illinois powerschool user’s group 2011 spring meeting
TRANSCRIPT
Illinois PowerSchool User’s Group2011 Spring Meeting
WELCOME
AgendaTime Topic
9:00 – 9:15 AM Welcome Training OpportunitiesPSUG-IL: 2011-12 Planning
9:15 – 10:15 AM PowerSchool 7
10:15 – 10:30 AM Break
10:30 – 11:30 AM Illinois State Reporting
11:30 – 12:30 PM “Ask the Experts”
Welcome and Special Recognition• Nick Peronti, Lincolnwood SD74– Congratulations on becoming a Dad to Zoe Michelle
Peronti on May 13th!! • Bill Chapin, Warren Township HS– Congratulations on retiring from Warren Township High
School after 33 years of service!• Others???
Summer Training Opportunities• PowerSchool University
– June 26-30, 2011 in Chicago– June 19-23, 2011 in Charleston, SC– July 10-14, 2011 in San Diego, CA
• PSUG National Information Exchange & Vendor Expo– July 25-28, 2011 in Las Vegas, NV– See http://psugmi.com/vegas-2011.html for more info
PLANNING FOR 2011-12• Workshops– What topics do we want workshops on?
• Meetings– Do we want a Fall and Spring meeting?– If so, what topics do we want to cover?
**Workshop and Meeting announcements will be posted at www.psugil.org.
PowerSchool 7• Welcome Eric Zorr and Brian Molitor
from Pearson
LET’S TAKE A BREAK….!
….back by 10:30
• What’s new?” (Jay Duff)
• Support Update– Welcome Mike Connolly from Pearson!
• IL State Reporting Focus Group
ILLINOIS STATE REPORTING
What’s Due for EOY 2011-12?
• All enrollments must be exited by 4PM on 7/31/2011– ELL Data– PreK Follow-up Data– Early Childhood Data– Early Childhood Outcomes Data– Homeless Data– Discipline Data– Student Course Assignment– Outside Course Assignment
What’s New for 2010-11?
• Changes for Early Childhood:– Must use Combined PreK/Demographics– PreK at Risk eliminated
• Changes for ELL:– TBE (Part / Full / No Time)– TPI (Y / N)
• NEW REPORTS:– Birth-to-3 years old (Grade level 00)– Teacher Course Assignment
• Provided by *SERVING school
– Transcript Coding Project: School Districts must map their courses to the statewide course classification system for purposes of State reporting.
TRANSCRIPT CODING PROJECT
– Student Course Assignment: Student transcript information, including courses completed and grades earned shall be reported to ISBE.
– Outside Course Assignment: Student transcript information for students who transfer into your district (effective with the 2010-11 school year), including courses completed and grades earned shall be reported to ISBE.
• WHAT IS IT?
– High school only for 2010-11 school year (yes, I know that is BAD news for high school districts….)
TRANSCRIPT CODING PROJECT
• THE GOOD NEWS…….
– It’s coming for all districts…..
• THE BAD NEWS…….
STUDENT COURSE ASSIGNMENTMandatory IL State Fields Optional IL State FieldsTerm Local Course IDState Course Code Local Course TitleStudent Course Start Date Actual AttendanceSection Number Total AttendanceCourse Level Single Parent including a Single
Pregnant WomanCourse Credit Displaced HomemakerArticulated Credit Course Numeric GradeDual Credit Maximum Numeric GradeStudent Course End DateCourse SettingCourse Final Letter Grade
STUDENT COURSE ASSIGNMENT
I. STEP 1 – Update CoursesA. Update the following IL State fields in Courses
set-up 1. State Course Code ([02]IL_State_Course_Code)
2. Course Level ([02]IL_Course_Level)
3. Course Setting ([02]IL_Course_Setting)
4. Articulated Credit ([02]IL_Articulated_Credit)
5. Dual Credit ([02]IL_Dual_Credit)
STUDENT COURSE ASSIGNMENT
B. Il State fields are located at the bottom of the Course set-up screen <School, Courses>
STUDENT COURSE ASSIGNMENT
B. You may also mass-update your courses using the Quick Import function <Special Functions, Importing & Exporting, Quick Import)
**You will need to manually enter data for one course to create the new IL State fields before you import.**
STUDENT COURSE ASSIGNMENT
C. Section Override – you may also enter the IL state field data on the Section Set-up screen <School, Sections>
1. Use this when a particular section has a different course level or course setting that what is entered at the course level
2. Section level settings (for IL State fields) override what is entered on the course set-up screen
STUDENT COURSE ASSIGNMENT
I. STEP 2 – Storing GradesA. Historical grades that are stored using the “Permanently
Store Grades” process will pull IL State data from the courses (*sections) set-up
1. State Course Code
2. Course Level
3. Course Setting
4. Articulated Credit
5. Dual Credit
*IL State data stored in the Sections set-up will override what is stored in the Courses set-up.
STUDENT COURSE ASSIGNMENT
B. Other “mandatory” fields”
1. Term (Stored Grades)
2. Student Course Start Date (CC )
3. Section Number (Stored Grades)
4. Course Credit (Stored Grades)
5. Student Course End Date (CC)
STUDENT COURSE ASSIGNMENT
C. Optional State Fields
1. Local Course ID (Stored Grades)
2. Local Course Title (Stored Grades)
3. Actual Attendance (not included)
4. Total Attendance (not included)
5. Single Parent including a Single Pregnant Woman (Students, State/Province – IL, General tab)
6. Displaced Homemaker (State > General tab)
7. Course Numeric Grade (Stored Grades)
8. Maximum Numeric Grade (Default is 100)
STUDENT COURSE ASSIGNMENT
D. Refer to the Illinois State Reporting Guide for a detailed list of data elements and definitions as well as the Report Output table and field names (page 390). https://powersource.pearsonschoolsystems.com/article/54141
E. Refer to ISBE website for Data Elements, Templates, etc. http://www.isbe.net/sis/default.htm
STUDENT COURSE ASSIGNMENT
E. Storing Grades Manually (when course exists in PS)
1. When entering a new grade and the IL State fields need to be entered/changed, you MUST use the Single New Entry option to enter a grade
2. When entering a new grade and there is not a valid section number, leave the section number BLANK
STUDENT COURSE ASSIGNMENT
F. Storing Grades Manually (when course does not exist in PS)
1. Use the Single New Entry option to enter grades
2. Leave the Course Number, Section Number and Teacher name fields BLANK
3. Enter other fields (e.g., course name, grade, etc.)
4. Click on (Show) Additional State Fields
5. Enter the following IL State fields:
1. State Course Code, State Course Setting, Term, Student Course Start Date, Student Course End Date, Articulated Credit, Dual Credit
STUDENT COURSE ASSIGNMENT
G. Important Note about Student Course Start Date and Student Course End Date
1. The Student Course Start Date and Student Course End Date must fall within the student’s enrollment dates in SIS.
a. If an student’s entry date is 8/25/2010 and their exit date is 12/22/2010, the course start and end date must fall within that range.
STUDENT COURSE ASSIGNMENT
H. Excluding Grades from State Reporting
1. To exclude a grade from state reporting, check the box following “Exclude this Historical Grade from State Reporting”
OUTSIDE COURSE ASSIGNMENT
I. STEP 1 – Entering Grades for Transfer StudentsA. Grades for students that transfer into your District from a non-
public Illinois School will need to be including in State reporting (OCA)
B. Grades for students that transfer into your District from a public Illinois School need to be excluded from State reporting as those grades need to be reported by the IL school they transferred from
A. Check the box following “Exclude this Historical Grade from State Reporting”
OUTSIDE COURSE ASSIGNMENT
I. STEP 2 – Entering Grades from any school that is NOT a PUBLIC Illinois School:A. Leave Course number, Section Number and Teacher name BLANK.
B. Complete the remainder of the standard fields (e.g., Course name, grade, etc.)
C. Click (Show) Additional State Fields
OUTSIDE COURSE ASSIGNMENT
C. Required Illinois State Fields for transfer grades:
1. OC Facility Type: (01) Out of State, (02) Out of Country, (03) Home Schooled Student, (04) Illinois Non-Public High School, (05) Other
2. State Course Code
3. State Course Level
4. State Course Setting
5. Term
6. Student Course Start Date - ?
7. Student Course End Date - ?
8. Articulated Credit
9. Dual Credit
REPORT SET-UP
I. Letter Grade Mapping <District, Letter Grade Mapping>
A. Map your District grade scales to the IL State-required grades
B. You must map each gradescale
Code Value Description
01 A+ Student received course term credit
02 A Student received course term credit
03 A- Student received course term credit
04 B+ Student received course term credit
05 B Student received course term credit
06 B- Student received course term credit
07 C+ Student received course term credit
08 C Student received course term credit
09 C- Student received course term credit
10 D+ Student received course term credit
11 D Student received course term credit
12 D- Student received course term credit
13 F Student did not receive course term credit
14 S Satisfactory or Pass. Student received course term credit
15 U Unsatisfactory. Student received course term credit
16 I Incomplete. Student was enrolled on Course End Date. Student did not receive course term credit
17 W Withdrew from course. Student did not receive course term credit. Student not enrolled on Course End Date.
18 WP Withdrew from course. Student did receive course term credit. Student was not enrolled on Course End Date.
19 Audit Student audited the course. Student did not receive course term credit.
20 X Student waived from course requirement. Student did not receive course term credit. Student did not receive final grade.
99 Erroneous Record entered in error. School district mistake.
REPORT SET-UP
<District, Letter Grade Mapping>
• Click “Edit” to open the grade scale mapping screen
REPORT SET-UPII. Term Grade Mapping <District, Letter Grade Mapping>
A. Use the Term Grade Mapping to map the state-required Term Period to its respective store code and Term ID for each school in your District.
B. You must enter for EACH school.
IL Course Assignment Report<Reports, State tab, IL Course Assignment>
• May be run at District or School level• Select to include all or selected students• Enter RCDTS number• Select MODE:
– Student Course Assignment (SCA): The stored grade must not have an OCA Facility Type populated
– Outside Course Assignment (OCA): The stored grade must have an OCA Facility Type populated
• Select Year• Select Term• Note: these report take a while to run.
Ask the “Experts”
Thanks for Coming!
HAVE A GREAT SUMMER!