IFIS

2018

IFIS 2018 International Flight Inspection Symposium

April 16–20, 2018Hyatt Regency Monterey

Monterey, California

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Sponsored by the International Committee for Airspace Standards and Calibration (ICASC)

Hosted by The Institute of Navigation (ION)

Exhibitor Prospectus and Sponsorship Opportunities

EXHIBIT HALL FLOOR PLAN

Exhibit Booth Cost$3,000 for each 10’ x 10’ booth space; full payment due with completed contract.

Each 10’ x 10’ Booth Package Includes• Carpeted 10’ x 10’ booth space • 8’ high background drape and 3’ high side draped partition • Standard 7” x 44” sign listing company name and booth number• One complimentary full-symposium registration for each 10’ x 10’ space rental• Listing in the symposium proceedings

Booth ReservationReturn your completed contract and payment to the ION at the address below:

The Institute of NavigationAttn: Megan Andrews8551 Rixlew Ln, Ste. 360Manassas, VA 20109Fax: 703-366-2724Email: mandrews@ion.org

Don’t Forget! Visit the Exhibitor Resource Center at www.ion.org/ifis to:

• Arrange booth services• Order furniture and booth cleaning• Arrange shipping and receiving• Make hotel reservations• Register your attendees

For booth contract and current availability, visit www.ion.org/ifis

ABOUT IFISThe 20th International Flight Inspection Symposium (IFIS) serves as a credible international forum that promotes a better understanding of the technologies and environmental issues impacting global flight inspection operations. The symposium is sponsored by the International Committee for Airspace Standards and Calibration (ICASC); and focuses on flight inspection procedures, techniques, training equipment and promotes collaboration between industry stakeholders. The discussions and technical presentations concerning flight inspection lead to a better understanding and focus on this important area of calibrating and maintaining the navigational signals and procedures upon which the aviation system operations are based.

This five-day symposium is the premier event attracting more than 300 of the top international leaders involved in all areas of flight inspection including primary decision makers and influencers. The 20th anniversary event will be hosted by the Institute of Navigation (ION).

IFIS Sponsorships are designed to connect leaders in the field with a network of solutions, resources and opportunities.

The International Flight Inspection Symposium

IFIS 2018 • April 16-20, 2018 • Monterey, California • www.ion.org/ifis

Hall measures 8640 sq. ft.

Technical sessions will be held in ballroom adjacent to Exhibit Hall, on this side of Hall.

Increase Your Visibility with IFIS Sponsorships

A LA CARTE SPONSORSHIPSWelcome Reception with Exhibitors $5,000As the first social event of the Symposium, this meet and greet welcome reception gives attendees the opportunity to “break the ice”, reconnect with old friends and meet new ones, while also visiting with exhibitors in the Exhibit Hall. At this event, IFIS attendees will be able to enjoy all of the bountiful variety that California has to offer; feeding all of their senses.

California Themed Reception Stations $3,500 eachCompany logo would be displayed on the individual buffet stations such as (examples below are subject to change):• Napa Valley: farmers market/cheese station• Grill’in in the Sunshine : grilled meats• San Francisco: soups/sourdough soup bowls• Street Vendors: taco/nachos• Seaside: shellfish bar/sushi• Ghirardelli Square : chocolate sundae bar

IFIS Morning Breakfast $4,500 eachFive Sponsorships AvailableA continental breakfast is provided each morning in the exhibit hall for attendees– a great way to start your day and visit with exhibitors.• Recognition in the onsite guide as the IFIS Breakfast

sponsor for that day• Recognition on signage as the IFIS Breakfast sponsor

for that day

IFIS Luncheons $6,000 eachFour Sponsorships AvailableLunches are served Tuesday -Thursday in the Exhibit Hall• Recognition in the onsite guide as the IFIS Luncheon

sponsor• Recognition on signage as the IFIS Luncheon sponsor

Refreshment Breaks $3,500 eachEight Sponsorships AvailableMorning and afternoon coffee breaks will take place in the Exhibit Hall

• Recognition in the onsite guide as the IFIS Break sponsor

• Recognition on signage as the IFIS Break sponsor

Session Slide Advertising $2,500 eachA promotional advertising slide will be featured as part of the session walk in slides , which play in the session room prior to each session’s start. Artwork to be provided by the advertiser.

SPONSORSHIP LEVELSSignature Sponsor (One Available) $75,000• Prominent logo recognition with all symposium branding, including on the

IFIS website and landing page and on all conference registration materials • One (1) 10’ x 10’ exhibit booth• Five (5) full IFIS symposium registrations• An opportunity to welcome symposium attendees in the opening session• Recognition of Signature Sponsorship of the Gala dinner at the Monterey

Bay Aquarium; including sponsorship signage located on the buses while transporting to and from the Gala and a reserved table at the Gala

• Recognition of Signature Sponsorship of the “Meet and Greet”• Sponsorship of the symposium’s mobile site • Advertisement (full-page) in the IFIS onsite guide • Advertisement in the session “walk-in slides” • One 30-minute commercial presentation incorporated into IFIS technical program

Platinum Sponsor $35,000 each• One (1) 10’ x 10’ exhibit booth• Two (2) Full IFIS 2018 symposium registrations• Recognition of Platinum Sponsorship of the “Meet and Greet”• Prominent logo recognition as a Platinum Sponsor throughout the

symposium• Prominent logo recognition as a Platinum Sponsor on the IFIS website• Advertisement (half-page) in the IFIS 2018 onsite guide • Advertisement in the session “walk-in slides” • One 20-minute commercial presentation incorporated into IFIS technical program

Gold Sponsor $25,000 each• One (1) 10’ x 10’ exhibit booth• One (1) Full IFIS 2018 symposium registration• Recognition of Gold Sponsorship of the “Meet and Greet”• Prominent logo recognition as a Gold Sponsor throughout the symposium• Prominent logo recognition as a Gold Sponsor on the IFIS website• Advertisement (quarter-page) in the IFIS 2018 onsite guide

Silver Sponsor $10,000 each• One(1)FullIFIS2018symposiumregistration• RecognitionofSilverSponsorshipofthe“MeetandGreet”• ProminentlogorecognitionasaSilverSponsorthroughoutthesymposium• ProminentlogorecognitionasaSilverSponsorontheIFISwebsite

IFIS 2018 • April 16-20, 2018 • Monterey, California • www.ion.org/ifis

Sold to Aerodata AG

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For oFFice Use only

Booth number: _______________

Payment Method: _______________

Payment Date: _______________

Amount: _______________

INFORMATION FOR CONFERENCE PROGRAMComplete Company Name: ________________________________________________________________________ (Name of organization will be published exactly as shown)

Street Address: _______________________________________________________________________________

City, State, Zip: ________________________________________________________________________________

Telephone: _____________________ Fax: _____________________ Website: _____________________________

2018 International Flight Inspection SymposiumApril 16-20, 2018Hyatt Regency Monterey • Monterey, CA

EXHIBIT BOOTH CONTACT (FOR BOOTH LOGISTICS)Booth Contact Name: ___________________________________________________________________________ (Name of organization will be published exactly as shown)

Street Address: _______________________________________________________________________________

City, State, Zip: ________________________________________________________________________________

Telephone: _____________________ Fax: _____________________ Email: _______________________________

BOOTH SELECTION AND INFORMATION (Comes with one full-conference registration per 10’ x 10’ space)Booth Size: 10’ x 10’ ($3,000) 10’ x 20’ ($6,000) 10’ x 30’ ($9,000) None

Booth Selection: First Choice: _________________ Second Choice:_________________ Third Choice: _________________

Description of what you will exhibit: ___________________________________________________________________

Exhibitors You Wish to Avoid: _______________________________________________________________________

SPONSORSHIP SELECTION (Optional)Packages: Signature Sponsor ($75,000) A La Carte: Welcome Reception ($5,000) Refreshment Break ($3,500) Platinum Sponsor ($35,000) Themed Reception Station ($3,500) Session Slide Advertising ($2,500) Gold Sponsor ($25,000) IFIS Morning Breakfast ($4,500) Silver Sponsor ($10,000) IFIS Luncheon ($6,000)

PAYMENT _________________ + _________________ = _________________ Total Booth Fees Total Sponsorships Total Due

I will pay by check (send completed form and check in USD drawn on a U.S. bank to: The ION, 8551 Rixlew Ln. STE 360, Manassas VA 20109) I will pay via bank transfer, please e-mail an invoice containing transfer instructions to: _________________________________ I will pay by credit card: Visa Mastercard American Express

Card Number: __________________________________ Expiration Date: _____________ Sec. Code: _____________

Name on Card: __________________________________ Cardholder Signature: _______________________________

PROCEDURES AND REGULATIONS Payment Policy: Contracts must be accompanied full payment.Contract Acceptance: The ION reserves the right to exercise its sole discretion in acceptance or refusal of applications. If an application is not accepted by the ION, all money paid will be returned to the applicant.Cancellations: If space is cancelled by an exhibitor prior to January 31, 2018, a refund will be made less 50 percent service charge based upon the full cost of the space rented. There will be no refund made to companies cancelling after this date. Any space not occupied by the opening of the conference, for which no special arrangements have been made, may be reassigned by the Institute without obligation to make any refund whatsoever. All cancellations must be in writing.Conference Postponement or Cancellation: The ION, at its discretion, shall have the right to postpone or cancel the conference and exhibit and shall be liable in no way to the exhibitor for losses resulting from such delay or cancellation. The ION will not be liable for the fulfillment of this contract as to the delivery of exhibit space if non-delivery is due to any of the following causes: By reason of the facility being damaged or destroyed by fire, act of God, public enemy, war or insurrections, terrorism or threat of the same, strikes, the authority of the law, postponement or cancellation of the exposition, or for any cause beyond their control. It will however, in the event of its not being able to hold an exhibit for any of the above named reasons, reimburse the exhibitor on a pro-rata basis on any amount paid in, less any and all legitimate expenses incurred, such as, but not limited to rent, advertising, salaries, operating costs, etc. It is understood that this application will become a binding contract upon acceptance by the Institute and is subject to the terms, conditions, rules and regulations contained herein. Acceptance of Rules and Regulations: Your signature indicates you agree to abide by the rules and regulations detailed at www.ion.org/ifis

Return signed contract to: The ION, 8551 Rixlew Lane, Suite 360, Manassas, Virginia 20109 • Fax: 703-366-2724 • E-mail: mandrews@ion.org

Signature: ______________________________________

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