iLearnNYC Platform 101

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Session Objectives

• Provide an understanding of overall platform components, how they fit together and associated timelines

• Explain the role of the Administrative Console and what it means to schools in terms of enrollments and access

• Describe how users get access to the system and how students set up accounts

• Clarify iLearnNYC technical and program support

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Platform Overview and Access

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The iLearnNYC Platform Key ComponentsLMS “Learning Management System”

• Access to content and course work• Assessment and assignment management • Collaboration, grading and “calendaring” tools

LOR “Learning Object Repository”• Content creation and management tools

Analytics • Robust reporting on student usage and performance

E-portfolios• Students publish and reflect on learning artifacts

Value-Add Tools (Turnitin, Elluminate, and more)

Integrated Content• A large library of integrated content and resources from leading publishers• Imported home grown content

Administrative Console • Supports license management and enrollments

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iLearnNYC and Google Education Suite

• Many ways to leverage Google with iLearnNYC• Google docs can be linked as assignment submissions• Resources can be embedded into course pages or added as

links • Google emails can be added in iLearnNYC profile for

students and educators

• iLearnNYC is developing an iLearnNYC – Google User Guide to be distributed around August 15, 2011

• iLearnNYC is exploring a partnership between Desire2Learn and Google to provide deeper integration

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Accessing the Platform

www.ilearnnyc.net iLearnNYC Platform

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User AccountsStaff (including Educators, Principals and Assistant

Principals)> Leverage their existing DOE Login and Password > Principals and Assistant Principals will be

automatically added as auditors to all courses

Students > Create and manage their user accounts through

www.iLearnNYC.net> Completely “self service”

Parents & Guests> Plans being finalized; target launch date Spring 2012

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Getting Student Accounts

www.ilearnnyc.net

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Student Account Tool

• Enables students to get a DOE username and set a password

• Users must know their OSIS # and Birthday

• User name is automatically generated as first name, last initial and, if necessary, a numeral (e.g. dennisw2)

• Students can use the same tool to reset passwords and get user names

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The Administrative Console and Timeline Considerations

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The Admin Console • The gateway into the iLearnNYC platform

and all associated content • D2L Platform • Course Providers • Resource Providers • Blank Courses• Teacher-Modified/Created Content

• Enables school programmers to• Setup online courses • Add students and teachers• Select content • View license allocations • Perform ongoing management of

courses

• Information is pulled from:• STARS roster data• HR Hub/ Galaxy

• ATS • 11

Users login at iLearnNYC Landing Pagewww.ilearnnyc.net

Principals and Admin Staff log in to iLearnNYC Admin Console

School Staff make iLearnNYC curriculum and enrollment

decisions at school

Select content, teachers and students for each Online Course in Admin Console

Information sent to Desire2Learn (D2L)

D2L receives information on your courses and users

D2L sets up a “class” on system for every course you set up

Teachers, students and school leaders access courses via iLearnNYC Platform

iLearnNYC Enrollment Process 2011-2012

Go through D2L for Compass, K12, Apex and other vendors using single sign on

Course set up takes no more than 24 hours (depends on vendor)

Login using DOE User IDs

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Platform Access TimelineJuly August

July 5 Phase 1 Platform Launched Training Begins Help Desk Online All users who attend training

continue to have access to training courses and platform

July 19 Admin Console Training Principal Sessions Schools begin finalizing curriculum

decisions All users who attend training continue to have access to training courses and platform

Aug 1-15 Schools can request manual

course setup for teacher access; details to be provided on process

Aug 15 - 30 Programs chairs can begin

setting up online courses and give teachers access

Educators can begin accessing and making course modifications

Programs chairs can begin finalizing student enrollments

Ability to setup across school enrollments

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Technical and Program Support

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Two Points of Contact

Note: An iLearnNYC Implementation Manager will be assigned to your school before the beginning of School Year 2011-2012.

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The iLearnNYC Help Desk

Who can contact the iLearnNYC Help Desk?> School Technicians, Educators, Parents, Guardians, and

Students 18 or over

When can I contact the iLearnNYC Help Desk?> 24/7/365

How do I contact the iLearnNYC Help Desk?> Phone: (718) 935-3075> Web Form: Login to www.iLearnNYC.net, click “Help Me”,

and contact us via the “Submit an Issue Online” link.

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The Submit an Issue Online Link

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iZone and School-Based TechniciansiZone Technicians

> Special Team of DOE/DIIT Technicians assigned to iZone> 13 Technicians will support all iZone schools’ hardware and

technology infrastructure issues when Schools open.> Will assist educators and school-based technicians with the

resolution of technical issues

How do I reach an iZone tech for support?> iZone techs are dispatched to your school when you submit a

Help Desk ticket for a hardware or technical infrastructure issue.

School based technicians> School-based technical support is essential to the current and

future success of the program> Alternative under budget constraints – CUNY Tech program.

Please contact Ronald Bryant, rbryant2@school.nyc.gov, if interested.

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Contacts for iLearnNYC• Wiki page: http://nycizone.wikispaces.com/Home

• Platform Feedback and Requests:• Sandeep Chellani (schellani@schools.nyc.gov) and Meg

Scheding (mscheding@schools.nyc.gov)

• Curriculum, Content, Licensing:• Liz Azukas (lazukas@schools.nyc.gov)

• Implementation, Programmatic Questions:• Tom Lynch (tlynch22@schools.nyc.gov)

• School Readiness (devices, upgrades, technicians)• Ronald Bryant (rbryant2@schools.nyc.gov)

• Technical Support and Help Desk:• 718 935 3075, ilearnnyc_helpdesk@desire2learn.com

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