iium e-learning lecturer manual
TRANSCRIPT
IIUM E-LEARNING PORTALMANUAL FOR LECTURERS
A. HOW TO ACCESS THE IIUM E-LEARNING & ONLINE COMMUNITY PORTAL
1.0 To access the IIUM E-learning & Online Community Portal, go to the following website address:
http://elearn.iiu.edu.my
Figure 1: IIUM E-Learning & Online Community Portal
The opening page contains a welcome message, a login panel and other information.
2.0 To log-in, key-in your USER ID and PASSWORD in the login panel (See Figure 2), and then click on the “Login” button. Your USER ID is your IIUM e-mail username followed by the “@” sign and “iium.net”. Your PASSWORD is by default set to “password”.
For example: IIUM E-mail = [email protected] LMS USER ID = [email protected]
Figure 2: Login Panel
If you have any problems logging in, please contact the system administrators below:
NO NAME TELEPHONE EMAIL
1. Azlan Mohamed Zain 03 – 6196 4152 [email protected]
2. Azlan Abdul Aziz 03 – 6196 4153 [email protected]
3. Ahmad Fadzli Nasir 03 - 6196 4059 [email protected]
3.0 If you are logging in for the first time, you will get a message as shown below:
Figure 3: Update personal information message
Click on the “OK” button and fill-in the required fields (*). The rest of the fields under STEP 2 are optional. When you are done, click on the save ( ) button. You will see your “DESKTOP” as shown in Figure 4 below.
Figure 4: Desktop
4.0 This is the IIUM online community portal, also known as AIMS (Advanced Information Management System). Here is where you can change your password. In the next section, we will show you how to do this.
B. HOW TO CHANGE YOUR PASSWORD
1.0 To change your password, at the AIMS desktop, click on the “Settings” button (Settings). You can find the “Settings” button at the top most menu, besides the
“Help” and “Logout” buttons, as shown in Figure 5 below.
Figure 5
2.0 You will get the “User Setting and Information” page, as shown in Figure 6 below. Here you can change your personal information and update your profile.
Figure 6: User Setting and Information page
3.0 Under the “Settings Menu” on the left, click on the “Change Password”, link (See Figure 7).
Figure 7
4.0 In the “Change User Password” page (Figure 8), key-in your current password and your new password twice. Then click on the save ( ) button. In the next section, we will show you how to access the e-learning portal.
Fig. 8
C. HOW TO ACCESS THE E-LEARNING PORTAL
1.0 At the AIMS desktop, click on the “e-Learning” button as shown in Figure 9 below.
Figure 9: E-Learning button
2.0 Again, if this is your first time, you will get “My Profile” page as shown in Figure 10 below. Proceed to fill-in the compulsory fields (*). You have to update your profile at least once before you can use the e-learning portal.
Figure 10: My Profile page
3.0 When you are done, scroll down and click on the button. Please take note that, the “Postcode” field accepts numbers only. If you key-in numbers and alphabets or other symbols, when you click on the “Modify” button, you will get an error message as shown in Figure 9 below. Re-enter numbers only for the postcode field and click on the “Modify” button to update your profile.
Figure 11: Invalid postcode data
4.0 If you have successfully updated your profile, you will get the following page, as shown in Figure 10 below.
Figure 12: Successful profile update page
5.0 Now click on the button at the top menu. You will see the My Desktop page as shown in Figure 11 below. In the next section we will show you how to fetch portfolios/courses.
Figure 13: My Desktop page
D: HOW TO “FETCH” PORTFOLIOS
1.0 If you are assigned to teach a course in a certain semester, you can “fetch” the course from the ANR database. When you “fetch” a course from the ANR database, the course/portfolio will appear in your desktop. It will contain the list of students who are registered for the course. To fetch a course, click on the
button. You will see the “Fetch Course” button (Figure 14)
Figure 14: Fetch Course button
2.0 Click on the “Fetch Course” button. You will get the list of courses you are assigned to as shown in Figure 15.
Figure 15: Activate to fetch course
3.0 Click on the “Activate” button to activate the course. Once you activate the course, it will appear on your “Desktop”.
4.0 If however, you have already taught the course before, or if you have fetched the portfolio before, you will get an error message (see Figure 16).
Figure 16: Fetch course error
5.0 You have two options. You can either create a new course or use the old course. If you create a new course, a new portfolio will be created on your “Desktop” together with the list of students registered for the course. If you use your old course, the old course will be re-activated on your “Desktop”, together with all the documents, announcements, notes, etc available in the old course. Choose an option an click on the “Activate” button.
6.0 Now click on the button. The course/portfolio you have just fetched will appear on your “Desktop”, under the “My Portfolios” column.
E: HOW TO CREATE A NEW PORTFOLIO
1.0 Sometimes, you may need to create your own portfolio from scratch. To do this,
click on the button.
2.0 Then click on the button, next to the “Fetch” button.
3.0 You will see a series of steps to create your portfolio. In Step 1, you are asked to select your kulliyyah and department (see Figure 17).
Figure 17: New Portfolio: Step 1
4.0 In Step 2, enter your course code and course title (see Figure 18).
Figure 18: New Portfolio, Step 2
5.0 In Step 3, enter a description for the new portfolio. This is optional (see Figure 19).
Figure 19: New Portfolio, Step 3
6.0 In Step 4, you have several options to choose from (see Figure 20):
Figure 20: New Portfolio, Step 4
Portfolio Status – If you want your students to see the portfolio, choose “Available”. If you are not ready to show it to your students, choose “Unavailable”.
Moderate Subscriber – If you want to restrict access to your portfolio, choose “Yes”. By choosing “Yes”, subscribers to your portfolio cannot access the portfolio until you enable them. If you choose “No”, anyone who subscribes to your portfolio will automatically have access.
Portfolio Type – Choose “Open” to let students see your portfolio under “Resources”. If you choose either “Close” or “System”, the portfolio will not be visible to students.
Major Category – A portfolio can be a course (“Academic”), a club or association (“Non-Academic”), or a training group (“Training”).
Staff ID / Portfolio Sub Group – Key in your staff number (optional).
7.0 In Step 5, make sure you have filled in all fields correctly and click on the “Submit” button.
Figure 21: New Portfolio, Step 5.
F: MANAGING PORTFOLIOS
1.0 To manage your portfolios, click on the button. You will see a list of your portfolios, with three buttons beside each portfolio, “Manage”, “Modify” and “Remove”, as shown in Figure 22 below. Click on the “Manage” button to manage your portfolio.
Figure 22: Manage portfolio
2.0 You will see the of the portfolio information page, which shows the portfolio title, portfolio code, Kulliyyah, department and portfolio status. On the left-hand side, you see a menu of the tools available for you to manage your portfolio (see Figure 23).
Figure 23: Manager menu
3.0 Announcements Manager is used to create announcements related to the class. To create an announcement, click on “Announcements Manager”. Then click on the button “New Announcement” (see Figure 24).
Figure 24: New announcement
4.0 Follow the following steps to create an announcement (see Figure 25):
A – Fill-in the subject of the announcementB – Fill-in the announcement detailsC – Choose Yes or No to enable the announcementD – If you have students in different countries, you can choose to us GMT Time Zone and select the appropriate time zoneE – You can restrict the start and end date the announcement will be displayedF – Click on “Submit” to create the announcement.
Figure 25: Steps to create announcement