ifmis business case zimbabwe
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Intergrated Financial Manangement Information Systems
BUSINESS CASE
GOVERNMENT OF ZIMBABWE
JUDITH MADZORERA
ACCOUNTANT GENERAL
Windsor Golf & Country Club Resort, Nairobi, Kenya, November 8-12, 2004
Government of Zimbabwe IFMIS
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Agenda
Change Drivers/Challenges
Reform initiatives
Effect of challenges
Solution to the problem
Requirements
Benefits
Lessons learnt
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Finance management and Reporting problems
Regular overspending against budget
Parliamentary Public Accounts Committee and other stakeholders. (Failure, late submission of financial reports).
Change drivers/challenges
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Change drivers/challenges
Persistent carry over of expenditures
Increased financial related frauds
Failure to pay suppliers on time
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Change drivers/challenges
Cash management
Bank reconciliations not up to date
No action/follow up on dishonoured cheques
Foreign payments not charged to the Government expenditures
Charges and penalties on outstanding payments
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Change drivers/challenges
System
Centralised Bureaux Based Data Processing Unit
Centralised programming support and services systems based on WAN or MAN none existent
Delays due to old generation language and outdated IT infrastructure
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Reform initiatives
Economic Reform Programmes, ESAP and ZIMPREST
Parliamentary Reform
Public Service Reforms
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Reform initiatives
Governance issues
Transparency and Accountability
Value for money
Decentralisation and empowerment
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Effect of challenges
No real time reports and overview of budget and expenditure
Payment for services not rendered/increased fraud
Integrity of government accounts were being questioned
Stakeholder losing confidence in Government’s ability to manage public funds
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Effect of challenges
Lack of information to make informed and timely decisions
Following year budgets being committed before hand
Suppliers refusing to provide to Government on credit/being charged high premiums.
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Solution to the problem
Re- engineer the way Government carried out its business:
Introduce a computerised accounting and financial management system which is :
Efficient
Effective
Economic
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Solution to the problem
Easy to use
Quality information to make informed decisions
Connecting Treasury with all Line Ministries for
Monitoring
Supervision
Control expenditures
Real time financial and management information.
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Requirement by GOZ
To design and introduce a Public Financial Management System
The system was to be implemented on modern accounting package software that has been tried and tested in the global market place.
Government was seeking a genuine partnership with the selected solution provider to ensure that the solution is implemented effectively.
Own funding.
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Public Financial Management System
Approved the introduction of SAP Enterprise Resource Planning (ERP) system
Adopted modified accrual accounting
Need to decentralise
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ZIMBABWE IFMIS GENERAL INFORMATION
Population: 13.2 million
Ministries : 22
Ministries rolled out: 22 including
provincial sites
Districts to be
covered
year beginning
2005
Orgn of Accounting: Each ministry
own a budget with central
control of monthly usage
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BULAWAYO
GWERU
HARARE
BINDURACHINHOYI
MASVINGO
MARONDERA
MUTARE
GWANDA
KWEKWE
CHEGUTU
ZIMBABWE IFMIS BACKBONE INFRASTRUCTURE
KeyTX Link
2M Connectivity
64K Connectivity
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Public Financial Management System
Modules selected
Material Management
Procurement
Inventory Management
Revenue/Sales and Distribution
Cash Management
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Public financial management system
Financial Accounting
Accounts payable
Accounts Receivable
General ledger
Assets Management
Funds Management /Planning and Budget
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Benefits accruing from PFMS
Elimination of non value adding activities such as data entry duplication/data captured at source
Information sharing and access
Reduction in administrative overheads/ elimination of paper returns and payments
Allowing focus on analysis rather than transactional issues
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Benefits accruing from PFMS
Improved service delivery and payment to suppliers/cutting on bureaucratic processes of approval
Simple and easy to use integrated modules/value for money
Better management of inventories
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Benefits
Confidence in the Government financial accounting and management system /improved GOZ image
Development of ICT infrastructure
Real time/on line information for decision making purposes
Improved productivity and better planning (Catalyst for Development)
Improved communication within Government – use of internet, e-mail etc.
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Lessons learnt
Need for High Level Commitment- strong political and administrative leadership
Need for a credible institutional and legal infrastructure – tendency to operate outside system
Human Resources Needs
Key skills, knowledge and attitude to drive the change
Continuous training
Strategies for retention
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Lessons learnt
Clarity of business processes critical for system modification – Development of the appropriate classification
Involvement of Internal and External Audit in project preparation
System security issues and back up arrangements
User Ownership
Transformation of existing culture
Appropriate Infrastructural Support Telecoms Technical Support
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THANK YOU