ihangar site rental info packet 2016 - first-hold · • waste busters o wastebusters.info ... §...
TRANSCRIPT
iHangar 2
Building Guidelines 3 – 7 Site Rental Sectional Breakdown 8 – 12 On-Site Furniture / AV Gear Rental 13 Preferred Vendors 14 – 18
Contact Info: Bethany Shine Director of Events and Partner Relations [email protected] (512) 431-4395 – cell Tooba Durraze Operation and Events Manager [email protected] (516) 405-1493 - cell
Innovation Hangar Palace of Fine Arts 3601 Lyon Street
San Francisco, California, 94123
iHangar 3
v 120,000 sq ft // 4,200 person capacity (Full Buyout ONLY)
v Client Provides iHangar with a copy of: (A minimum of 7 days prior to the start of load-in)
o Production Schedule / Run of Show
o Event Floor Plan
o Security Plan
o Copy of Insurance (naming iHangar and the City of SF as additionally insured)
v Client Provides iHangar with a copy of: (The day of the event)
o Stamped Approved Floor Plan by SFFD
o All required Fire Permits v All Events must conclude at or before 12:00am unless alternative times are specifically requested and
approved by iHangar
v Reservations and Payments:
o In order to reserve your event date a deposit of 50% of the total rental fee is required upon
booking the event. (This payment is NON-REFUNDABLE)
o The deposit will be deducted from your total bill
o The final payment is due 30 days before the load-in date
§ Final payment becomes non-refundable at 15 days before load-in date
o Security Deposit: Issued to iHangar in the form of a separate check from the final payment. This
check will be returned at the end of the event. (The amount depends on the size of the event).
iHangar 4
v Unscheduled Hours / Load-in / Load-Out:
o All load-in/out operations must take place after 6:00am and conclude by 12:00am
o Refer to the Individual and/or Full Rental Rate Price Sheets for load-in and out pricing
§ All payments due on or before the first day of load-in
o Load-In/Out Only
§ Any additional time outside of the scheduled hours will be billed in 60 minute increments at
$750/hour
o Main Event Only
§ Any additional time outside of the scheduled hours will be billed in 60 minute increments.
This cost will be determined by the amount of space being used.
v Janitorial Services :
o Janitorial service will be included during the Main Event hours
o Additional hours, if requested, including Load-in/out will be billed at the following prices
§ 2 people = $100/hr (4 hour min)
§ 1 person = $50/hr (4 hour min)
§ These prices include all janitorial supplies and equipment
o Automatic Cleaning Fee
§ Full Buyout: A $750 flat rate cleaning fee is due prior to the start of load-in
§ Partial Buyout: A $500 flat rate cleaning fee is due prior to the start of load-in
o *All trash must be taken out by the renter*
§ The space must be clear of all event trash and debris upon completion of load-out
• Any debris left onsite after the end of load-out will be billed at $300/yard
§ Small Events (100 guests or less)
• Can contract through iHangar to have debris from the event handled onsite for a cost
of $175/yard
§ For information about Recology dumpster programs please call
• Special Pricing for Events
o # (415) 330-1315 – office
o Email: [email protected]
iHangar 5 § Trash Separation Services
• Green Mary
o Greenmary.com // [email protected]
• Waste Busters
o Wastebusters.info // [email protected]
v iHangar Site Manager: o A site manager will be on site and provided at no cost throughout the load-in/out and the event
v iHangar Support Staff : o $50/person/hr
o Please contact iHangar to schedule extra staff a minimum of 5 days in advance
v Security: o Client must provide a security plan and security personal.
o Security Plans must be submitted 10 days prior to the scheduled event.
o A security guard is required at all actively used entrances to the building during load-in/out
and the main event.
§ Security is required to check in and walkthrough the building with an iHangar staff
member at the start of their first onsite shift
§ All event staff must have event identification (wrist bands or lanyards) indicating they
are part of the event.
o If alcohol is served there must be a ratio of 1 security to every 100 guests
§ This is negotiable depending on the size of the event.
o SF Recreation and Parks Department (SFRPD) will review all security plans.
§ If SFRPD requires a Park Ranger to be present then the client is responsible for
scheduling and payment.
v Internet Access : o In house service provider Webpass or Wiline
§ Some Options:
• Managed vs. Unmanaged
• Hard-line drops
iHangar 6 • Bandwidth (5mbps – 1 Gig)
§ See preferred Vendor list for contact information
v Onsite Power: o See Floor Plan for active disconnects
o Disconnects can be used at a cost of $3/amp/day
§ Payment due prior to the end of Load-out
o All onsite 110 volt plugs have no charge associated with them
v On Site Parking Spaces :
o All Parking is to be considered First Come, First Serve unless reserved through SF Rec / Park
o 216 Free spaces (directly behind iHangar)
§ Parking is Free
§ 4-hour limit between 9:00am – 5:00pm
§ No parking on Wednesdays between 6:00am – 8:00am
o *Overflow parking located at Marina Green / Little Marina Green
o Guests are encouraged to use public transportation
o **Spaces near the loading dock will need to be reserved for catering trucks and generators (see
city permits)**
v Valet Parking: o See Preferred Vendor List for contact information
v City Permits : o Fire Permits:
§ iHangar currently operates under an A-3 Assembly Permit from the SFFD and a
conditional A-2 Assembly Permit
• Any Catered event over 49 people will need to secure a Fire Watch from SFFD.
(Fire Watch will need to be onsite during all catered hours, 4 hour min)
• Any Catered event over 49 people will also need to secure a P-242 Special
Operation Permit
o SFFD will require a Final Event Floor Plan and Guest Count
§ *No Propane Use Inside the Building under any circumstance*
iHangar 7 § Please contact the SF Fire Department for more information at:
• # (415) 558-3300
• 698 Second Street, San Francisco, Room 109
o Parking Permits:
§ Special permits available for reserving parking spaces for catering trucks, generator and
guests/staff during the event
• Please send out uniformed parking passes to be placed on car dashboards if parking
spaces are reserved
§ Contact San Francisco Recreation and Parks Department for more information
• http://sfrecpark.org/permits-and-reservations/special-events/special-events-applications/
• Diane Rea (Special Event Supervisor)
o # (415) 831-5500 x5
o Email: [email protected]
v Outside Signage / Parking / Event Proceedings o All outside signage, parking permits and any outside event proceedings MUST be applied for
and permitted through SF Recreation and Parks Department
v Mailing Packages: o Confirm size and quantity of packages with iHangar staff prior to sending them
§ *iHangar is not liable for lost or damaged packages*
Innovation Hangar ATTN: Company Name / Event Name 3601 Lyon Street San Francisco, CA 94123
iHangar 8
Site Rental Sectional Breakdown All Measurements are Approximate Values
v Total Square Footage o 120,000 sq ft = Building total
v Capacity o 4,200 person capacity for entire building
v Ceiling / Interior Lighting / Doors
o Ceiling:
§ Peak = 55’
§ Center = 48’
§ Sides = 37’
o Ceiling Florescent Lights = 33’5”
o Doors:
§ Public Entrance Doors = 10’9” wide x 21’ high
§ Loading Dock Doors = 13’ wide x 24’ high
§ All Other Side Entrances = 8’ wide x 8’ high *Orientation: width corresponds to with East/West // length corresponds to North/South*
v Concourse Level Sectional Breakdown
o Hangar Pavilion: § Total Square Footage
• 17,000 sq. ft.
iHangar 9 • Standing Capacity = 2,500 guests
• Theater Seating = 2,000 guests
• Classroom Seating = 1,000 guests
§ Pavilion Green Room / Production Office #1
• Total Square Footage
o 462 sq. ft.
o 22’ wide x 21’ long
§ Pavilion Green Room / Production Office #2
• Total Square Footage
o 420 sq. ft.
o 27’ wide x 15’ long
o Atrium: § Total Square Footage
• 13,500 sq ft
• Standing Capacity = 1,700 guests
• Theater Seating = 1,200 guests
• Classroom Seating = 600 guests
§ Prep Kitchen
• Total Square Footage
o 470 sq. ft.
o 16’ wide x 29’4” long x 8’ ceiling
o Industrial three section sink
§ Bathrooms (Both Men’s and Women’s have baby changing stations)
• Men’s
o 4 stalls
o 5 urinals
• Women’s
o 10 stalls
§ iHangar Café (cannot be moved)
• 18’ wide x 33’ long
iHangar 10 o Break-Out Room #1:
§ Total Square Footage:
• 1,000 sq. ft.
• Standing Capacity = 125 guests
• Theater Seating = 80 guests
• Half Circle
• Two white boards, one projector screen
o Break-Out Room #2: § Total Square Footage:
• 1,000 sq. ft.
• Standing Capacity = 125 guests
• Theater Seating = 80 guests
• Half Circle
• Two white boards, one projector screen
§ Break-Out Center Green Room:
• Total Square Footage:
o 180 sq. ft.
o 15’ wide x 7’ long
o Classroom #1: § Total Square Footage:
• 1,360 sq. ft.
• Standing Capacity = 170 guests
• 29’4” wide x 47’ long x 8’ ceiling
§ Can be broken down into 2 separate rooms w/ noise-reducing walls
o Classroom #2: § Total Square Footage:
• 1,230 sq. ft.
• Standing Capacity = 150 guests
• 30’ wide x 51’ long x 8’ ceiling
§ Can be broken down into 3 separate rooms w/ noise-reducing walls
iHangar 11 o Broadway Section #1:
§ Total Square Footage:
• 3,538 sq. ft.
• 29’ wide x 122’ long
o Broadway Section #2: § Total Square Footage:
• 4,500 sq. ft.
• 50’ wide x 90’ long
o Broadway Section #3: § Total Square Footage:
• 3,465 sq. ft.
• 33’ wide x 105’ long
o Classroom #3: § Total Square Footage:
• 1,040 sq. ft.
• 25’ wide x 39’ long x 9’ ceiling
o Classroom #4: § Total Square Footage:
• 2,300 sq. ft.
o North Breakout: § Total Square Footage:
• 2,800 sq. ft.
o Hangar Theater: § Stage
• 7’6” wide x 18’ long
§ Projector screen on stage
§ Seating for 115 people (20 seats can be added to the front row) = 135 seats
iHangar 12
v Mezzanine Level Sectional Breakdown
o Mezzanine 1: § Total Square Footage:
• 2,600 sq. ft.
• 58’ circle
§ Stairs down to restrooms
o Mezzanine 2: § Total Square Footage:
• 3,120 sq. ft.
• 65’ wide x 48’ long
o Mezzanine 3: § Total Square Footage:
• 3,700 sq. ft.
• 43’ wide x 87’ long
§ Bay 6 Meeting Room
• 577 sq. ft.
• 24’ x 24’
o Mezzanine 4: § Total Square Footage:
• 2,100 sq. ft.
• 33’ wide x 64’ long
iHangar 13
In-House Furniture & AV Gear Rental
v Installation Labor Cost:
o 4-hourminimum@$50/hr/person
§ Set-upandbreak-down
o IncludedinRentalCost:
§ 5 trash/recycling stations are on site
• No charge, but must be empty and clean at the end of load-out
o ALL other Furniture and AV Gear:
§ A rental cost will be associated with all other onsite rental furniture and AV Gear
o Rental Costs / quantities are detailed in the attachment labeled “Furniture & AV Gear Rental”
iHangar 14
Preferred Vendors v All Preferred Vendors are familiar with the site and meet our insurance requirements
v Use of Non-Preapproved Vendors o If a Vendor is used outside of this Preferred Vendor list, the Vendor must be approved by
iHangar
o Vendors not approved by iHangar will not be permitted to work onsite
v Internet Access :
o Webpass – Service Provider § Jennifer Gayden (Sales Rep)
• # (415) 240-4570
• Email: [email protected]
• Website: www.webpass.net
o WiLine – Service Provider §
o C3 Wireless, LLC – Internet Management Services § Craig Mayo (VP of Sales)
• # (407) 832-8114
• Email: [email protected]
• Website: www.C3Wireless.com
iHangar 15
v Catering:
o Day Darmet Catering § Day Darmet (Event Inventor)
• # (415) 671-3944
• Email: [email protected]
• Website: www.daydarmetcatering.com
o Global Gourmet Catering § Mia Katz (Catering and Event Sales Manager)
• # (415) 701-0001 x227 – office
• Email: [email protected]
• Website: www.ggcatering.com
o Taste Catering § Wayne Davis
• # (415) 550-6464 ext. 103
• Email: [email protected]
• Website: www.tastecatering.com
o 49 Square Catering § Elaine Herman (Director of Sales and Marketing)
• # (510) 390-3231 – cell
• Email: [email protected]
• Website: www.49sqcatering.com
o McCalls Catering and Events § Lee Gregory (VP) or Zack (Manager)
• # (415) 552-8550 – office
• Email: [email protected]
• Website: www.mccallssf.com
iHangar 16 o Melons Catering & Events
§ David Martin
• # (650) 583-1756 x16 – office
• Email: [email protected]
• Website: www.melonscatering.com
v Audio Visual Services :
o Gabriel Event SF § Gabriel Colaluca (Owner)
• # (415) 531-5138
• Email: [email protected]
• Website: www.gabrieleventsf.com
o Third Ear Sound Company § Raul Suarez (General Manager)
• # (510) 715-0645
• Email: [email protected]
• Website: www.thirdearsound.com
o Immersive Pro § Brandon Gilbert
• # (415) 504-3960 - office
• Email: [email protected]
• Website: www.immersivepro.com
o Everything Audio Visual § Chris Williams
• # (415) 671-3880 – office
• Email: [email protected]
• Website: www.everythingav.com
iHangar 17
v Party Rental :
o AFR Event Furnishings § Kristen Lewis
• # (510) 736-4888 – office
• # (510) 209-6055 – cell
• Email: [email protected]
• Website: www.afrevents.com
o Abbey Party Rents SF § Neil Ryan-Otto (Manager)
• # (415) 715-6900 – office
• Email: [email protected]
• Website: www.abbeyrentssf.com
v Valet Parking:
o California Parking § Rob Puccinelli
• # (415) 447-1700 – office
• Email: [email protected]
• Website: www.californiaparking.com
o Soiree Valet Parking Services, inc.
• # (415) 284-9700
• Email: [email protected]
• Website: www.soireevalet.com
v Security Services :
o Executech Inc § Leslie Garcia
• # (408) 966-0136
• Email: [email protected]
• Website:
iHangar 18 o Highcom Security Services
§ Brendon
• # (650) 520-4070
• Email: [email protected]
• Website: www.highcomsecurityservices.com
v Onsite Contractor:
o Sutter Property Maintenance § Pedro Sutter (Owner)
• # (650) 515-8795
• Email: [email protected]
v Onsite Team Building:
o Palace Games
• # (415) 997-8522
• Email: [email protected]
• Website: www.Palace-Games.com