manual.


Test Manuals

• Coordinators will receive shipment tracking emails which include:

• Tracking numbers

• Summary of shipment contents

• Tracking emails are generated as the shipment is being prepared.

• Tracking numbers in the email will become valid once shipped.

Tracking Materials

Use the following items to create your testing room packets:

• Testing room cover sheet

• Testing Room Materials Report form (you’ll finish filling this out on test day)

• A copy of the room roster you created or NAR showing students assigned to the testing room

• Answer sheets (for the students assigned to each testing room):

• Prelabeled answer sheets and/or answer sheets used in a preadministration session

• Blank answer sheets

• Student Answer Sheet Instructions booklets and Mobile Opt-In Policies documents

• Irregularity Report (IR) forms

• SAT School Day Request to Cancel Test Scores forms

• The 2 testing room flyers (“No Electronic Devices” and “Quiet, Please”)

• The SAT School Day Standard Testing Manual or SAT School Day Accommodated Testing Manual

• If applicable, EL supports (translated directions and/or word-to-word glossaries) for students who need them

• Clear plastic bags for storage

Prepare Your Testing Room Kits

On Test Day

• Schools can plan for either a centralized check in or room check in.

• If your school utilizes a central check-in, you’ll check in each student against your room roster before sending them to an assigned room.

• If your school utilizes room check in, proctors will check in students as they arrive to their assigned testing rooms.

• Plan ahead for collecting electronic devices and backpacks (if allowed by school policy) as students enter the testing room.

• Students are not required to supply a photo ID unless the student is unknown to the testing staff.

• Mark attendance on your student list/roster in pencil. Check each student in as follows:

• Write a “P” (Present) next to the name of each student who checks in.

• After check-in is complete, put an “A” (Absent) next to the name of any student who is absent.

Student Check In

• Copying and prohibited communication are the most common ways for students to obtain an unfair advantage.

• During testing, staff must:

• Watch for roaming eyes. Some students may try to copy from a neighbor.

• Carefully observe students using calculators. A smart phone can be disguised as a calculator through the use of a plastic cover.

• Watch for signals. Students may signal across a testing room by using their hands, tapping their feet, using different colored pencils, and so on.

• Always note any such activities on the Irregularity Report (IR). Immediately report significant problems or events that interfere with specific testing procedures or that compromise test security.

Test Security

• At the beginning of testing, proctors will read scripts reminding students to turn off their phones and other electronic devices and to turn them in to the proctor, if allowed under school policy.

• If your school does not permit the collection of devices, proctors must instruct students to store their powered-down devices in a bag or backpack placed to the side of the room away from the testing area.

• Once the script has been read, if a student is observed with a prohibited device, the test coordinator must dismiss that student.

• A student doesn’t need to be holding a phone for it to be considered in their possession—a phone is considered in the student’s possession if it’s on or under the student’s desk or in their pocket.

• If a student’s phone makes noises while in the proctor’s possession or stored away from the student’s desk, this should not be considered grounds for dismissal, but the proctor should turn off the phone in order to prevent additional disturbances during testing and issue a warning to the student.

Prohibited Devices

Preventing issues with mobile phones and electronic devices

• On test day, the coordinator must count the test books:

• When distributing materials to proctors on test day

• When collecting materials from proctors and preparing them for return

• Ensure that your proctors account for testing materials in the testing room as instructed in their manual. proctors must count the test books:

• After receiving the materials from you

• After distributing materials to students

• After collecting multiple-choice books

• Before they dismiss students from the testing room

Distributing Test Materials

Distributing Test Materials

• Use the Irregularity Report (IR) to record an irregularity, including:

• Security incidents

• Misconduct

• Test question errors or ambiguities

• Other incidents or disturbances

• Student complaints

• Make sure reports are complete and explicit. Fill out just one form for each issue, even if it affects more than one student (such as mistiming).

• Irregularities filed by proctors must be countersigned by the test coordinator, who should add any information that might be useful.

• Keep a copy of any IRs submitted should College Board require additional information during their review.

• They will also be useful when completing your makeup materials requests.

Reporting Test Administration Irregularities

Reporting Test Administration Irregularities

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• How will you collaborate with your SSD coordinator?

• How will you inform students of their testing location, time they should arrive, etc.?

• Will you have a central check-in or room check-in?

• How will you distribute materials to proctors?

• Where do you want proctors to return materials?

What to Consider for Test Day

Important points for Coordinators

• Make sure you have the printed manuals with you on test day for quick and easy reference.

• If issues arise, refer to the irregularity charts to determine what to do.

• Remind your proctors: When distributing answer sheets be sure they are distributing the answer sheet to the correct student.

• After collecting test books and answer sheets, review key information to prevent delays in scoring.

• Check that the student-gridded name matches the pre-ID label.

• The number of used answer sheets returned must match the number of students tested, as entered on the CRF.

• Ensure the school (AI) code on the CRF is correct.

• Used answer sheets are not returned inside test books or with the test book shipment.

• Used answer sheets for students with accommodations or supports who appear on the NAR are returned in the white Accommodated Testing Envelope.

Helpful Hints

Important points for Coordinators

• Do you have any strategies that you use to make test day go smoothly that you are willing to share with the group?

Best Practices

After the Test

• CRFs will be returned for each assessment and test date.

• The coordinator is responsible for completing the CRF.

• When testing has concluded, the test coordinator is required to count the number of answer sheets and record the number on the CRF.

• This form is scanned and must be completed using a No. 2 pencil.

• You may keep a copy of this form for your local records, but submit the original for processing.

• A sample form is included in the coordinator’s manual.

• Confirm that your school code (AI code) is correctly prefilled in item 4—it’s required for reporting of scores to your school, district, and/or state. Contact SAT School Day Support if your code is not correct.

• Answer sheets from each administration date need to be returned separately, with a separate CRF. For example, do not mix primary administration answer sheets with makeup answer sheets for SAT.

• Make sure you bubble the correct date on the CRF. For example, April 9 for the primary date and April 23 for the makeup date.

Coordinator’s Report Form (CRF)

• For each assessment, SAT, PSAT 10, and PSAT 8/9,

you will receive a total of three return kits.

• For SAT, you will receive:

• One for all standard and nonstandard students

who finish testing on the primary test day

• One for students testing in the accommodated

window

• One for students testing on the makeup date.

This will be sent with makeup materials

• For PSAT 10 and PSAT 8/9, you will receive:

• One for all standard and nonstandard students

who finish testing on the primary test day

• One for students testing in the accommodated

window

• One for students testing in the makeup window

• All return materials arrive with your primary test

day shipment

Returning Test Materials

• Packing Answer Sheets

• Answer sheet return bags/boxes will have two labels pre-applied: a colored Pearson label and a UPS shipping label.

• Refer to your coordinator’s manual for detailed directions on returning answer sheets.

• Used answer sheets and other materials needed for scoring from the primary test day must be returned the day after the test.

• Used answer sheets for students testing in the accommodated testing window must be returned as soon as all accommodated testing is complete.

• Schools need to return answer sheets and test books separately for each assessment.

• Do not include SAT answer sheets with PSAT 10 answer sheets, etc.

Packing Answer Sheets

Image of white box for returning answer sheets

UPS Label

Pearson Label

• Packing Test Books (SAT only)

• Reuse the boxes in which your test materials arrived to return test books.

• Loose UPS labels will be included in the shipment with the header “TB Returns.”

• In addition, loose colored labels will be included in the shipment to be applied to the test book return boxes.

• Apply one label of each type to each box.

• Be sure to look for these labels when receiving your materials. They may shift to the bottom of the box during shipment.

• Do NOT return test books for PSAT 10 or PSAT 8/9.

• Store securely until students receive test results and then return to students

Packing Test Books

TB Returns

Image of loose UPS label that needs to be affixed to outside of box

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Test Materials Packing Diagrams

90

• The day before testing, the test coordinator will receive an email with information about the test materials pick-up, which will include:

• a UPS confirmation number along with the date and time of the pick-up

• information on how to change the date and time of the pick-up, if necessary

• or, alternate directions If UPS is not available in your area

• Follow packing and addressing instructions in the manual.

• Prepaid shipping labels, with the correct

addresses for each box, are included with the test

material shipment.

• Errors in packing or shipping will lead to score

delays for students.

• Refer to the contact page in the coordinator

manual if you have any questions.

Test Materials Return Schedule

• The pre-arranged UPS delivery to pick up test materials will be arranged for the day after testing to allow for more time to organize and package testing materials after testing has completed.

• If you have students testing in the accommodated window and ALL students have finished testing before the window ends:

• Give shipments to UPS during one of your school’s regular pickups (if you have one).

• Call UPS to reschedule the pickup following the instructions in the pickup email.

• Wait until the next scheduled pickup for the makeup materials.

• For schools administering at an off-site location, UPS pickups will occur in the afternoon on test day to accommodate those locations where the coordinator will no longer be on-site the following day.

Test Materials Pickup

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• Students, not testing in the accommodated window, who miss the primary test date will test on 4/23/19.

• Students who have an irregularity during testing may be eligible for makeup. For example, a student who gets sick during testing can participate in the makeup administration.

• Refer to the Irregularity Chart provided in the manual for details.

• Further details around the process for ordering makeup materials will be provided closer to test day.

• New SAT test books will be sent for all students testing on the makeup test date.

• Use the pre-labeled answer sheets, from the primary test day, for the makeup test date for students who were absent

SAT Makeup

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• Students, not testing in the accommodated window, who miss the primary test date will test between April 10-23, 2019.

• Unused and/or test material overages from the primary test date will remain on-site to be used during the makeup administration.

• Please return all PSAT makeup materials together, as soon as makeup testing is complete.

• Use the pre-ID labels left over from the primary test date for the makeup test date.

• After makeup testing, store test books securely until students receive test results and then return to students.

PSAT 10 and PSAT 8/9 Makeup

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• All answer sheets must be shipped by 4/26/19.

• Answer sheets will not be scored if received late.

• Student Reporting Portal - centralized portal for students to access their PSAT™ 8/9, PSAT/NMSQT®, PSAT™ 10, and SAT® score reports.

• K-12 Educator Reporting Portal - centralized portal for schools, districts, states

• Report Center: Reporting tools allow educators to configure and run online reports, apply filters for data analysis, and print student reports.

• Download Center: Data files available to manage electronic score downloads — manual and automatic

• These scores are for SAT reporting, not for accountability.

• Score reporting in ISBE’s Student Information System (SIS) is planned for mid-July 2019.

• For more information about accessing and using the K-12 Educator Reporting Portal view eModules at https://satsuiteofassessments.articulate-online.com

Score Reporting

https://satsuiteofassessments.articulate-online.com/

• By participating in the SAT® School Day administration, eligible students receive benefits by using an SAT School Day fee waiver, including:

• Unlimited score reports over the user’s testing lifetime (available in their account in late April)

• College application fee waivers to use in applying to participating colleges for free, delivered directly to their online account at the beginning of senior year

• Free CSS Profile® applications for financial aid

• Free Student Answer Service (SAS) or Question-and-Answer Service (QAS)

• Fee waivers to register for an SAT or SAT Subject Tests™ Saturday/Sunday administration

SAT Fee Waivers

Final Information

A College Board Professional Account is required for all system access. Each user creates their own account at collegeboard.org to allow for a single sign-on to the following features:

• College Board Reporting Portal

• The school data access manager is responsible for assigning access to school and district staff.

• SSD Online System

• The school SSD Coordinator requests access from the College Board.

• Access request requires a principals signature.

• Others may also request access with the school principal’s approval.

• College Board Online Test Day Training

• The test coordinator will receive access from the College Board. The test coordinator may grant access to all test day staff.

• For additional information about setting up an Educator Professional Account, you can view an eModule at: https://satsuiteofassessments.articulate-online.com

Accessing CB Tools

An Educator Professional Account is the first step!

https://satsuiteofassessments.articulate-online.com/

Who, What, and When

Implementation Activities

November 2018 through February 2019

Test Coordinator SSD Coordinator Teachers

Follow ISBE instructions

regarding Registration/Pre-

Identification of students for

testing.

Prepare site for school day

testing.

Plan for rooms, furniture, and

staff for test day.

Plan for necessary schedule

adjustments, including lunch,

bells, and busses.

Apply for

Accommodations

(SSD Online).

Share Official SAT

Practice on Khan

Academy information

with Students.

https://www.collegeboard.org/students-with-disabilities/ssd-online

Who, What, and When

Implementation Activities

February through March 2019

Test Coordinator SSD Coordinator Proctors, Room

Monitors, Hall Monitors

Train supervisors and test day

staff using the College Board

provided online training tools.

Prepare for test materials

delivery and storage.

Affix Pre-ID labels to answer

sheets.

Conduct preadministration

session (with teachers).

Print NAR from SSD

Online.

Confirm SSD students

have the appropriate

approved

accommodations.

Read manuals and scripts

as appropriate.

Attend/complete training.

April 2019 – Administer the Test!

100

Visit the ISBE SAT/PSAT webpagehttps://www.isbe.net/Pages/sat-psat.aspx

Contact our Illinois Field [email protected]

Maureen LaRaviere

Practice Resourceshttps://collegereadiness.collegeboard.org/sat/practice

• Contact our Illinois Educator Hotlineat 844-688-9995 (option 1) or email [email protected].

Thank You!

Resources

https://www.isbe.net/Pages/sat-psat.aspx

mailto:[email protected]

https://collegereadiness.collegeboard.org/sat/practice

mailto:[email protected]

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Questions